Solicitation_Afghan_Transportation_SPE605-19-R-0211_Final.pdf

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SECTION B – SUPPLIES OR SERVICES AND PRICES OR COSTS

B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

The services to be furnished during the period specified herein and the unit prices are as follows:

Ordering Period: April 1, 2019 - March 31, 2022

Performance Period: April 1, 2019 - March 31, 2022 plus a 30-day carry over period

CLIN ORIGIN DESTINATION PRODUCT

ESTIMATED

QUANTITY

(USG)

OFFER

PRICE

Per Gallon

0001 DFSP National - Kabul Bagram Air Base Turbine Fuel Aviation 7,200,000

0002 DFSP National - Kabul

New Kabul

Compound Turbine Fuel Aviation 600,000

0003 DFSP National - Kabul HKIA Ramp 6 Turbine Fuel Aviation 648,000

0004 DFSP National - Kabul Camp Eagle Turbine Fuel Aviation 351,000

0005 DFSP National - Kabul Camp McGill Turbine Fuel Aviation 150,000

0006 DFSP National - Kabul Camp Chapman Turbine Fuel Aviation 750,000

0007 DFSP National - Kabul FOB Fenty Turbine Fuel Aviation 3,000,000

0008 DFSP National - Kabul FOB Dahlke Turbine Fuel Aviation 1,500,000

0009 DFSP National - Kabul TB Gamberi Turbine Fuel Aviation 300,000

0010 DFSP National - Kabul FOB Pamir Turbine Fuel Aviation 1,100,000

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TABLE OF CONTENTS

SECTION PAGE

1.0 GENERAL PROVISIONS

1.1 Contract Requirement 4

1.2 Mission Statement 4

1.3 Contract Performance 4

1.4 Afghanistan Government Documentation Requirements 4

1.5 Additional Considerations 5

2.0 PERFORMANCE REQUIREMNETS

2.1 Hours of Operation 5

2.2 Personnel Qualifications 5

2.3 Security Requirements 5

2.4 Safety Requirements 6

2.5 Transportation Requirements 6

2.6 Tank Truck Requirements 7

2.7 Deliveries 8

2.8 In-Transit Visibility 8

3.0 QUALITY REQUIREMENTS

3.1 General 8

3.2 Truck-to-Truck Transfers 8

3.3 Tank Truck Cleaning Requirements 9

3.4 Truck Inspections 9

3.5 Quality Check Criteria 9

4.0 QUANTITY REQUIREMENTS

4.1 General 9

4.2 Load Quantities 10

4.3 Quantity Determination 10

5.0 DELIVERABLES

5.1 Contractor Plans 11

5.2 Situation Report (SITREP) 12

5.3 Truck Report 12

5.4 Event Report 12

5.5 Fuel Loss Report 12

5.6 Accident Report 12

5.7 Driver Report 12

6.0 ORDERING PROCEDURES

6.1 General 12

6.2 Orders 12

6.3 Failed Order Response 12

7.0 INVOICING

7.1 General 13

8.0 COMPLIANCE REQUIREMENTS

8.1 Applicable Directives 13

9.0 eCMRA – CONTRACT MANPOWER REPORTING APPLICATION 14

10.0 SEXUAL HARASSMENT//ASSAULT RESONSE AND PREVENTION 15

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SECTION C – DESCRIPTION AND SPECIFICATIONS

1.0 GENERAL PROVISIONS.

1.1 Contract Requirement. This Performance Work Statement (PWS) is the Government’s requirement for truck transportation of DLA Energy-owned fuel products, specifically aviation turbine fuel, within the country of Afghanistan. The Contractor will provide fuel delivery services as described below and shall be responsible for and furnish, as required, all personnel, equipment, material, and/or facilities necessary for providing these services. No Government equipment or facilities will be provided to the Contractor who shall be completely responsible, at its expense, for operation and maintenance of assets utilized to meet the contractual performance requirements identified herein.

1.2 Mission Statement. The contractor shall receive, transport, and discharge DLA Energy-owned fuel products into designated permanent and temporary U.S. storage tanks, tank bags, or trucks positioned at the destinations reflected below while maintaining product quality and accountability in accordance with applicable DLA Energy guidance.

PRODUCTS ORIGIN DESTINATIONS

Aviation Turbine Fuel

DFSP Kabul

Bagram Air Base

New Kabul Compound

HKIA Ramp 6

Camp Eagle

Camp McGill

Camp Chapman

FOB Fenty

FOB Dahlke

TB Gamberi

FOB Pamir

1.3 Contract Performance. The contractor shall perform specific tasks listed in Sections 2.0,

3.0 and 4.0. The contractor shall submit all deliverables listed in Section 5.0.

1.4 Afghanistan Government Documentation Requirements. The following documentation will be provided to DLA Energy and maintained by the contractor for the duration of the contract performance period.

1.4.1 Licenses and Permits. The contractor will maintain, throughout entire contract performance, all authorizations (i.e. licenses and permits) to operate and do business within

Afghanistan. The contractor shall remain in full compliance with all laws, decrees, labor standards, and regulations of the Afghanistan Government. Except as may be specified herein, the contractor is responsible for obtaining copies of all applicable laws, decrees, labor standards and regulations of Afghanistan to include future changes.

1.4.2 Contractor Code of Ethics and Business Conduct. Per FAR 52.203-13, the contractor will be required to submit a written copy of and maintain a code of business ethics and conduct within 30 days after award.

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1.5 Additional Considerations. Under the Status of Forces Agreement (SOFA), the United

States is a tax exempt entity. If any tolls, taxes, fines, etc. are imposed by the Islamic Republic of Afghanistan, the contractor shall report such to the DLA Energy Middle East office.

