Scope of Work.pdf

STATEMENT OF WORK

Elevator Maintenance, Inspection, Testing, and Repair

General Requirements The scope of work includes conducting elevator routine maintenance, Annual (No-Load) Safety Test, 5-year (Full Load) Safety Tests, Service and Repairs. The contractor shall furnish all personnel, equipment, supplies and materials necessary. Prices should include mobilization & de-mobilization, fuel, labor, material and equipment.

Contractor Requirements The Contractor shall furnish all labor, materials, supplies, and tools necessary to perform maintenance and inspections to equipment, appurtenances, and accessories for the elevators. Equipment, appurtenances, and accessories include but not limited to the following:

hoist machinery, motors, motor generators, controllers, selectors, gears, gearboxes thrusts, bearings, brake magnet coils, brake shoes, hoist ropes, compensating ropes, step chains. rollers, handrails, governor ropes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operation and motor circuits, magnet frames, cams, car door and hoisting door hangers, tracks, and guides, door operating devices, limit switches, interlocks and contacts, and all other elevator signal accessory equipment, where included as part of the elevator installation at the time the quote for this work is submitted.

The Contractor shall be licensed in the elevator repair business and have a minimum of 3 years of experience. A copy of the license shall be furnished to the TPOC before pre-work begins.

When called for the Contractor will perform the following maintenance, inspections, test, service and repairs.

Routine Maintenance: Routine maintenance which will consist of a lube and inspection to the elevator. Maintenance and inspections shall be accomplished in accordance with the elevator manufacturers' inspection criteria and applicable requirements of ANSI Al 7.1, ANSI A.17.2 and ANSI A 17.3.

Routine maintenance and Annual (No -Load) Safety Test: Routine maintenance which will consist of a lube, inspection, and an Annual (No-Load) Safety Test to the elevator. Maintenance, inspections, and testing shall be accomplished in accordance with the elevator manufacturers' inspection criteria and applicable requirements of ANSI Al 7.1, ANSI A.17.2 and ANSI A 17.3. The contractor will complete an Annual Electric Elevator Safety Test Form. The following Forms shall be used to document the testing:

(Exhibit B) Ohio State Form # DIC-18-0015 for elevators located in Ohio, and (Exhibit B) Indiana State Form # 34599 (R11/ 7-19) for elevators in Indiana.

Routine maintenance and 5 Year (Full-Load) Safety Test: Routine maintenance which will consist of a lube, inspection, and a 5 Year (Full Load) Safety test to the elevator. Maintenance, inspections, and testing shall be accomplished in accordance with the elevator manufacturers' inspection criteria and applicable requirements of ANSI Al 7.1, ANSI A.17.2 and ANSI A 17.3. The contractor will complete a 5 year (Full- Load) Electric Elevator Safety Test Form. The following Forms shall be used to document the testing:

(Exhibit B) Ohio State Form # DIC-18-0015 for elevators located in Ohio, and (Exhibit B) Indiana State Form # 34599 (R11/ 7-19) for elevator in Indiana.

Troubleshooting, Repair, and New Work: When called for, the contractor will troubleshoot, repair and provide new work on the elevator. The government retains the right to obtain troubleshooting, repairs, and/or new work outside of this contract if the prices are not deemed fair and reasonable. The Contractor is required to provide all tools and transportation needed to facilitate repairs. Prior to any troubleshooting, repairs, and new work, an Activity Hazard Analysis with Risk Assessment (AHA) shall be submitted to and approved by the TPOC prior to the commencement of any on-site work. All replacement components shall be suitable for operation from existing utility service and existing emergency generator power. All parts and materials shall be new and unused. Parts may be billed separately out of the contract, at the discretion of the TPOC, to be paid via credit card. After each service, the contractor shall fully function test the elevator in the presence of USACE maintenance personnel. New/replacement equipment shall be accompanied by maintenance and operation manuals, when applicable. Each call for work shall have on-site work commenced after fourteen days of notification, unless stated otherwise stated by the project manager. All deliveries made under this agreement will be accompanied by the invoice or sales slips and will show the following: Name of supplier, number of this agreement, date of call, itemized list of supplies or services furnished, quantity, unit price, and date of delivery.

