Special Instructions.pdf

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is for replacing the hydraulic components at Rough River Lake.

The contractor shall furnish all personnel, equipment, supplies and materials necessary to replace hydraulic components as indicated in this contract at Rough River Lake. Prices should include mobilization & de-mobilization, fuel, labor, material, equipment and any applicable permits. The contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work shall be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein. Work will begin within 14 calendar days of the Notice to Proceed (NTP) and will conclude 120 calendar days after the NTP

One award will be made from this solicitation. The contract award will be based on Low Price. Method of payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed will be considered as a material deviation from the requirements and the Quote will be rejected.

Note: A pre-bid site visit is HIGHLY ENCOURAGED for the contractor to review the complexities of the work site, verify existing conditions, and collect exact measurements. Site visit will be held by appointment only.

Contractor may request a site visit with the TPOC, DJ Scalf (502) 658-4055 and/or Lake Manager Jon Fillingham,

(270) 257-2061.

This is a firm fixed price, 100% set-aside for Small Business, NAICS 237990 – Other Heavy and Civil Engineering Construction. Size Standard $45,000,000.

Note: The Contract award will be based on Lowest Price.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Electronic submittals will be accepted using PIEE. Early submittals will be accepted.

For contractual/technical questions, please contact LaDonna Haug by e-mail at Ladonna.J.Haug@usace.army.mil.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submittal of a quote. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (formally known as DUNS). The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards.

Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

Note: Page numbering in this document may not be accurate.