SPE603-26-R-0532 Amend 0005 Attach A.pdf

SPE603-26-R-0532

Amendment 0005

Attachment A

Question Number Question Answer

1. Cryogenic Requirements /

Applicability Reference: PWS Appendix G, Table M-3a; Supplemental requirements to C-5.2.4, C-5.2.6, and C-5.3 (Cryogenics)

Appendix G identifies average annual cryogenic receipts and average monthly cryogenic servicing as “N/A,” while the PWS contains requirements for cryogenic servicing coordination, quarterly cryogenic purity samples, cryogenic maintenance, and cryogenic training.

Please confirm whether all cryogenic operations, quality-control sampling/testing, maintenance, equipment, and training requirements are not applicable to this Vandenberg requirement. If they are not applicable, please revise the PWS to identify those requirements as N/A.

The PWS, Appendices, and Reference does not require any “Operations, Quality, or Maintenance” requirements associated with Cryogenic Systems. The only exception is applicable to “Training.” The Air Force course # J3AZR2F051-09AA, has combined fuels and cryogenics systems into one training course, as indicated in Appendix G, Supplement to C5.7.1. Non-applicable (N/A) sections were removed.

See updated PWS via Amendment 0004.

2. Aircraft Workload, Aircraft Types, and Hot-Refueling Requirements Reference: PWS Appendix G, Table M-3b; Supplement to C-5.2.4.1;

Appendix F

Table M-3b, Aircraft Workload Information, does not identify aircraft types or servicing quantities by aircraft type. Please provide the historical aircraft types serviced, approximate annual/monthly servicing counts by type, peak-day or exercise servicing levels, and any known or reasonably anticipated

PWS, Table M-3b, has been updated. Hot refueling capabilities are identified in Appendix F and G, Supplement to C-

5.2.4.1. See updated PWS via Amendment

0004.

mission changes during the base period. Please also confirm whether hot refueling/defueling is a required capability and, if so, identify the aircraft types, locations, and expected frequency of hot operations.

3. Two-Person Policy Reference: PWS Appendix D, Personnel (staffing considerations)

The PWS references the two-person policy as a staffing consideration but does not identify the specific operations to which it applies. Please identify each operation, task, location, or condition that requires two qualified personnel to be present, including whether the requirement applies to receipts, aircraft servicing/defueling, ground-fuel deliveries, return-to-bulk operations, confined-space activities, or after-hours call-ins.

PWS, Appendix D, Two-Person Policy has been updated, to reflect DAFI 23-201for sections 5.15 through 5.15.2.16. See updated PWS via Amendment 0004.

4. Organizational Tanks and Off- Base Support Reference: PWS Appendix G, Table M-3a; Supplement to C-5.2, Off- Base Support

Appendix G identifies 60 organizational tanks and approximately five monthly services totaling approximately 4,000 gallons. Please provide, to the extent available, the tank locations, product grades, capacities, whether each location is on-base or off-base, normal access/road conditions, and any tanks requiring special vehicle capability. Please also identify the historical frequency and typical

PWS, Appendix G, Table M-3a has been updated. See Table M-3c for base organizational tanks. See updated PWS via Amendment 0004.

distance/radius of routine and contingency off-base fuel support.

5. After-Hours, Weekend, Holiday, and Surge Support Reference:

PWS C-5.1; Appendix G, Hours of Operation and Table M-3a

Please confirm that normal onsite fuels operations are based on the Appendix G normal operating hours and that after-hours/weekend/holiday support outside those hours is normally provided through standby/recall with response within two hours unless extended operations are directed.

Please provide the number of after-hours call-ins by major type of support for the most recent 12-month period, if available, and identify a

PWS, Section C-5.1; Appendix G, Table M- 2 (Hours of Operation), and Table M-3a, provides normal operating hours and after-hours support to be provided through standby/recall with response within two hours unless extended operations are directed. The number of after-hours calls is identified on page 32 towards the bottom of Appendix G, Table M-3a, an average of 21 calls during after-hours.

