SPECIAL INSTRUCTIONS.pdf

SPECIAL INSTRUCTIONS

The contractor shall furnish all personnel, equipment, supplies and materials necessary to install metal roofing on the Project Office building at Clarence J. Brown Dam and Reservoir located at 2630 Croft Road Springfield, Ohio 45503. Prices should include mobilization & de-mobilization, fuel, labor, material and equipment. The contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work shall be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

Work will begin within 14 calendar days of the Notice to Proceed (NTP) and will conclude 90 calendar days after the NTP.

One award will be made from this Solicitation. Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Quotes will not be accepted for quantities less than the quantities specified in the Quote. Failure to submit a unit price for all items listed will be considered as a material deviation from the requirements and the Quote will be rejected.

This is a firm fixed price, 100% set-aside for Small Business.

NAICS 238160 - Roofing contractors, Size Standard $19 Million.

FAR 36.204 Disclosure of the magnitude of construction project is between $25,000 and $100,000.

FAR 52.228-1 Bid Guarantee.

Note: The contract award will be based on Low Price.

Note: A site visit is HIGHLY RECOMMENDED for the contractor to review the complexities of the work sites, verify existing conditions, and exact measurements. The site visit information is listed under FAR 52.236-27 ALT 1.

Please refer to this clause for location, date, and time.

Information regarding the U.S. Army Corps of Engineers process for settling requests for equitable adjustments and duration goals to achieve definitization of equitable adjustments for change orders under construction contracts can be found by going to: https://www.usace.army.mil/Business-With-Us/Partnering/ then clicking on “View FFP Contract Changes Playbook Here”.

Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet. As noted below, offerors shall not submit their proposals via ProjNet.

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system.

The Solicitation Project Number is: W912QR25QA058

The Bidder Inquiry Key is: 58VHS7-CWK783

Electronic submittals will be accepted. You may submit your quote using the PIEE Solicitation Module.

Please refer to PIEE Instructions. Fax submittals will not be accepted. Early submittals will be accepted.

NOTICE TO POTENTIAL BIDDERS/OFFERORS: In accordance with DFARS 204.7302, Contractors and subcontractors are required to provide adequate security on all covered contractor information systems.

Contractors are required to implement National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 by inclusion of clause at 252.204-7012 (Dev), Safeguarding Covered Defense Information and Cyber incident Reporting, are required at time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (i.e., not more than 3 years old unless a lesser time is specified in the solicitation).

https://www.usace.army.mil/Business-With-Us/Partnering/

SPRS provides storage and access to the NIST SP 800-171 assessment scoring information. To access the NIST SP 800-171 Assessments module, users must be registered in the Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil/ and be approved for access to Supplier Performance Risk System (SPRS).

The NIST SP 800-171 DoD Assessment Methodology is located at:

https://www.acq.osd.mil/asda/dpc/cp/cyber/safeguarding.html#nistSP800171

Vendor Help and Training Tutorials are available at https://www.sprs.csd.disa.mil/nistsp.htm

For contractual/technical questions, please contact Joel Huberman at (502) 315-7409 or by e-mail at Joel.Huberman@usace.army.mil.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submittal of a quote. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.

Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg. Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (formally known as DUNS). The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards.

Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

Note: Page numbering in this document may not be accurate.

https://piee.eb.mil/ https://www.acq.osd.mil/asda/dpc/cp/cyber/safeguarding.html#nistSP800171 https://www.sprs.csd.disa.mil/nistsp.htm mailto:Joel.Huberman@usace.army.mil http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/