1.5.1 Contractor will comply with all theater business clearance requirements in the

Afghanistan Combined Joint Theater of Operations including, but not limited to, visitor access control, Force Protection condition requirements, contractor personnel security/background checks, and protection of property, government computer systems and information.

2.0 PERFORMANCE REQUIREMENTS

2.1 Hours of Operation. The contractor shall provide services 24 hours per day and 7 days a week including weekends and holidays. The Contractor shall provide the names, contact information, and schedules for designated program and shift managers who will be available at all times.

2.2 Personnel Qualifications. The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements as specified below and comply with all applicable local regulatory bodies, laws, and regulations.

2.2.1 Contractor personnel shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions, and materials.

2.2.2 The Contractor shall provide two licensed and responsible drivers per truck who are certified by the local jurisdiction to transport hazardous/flammable goods.

2.2.3 The Contractor shall provide all necessary services and supplies to include equipment and life support for all drivers. These services will not be provided by the U.S Government.

2.2.4 The Contractor is responsible for the arrangement of all necessary visas, fees, and passports for identified drivers. The Contractor shall maintain these driver documents and provide them to the U.S. Government as requested. Afghan national citizens shall provide a national ID card (Tazkira), all others shall provide passports and visa documents.

2.2.5 Upon contract award, the contractor must register all employees and subcontractors associated with this contract into the Synchronized Pre-deployment and Operational Tracker

(SPOT) database system. The contractor shall comply with all biometric enrollment requirements for current and new drivers as required.

2.3 Security Requirements. Contractor personnel shall comply with the following security requirements in the execution of their assigned duties.

2.3.1 Contractor drivers shall comply with written or verbal direction received from an authorized U.S. Government Representative in regards to applicable U.S. Government security procedures.

2.3.2 The U.S. Government will not provide security escort for trucks transporting fuel product in Afghanistan.

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2.3.3 The contractor shall identify the staffing and procedures necessary to maintain security and antiterrorist protection.

2.3.4 Contractor personnel are expected to report to U.S. security forces personnel any suspicious activities, packages, or items they observe to include personnel conducting surveillance of the installation or unauthorized personnel requesting access to the installation.

2.3.5 Contractor shall provide a list of tank trucks being used to fulfill this requirement. The list should include the truck and/or tank registration numbers and/or plate numbers, VIN numbers, the product to be carried (if not using trucks for dedicated service, list which products the trucks will be converting to), whether the trucks are epoxy coated, the driver(s) names, and which locations they are scheduled to deliver to (if trucks will be delivering to multiple locations, state so).

2.3.6 Contractor should make every effort to dedicate trucks to certain grades of fuel and keep the same drivers on the same trucks. Once the contractor has provided the truck and driver information, the contracting officer will submit that information to the Defense Fuel Support

Point (DFSP)/contracting operating stocks and Forward Operating Bases (FOBs) in order for those locations to ensure proper security.

2.3.6.1 If the DFSP loading personnel and/or the receipt location personnel find that a tank truck or driver is in violation of the requirements listed in this contract, the tank truck and/or driver will be rejected/dismissed immediately and banned from use or entrance. U.S. Government personnel at the DFSP and/or FOBwill annotate the tank truck and/or the driver’s name and submit to the contracting officer for further action.

2.4 Safety Requirements. The contractor will adhere to all commercial loading and offloading safety policies and regulations.

2.5 Transportation Requirements. The contractor will ensure the following transportation requirements are met in the performance of this contract.

2.5.1 All vehicles shall be in good mechanical condition and no older than 10 years.

2.5.2 Contractor personnel will not make unauthorized stops in Afghanistan during transport of fuel product unless authorized by the U.S. Government. Vehicle breakdowns and routine meal/sleep accommodations are an exception.

2.5.3 The contractor will be responsible for the recovery of trucks.

2.5.3.1 Transfers of product from truck-to-truck must be documented. Copies will be forwarded to authorized U.S. Government personnel for validation and must include truck numbers, date, gallons, type of product, old delivery note number, new delivery note number, and a statement as to why the product is being transferred.

2.5.3.2 If product is transferred from truck-to-truck, contractor is responsible for having the product tested, in accordance with section 3.2 below and/or DLA Energy Quality instructions, prior to delivery. Test results shall be forwarded to the DLA Energy ME Quality office for review and acceptance prior to delivery.

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2.5.4 Contractor personnel will be responsible for specific tasks outlined below.

2.5.4.1 The contractor will maintain accountability of equipment, personnel, product to be transported, applicable forms and reports.

2.5.4.2 Pre-check vehicle for proper documentation that includes: passport(s), loading and unloading documents, and operator’s license. Afghan national citizens shall provide a national ID card (Tazkira), all others shall provide passports and visa documents.

2.5.4.3 Ensure equipment serviceability, which includes the required amount of tank truck fuel to be used on the journey.

2.5.4.4 Safeguard transportation documentation to include upload and download documents.

2.5.4.5 Consolidate completed documents to be provided to the authorized DLA Energy representative.

2.5.4.6 Check in at all appropriate U.S. Military areas as directed by the U.S. Government when arriving and departing installations.

2.6 Tank Truck Requirements. The contractor will provide the required tank truck assets to successfully perform the contractual requirements identified herein.

2.6.1 All internal tank surfaces and piping must be clean, dry, and free of dirt, grease, oil, or any other foreign material.

2.6.2 Every effort should be made to ensure all tank truck tanks are epoxy coated. If unable to use all epoxy coated tank trucks, only mild steel tanks will be allowed for use.

2.6.3 Every effort should be made to ensure trucks are dedicated to carrying a single product. If unable to dedicate to a single product, only epoxy coated tank trucks will be allowed to deliver multiple products and will be cleaned in accordance with the table in paragraph 3.3 below.