6. Minimum Contractor-Furnished Special-Purpose Vehicle Quantities / Mission-Essential Levels Reference: PWS C-5.8.1.4;

Appendix F; Appendix G, Table M- 3a and IE Vehicles

The PWS requires the Contractor to provide sufficient aviation and ground refueling assets, and Appendix G lists four R-11s, two C- 300s, and one C-301 as current Government vehicles while identifying normal simultaneous operation of two R-11s and two C- 300s. Please identify the minimum mission-essential quantity and required redundancy, if any, for aviation and ground refueling vehicles after the Government fleet is withdrawn. Please also confirm that the Contractor is not required to replace the current Government fleet

PWS, Section C-5.8.1.4, Appendix F, Appendix G, Table M-3a, and IE Vehicles, provides required vehicle capabilities, to meet mission requirements, and identifies workload information for each contractor, to propose their own quantitative vehicle fleet business approach, in meeting base operations. Please, see additional reference in PWS, Section C-5.2. The entire PWS, Appendices, and References, does not require the Contractor to replace the current Government fleet on a one-for-one basis.

Every contractor shall propose their own quantitative vehicle fleet business approach, in meeting, all normal or contingencies missions, simultaneous-operation, and downtimes during maintenance or repair durations.

on a one-for-one basis, provided the proposed fleet meets all mission, simultaneous-operation, contingency, and maintenance-downtime requirements.

7. New, Used, or Remanufactured Contractor-Furnished Refuelers Reference: PWS Appendix F;

Section M, Technical/Management Sub-factor 4

Please confirm whether contractor-furnished aviation and ground refueling vehicles may be new, used, rebuilt, or remanufactured, provided each vehicle meets all PWS technical, safety, environmental, certification, condition, service-life, and operational requirements. Please identify any Government inspection, approval, or acceptance process that must occur before the Contractor commits to acquisition or places a vehicle into service.

PWS Appendix F; Section M, Technical/ Management Sub-factor 4, provides each contractor with the opportunity to propose their own quantitative vehicle fleet business approach (e.g., new, used, rebuilt, or remanufactured). The contractors proposed quantitative vehicle fleet shall meet all normal missions, contingencies, simultaneous-operation, and downtimes during maintenance or repair durations. The contractor’s proposal should provide strict, reliable maintenance records that represent sustainability, and a clear warranty plan for repairs, which would make (e.g., used, rebuilt, or remanufactured vehicles) beneficial, towards meeting mission. These vehicles are subject to inspections, assessments, and acceptance from contract award.

8. Government Refueling Fleet Transition and Maintenance Responsibilities Reference: PWS Supplement to C- 5.3.6; Supplement to C-5.8.1.4;

Appendix G IE Vehicles

The PWS states that contractor-provided special-purpose vehicles must be in place no later than 24 months after performance start and that the Government-provided fleet will then be returned to LRS Vehicle Maintenance. Please provide the planned withdrawal schedule for the Government fleet and confirm that, until turnover, the Government retains responsibility for maintenance and repair of

PWS Supplement to C-5.3.6, C-5.8.1.4, Appendix G, and IE Vehicles do not currently have a withdrawal schedule, planned vehicle retirement nor periods of unavailability, and a withdraw schedule shall not be coordinated until after the contractor refueling fleet is operationally ready. The Air Force (LRS Vehicle Maintenance) retains the maintenance and repair responsibilities for their own fleet The contractors own proposed quantitative vehicle fleet shall be operational and ready, no later than 24 months, after the start of the base performance period.

Government refueling vehicles beyond contractor operator/checkpoint requirements.

Please identify any currently planned vehicle retirements or periods of unavailability during the first 24 months.