All lubricants, oils, greases, preservatives, and cleaning materials are to be furnished by the Contractor. Lubricants shall be the proper grade for the purpose used.

Any available elevator drawings may be obtained from the Government and shall be retained on Government premises, and they shall be returned to the Technical Point of Contact (TPOC) at the completion of the day.

Following completion of a routine maintenance, inspection, or repair the contractor shall demonstrate to the USACE TPOC that the elevator system fully operates, and functions as designed. Not later than (10) calendar days following the completion of maintenance, inspection, and testing the contractor will send a written report detailing the maintenance, inspection, and testing that was performed and the additional completed forms (Exhibit B) as applicable. Inspection reports will provide a condition assessment of the elevator system with a condition rating of “Good", "Fair" or “Poor". When a system component is found to be in fair or poor condition the contractor will prepare a written report to capture the information and indicate the urgency for repair. The information will be sent to the TPOC.

Site Specific Information Each site-specific task order will include project specific information. Information is for reference only, all existing equipment to be verified in the field. Project specific information may include original as-built drawings, subsequent project update drawings, past elevator maintenance and testing results. Each site reserves the right to choose from the following line items.

LINE ITEM 0001: Routine Maintenance:

Routine maintenance which will consist of a lube and inspection to the elevator. Maintenance and inspections shall be accomplished in accordance with the elevator manufacturers' maintenance criteria and applicable requirements of ANSI Al 7.1, ANSI A.17.2 and ANSI A 17.3.

LINE ITEM 0002: Routine maintenance and Annual (No -Load) Safety Test Routine maintenance which will consist of a lube, inspection, and an Annual (No-Load) Safety Test to the elevator.

Maintenance, inspections, and testing shall be accomplished in accordance with the elevator manufacturers' inspection criteria and applicable requirements of ANSI Al 7.1, ANSI A.17.2 and ANSI A 17.3. The contractor will complete an Annual Electric Elevator Safety Test Form. The following Forms shall be used to document the testing: (Exhibit B) Ohio State Form # DIC-18-0015 for elevators located in Ohio, and (Exhibit B) Indiana State Form # 34599 (R11/ 7-19) for elevators in Indiana.

LINE ITEM 0003: Routine maintenance and 5 Year (Full-Load) Safety Test Routine maintenance which will consist of a lube, inspection, and a 5 Year (Full Load) Safety test to the elevator.

Maintenance, inspections, and testing shall be accomplished in accordance with the elevator manufacturers' inspection criteria and applicable requirements of ANSI Al 7.1, ANSI A.17.2 and ANSI A 17.3. The contractor will complete a 5 year (Full- Load) Electric Elevator Safety Test Form. The following Forms shall be used to document the testing: (Exhibit B) Ohio State Form # DIC-18-0015 for elevators located in Ohio, and (Exhibit B) Indiana State Form # 34599 (R11/ 7-19) for elevator in Indiana.

LINE ITEM 0004: Troubleshooting, Repair, and New Work

When called for, the contractor will troubleshoot, repair and provide new work on the elevator. The government retains the right to obtain troubleshooting, repairs, and/or new work outside of this contract if the prices are not deemed fair and reasonable. The Contractor is required to provide all tools and transportation needed to facilitate repairs. Prior to any troubleshooting, repairs, and new work, an Activity Hazard Analysis with Risk Assessment (AHA) shall be submitted to and approved by the TPOC prior to the commencement of any on-site work. All replacement components shall be suitable for operation from existing utility service and existing emergency generator power. All parts and materials shall be new and unused. Parts may be billed separately out of the contract, at the discretion of the TPOC, to be paid via credit card. After each service, the contractor shall fully function test the elevator in the presence of USACE maintenance personnel.

New/replacement equipment shall be accompanied by maintenance and operation manuals, when applicable. Each call for work shall have on-site work commenced after fourteen days of notification, unless stated otherwise stated by the project manager. All deliveries made under this agreement will be accompanied by the invoice or sales slips and will show the following: Name of supplier, number of this agreement, date of call, itemized list of supplies or services furnished, quantity, unit price, and date of delivery.