2.6.3.1 All uncoated, mild steel tank trucks will only be allowed to carry one dedicated product.

2.6.4 The contractor will be required to replace any equipment deemed unsafe or not road worthy by an authorized U.S. Government representative.

2.6.5 The contractor shall present trucks that are fully operational. Trucks requiring maintenance, or replacement of defective truck and trailer parts, shall be replaced at no extra cost to the U.S. Government.

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2.7 Deliveries. Unless otherwise specified in the Schedule, all deliveries shall be made within three calendar days of receiving an order. If a contractor fails to provide required trucks within

72 hours of the time specified in the order, the Ordering Officer has the right to terminate the order and issue a new order to a different contractor.

2.8 In-Transit Visibility. The contractor shall provide an In-Transit Visibility (ITV) system to monitor all fuel trucks performing under the contract. The system must be web based and provide user interface (with password) for U.S. Government personnel. The contractor shall use a commercial ITV system; however, any commercial system used must be equivalent to the

Tapestry Solutions ITV system. All ITV equipment installed on the contractor’s trucks must be permanent and adequately protected. The contractor’s ITV system must provide hourly status of all vehicles.

3.0 QUALITY REQUIREMENTS

3.1 General. The contractor shall be responsible for ensuring the quality of product it takes the fuel into possession for delivery. U.S. Government representatives may conduct inspections on any of contractor’s transport trucks at origin and/or at destination to ensure fuel quality standards are met. The contractor is liable for fuel that is contaminated or becomes off specification while in the contractor’s possession.

3.2 Truck-to-Truck Transfers. The following actions will be taken after contractor truck-to-truck transfers of product due to an accident, or due to an operational or safety requirement not performed with U.S. Government representative oversight:

3.2.1 The contractor shall take an all-level sample from each compartment of the receipt truck.

3.2.2 Immediately after sampling, the receipt truck shall be resealed and the seal numbers annotated on the new manifest.

3.2.3 The sample(s) shall be sent to a laboratory acceptable to the U.S. Government and be identified with the receipt truck number, date sample taken, product grade, a complete listing of the seals applied to the receipt truck and the name of the sampler. In the reason for submission block of the request state “Revalidation of Product Quality after truck-to-truck transfer.”

3.2.4 A composite sample of the truck shall be made in the laboratory if the truck had multiple compartments. The testing requirements are as follows:

3.2.4.1 Aviation Fuels – Appearance, color, density, particulate matter, flash point, distillation, copper strip corrosion, freezing point, existent gum, fuel system icing inhibitor, filtration time, conductivity, water reaction, fame, MSEP, and acid number.

3.2.4.2 Results shall be forwarded to the DLA Energy ME Quality Manager for review and acceptance. Once the test results are accepted, product can be delivered. If product fails to meet quality requirements, the DLA Energy ME Quality Manager will provide instructions or waiver/exception.

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3.3 Tank Truck Cleaning Requirements. For all epoxy coated tank trucks which will be used for carrying multiple products, the contractor will ensure that the tanks are cleaned between each load of differing products in accordance with MIL-STD-3004-1 Table XXIII.

3.3.1 When required, “drain empty” means dry and all liquids completely removed from the tanks and includes draining empty all pump(s), filter(s), meter(s), and hose(s) as applicable.

3.3.2 If a product is not listed in the “Last Product Carried” column, permission to load and conveyance preparations will require a waiver from the DLA Energy Contracting Officer

(CO) prior to starting any actions

3.3.3 If a previous delivery of fuel was of a fuel product containing a dye marker, and the next delivery of fuel will be a fuel product that does not contain dye, then contractor will ensure that the tank is cleaned between each load and all traces of dye will be removed.

3.3.4 In order to convert transport trucks from Mogas to Diesel or Jet Fuel, the contractor must clean tanks as required pursuant to the procedures outlined in table below and the U.S.

Government Representative must certify the conveyance is suitable to load the intended grade of product. Written certification must remain on file.

3.4 Truck Inspections. The contractor shall present trucks for U.S. Government inspection before scheduled loading and ensure all compartments and possible access points are sealed prior to departure from the loading terminal and remain sealed until removed by U.S. Government representative.

3.4.1 Seal rings and attachment points must be welded or permanently installed to preclude the possibility of disengaging the seal from the sealing points without breaking the seal. The contractor shall purchase Alulock 2.0mm or equivalent serial numbered seals and effectively seal all tank trucks. The Alulock cable seal has a self-locking design and is available in variable lengths. Seal serial numbers shall be indicated on all shipping documents.

3.5 Quality Check Criteria. Quality checks may include, but are not limited to, verification of the following:

3.5.1 Previously carried product; contractor may be requested to provide documentation regarding the product previously carried in the truck to be loaded.

3.5.2 Cargo compartment preparation; contractor may be requested to provide documentation regarding cleaning performed, i.e., steam cleaning, etc.

3.5.3 Vehicle integrity standards; contractor will meet the requirements outlined in paragraph

2.6.

4.0 QUANTITY REQUIREMENTS

4.1 General. The contractor shall be responsible for the quantity of product after loading. U.S.

Government representatives may conduct inspections on transport trucks at origin and/or at

SPE605-19-R-0211 Page 9 of 91 destination to ensure fuel quantity has been determined correctly and transport is still carrying the loaded amount. The contractor shall provide delivery receipts, DD Form 1348-7(this should include, at minimum, the observed temperature and density/API, corrected density/API, volume correction factor and Flashpoint, FSII and Conductivity if aviation jet fuel), Certificate of

Analysis from loading DFSP, for all products delivered. Receipts shall be signed by the authorized U.S. Government Representative.

4.2 Load Quantities. Tank trucks will be loaded in accordance with local custom based on gross volume. This quantity will be annotated on the DD1348-7 for information purposes only and shall be volume corrected to 15 ºC.