9. Government Vehicle Utilization and Maintenance Data Reference: PWS Appendix G IE Vehicles; Appendix F

To support a technically sufficient and accurately priced contractor-furnished fleet, please provide available historical utilization data for the current R-11, C-300, and C- 301 fleet, including operating hours/mileage, dispatch frequency, out-of-service/downtime history, significant maintenance history, and current condition/status. If these data cannot be provided before proposal submission, please identify the Government data that will be available during transition.

PWS, Appendices, References, Section M, Technical/Management Sub-factor 4, provides each contractor the opportunity to propose their own quantitative vehicle fleet business approach (e.g., new, used, rebuilt, or remanufactured). The contractor’s vehicle manufacture choice or vehicle purchasing approach provides the contractor, the required utilization data and cost savings, for contractors’ final vehicle fleet determination. Air Force, Incidental Equipment (IE), (Vehicles) utilization data for the current R-11, C-300, and C-301 fleet, is not requested or required for this contract/solicitation, as we transition from Air Force Refueling Vehicles to Commercial Standards Refueling Vehicles.

10. Ground-Product Refueler Configuration and Product Segregation Reference: PWS Appendix F, Ground Product Refueling Assets; Appendix G, Ground Fuel Storage and Workload

Please clarify the required contractor-furnished ground-refueler configuration for DS2, E85, and MRR. Specifically, please confirm whether multi-compartment/multi-product vehicles are acceptable when complete product segregation and quality requirements are maintained; identify any minimum tank or compartment capacities; and

PWS, Appendices, References, Section M, Technical/Management Sub-factor 4, provides each contractor the opportunity to propose their own quantitative vehicle fleet business approach (e.g., new, used, rebuilt, or remanufactured). There are no restrictions associated with multi-compartment or multi-product, minimum tank or compartment capacities, and no known routine off-road or rough-terrain requirements. The contractor just needs to ensure their own proposed quantitative vehicle fleet shall meet all normal missions, contingencies, simultaneous-operation, and downtimes during maintenance or repair durations.

identify whether any routine mission requires off-road/rough-terrain capability.

11. Government-Owned System Failure / Contractor Alternative Methods Reference: PWS C-5.2; C-

5.3.2 System Maintenance; C-5.3.5

Other Maintenance/Repairs

PWS C-5.2 states that, in the event of failure of existing facilities or equipment resulting in extended downtime, the Contractor may be required to perform the same functions using an alternative method provided by DLA Energy or the Contractor without additional funding, while system maintenance is identified as a Government responsibility. Please clarify the extent of contractor-furnished contingency equipment or alternative capability included in the firm-fixed price for failures of Government-owned systems, and identify the point at which a prolonged Government-owned system outage or material change in operating method would be considered for an equitable adjustment.

PWS, Section C-5.2, there are currently no known facilities or equipment failures.

PWS Section C-5.2.4.3 informs and requires the contractors to support an alternate method at the service station, as the Contractor shall provide ground product support through alternative means such as positioning a ground product refueling unit and operator at the service station or other convenient location. This alternative method shall be included in the price.

Contractors could request an equitable adjustment if an increased workload is identified. As each situation would be assessed independently, based on alternative industry practices.

12. CMMS, Maintenance Records, and Open Deficiencies at Turnover

Reference: PWS C-3.2 Contract Turnover; C-5.3; C-6.1 Maintenance Plan/CMMS requirements

Please identify the maintenance and asset data that will be provided to the incoming Contractor during turnover, including current asset lists, preventive-maintenance

PWS, Appendices, References, and UFM 3-460-03, Appendix C, Maintenance Table identifies the required fuel infrastructure, assets, equipment, and operating systems, associated with (Operator and System Maintenance), to ensure, the contractor can propose their own, contractor-furnished, Computerized Maintenance Management System (CMMS). Historical maintenance data required for contract turnover shall be available during turnover. The contractor is required to establish a new maintenance schedules, inspection/calibration records, open deficiency/work-order lists, engineering documentation, corrosion or tank-inspection records, and available vehicle/facility maintenance history. Please also confirm whether any current computerized maintenance-management data will be transferable or whether the incoming Contractor should plan to establish a new CMMS database from Government records and field validation.

database from local maintenance records during turnover, as each contractor may or may not have purchased a compatible software program for data transfers.