Authorized Callers:

Calls up to $2,500 for Service o Brian Wilson 513-882-2938 o Samantha Ferrarelli 513-797-6081 o Calls up to $99,999

• Any Louisville District Contracting Officer

TABLE OF CONTENTS

SPECIFICATIONS/DESCRIPTION

1. Project Information

2. Performance Work Statement

3. Technical Point of Contact (TPOC)

4. Pre-Work Conference

5. Working Hours

6. Contract Start and Completion Dates

7. Contractor Submittals

8. Permits and Licenses

9. Identification of Contract Employees and Vehicles

10. Safety Requirements

11. Required Security Training and Planning

12. Accident Reporting

13. Damage Reports

14. Contractor Employees’ Conduct and Competency

15. Damage or Loss of Contractor’s Supplies and Property

16. Supervision

17. Environmental Program

18. Contract Discrepancy Report (CDR)

19. Meetings

20. Quality Control

21. Quality Assurance

22. Deficiencies

23. Interruptions to Systems

24. Government Furnished Materials and Equipment

25. Contractor Furnished Items

26. Safeguarding Government Property

27. Minimum Manpower Requirements

28. Minimum Personnel Qualifications

29. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

30. Cooperation with other Contractors, Lessees, and Volunteers

31. Reports

32. Applicable Publications

33. Warranty

34. Wage Rates

35. Definitions

36. Index of Exhibits

SPECIFICATIONS/DESCRIPTION

1. Project Information.

This BPA will be exercised throughout 4 project sites in the Miami River Area. Northeast part of the map. Address listed below:

CAESAR CREEK LAKE

4020 N. Clarksville Road Waynesville, Ohio 45068

WILLIAM H HARSHA LAKE

2185 Slade Road Batavia, Ohio 45103-9707

C.J. BROWN DAM & RES.

2630 Croft Road Springfield, Ohio 45503-2515

BROOKVILLE LAKE

10064 Overlook Road Brookville, Indiana 47012

2. Performance Work Statement.

The contractor will furnish all personnel, equipment, supplies and materials necessary to complete the scope of work listed in the statement of work of this document. The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein. There will be a five (5) year ordering period. Period of Performance is 60 calendar days for each BPA call. One award will be made from this Solicitation. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

3. Technical Point of Contact (TPOC):

Facilities Operation Specialist Brian Wilson U.S. Army Corps of Engineers Miami River Area 4020 N. Clarksville Rd.

Waynesville, Ohio 45068

(513) 897-5451

4. Pre-Work Conference:

The contractor will be required to attend a pre-work conference prior to beginning work during which the Contractor’s plan of work, safety procedures, start date and other items in this contract will be discussed.

5 . Working Hours.

Normal working hours, except as otherwise specified herein, will be dependent on the site work is being done.

Typical working hours are Monday through Thursday 8 am to 4:00 pm but could vary depending on the site.

Firm working hours will be given in each task order. Work inside Government buildings or other secured areas will be performed during hours worked by site personnel. Work that interferes with other ongoing functions at the project will be scheduled around normal working hours, as specified by the Project Manager.

Holiday Work. The eleven (11) Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth Day (June 19) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work will be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

a. Inclement Weather Work.

The Contractor will maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

6. Contract Start and Completion Dates.

There will be a five (5) year ordering period. Each call will have a period of performance of 60 calendar days.

7. Contractor Submittals.

Unless otherwise specified, the Contractor will submit the following information to the TPOC prior to the pre-work conference for this contract:

Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan.

Contractor Quality Control Inspector. List of Quality Control Inspectors.

Contractor Representatives. List of names of Contractor Representatives.

Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan Appendix

A of EM 385-1-1 See Section C-1.9 for APP requirements. Exhibit D.

Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

Certificate of Insurance.

Proof of met security requirements – see section 9.0 of this documents for requirements.