4.3 Quantity Determination. Load and discharge quantity shall be determined on the basis of the following:

4.3.1 A calibrated receipt meter: All meters used in determining product volume shall be calibrated using American Petroleum Institute Manual of Petroleum Measurement Standards

(API MPMS), Chapter 4, Proving Systems or equivalent national or international standards. The frequency of calibration shall be accomplished on an annual basis in accordance with Unified

Facilities Criteria 3-460-03.

4.3.2 Tank truck gauging the delivery conveyance: Truck tanks contain a marker, near the top of the tank manhole that represents a full truck. Trucks should be filled to that marker and sealed.

When delivery is made, a US Representative will verify that the seals remained intact and that the fuel level is still at the marker. If the fuel level is more than ½ inch below the marker, the truck will be either be rejected or monitored closely and annotated during discharge. The quantity, as determined by the meter, must be within the .5% of the loaded quantity. If the delivered fuel is not within the .5% loaded quantity, the contractor is liable for the difference or the entire load.

4.3.3 Measurement Standards and Calculations: All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the API MPMS or equivalent national or international standards. When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volumes II (Table 6B), Volume V (Table 24 B) or Volume VII (Table 54B). The contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.3.4 All invoice quantities shall be converted to U.S. gallons. To convert liters to gallons multiply the quantity in liters by 0.264172 gallons per liter (3.78541 liters per gallon). Refer to

Provision M-0001 M55 CONVERSION FACTORS.

4.3.5 The contractor has the responsibility to deliver to designated Government destinations all product loaded into contractor trucks as documented by the DD Form 1348-7. Risk of loss or damage to the supplies shall remain with the contractor until delivery has been made to the

Government at the destination specified in the contract.

4.3.5.1 Variations in quantity must be within the acceptable limits of 0.5% of volumes as set forth by DOD 4140.25M. If the loss tolerance exceeds 0.5%, DLA Energy is entitled to the entire amount of the lost product, regardless of the cause of the loss. The Government reserves

SPE605-19-R-0211 Page 10 of 91 the right to offset any losses incurred during shipment against each invoice; however, the 0.5% loss tolerance applies only to normal operating losses. In the event there is evidence of theft or tampering, DLA Energy reserves the right to claim losses, even if they are less than 0.5%.

4.3.6 Offerors shall ensure transport trucks have up-to-date meter calibration certificate.

4.3.7 DLA Energy will consider any shipment “lost” and the full quantity of fuel costs recouped on the next invoice if a truck fails to deliver the shipment within 10 days.

4.3.8 For FOB Destination deliveries, the contractor has the right to have a representative present to witness the delivery and measurement of quantity.

5.0 DELIVERABLES

5.1 Contractor Plans. The description of the plans below is guidance and not all inclusive.

Contractor’s Plans shall comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities such as international certifications, certificates or licenses to operate shall also be provided. Prior to operational start date or as otherwise specified by the CO, the contractor shall provide to the CO the following plans or other accredited documents for review and acceptance:

5.1.1 Contract Compliance Plan (CCP). The contractor is responsible for ensuring compliance with all contract performance requirements. As such, the contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance.

The inspection system is to include a written CCP developed and used by the contractor to measure performance on a continuous basis. The CCP shall include performance requirements for all of the services and tasks listed in this PWS and the contractor’s own performance based plans. General performance criteria shall include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Reports (CAR) and Quality

Deficiency Reports (QDR) generated by the Government. The contractor shall submit the CCP to the CO for review and approval within 60 days after contract award. Any disagreement by the contractor with the CO's assessment of the CCP will be resolved at least one level higher than the

CO. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the Government for monitoring and assessing contract performance.

5.1.2 Product Quality Control Plan (QCP). The QCP shall describe how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include procedures for the following operations, as they affect quality control: Receiving, Sampling, Testing, Calibration, Storage and Handling, Quantity Determination, Records, and Reports and Corrective Action.

Subsequent to contract award, revisions to the QCP shall be submitted to the CO within 30 days

SPE605-19-R-0211 Page 11 of 91 after the revision is deemed necessary. The contractor shall submit the finalized QCP to the CO for review and approval within 60 days after contract award.

5.2 SITREP. The contractor shall prepare and submit a daily situation report (SITREP) by 9:00

PM Afghanistan local time to the DLA Energy Middle East Office (includes weekend and all holidays). The report will identify truck number, document number, quantity loaded to each location, load date, load point, destination, date of delivery, quantity delivered to each location, and number of vehicles needed to complete mission.

5.3 Truck Report. A detailed truck report will be required upon contract commencement and as assets are removed or added. The report will contain vehicle identification number, plate number and description to include make, model and year, owned or leased status, and owner’s name.

5.4 Event Report. An Event Report allows the contractor and DLA Energy to track the identification, investigation, and resolution of any issues affecting contract performance. A detailed event report will be submitted by the contractor upon request from the CO and will include, as applicable, date, location, truck number, load point, convoy information, event description and current status.

5.5 Fuel Loss Report. The contractor is responsible for safeguarding of fuel product and reporting any loss of product to a U.S. Government authorized representative upon the submission of a delivery ticket. Fuel losses exceeding tolerance limits identified in paragraph

4.3.5.1 will be followed up with a written fuel loss report within 24 hours. Upon submission of invoice(s) listing gallon amounts and dollar values of lost fuel product per truck, DLA Energy will immediately deduct the fuel loss dollar value equating to $15.00 per gallon from the total amount due to the contractor. The report will contain the date, truck number, quantity lost, document number, fuel type and a detailed explanation of how the fuel loss occurred to include any possible causes.

