SOW_Office Furniture Update 2.pdf

SOW Update #2

DEFENSE LOGISTICS AGENCY ENERGY AMERICAS WEST

OFFICE FURNITURE

STATEMENT OF WORK

1. GENERAL: This supply requirement is for new office furniture with removal of existing furniture, design & layout, assembly, and installation for DLA Energy AMW located at Naval Weapons Station Seal Beach, Seal Beach, California.

2. DESCRIPTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to procure, remove existing furniture, design & layout, assembly, and install office furniture.

3. BACKGROUND: The DLA Energy AMW provides comprehensive energy support and solutions to the various departments and agencies of the U.S. government, as well as international partners. DLA Energy AMW is one of several DLA Energy regional offices responsible for the receipt, storage, and distribution of various energy products to DLA Energy customers.

DLA Energy AMW purchased 17 new office partitions in 2013 to replace the older, dilapidated partitions.

The organization reused existing office furniture to save time and money as part of its relocation from San Pedro, Texas (TX) to Houston, TX in 2020. Additionally, the organization purchased new sit‐stand desks to provide employees with an ergonomic work environment and reused the existing office furniture to save money on other mission priorities.

DLA Energy AMW employees returned to work after two years of teleworking following a change in Office of Personnel Management’s Corona Virus Disease 19 policy in 2022. The organization’s office furniture fell into disrepair which created safety issues including overhead shelving, cabinetry & falling partitions and baseboard panels missing receptacle plates exposing electrical runs and cables.

Additionally, DLA Energy AMW office personnel grew in response to the Department of Defense’s exponential increase in refueling requirements and forward presence in more than 40 countries in the organization’s Areas of Operation. As such, the current office space configuration and furniture were inadequate to perform daily operations. DLA Energy AMW office furniture project accommodates office growth while addressing safety issues simultaneously.

4. OBJECTIVE:

a. Procure office furniture including wall mounted, laminated partitions for privacy between workstations, personal lockers with shelving and drawers and reuse existing desks and drawers for proper storage of Government equipment, materials, and clothing and new desks and drawers to address safety issues and accommodate an increase in DLA Energy AMW personnel staff.

b. Remove existing partitions, overhead shelves, and overhead cabinets for safety purposes.

c. Provide Design and layout services.

d. Install new office furniture in accordance with DLA Energy AMW rendered drawings.

5. TASKS:

5.1. Design. The Contractor shall design an office workspace in accordance with the rendered drawing in Attachments D and F.

5.1.1. Project Manager. The Contractor shall provide a Project Manager who shall be responsible for and be a single point of contact for the performance of work. The name of this person and an alternate(s) shall be provided to the Contracting Officer (KO) within ten (10) business days after contract award. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract on the installation.

5.1.2. Equipment/Materials. The Contractor shall provide all support needed to include onsite labor, equipment, tools, materials, and any other resources required to assist with their layouts.

5.2. Procurement. The Contractor shall procure commercial office furniture and be of the same quality, color and dimensions listed in accordance with Attachment A and configure DLA Energy AMW’s office as shown in Attachments D through F.

5.3. Removal of Existing Office Furniture Services.

5.3.1. All existing furniture shall be removed by contractor personnel before the start of the installation of the new office furniture.

5.3.2. The Contractor shall remove all existing partitions, overhead shelves and overhead cabinets shown in Attachment C.

5.3.3. The Contractor shall maintain environmental controls when working within the Naval facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

5.3.4. During removal of existing office furniture, the Contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings.

5.4. Assembly.

5.4.1. The Contractor shall uncrate and unpack all new items, dispose of packing material off the installation, and perform required assembly in accordance with the manufacturer instructions.

5.4.2. Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the Contractor to make all arrangements for replacement or repair of the item(s) damaged. Damaged items shall not to be installed.

5.5. Installation Services.

5.5.1. Design and Layout. The Contractor shall install all laminated partitions, personal lockers with shelving & drawers and Sit-Stand desks & drawers in accordance with Attachments D through F.

