SpecialProvisions-CityWideStriping-Phase2.pdf

City Wide Striping – Phase 2 SPECIAL PROVISIONS City Project No. 30230810 Page 1

SPECIAL PROVISIONS

1. Pre-Construction Conference. City will designate a date and time for a pre-construction conference with Contractor following Contract execution. The Notice to Proceed for this project is expected to be issued in Summer 2026. Project administration procedures and coordination between City and Contractor will be discussed, and Contractor must present City with the following information or documents at the meeting for City’s review and acceptance before the Work commences:

1. Name, 24-hour contact information, and qualifications of the proposed on-site superintendent;

2. List of all key Project personnel and their complete contact information, including email addresses and telephone numbers during regular hours and after hours;

3. Staging plans that identify the sequence of the Work, including any phases and alternative sequences or phases, with the goal of minimizing the impacts on residents, businesses and other operations in the Project vicinity;

4. If required, traffic control plans associated with the staging plans that are signed and stamped by a licensed traffic engineer;

5. Draft baseline schedule for the Work as required under Section 5.2 of the General Conditions, to be finalized within ten days after City issues the Notice to Proceed;

6. Breakdown of lump sum bid items, to be used for determining the value of Work completed for future progress payments to Contractor;

7. Schedule with list of Project submittals that require City review, and list of the proposed material suppliers;

8. Plan for coordination with affected utility owner(s) and compliance with any related permit requirements;

2. Submittals. This provision is intended to supplement the requirements of General

Conditions Section 2.5 on Submittals.

1.1 Procore. The City utilizes Procore (a project tracking platform) for all requests for information (RFI) and submittals. The Contractor shall upload all RFIs and submittals to Procore. The City will upload the Project Plans, Contract Documents, and project photos for viewing in Procore. The platform allows for web and tablet use. Before the pre-construction meeting, the Contractor shall provide contact information of all members requiring access to Procore. The Engineer will send a project link to all contact list members.

1.2 Time and Manner of Submission. The Contractor shall make all submittals far enough in advance of scheduled dates of installation to provide all required time for reviews, for securing necessary approvals, for possible revision and resubmittal, and for placing orders and securing delivery. In scheduling, allow at least seven calendar days for the Engineer's review, plus the transit time to and from the City office.

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1.3 Required Contents. Restrict each submittal to only one Specification Section or portion thereof. Unless otherwise specifically permitted by the Engineer, do not group submittals. All submittals must be submitted individually. The Engineer may reject partial submittals as not complying with the provisions of the Contract documents.

1.4 Required Corrections. At least one copy of each submittal will be returned to the Contractor marked "Accepted”, “Accepted as Noted”, “Revise and Resubmit”, or "Rejected." Submittals marked "Accepted as Noted" need not be resubmitted, but the notes shall be followed. If a submittal is rejected, it will be marked to indicate what is unsatisfactory. Resubmit revised drawings or data as indicated, in number of copies specified above.

Approval of each submittal by the Engineer will be general only and shall not be construed as:

1. Permitting any departure from the Contract requirements.

2. Relieving the Contractor of the responsibility for any errors and omissions in details, dimensions, or of other nature that may exist.

3. Approving departures from additional details or instructions previously furnished by the Engineer.

4. Relieving the Contractor from verifying all field conditions and dimensions.

Any submittals which are returned to the Contractor for resubmittal due to incompleteness or noncompliance more than once will cause additional review time and expense for the City. The Contractor shall reimburse the City for all costs associated with the third and subsequent review of any submittals. The City reserves the right to deduct resubmittal review costs from amounts due to the Contractor.

1.5 Submittal Certification. All submittals shall be certified by the Contractor for completeness and for compliance with the Contract Documents with the following Certification:

I hereby certify that all material submitted has been checked for completeness, for correctness, and for compliance with the drawings and specifications, that field dimensions and conditions have been verified, and that exceptions, if any are clearly noted.

1.6 Minimum Submittal Items. The following are the minimum required submittal items; other submittals may be specified in other sections of the Special Provisions or Technical Specifications.

Authorized Representative Memo Emergency Contact Memo

Copy City of Napa Business License Traffic Staging Details

Traffic Control Plan Manufacturer Data Sheets

Pedestrian Control Plan

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Prior to submittal for Engineer's review, use all means necessary to fully coordinate all materials, including the following procedures:

1. Determine and verify all field dimensions and conditions, materials, catalog numbers, and similar data.

2. Coordinate as required with all trades and with all public agencies involved.

3. Secure all necessary approvals from public agencies and others and signify by stamp, or other means, that they have been secured.

1.7 Measurement and Payment. The Contract Lump Sum price paid for Control of Materials (Buhman), Control of Materials (Partrick), Control of Materials (West Lincoln), Control of Materials (Redwood), and Control of Materials (East Imola) includes full compensation for providing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in this section, complete in place, as described in the Contract and these Special Provisions, as directed by the Engineer, and no additional compensation will be allowed therefor.

3. Materials and Equipment. This provision is intended to supplement the requirements of

General Conditions Section 7.6 on Materials and Equipment.

1.1 Certificate of Compliance. Unless otherwise noted elsewhere in these Contract Documents, the following materials will be accepted with the submission of a Certificate of Compliance. Certificates of Compliance shall be provided to the City prior to incorporation of the material into the work.

Std. Specification Section Material

84-2.02 Traffic Striping

85-1.02 Pavement Markers

95-1.02 Epoxy

1.2 Prequalified and Tested Signing and Delineation Materials. Contractor shall know and comply with the requirements of the most current State of California Department of Transportation, Authorized Materials List for “Signing Delineation Materials.”