5.6 Accident/ Injury Report. The contractor is responsible for providing accident information to the CO after any accident involving personnel injuries. The report will contain the date, location, number of personnel injured, describe the type of injuries, accident description, and current status.

5.7 Driver Report. A drivers report is due upon contract commencement to the CO and when employee changes are made by the contractor. The drivers report will contain the names of all current drivers, whether new drivers are required, expected arrival dates, and verification of

SPOT registration.

6.0 ORDERING PROCEDURES

6.1 General. This is a requirements contract in accordance with the Requirements Clause.

There is no guarantee that the Government will order quantities stipulated in a contract award.

6.2 Orders. Weekly or monthly orders will be placed against awarded contracts by the DLA

Energy-Middle East Region’s Ordering Officer no later than 15 business days prior to delivery.

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The order will contain quantities of fuel to be lifted and the date(s) trucks are required to be at the loading site and the loading/delivery point.

6.3 Failed Order Response. If a contractor fails to provide required trucks within 72 hours of the time specified in the order, the Ordering Officer has the right to terminate the order and issue a new order to a different contractor.

7.0 INVOICING

7.1 General. The contractor will process all invoices in accordance with the procedures set forth in this section of the PWS.

7.1.1 The contractor will submit invoices in accordance with DFARS 252.232-7003

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

(DEC 2018) and DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT

INSTRUCTIONS (DEC 2018). Each invoice will contain following information: Company

Information, Contract Number, Unique Invoice Number, Order Number(s), Contract Line Item

(CLIN) for each charge, Truck Number, Date of Load, Quantity Loaded, Date Discharged, Quantity Discharged, Price per gallon fee, Total due to contractor.

NOTE: Payment is based on total US Gallons delivered to destination after compensation for losses are taken into account.

7.1.2 Each invoice will at a minimum contain copies of all loaded DD Form 1348-7s and

Discharged DD Form 1348-7s.

7.1.3 DLA Energy will verify all documentation against the received 1348-7s, daily SITREP;

and DLA Energy inventory and accounting systems. Once all information is verified, the DLA

Energy ME Office will certify invoices for payment via WAWF.

7.1.4 The payment office is:

Defense Finance and Accounting Service – Columbus Center

Attn: DFAS--JAQEAD

P.O. Box 369031

Columbus, OH 43236

8.0 COMPLIANCE REQUIREMENTS

8.1 Applicable Directives. The contractor shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. The following list of directives and other guidance are applicable to the performance of this contract; however, is not all-inclusive and only intended to call the contractor’s attention to certain potentially applicable requirements. This list may change and the contractor remains responsible for knowing and complying with all specified and applicable local laws, regulations, guidelines and publications

SPE605-19-R-0211 Page 13 of 91 throughout the term of this contract. In the event of conflicting guidance, contact the CO for clarification.

Federal Acquisition Regulation

Defense Federal Acquisition Regulation Supplement

DLA Energy Policies and Procedures

DoDM 4140.25 Volume 1, DoD Management of Energy Commodities: Overview – 2

Mar 2018, Change 1 (31 Aug 2018)

DoDM 4140.25 Volume 6, DoD Management of Energy Commodities: Defense Fuel

Support Point (DFSP) Management – 2 Mar 2018, Change 1 (31 Aug 2018)

DoDI 4170.11, Installation Energy Management - 11 Dec 2009, Change 2 (31 Aug 2018)

DoDD 5101.1, DoD Executive Agent – 3 Sept 2002, Change 1 (9 May 2003)

DoDD 5101.08E, DoD Executive Agent (DoD EA) for Bulk Petroleum – 19 Sept 2017, Change 1 (31 Aug 2018)

MIL-STD- 3004-1, DoD Standard Practice Quality Surveillance for Fuels, Lubricants and

Related Products

API MPMS Chapter 4, Proving Systems

API MPMS Chapter 11.1, Volume Correction Factors

9.0 eCMRA (Contractor Manpower Reporting Application)

9.1 Department of Defense Enterprise Contractor Manpower Reporting Application: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields in the eCMRA located at the following web address: http://www.ecmra.mil/.

9.2 Reporting input will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 01 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

10.0 SEXUAL HARASSMENT/ASSAULT RESONSE AND PREVENTION (SHARP)

10.1 Sexual Assault and Sexual Harassment Policy. The Contractor shall ensure all employees comply with the Sexual Harassment/Assault Response and Prevention (SHARP) criteria outlined in

Attachment 1 of this PWS.

10.1.1 SHARP Compliance: The Contractor shall certify that all employees performing work under this contract have been fully trained per the requirements in Attachment 1. If an employee is not proficient in English, SHARP training must be given in the employee’s native language. The COR) shall be provided with the following information at a minimum: a copy of the Contractor’s SHARP policy, training materials, employee's name, civil identification number and date trained, including language of training. Proof of SHARP training compliance is due within five (5) days after initial contract award and within 48 hours after arrival of new personnel on site.

http://www.ecmra.mil/ http://www.ecmra.mil/

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10.1.2 The Contractor shall conduct training of all employees annually to prevent sexual assault and sexual harassment. This training must, at a minimum, ensure that all the Contractor employees understand the definitions and information outlined in Attachment 1.

10.1.3 Compliance with required SHARP training for each employee shall be reported to the

Contracting Officer Representative prior to the employee being allowed access to the worksite.

The Contractor’s SHARP policy must comply with the Department of Defense (DoD) policy in the

Army Central Command (ARCENT) Area of Responsibility (AOR).

10.1.4. The DoD has adopted a policy to prevent sexual assault and sexual harassment. This

SHARP policy mandates that Contractors and contractor employees in the Army Central Command

(ARCENT) Area of Responsibility (AOR) shall not -

(1) Commit acts of sexual assault against any person on any camp, post, installation, or other

United States enclave within the ARCENT AOR; or

(2) Sexually harass any person on any camp, post, installation, or other United States enclave within the ARCENT AOR.