8. Permits and Licenses.

The Contractor will obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications will be kept current during the period the work is performed. The Contractor is also responsible for any and all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein. The Contractor, Contractor personnel and any persons acting on behalf of the Contractor will comply with all applicable Federal, State and local laws and regulations, including any subsequent changes to these laws and regulations.

Minimum Personnel and Training Requirements. The Contractor will provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel will be properly trained to perform their assigned work in a safe and effective manner. Training will include but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees will be used in the performance of services specified herein. The Contractor will also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor will be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

9. Identification of Contract Employees and Vehicles.

All Contractor employees will be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes.

Vehicles and any motorized equipment utilized for transportation will be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc. Vehicles will be maintained in accordance with federal, state, and local laws.

10. Safety Requirements.

a. General. Performance of all services will assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor will comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor will comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken.

No part of the time lost due to any such work stoppage will be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. The Contractor will comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf or latest version and as otherwise stated herein. Special attention will be given to the requirements for safety meetings.

The Contractor will inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a government representative to attend.

c. Accident Prevention Plan (APP)Worksheet. ENG Form 6293, Accident Prevention Plan (APP) Worksheet (mandatory) (https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d& tabid=16438&portalid=76&mid=43543) The Contractor will prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan will be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

d. Activity Hazard Analysis (AHA). The Contractor will use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site-specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor will review, at a “Toolbox” safety meeting, the approved AHA’s with those employees who will perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Toolbox” safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA will be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which will be used by the Contractor as a guide for the preparation of required AHA's.

A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

e. Public Safety. The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety. Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel. As a minimum, each employee will wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

g. Contractor Employees Certified in First Aid & CPR. The Contractor will schedule employees, so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification will be provided in accordance with regulations. Two people per crew will be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

h. Hazard Communication Program. The Contractor will be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor will provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

11. Required Security Training and Planning.

A. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel.

The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

B. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

C. Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

D. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S.

Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of

U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N- 550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I- 688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation, or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SM

600 Martin Luther King Jr. Pl Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours):

James R. Milner, phone (502) 315-6916; James.R.Milner@usace.army.mil

12. Accident Reporting.

The Contractor is responsible for reporting all accidents to the Lock Master immediately. Prompt action will be taken to ensure immediate and appropriate medical treatment. The Contractor will maintain an accurate record of any accidents in the manner and on the forms prescribed by the Lock Master. For property damage accidents of $2,000 or more, the Contractor will complete and submit to the Lock Master a copy of ENG Form 3394. The Contractor will maintain an OSHA 300 Log of on – The – Job injuries and first aid treatments.

The Contractor will also provide a monthly record of all exposure and accident experience incidental to the performance of services under the contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form will be available from the Lock Master. The Monthly Record of Work-Related Injuries/Illnesses & Exposure report will be provided to the Lock Master by the 5th working day of the month for the previous month.

13. Damage Reports.

All instances where Government materials, supplies, property, and/or equipment are damaged will be reported immediately to the Lock Master. When the damage was caused by contract employees, a written report of the incident and extent of such damage will be submitted to the Lock Master, within 2 workdays (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the Lock Master a copy of ENG 3394.

14. Contractor Employees’ Conduct and Competency.

All contract employees will conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees will comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Lock Master to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the Lock Master may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible.

No removal will reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee will be made.

15. Damage or Loss of Contractor’s Supplies and Property.

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above. The Government is not responsible for providing storage areas or facilities for the storage of Contractor supplies, materials and equipment. With prior approval, the Lock Master may provide a location for the temporary storage of large equipment to prevent the transportation of such equipment to/from the work site while a particular service is being performed. However, the Government assumes no liability for the loss or destruction of Contractor equipment while it is stored on Government property.

16. Supervision.

The Contractor is responsible for providing on-site supervision and quality control inspections of work performed under the contract. The level of supervision and inspections will be sufficient to assure that services are performed in accordance with contractual requirements and all applicable Federal, state and local laws and regulations. The Contractor or a Contractor Representative will personally supervise the work or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) will conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Contractor Representative will have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract and will be the on-site Contractor employee who is responsible for safety.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives will be submitted in writing to the TPOC before work is performed.