Furniture shown in provided layout is to be consider estimates only. The Contractor shall be responsible for placement of furnishings within the space provided:

5.5.1.1. The Contractor shall install 17 each, Laminate Partitions (Brand: HON or similar) as follows (see Attachment D):

• Spaced 7’ 2-3/4” on center part

• Dimensions: 65” H panels with 15” H Stacker

• Dimensions: 15” H & 30” H Laminate tiles

• Provide electrical outlets in laminated partitions:

o Two (2) duplexes per panel with base infeed o Existing desking and storage to be reused (see Attachment G)

• 17 Wall Mounted brackets, metal, Black in color

• Color: Bourbon Cherry

5.5.1.2. The Contractor shall install 27 each, Personal Lockers with Shelving and Drawers (Brand: HON or similar) as follows (see Attachment E):

• Dimensions: 50” H X 24” W X 24” D

• Provide: One (1) Wardrobe door, One (1) Storage door and three (3) Drawers

• Silver Arch Pulls

• Black paint for top, left side, right side, back, and bottom

• Silver feet paint

• Color: Bourbon Cherry laminate front

• Metal Chassis

5.5.1.3. The Contractor shall install four (4) each Sit-Stand Desks and Drawers (Brand: HON or similar) (see Attachment F):

• Dimensions: 70” W X 34” D X 24” D Fixed with HT Surface w/BBF Support

• Provide: Two (2) Right-handed, Two (2) Left-handed

• Four (4) Dual Monitor Arms

• Color: Bourbon Cherry for top

• The remainder of the Desk and Drawers metal work will be Black in color

• Light Gray edgeband and metal paint

5.5.2. New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use. Any furnishings attached to the building shall be attached securely.

5.5.3. The Contractor shall be liable for any damage to government property caused by their employees or representatives.

5.5.4. The Contractor shall provide all new components, completely assembled, installed, and operational, including all keys for each individual lock set and a master key to fit all lock sets.

5.5.5. Prior to Government acceptance, the Contractor shall clean all new furniture only with the manufacturer’s recommended cleaning agents and products and inspect to ensure the new furniture is free of surface dirt and defects.

6. QUALITY CONTROL: The Contractor shall be responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems.

7. GOVERNMENT SERVICES:

7.1. General Services. The Government will not provide any general services.

7.2. Facilities & Utilities. The Government will provide staging area to adequately sort, stage and uncrate products and electrical power, working lights, heating, and air conditioning in the working area. The Government will ensure that the work area is ready for product installation.

7.3. Materials & Equipment. The Government will not provide any materials and equipment.

7.4. Housekeeping. The Government will not provide any housekeeping. The Contractor shall maintain and clean up the worksite at the end of the day.

8. BASE ACCESS: All Contractor employees shall provide evidence of performing under this purchase order at all times to access Naval Weapons Station Seal Beach at Seal Beach, CA.

8.1. The Contractor shall submit a complete list of personnel in accordance with installation policy, including delivery-persons, who will be expected to work on the installation to the Technical Point-of- Contact (TPOC) no less than three (3) business days prior to accessing the installation.

8.2. Current Naval Weapons Station Seal Beach rules and regulations applicable to the premises where the work will be performed shall apply to the Contractor and its employees while working on the premises.

These regulations include, but are not limited to, presenting valid identification for personnel and vehicular entrance, smoking restrictions and any safety procedures as outlined in the installation regulations.

8.3. The Contractor shall keep within the established limits of work and avenues of ingress and egress.

The Contractor shall ensure their personnel working on Naval Weapons Station Seal Beach become familiar with and obey all Base requirements and regulations including, but not limited to, safety, fire, traffic, and security. The Contractor shall not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor shall ensure Contractor equipment is conspicuously marked for identification.

8.4. Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

9. FEDERAL HOLIDAYS:

New Year’s Day Independence Day Dr. Martin Luther King’s Day Labor Day President’s Day Columbus Day Memorial Day Veteran’s Day Juneteenth National Independence Day Thanksgiving Day Christmas Day

9.1. If the federal holiday falls on a Saturday, the holiday is observed on the proceeding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday. If desired, the Contractor is allowed to work on a federal holiday once the Contractor has requested approval in writing to the TPOC with an approval response provided.

10. HOURS OF OPERATION: Normal hours of operation are 7:00 am through 4:30 pm, Monday through Friday and exclude Federal Holidays. Deviations from the hours specified above maybe requested by the Contractor to be submitted to the TPOC. The Contractor shall give notice of the deviation of hours to the TPOC at least two (2) business days in advance of the proposed change.

10.1. The Contractor shall ensure project scheduling and work execution is done in conjunction with the needs of DLA Energy America’s West at Naval Weapons Station Seal Beach.

11. PERIOD OF PERFORMANCE: The period of performance is 150 days after contract award. The Contractor shall provide start date and schedule no later than 30 days after contract award unless otherwise amended by the Contracting Officer.

12. PLACE OF PERFORMANCE: The Contractor shall perform at Building. 231, DLA Energy America’s West, Naval Weapons Station Seal Beach, 800 Seal Beach Boulevard, Seal Beach, CA 90740.

13. TECHNICAL POINT-OF-CONTACT (TPOC): Mr. Todd E. H. Williams, DLA Energy FSD, is the TPOC at Telephone: 424-339-6187 and email: todd.williams@dla.mil.