13. Planned Fuel-Infrastructure Changes During Contract Performance

Reference: PWS C-5.9 / mission-change provisions; Appendix G, Facility and Storage-Tank Information

Please identify any funded, programmed, or currently planned construction, demolition, tank replacement, system modification, or commissioning activity expected to materially affect the fuel facilities during the base period. For any known tank-replacement project, please provide the anticipated schedule, product assignment, turnover/commissioning milestones, temporary operating concept, and any expected contractor support that should be included in the proposed firm-fixed price.

References to C-5.9 have been removed.

See updated PWS via Amendment 0004.

Currently, there are no known funded fuel infrastructure changes or refueling contractor support that should be included in the proposed firm-fixed price. Contractor would remain in contractual and operational control of the facilities as identified in the

PWS.

14. Incumbent Workforce, Classifications, and Seniority Information Reference: Attachment VI, Wage Determination/CBA;

The Government cannot provide the requested anonymized workforce roster and the successor-related benefit information, as this information is not in the Government's possession. Offerors are responsible for

Section L, Volume III Price; PWS Appendix D

Because the applicable CBA provides vacation benefits based on employee service and the PWS requires trained alternates and continuity of critical functions, please provide an anonymized incumbent workforce roster showing labor classification, full-time/part-time status, current vacancy status, service/seniority date or tenure band, and relevant fuels qualifications/certifications to the extent releasable. If accrued vacation or other successor-related benefit information is available and applicable to pricing, please provide the information in anonymized form.

developing their pricing based on the current requirements of the solicitation and Performance Work Statement (PWS) and the terms and conditions stipulated in the provided CBA.

15. Attachment VI CBA / Wage Rates and Price Adjustment

Reference: Attachment VI; Section L, Volume III Price; FAR 52.222-41 and 52.222-43

Attachment VI is incorporated for Vandenberg but its cover page references solicitation SPE603-26- R-0508, while this solicitation is SPE603-26-R-0532. Please confirm that Attachment VI, Wage Determination/CBA No. 2018- 12062, Revision 5, is the intended labor determination for SPE603-26- R-0532 and issue a corrected attachment reference if appropriate.

Please also confirm that the Addendum A wage rates effective October 16, 2026 are the applicable known rates at the anticipated November 1, 2026 performance start and that subsequent qualifying

See Amendment 0003 which corrects the administrative error to attachment VI with the revised solicitation number SPE603-26- R-0532.

The Addendum A wage rates effective October 16, 2026, are the applicable known rates for the anticipated November 1, 2026, performance start date.

wage/fringe changes will be administered in accordance with

FAR 52.222-43.

16. Key Personnel Supplied by a Disclosed Major Subcontractor

Reference: PWS Appendix D, Key Personnel; Section M, Past Performance / Teaming Arrangements

For an offeror using a disclosed major subcontractor to perform major or critical fuels-management functions, please confirm whether the Corporate Fuels Officer and other proposed key technical personnel may be employees of the major subcontractor, provided the prime contractor retains overall contract responsibility, management, and control and the proposed personnel meet all PWS qualification and approval requirements. Please identify any key position that must be a direct employee of the 8(a) prime

PWS, Appendix D, identifies “Key Personnel” requirements. Based on the Corporate Fuels Officer responsibilities. All key personnel listed (Corporate Fuels Officer, Terminal Manager, and Assistant Terminal Manager) remain prime contractor employees and retain prime responsibilities.

