Special Instructions_.pdf

SPECIAL INSTRUCTIONS

The basis of award for this BPA is lowest price. Future calls will be completed amongst this BPA. It will be awarded to one contractor and will be awarded the lowest offer. Please review the scope of work, specifications, and provide a quote for the requested items. Offerors are instructed to provide quote pricing inclusive of any applicable discounts. The offeror must complete the Price Breakout Schedule contained herein. The successful offeror will be determined the lowest price evaluated priced (base and all options). A single Blanket Purchase Agreement will be awarded from this RFQ.

USACE projects requiring elevator maintenance, inspection, and testing include Caesar Creek Lake located at 4020 N.

Clarksville Rd, Waynesville Ohio 45068. William H. Harsha Lake located at 2185 Slade Rd., Batavia Ohio, 45103.

Clearance J. Brown Dam and Reservoir located at 2630 Croft Rd., Springfield Ohio 45503. Brookville Lake located at 10064 Overlook Rd., Brookville Indiana 47012. The contractor shall provide and complete selected services for one elevator installed at the intake tower at each location. Efforts/scope includes performing routine maintenance, Annual (No- Load) Safety Test, 5-year (Full Load) Safety Tests, and repairs in accordance with most recent version of ANSI/NETA Maintenance Testing Standard (MTS). Project Elevators differ from site to site. The project reserves the right to choose from which services required.

Site visits: Site visits are encouraged by potential Offerors and are welcomed any time, Monday through Friday from 8am to 12pm. Point of contact in arranging these visits is Brian Wilson (513) 897-5451.

This BPA is established to provide elevator services at the above listed facility, an “as-needed basis”, when requested by the authorized callers (listed below). No individual call under this agreement shall exceed $99,999 for Contracting Division. Prices should include mobilization & de-mobilization, fuel, labor, material and equipment The contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work shall be performed in strict compliance with the attached specifications, drawings, and all other terms and conditions incorporated herein.

There will be a five (5) year ordering period. The Period of Performance for each call is 60 calendar days.

Responses are due 10 April 2026 at 10:00 AM Eastern Time. Faxed, telephoned, or mailed quotes will not be accepted.

The deadline to submit questions regarding this action is 2:00 PM Eastern Time (ET) on 3 April 2026.

Electronic submittals will be accepted. You must submit your quote though PIEE (directions are attached).

The technical points of contact listed in the Scope of Work are not to be contacted for any reason until after award of the

BPA.

If an Offeror believes that the requirements in the RFQ contain an error, omission, or are otherwise unsound; the offeror shall immediately notify the Contract Specialist in writing via email with supporting rationale. The Offeror is reminded that the Government reserves the right to award this RFQ based on the initial quotes, as received, without discussion.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submission of quotes.

All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer

– System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier number for processing their registration. If you do not already have a Unique Entity Identifier number, one can be obtained from Dun and Bradstreet by calling 1-800-333-0505. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg. Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

Supplies or Services and Prices

Period of Performance: Date of Award through 31 December 2026 Option Year 1 (if exercised): 01 January 2027 through 31 December 2027 Option Year 2 (if exercised): 01 January 2028 through 31 December 2028 Option Year 3 (if exercised): 01 January 2029 through 31 December 2029 Option Year 4 (if exercised): 01 January 2030 through 31 December 2030

BPA Master Dollar Limit: $99,999.00 BPA Call Limit: $33,333.00

Period of Performance: Date of Award through 31 DEC 2030

FSC Codes:

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