10.1.5 The Contractor shall enforce standards for discipline, appearance, conduct, and courtesy

IAW the published CENTCOM), USFOR-A and/or Base Commander Standards. For Contractors at Bagram Airfield (BAF) or for contractors transiting BAF, they must abide by the Commander

Bagram Airfield (COMBAF) Standards of Conduct while performing at any level (prime or subcontractor) on BAF and any other installation and facility for which COMBAF standards are applicable. COMBAF Standards are published at:

http://usfora.afghan.swa.army.mil/baf/des/pmo/Shared%20Documents/COMBAF%20Standards%2

0Book%20as%20of%208OCT17.pdf#search=COMBAF%20Standards.

MIL-STD-3004-1

LAST PRODUCT

CARRIED

Gasolines:

GASOHOL,

MOGAS,

E85, AVGAS,

JP-4, Jet B

Jet Fuels: Jet

A/A-1, JP-8, F-24,

JP-5, TS-1, KS-

1/R/N, Jet Fuel: JPTS

RP1/RP2

TABLE XXIII. Conversion chart for tank trucks (TT) tank cars (TC), tank wagons (TW), tank & trailer (TRR), and intermodal containers (IMC)1, 2

PRODUCT TO BE LOADED

LAST PRODUCT

CARRIED

Gasolines:

GASOHOL,

MOGAS, E85,

AVGAS, JP-4,

Jet B

Jet Fuels:

Jet A/A-1, JP-8, F-24, JP-5, TS-1, KS-1/R/N, Jet Fuel 3:

JPTS

RP1 /RP24

JP-10/PF-14

Diesel Fuel:

F-76

FSII 4

Lubricating Oils

Diesel Fuels:

DF1,DF2,DS1,

DS2,ASTM

D975

Gasolines:

GASOHOL, MOGAS,

E85, AVGAS, JP-4, Jet B

Drain/Empty

Steam/Dry5

Steam/Dry

Steam/ Dry

Jet Fuels:

Jet A/A-1, JP-8, F-24, JP-

5, TS-1, KS-1/R/N,

Jet Fuel: JPTS Drain/Empty Drain/Empty Drain/Empty Drain/Empty Steam/ Dry Steam/Dry Steam/Dry

Steam Dry Steam/Dry

RP1/RP2 Steam/ Dry Steam/Dry Steam/ Dry Drain/Empty Steam/ Dry Steam/ Dry Steam/ Dry

Steam/ Dry Steam/Dry

JP-10/PF-1 Steam Dry Steam/Dry Steam/ Dry Steam Dry Drain/Empty Steam/ Dry Steam/Dry

Steam \/Dry Steam/Dry

Petroleum Solvent or Paint Thinner Steam/ Dry Steam/Dry Steam/ Dry

Hot Water

Rinse & Dry Steam/ Dry Steam/ Dry

Steam/Dry Steam/ Dry Steam/Dry

Diesel Fuel: F-76

Steam/Dry9

Drain/Empty Steam/Dry

Steam /Dry

Diesel Fuels:

DF1,DF2,DS1, DS2,ASTM

Steam/Dry Steam/Dry

FSII Drain/Empty Drain/Empty Steam/ Dry Steam/ Dry Steam/ Dry Steam/Dry Drain/Empty Steam/ Dry Steam/Dry

MIL-STD-3004-1

TABLE XXIII. Conversion chart for tank trucks (TT), tank cars (TC), Tank wagons (TW), Tank & Trailer (TRR), and

Intermodal Containers (IMC) 1, 2 - Continued

PRODUCT TO BE

LOADED

JP-4,Jet B:

Biodiesel Blends

Blends

Diesel

Fuels:

DF1,DF2,

DS1, DS2,

ASTM

D975

LAST PRODUCT Gasolines Jet Fuels: (< B15) (> B15)

CARRIED GASOHOL,

MOGAS,

Jet A/A-1

JP-8, F-24, JP-

5, Jet Fuel3:

Diesel Fuel:

DF1,DF2,DS1

DS2,

DF1,DF2,DS1,

DS2,

Lubricating

E85,AVGAS, TS-1-KS-

1/R/N

JPTS RP1/RP24 JP-10/PF-

F-76 ASTM D975 ASTMD975 FSII Oils

Lubricating Oils

NO LOAD

Stream/Dry

Stream/Dry

Drain/Empty8

Blends(<B15)

DF1,DF2,DS1,

DS2, ASTM

Blends(>B15)

DF1,DF2,DS1,DS2,

ASTM D975

Heavy Fuel Oils, Distillate Fuels, ASTM D975, (No.4D),D396,(FS4, FS5, FS6), Residual Fuel Oils, ISO 8217,class F

(IFOs)

Naphtha Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry

Petroleum

Solvent/Paint

Thinner

SPE605-19-R-0211 Page 17 of 91

TABLE XXIII. Conversion chart for tank trucks (TT), tank cars (TC), Tank wagons (TW), Tank & Trailer (TRR), and Intermodal Containers

(IMC) 1, 2 - Continued

NOTES:

1. General Instructions for Tank Cars and Trucks:

a. Conveyances (all) shall be dry and free from loose rust, scale, and dirt

b. Saran lined equipment should not be steam cleaned; water wash should suffice.

c. Petroleum products shall not be loaded into the conveyances where the previous cargo was caustic, acid, or chlorinated solvents.

d. Tank trucks and cars in liquid fertilizer service shall not load aviation turbine fuels directly, but shall carry out at least two loads of commercial gasoline prior to the aviation turbine fuel load.