4. Project Site Conditions and Maintenance. This provision is intended to supplement the requirements of General Conditions Section 7.9 on Project Site Conditions.

1.1 Trash Bins. Contractor shall furnish trash bins for debris from structure construction. Debris shall be placed in trash bins daily. Contractor shall secure Engineer’s approval of trash bin location prior to placement of trash bins. The City does not guarantee that a trash bin can be located within the project limits.

1.2 Street Disposal. Whenever any material disposal location is visible from a public street, the disposal area shall be left in a neat and uniform manner to the satisfaction of the Engineer. Contractor shall plan for disposing of materials outside

City Project No. 30230810 Page 4 the street right-of- way, and pay all costs involved. Disposable material shall not be stockpiled in the street beyond normal working hours. Material shall not be disposed of in any of the following areas:

1. Within the floodway of the City of Napa or the County of Napa.

2. Within the normal channel of any river, creek, stream, ditch, canal, swale, or other water course and within the portions of the adjacent flood plain of same as are required to efficiently carry the flood flow, as determined by the Engineer.

1.3 Contractor-Property Owner Agreement. Contractor shall know and comply with the requirements of Section 5-1.20B(4), “the Contractor-Property Owner Agreement,” of the Standard Specifications and these Special Provisions. Prior to any disposal of material, the Contractor shall obtain written permission from the owner of the proposed disposal site. Contractor shall submit the property owner’s written permission to the Engineer and obtain the Engineer’s written approval before moving the material offsite. If the disposal site is within the City of Napa city limits, the Contractor shall submit to the Engineer an authorized grading permit and plan prior to disposing of the material. A grading permit and plan is required when 50 CY of material or more is disposed either temporarily or permanently at a site. Grading permits are issued at the City of Napa Building Department.

1.4 Measurement and Payment. The Contract Lump Sum price paid for Control of Work (Buhman), Control of Work (Partrick), Control of Work (West Lincoln), Control of Work (Redwood), and Control of Work (East Imola) includes full compensation for providing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in this section, complete in place, as described in the Contract and these Special Provisions, as directed by the Engineer, and no additional compensation will be allowed therefor.

5. Notice of Excavation. Contractor shall notify the City and the appropriate regional notification center for operators of subsurface installations at least two working days, but not more than 14 calendar days, prior to performing any excavation or other work close to any underground pipeline, conduit, duct, wire, or other structure. Regional notification centers include, but are not limited to, the following:

Underground Service Alert (USA) – Northern California Phone: 811 ---- (800) 642-2444 Website: https://www.usanorth811.org/

6. Payment. This provision is intended to supplement the requirements of General

Conditions Section 8 Payment.

1.1 Mobilization. Payments for mobilization are in addition to the partial payments made under Public Contract Code § 10261. The City makes partial payments for mobilization under Public Contract Code § 10264(a) except the amount of work completed does not include the amount earned for mobilization. The partial payment amount is reduced by a prorated amount bid in excess of the maximum allowed under Public Contract Code § 10264(a)(5).

The City pays the item total for mobilization in excess of the maximum allowed under Public Contract Code § 10264(a)(5) in the 1st payment after City has formally accepted the Project as set forth in Section 11.1, Final Completion.

https://www.usanorth811.org/

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1.2 Measurement and Payment. The Contract Lump Sum price paid for Mobilization (Buhman), Mobilization (Partrick), Mobilization (West Lincoln), Mobilization (Redwood), and Mobilization (East Imola) includes full compensation for providing all labor, materials, tools, equipment and incidentals and for doing all the work involved in this section, complete in place, as described in the Contract and these Special Provisions, as directed by the Engineer, and no additional compensation will be allowed therefor.

7. Schedule Requirements. This provision is intended to supplement the requirements of

General Conditions Section 5.2 on Schedule Requirements.

1.1 Authorized Working Days and Times. Except as otherwise specified herein, working hours in accordance with General Condition 5.2(H) shall be limited to 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding legal holidays.

Operation of machines and equipment shall not occur prior to 8:00 a.m. nor after 5:00 p.m. Delivery of materials or equipment shall not occur prior to 7:30 a.m. nor after 5:00 p.m. Cleaning or servicing of machines or equipment shall not occur after 6:45 p.m.

Traffic control setup and removal may occur outside of standard working hours with Engineer approval.

1.2 Work Specific Authorized Working Days and Times. Notwithstanding Section 1.1, to minimize traffic impacts, all paving operations within the intersections of 1st Street, 3rd Street, and Silverado Trail shall be performed during nighttime hours between 8:00 p.m.

and 6:00 a.m. Nighttime operations are preferred for all paving activities unless otherwise approved by the Engineer.

The City of Napa recognized holidays located in Appendix A is used to determine the legal holidays.

Contractor can request to work on Saturdays, Sundays, City holidays, or hours beyond those stated above, by submitting a written request to the Engineer for approval. The request must state the reason for the change in the working day or schedule and must be submitted a minimum of five working days prior to the requested change.

The Engineer will authorize or deny the request within three working days and notify the Contractor of the decision made. The Engineer’s decision will be final. If the request is authorized, the Contractor is responsible for the cost of providing inspection services for the work being performed. If inspection services are not available for the requested change, the Engineer may deny the request.

1.3 Measurement and Payment. The Contract Lump Sum price paid for Progress

Schedule (Buhman), Progress Schedule (Partrick), Progress Schedule (West Lincoln), Progress Schedule (Redwood), and Progress Schedule (East Imola) includes full compensation for providing all labor, materials, tools, equipment and incidentals and for doing all the work involved in preparing, furnishing, and updating schedules, as specified in the Standard Specifications and these Special Provisions, and as directed by the Engineer.

END OF SPECIAL PROVISIONS