17. DD Form 254 / Classified Information Requirements

Reference: PWS Supplement to C-

5.5 Security; Appendix G base-

specific security requirements

The PWS states that the Contractor shall be required to submit a DD Form 254 and may need clearances to access/store classified information, prepare classified reports, and access systems up to Secret. Please confirm whether a DD Form 254 and Secret-level facility/personnel clearances will be required at contract award or during

PWS, Supplement to C-5.5 applicable to Reporting Emergency Petroleum, Oils, and Lubricants (REPOL) DD Form 254 have been removed from this PWS. See updated PWS via Amendment 0004.

anticipated performance. If classified access is not anticipated, please identify the actual required security level and revise the requirement accordingly.

18. Credentialing, Base Access, and Government-Provided Training During Transition Reference: PWS C-3.2 Contract Turnover; Appendix H CAC Requirements; Appendix D;

Supplement to C-5.7.1

Please describe the process and expected lead times for NACI/background screening, CAC issuance, installation/restricted-area badges, airfield/CMA driving qualification, FMD access/training, and other Government-provided training required before personnel may independently perform. Please confirm whether the incoming contractor may begin these actions immediately after award and whether Government-caused credentialing or training delays beyond the contractor’s control will be addressed so they do not prevent otherwise timely transition.

PWS, Section C-3.2, Appendix H, Appendix D, and Supplement to C-5.7.1, identifies the requirements for contractor access to required fuel facilities, operational areas, and systems. Upon contract award and contractor acceptance/hiring of personnel the updating of credentials is initiated to avoid any interruptions. See updated PWS via Amendment 0004.

19. REPOL and Base-Specific Reporting / Template References

Reference: PWS Supplement to C- 5.9; Appendix G; applicable directives/forms

Please confirm the Contractor’s responsibility for the Petroleum Contingency Capability Report (REPOL), including whether the Contractor is responsible for submitting the official REPOL or for

PWS, Supplement to C-5.5, applicable to REPOL Reports and DD Form 254 have been removed from this PWS, along with reference to Edwards/412th Test Wing. See updated PWS via Amendment 0004.

All other specified fuels data and non-classified reports required in PWS shall be provided by the contractor to the government officials, who will submit it.

providing data/support to the Government official who submits it.

Additionally, the PWS includes references to Edwards/412th Test Wing organizations or forms in several locations. Please identify the corresponding Vandenberg SFB/Space Force organizations, offices, forms, and local directives that will apply, and confirm that non-applicable template references should be disregarded pending correction by amendment.

20. Past Performance Questionnaires for Teaming Members

Reference: Section L, Volume II Past Performance; Section M, Factor 2 Past Performance

Section L states that the Government will accept no more than three PPQs and also states that, if a teaming arrangement is proposed, the Government is seeking PPQs in reference to all teaming members.

Please clarify whether the “no more than three PPQs” limitation applies to the entire offeror/team collectively or whether up to three PPQs may be submitted for each teaming member. Please also confirm that a disclosed major subcontractor’s recent and relevant past performance may be considered in the combined team rating when that subcontractor will perform major or critical aspects of the requirement.

The submission limit of "no more than three

(3) Past Performance Questionnaires" applies to the offeror's team collectively.

The Government will not review more than three PPQs for the prime contractor and all proposed subcontractors combined.

The Government will consider the recent and relevant past performance of all proposed team members, including major subcontractors performing critical aspects of the requirement, as part of the overall team evaluation.

21. a. Will the Government confirm that an Alaska Native Corporation offeror may rely on the experience and past

a. Yes, an offeror may rely on the experience of an affiliate and Teaming Arrangements if the proposal demonstrates the affiliate’s meaningful involvement in performance of its parent, sister company, affiliate, or other commonly controlled entity when the proposal clearly demonstrates the affiliated entity’s meaningful involvement in contract performance, including the commitment of relevant personnel, management, facilities, or other resources?

b. If so, will the solicitation identify how the Government will evaluate the proposed relationship, resources, and level of affiliate involvement?

PLEASE NOTE: The Government Accountability Office (GAO) permits Alaska Native Corporations to claim all the experience and work history of its affiliated corporations for the purposes of establishing performance capability in the context of a competitive acquisition.