e. Conversion of Government-owned tank cars from liquid fertilizer service to aviation turbine fuel service shall only be done when no other alternative exists. Tank cars being converted from liquid fertilizer service to a petroleum product shall be adequately cleaned to remove all traces of liquid fertilizer. At a minimum, the equipment must be steam cleaned; dried and must be free from loose rust, scale, and dirt. After cleaning, equipment with unlined compartments should have its compartments lined with an approved coating at this time. Conveyances carrying their initial load of aviation turbine fuel following conversion shall not be released from the loading until they have been sampled a minimum of 24 hours after loading. The sample shall undergo Type B-2 testing plus Thermal Stability Test (if required by the product specification). After Type

B-2 tests indicate compliance with specification requirements, the conveyance can be released pending results of the Thermal Stability tests. The conveyance shall not be unloaded until the loading point notifies the destination that the Thermal Stability test

(when required) has passed. When the above condition applies, the DD-250, WAWF

ERR or equivalent form shall be so noted.

2. Each Military Service shall provide specific guidance for conversion of refueling equipment, which exclusively handles their petroleum products, e.g.: Air Force guidance is contained in T.O. 42B- 1-1, Table 3-1.

3. To be loaded only in aluminum or stainless steel conveyance, or other conveyance lined with an approved epoxy coating. If equipment is coated, clean with hot fresh water not exceeding 58°C (136°F) and dry thoroughly.

4. For previous cargoes not listed, contact DLA Energy Quality Operations Division for acceptability/cleaning procedures.

5. For additional guidance applicable to fungible aviation fuel shipments see Section 5.3.1.2 (including subparagraphs).

6. If previous cargo contained dye marker, all traces of color must be removed.

7. If product to be loaded does not contain dye, then the vehicle shall not contain any traces of dye prior to loading.

8. Applicable only when loading same specification products; otherwise, steam and dry.

9. Prior to loading the aviation fuels listed, the conveyance must have carried a previous non-FAME cargo and then be steam cleaned and dried. Trucks that have previously carried biodiesel create a risk of cross-contamination of Jet Fuel with residual biodiesel components. Diesel fuel may contain up to 5% FAME without reporting it as biodiesel.

Because of the difficulties in making a determination at the load rack of the presence of FAME in the previous load, the more stringent “Steam/Dry is required.

10. Drain and Empty if loading biodiesel blends

SPE605-19-R-0211 Page 18 of 91

SECTION E – INSPECTION AND ACCEPTANCE

FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996)

E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA ENERGY

JUL 2013)

The following lists shall be used to identify the Government inspection office assigned inspection responsibility for DLA Energy contracts in a particular geographic area. These contracts include, but are not limited to, those for bulk petroleum products and additives, into-plane refueling, petroleum storage and laboratory services, coal, aerospace energy (including compressed gases), and posts, camps, and stations. The area of inspection responsibility and corresponding office code are assigned in paragraphs (a) and (b). The address and phone number of each inspection office by office code is provided in paragraph (c). Unless a particular inspection office is identified in another part of the contract, the assignments in this contract provision shall apply.

(a) AREAS OF RESPONSIBILITY AND OFFICE CODES WITHIN THE CONTINENTAL

UNITED STATES (CONUS):

Alabama 110 Maine 110 Oklahoma 110 Arizona 120 Maryland 110 Oregon 120 Arkansas 110 Massachusetts 110 Pennsylvania 110 California 120 Michigan 110 Rhode Island 110 Colorado 120 Minnesota 110 South Carolina 110 Connecticut 110 Mississippi 110 South Dakota 110 Delaware 110 Missouri 110 Tennessee 110 District of Columbia 110 Montana 120 Texas 110 Florida 110 Nebraska 110 Utah 120 Georgia 110 Nevada 120 Vermont 110 Idaho 120 New Hampshire 110 Virginia 110 Illinois 110 New Jersey 110 Washington 120 Indiana 110 New Mexico 120 West Virginia 110 Iowa 110 New York 110 Wisconsin 110 Kansas 110 North Carolina 110 Wyoming 120 Kentucky 110 North Dakota 110 Louisiana 110 Ohio 110

EXCEPTIONS:

(1) The El Paso, Texas, area is assigned to Code 120 (DLA Energy Americas – West).

(2) The Newcastle, Wyoming, area is assigned to Code 110 (DLA Energy Americas – East).

(b) AREAS OF RESPONSIBILITY AND OFFICE CODES OUTSIDE THE

CONTINENTAL UNITED STATES (OCONUS) (INCLUDING ALASKA AND HAWAII):

Afghanistan 400 Cyprus 200 Malaysia 300 Singapore 300

Africa 200 1 Egypt 4001 Maldives 300 South America 110

Alaska 300 Europe (Continental) 200 Malta 200 South Korea 300

Antarctica 300 Georgia 200 Mauritius 200 Sri Lanka 300

Armenia 200 Greenland 200 Mexico 110 Syria 400

Ascension Island 110 Hawaiian Islands 300 Midway Island 300 Taiwan 300

Australia 300 Hong Kong 300 Mongolia 300 Tajikistan 400

Azerbaijan 200 Iceland 200 Myanmar 300 Thailand 300

Azores 200 India 300 Nepal 300 Turkey 200

Bahrain 400 Indonesia 300 New Zealand 300 Turkmenistan 400

Bangladesh 300 Ireland 200 North Korea 300 United Arab

Bermuda 110 Iran 400 Oman 400 Emirates 400

Bhutan 300 Iraq 400 Pacific Islands United Kingdom 200

Brunei 300 Israel 200 (Central & South) 300 Uzbekistan 400

Cambodia 300 Japan 300 Pakistan 400 Vietnam 300

SPE605-19-R-0211 Page 19 of 91

Canada 110/120 2 Jordan 400 Papua New Guinea 300 Wake Island 300

Canary Island 200 Kazakhstan 400 Philippines 300 Yemen 400

Caribbean Islands 110 Kuwait 400 Qatar 400

Central America 110 Kyrgyzstan 400 Russia 200

Chagos Archipelago 300 Laos 300 Ryukus Islands, Japan 300

China 300 Lebanon 400 Saudi Arabia 400

Comoros 200 Madagascar 200 Seychelles Is. 420

1 Except for Egypt, which is assigned to DLA Energy Middle East (Code 400), all other countries in Africa fall under DLA Energy Europe (Code 200).