The Contractor will maintain copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at each work site which relate to each person's work responsibilities and will review them to insure employee’s comprehension of a job prior to initiating work.

17. Environmental Program.

The Contractor will comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters will be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State and local officials without advance notice.

Access for inspection will be granted upon request.

Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office.

The Contractor will conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor will ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor will be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills will be reported to the TPOC immediately.

18. Contract Discrepancy Report (CDR).

A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor will provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

Identify the cause and corrective action taken and Identify Contractor action to prevent recurrence.

Upon finalization of the CDR, the Contractor and the TPOC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR’s issued, and CDR's are the principal evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

19. Meetings.

The Contractor is required to attend a pre-work meeting to be scheduled by the TPOC. The Contractor or his authorized representative will report each Month with the schedule and location determined by the TPOC to discuss contract work items. Specific topics of discussion at the Monthly meetings may include issuing inspections, quality control, and upcoming work. If a CDR is issued, mutual effort will be made to resolve any and all problems identified to preclude their recurrence. The TPOC may alter this reporting schedule, or change the reporting method, time, or place if mutually agreeable between the TPOC and the Contractor. A tour of the work site will be conducted following the discussions. It is recommended that the Contractor’s on-site representative or superintendent also attend this meeting. During the pre-work conference, the Contractor will also provide any required submittals not previously submitted.

20. Quality Control.

The Contractor will have a Quality Control program to assure the requirements of the contract are provided as specified.

The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program will include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files will be made available for inspection upon request by the TPOC.

d. A method of insuring that employees have full knowledge of work assignments, and that appropriate technical expertise is utilized with each work assignment.

e. A method of coordinating each work crew’s activities with the TPOC and/or inspector.

The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, will be provided to the Contracting Officer and the TPOC, and accepted, prior to the Pre-Work Conference. If changes to this program occur, updated copies will be provided to the Contracting Officer and TPOC.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

21. Quality Assurance.

The Government will monitor the Contractor's performance in each functional area under this contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate. The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

22. Deficiencies.

If the Contractor fails to perform, or if performance in any area is judged unsatisfactory by the TPOC, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government.

23. Interruptions to Systems.

Contractor will coordinate with TPOC so that the contractors work will not interrupt the projects mission. Any authorized interruptions will be kept to an absolute minimum, and all repairs or replacements of equipment or components will be accomplished in an expeditious and efficient manner.

24. Government Furnished Materials and Equipment.

Forms: All Department of Defense forms, required by the Government to be used under this contract, will be provided by the Government during the contract period. The Government reserves the right to modify or supersede these forms during the contract period.

Control: The Contractor will provide control to ensure Government furnished equipment, property, or items are utilized only for contract purposes. The Contractor may be provided with keys to the Dike Service Road Security Gate. Any work to be performed within these facilities must be performed during regular working hours when Government employees are available to unlock these facilities for the Contractor.

Safety Manual. Prospective contractors may review a copy of the Safety and Health Requirements Manual EM 385-1-1 at the Project Office. The Contractor can find a copy of Safety Manual EM 385-1-1 online at:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf

25. Contractor Furnished Items.

General: The contractor will furnish all personnel, equipment, fuel, tools, supplies and materials necessary. The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations.

Equipment: The Government requires, that the Contractor provide adequate equipment to perform the work required within the specified time period. Also, all equipment used by the Contractor must meet safety requirements outlined in

EM 385-1-1.

Contractor Equipment and Supply Inspection. The apparent Contractor will make available for inspection all service equipment, tools, and samples of supplies he proposes to use for work under this contract, along with proof of ownership or lease agreement.

26. Safeguarding Government Property.

The Contractor will cooperate with Government personnel in safeguarding Government property. The Contractor will be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment to the TPOC. The Contractor will establish security procedures and safeguards that are compatible with the Government’s existing procedures, to protect all equipment, materials, supplies, tools, and other resources. The Contractor will cooperate with, and provide any assistance necessary to, the Government during any audits, usage checks of expendable property, and inventories of nonexpendable property under control of the Contractor.