Reference: Ecompex, Inc., B- 292865.4, B-292865.5, B-292865.6, June 18, 2004 (see page 5). Serco, Inc., B 406683, B-406683.2, Aug. 3, 2012. AMI-ACEPEX, Joint Venture, B-401560, Sept. 30, 2009.

Specifically, GAO has ruled that an ANC bidding on a government contract may rely on the past performance of an affiliated company when the proposal makes it clear that the resources associated with the affiliated company will have meaningful involvement in the execution of the present contract.

contract performance. The solicitation's evaluation criteria, typically found in Section M, describe how the Government will assess this relationship.

b. Please see section M factor 2 Past Performance that details the evaluation of Past Performance.

22. a. What level of personnel security clearance will be required for contractor staff

Contractor security clearance requirements are identified in PWS, Appendix H.

under this effort?

Will the Government issue a draft DD Form 254 during the proposal stage to allow the contractor’s Facility Security Officer (FSO) to begin required planning and compliance activities?

PWS, Supplement to C-5.5, DD Form 254 have been removed from. See updated PWS via Amendment 0004.

23. The Wage Determination/Collective Bargaining Agreement (WD/CBA) provided in the solicitation has an effective period ending in 2020. Will the Government issue an updated WD/CBA with updated Addendum A fully executed on July 9th ?

Please see Addendum A on page 25 of Attachment VI- WAGE

DETERMINATION CBA 2018-12062 REV

24. a) Can the Government confirm if this requirement is strictly Government-Owned, Contractor- Operated (GOCO), or if Contractor- Owned assets are expected or permitted for performance?

b) If the intent is GOCO, please confirm that all references to “Contractor-Owned in the solicitation are typographical errors and will be amended to read “Government-Owned.”

c) If Contractor-Owned elements are indeed required, please provide the specific facility/equipment baseline requirements.

a) The Government confirms this requirement is strictly Government-Owned, Contractor-Operated (GOCO).

b) A review of the solicitation was conducted in response to your question, and the Government did not identify any references to “Contractor-Owned”.

However, PWS Section C-5.3.6 identifies Contractor-Owned Vehicle Maintenance requirements, as incidental equipment is required, based on the performance tasks within the PWS. As such, no amendment to the solicitation is necessary at this time.

c. This is a GOCO solicitation.

25. PWS Appendix G, Table M-1 marks C-5.3.2.1 (Contractor Performed Maintenance) as “N/A” and C-

5.3.2.2 (Government Performed System Maintenance as applicable (“X”). However, the main body of the PWS references active Contractor responsibilities for system maintenance.

a) Can the Government clarify if the “X” and “NA/A” designations in Table M-q

a) PWS, Table M-1, C-5.3.2.1 has been updated as applicable. See updated PWS via Amendment 0004.

b) PWS, Appendices, References, and UFM 3-460-03 (Appendix C, Maintenance Table) identifies the required fuel infrastructure, assets, equipment, and operating systems, associated with (Operator and System Maintenance), to ensure the contractor can offer their own, contractor-furnished, Computerized Maintenance Management System (CMMS). UFM 3-460-03 are typographical errors, or if the main body text takes precedence?

b) To ensure accurate pricing and risk allocation, with the government provide a specific, itemized System Maintenance Boundary Matrix detailing exactly which components/tasks are Contractor responsibility versus Government responsibility?

If unable to provide the System Maintenance Boundary Matrix, can the Government clarify which specific system maintenance tasks are the responsibility of the contractor versus the government, especially for any items not explicitly listed in Appendix G?

(Appendix C, Maintenance Table) identifies contractor responsibility versus government responsibility, in meeting PWS (Operator and System) maintenance requirements. A System Maintenance Boundary Matrix is not requested or required in this solicitation/contract, as each contractor is required to establish a new maintenance database from local maintenance records during turnover.