2 The provinces of Manitoba, Ontario, Quebec, Newfoundland and Labrador, New Brunswick, Nova Scotia, and Prince Edward Island are assigned to DLA Energy Americas East (Code 110).

The rest of Canada falls under DLA Energy Americas West (Code 120).

(c) INSPECTION OFFICES AND CODES.

110. DLA Energy Americas East ATTN: Quality Manager 3

Federal Building, Room 1005 2320 LaBranch Street Houston, TX 77004-1091 Phone: (713) 718-3883, ext. 162/161/160

FAX: (713) 718-3891

120. DLA Energy Americas West ATTN: Quality Manager 3

3171 N Gaffey Street San Pedro, CA 90731-1099 Phone: (310) 241-2806/2807

FAX: (310) 241-2836

200. DLA Energy Europe and Africa

Military Mailing Address:

DLA Energy Petroleum Lab ATTN: Quality Manager 3

CMR 422

APO AE 09067-0422

Phone: 49-631-3406-2285/2286 4

FAX: 49-631-3406-2289 4

Commercial Shipping Address:

DLA Energy Petroleum Lab ATTN: Quality Manager Bldg. 320, Rhine Ordinance Barracks Am Opelkreisel 67663 Kaiserslautern, Germany

300. DLA Energy Pacific ATTN: Quality Manager 3

1025 Quincy Avenue, Building 479, Suite 2000 Pearl Harbor, HI 96860-4512 Phone: (808) 473-4307/4287

FAX: (808) 473-4232

400. DLA Energy Middle East ATTN: Quality Manager 3

PSC 851, Box 180

FPO AP 09834-2800

SPE605-19-R-0211 Page 20 of 91

Phone: 973-17-85-6493 4

FAX: 973-17-85-4650 4

[Location: Bahrain]

3 Designated location of the DLA Energy Regional Quality Manager/Pre-Award Survey Monitor.

Dial 011 before these numbers when calling from the U.S. When calling these numbers from outside the U.S., use the appropriate international long distance prefix for the country where the call originates.

E35 NONCONFORMING SUPPLIES AND SERVICES

(a) DEFINITION: As used in this contract provision:

Deviation is defined as a written authorization granted after contract award and prior to manufacture of an item, to depart from a particular performance or design requirement of a contract, specification, or referenced document, for a specific number of units or specific period of time, normally the duration of the contract.

Extraordinary situation means the matter cannot await resolution until the next DLA Energy business day (0800 to 1630 hours EST, Monday through Friday, Federal Holidays excluded).

Waiver is defined as a written authorization granted after contract award to accept a configuration item or other designated item which, during production or after having been submitted for inspection, is found to depart from specified requirements, but nevertheless is considered suitable for use “as is” or after repair by an approved method. Approval is on a case-by-case basis and is normally for a set period of time.

(b) The Government may, at its discretion, accept nonconforming supplies or services. In such cases, the Contractor must obtain a deviation or waiver from the Contracting Officer prior to acceptance.

(c) The following procedures shall be used to request a deviation or waiver.

(1) Requests for deviations and waivers shall be submitted by the Contractor to the Contracting Officer with a copy to the appropriate Inspection Office referenced in the LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS or QUALITY REPRESENTATIVE contract provision of this contract. Each request shall provide the following information: Contractor name; name and contact information of the contractor's authorized negotiator; contract number; contract line item number and product nomenclature, clause or contract provision number, paragraph and subparagraph, as appropriate; the nature of the request; the reason for the request; the corrective action being taken by the Contractor to correct and prevent recurrence of the condition(s) causing the nonconformance; and an agreement to pay an equitable price reduction, estimated and proposed by DLA Energy, over and above the administrative fee, contingent on the impact of the specific circumstances on DLA Energy relative to approval of the deviation or waiver.

(2) In extraordinary situations, the Contractor may initially submit a verbal request for a waiver, but not a deviation, to the Contracting Officer. Written requests shall be submitted to the Contracting Officer by the next DLA Energy business day (0800 to 1630 hours EST, Monday through Friday, Federal Holidays excluded). If the Contracting Officer cannot be reached, the Duty Officer shall be contacted to provide the necessary information to the proper individuals as soon as possible. The Duty Officer's telephone number is

(800) 286-7633 or (703) 767-8420.

(3) If a deviation or waiver is granted, the contract will be modified to accept the nonconforming supplies or services and to require the Contractor to provide an equitable price reduction or other adequate consideration commensurate with the deviation or waiver being granted. If the situation warrants, a deviation or waiver may be granted without prior agreement on price reduction or other consideration, subject to agreement by the Contractor, or its representative, to subsequent negotiation. Such an agreement, in addition to a brief description of the terms of the deviation or waiver, shall be documented on the shipping document or other appropriate correspondence. After negotiations, failure to agree on adequate consideration shall be a dispute concerning a question of fact within the meaning of the Disputes paragraph of the CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS contract provision of this contract.

(4) If a deviation or waiver is granted and the nonconforming supplies are accepted, then in no event will consideration be less than $500, which covers administrative costs, plus any additional cost of Government reinspection or retest, if necessary.

(5) If a deviation or waiver is granted modifying this contract, but the supplies accepted are subsequently determined to be in…