Specific_Terms_and_Conditions_-_ALEA_Fire_Extinguisher_Inspection.docx
DOCX document 16 KB Posted
- Solicitation number
- SRC0000021440
- Issued by
- Lauderdale County, Marion County, Morgan County, Decatur City, Gulfcrest CDP, Alabama
About this file
This document outlines the Specific Terms and Conditions for a fire extinguisher inspection and maintenance contract for the Alabama Law Enforcement Agency (ALEA). The contract covers approximately 50 fire extinguishers located at various ALEA offices, marine patrol workshops, and training facilities across Alabama. The selected supplier must perform annual inspections, equipment/part replacements, and repairs in accordance with NFPA 10 standards and all applicable state and local codes. The contract term is 12 months with options to extend for up to four additional 12-month periods. The contract will be awarded by location to the lowest responsible bidder meeting all specifications, and the supplier must bid on all line items in each location or the bid will be rejected.
The pricing structure includes an annual inspection fee, a cost-plus percentage markup for new equipment/part replacements, and a technician labor rate for authorized repairs. Suppliers must provide proof of general liability insurance and all required certifications and licenses. Price escalations may be considered if material or labor costs significantly increase, but any increases must be approved by both the state and the supplier. This contract opportunity does not appear to have any set-aside designations or restrictions on the types of organizations that can respond, and the procurement budget range is not provided.
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Specific Terms and Conditions
Award:
Award will be made by location to the lowest responsible bidder meeting all specifications. Supplier must bid on all 4 (four) lines in each location or bid will be rejected. An “Award Matrix” will be used for the overall lowest bidder for each location.
Bid Submission Instructions:
Beginning on the Alabamabuys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.
· “New Equip/Part Replacement” lines will be a cost-plus %. Suppliers will enter a whole number in the “Unit Price” section of the item grid.
· Suppliers may enter “NA” in the “Supplier Part Number” section of the item grid.
Contract period:
Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and vendor no later than 30 days prior to expiration of the previous 12-month period.
Default:
When a supplier defaults on a contract and/or purchase order, the State may procure the goods or services under the contract from other sources and the defaulting supplier shall be responsible for any additional costs incurred by the State for the procurement from other sources. The defaulting supplier may also be subject to suspension and/or debarment in accordance with the Code of Alabama or the State of Alabama Department of Finance Administrative Code.
New Equipment:
All equipment must be new and unused and acceptable by the original equipment manufacturer for their maintenance.
Liability Insurance:
Supplier should provide proof of general business liability insurance in the minimum amount of $1,000,000.00 per occurrence, $1,000,000.00 aggregate and must be in effect for the contract period. Insurance certificate or letter of intent to provide the amount of coverage from the insurance company should be submitted with the bid, or the bid may be rejected. Supplier is responsible for all losses/damages caused by its employees. Insurance certificate, when issued, should show the State of Alabama as the certificate holder. Supplier should further provide proof of Workman’s Compensation Insurance to satisfy any and all legal requirements of the State of Alabama.
Certifications and Licenses:
Supplier must possess all certifications and licenses as required by State of Alabama laws. If requested by contract user document must be submitted in 5 calendar days of request.
Quality of materials and labor:
Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type work and it shall be completed in a professional manner.
Price Escalation:
If, during the performance of this contract, the price of the material or cost of the labor involved significantly increases through no fault of the supplier, a price increase may be considered. Documentation of a price increase for materials is required from the manufacturer. Documentation of a price increase for labor is required from the supplier. Any proposed increases in labor and/or materials may not exceed increases in CPI (Consumer Price Index) for the same time period. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms and conditions of the contract.
Requested information:
Any additional information requested from a vendor must be furnished within five (5) days from receipt of request.
File details come from the government source that posted it. Updated .