26. Appendix F of the PWS requires the contractor to provide mobile refueling assets “in quantities and with essentially similar capabilities sufficient to meet the base’s mission,” but the specific minimum numbers and types are not clearly defined. There is also a 24-month transition period for replacing government-furnished vehicles, but the required timeline for full compliance is not explicit.

a) Can the Government specify the minimum number and types of contractor-furnished refueling vehicles required at contract start and at the end of the 24-month transition period?

PWS, Section C-5.8.1.4, Appendix F, Appendix G, Table M-3a, and IE Vehicles, provides required vehicle capabilities, to meet the contract requirements, and identifies workload information for each contractor, to propose their own, contractor-furnished, vehicle fleet business approach, in meeting base operations.

PWS does not require vehicles at contract start date of base performance period. PWS provides each contractor with a 24-month transition period to meet vehicle requirements, which include manufacture, purchase, transport, and vehicle arrival/acceptance to be completed, to ensure contractor vehicles meet the PWS requirements.

Are there any interim milestones or reporting requirements for this transition?

27. a) Please clarify whether the incoming contractor is responsible for providing all required refueling assets necessary to fulfill the contract requirements.

b) If so, will the Government furnish an approved facility at which the contractor may perform the required maintenance on those assets?

a) Yes, awardee is responsible for providing all required refueling vehicle assets necessary to fulfill the contract requirements.

b) There are currently no-known facilities for contractor vehicle maintenance, as identified in the Pre-Proposal Site Visit.

28. Several sections of the PWS indicate that tank-related maintenance and cleanings are performed by the Government, yet other sections reference contractor involvement in tank-cleaning tasks.

a) Can the Government confirm if the contractor is required to directly fund and subcontract full-scope industrial tank-cleaning operations (including API 653 inspections, degassing, sludge disposal, and interior washing)?

Alternatively, is full-scope tank cleaning funded and executed by the Government (or via the DLA RMMR program), with the contractor’s scope strictly limited to operational support labor (e.g., stripping tank bottoms, system isolation, and safety escorts)?

Fixed government real property (tanks) is reference within PWS, Section C-5.3.1 and UFM 3-460-03 (Appendix C, Maintenance Table), to assist each contractor in proposing their own, contractor furnished, Computerized Maintenance Management System (CMMS), towards understanding the difference between (Operator and System Maintenance), and Contractor verses DLA Energy responsibilities.

Contractor furnished refueling vehicle, tank cleaning operations are at the contractor expense. The full scope tank cleaning does not include Contractor furnished refueling vehicle, and tank cleaning operations. As such the full-scope tank cleaning is funded and executed by the government. The contractor’s support is limited to operational contract control labor (e.g., stripping tank bottoms, system isolation, and safety concerns).

29. Paragraphs C‑5.3.2 and C‑5.3.2.2 specify that all system maintenance is performed by the Government.

PWS, Section C-5.3 and C-5.3.1 stipulated contractor requirements for their Maintenance Plan. The contractor shall be

Would the Government please confirm that the contractor’s Maintenance Plan required under C‑5.3 is intended to address only operator‑level maintenance activities performed by the contractor, and not Government‑executed system maintenance?

responsible for obtaining all inspections by state and local authorities for any maintenance performed by the contractor (or other commercial vendors completing the maintenance or repair for the contractor) as required, to document in the Contractor Furnished, Computerized Maintenance Management System (CMMS). The Contractor is responsible for all operator maintenance to be executed and document, along with documenting all system maintenance in the computerized maintenance management system (CMMS).

30. Appendix D imposes strict limitations on which duties specific personnel may perform (e.g., prohibiting the Laboratory Technician from serving as a collateral duty, and preventing the Assistant Terminal Manager from acting as the Fuels Accountant or Dispatcher/Computer Operator).

Given the small size of this contract and limited staffing requirements, would the Government please clarify whether exceptions, alternative staffing formats, or Government‑accepted cross‑utilization arrangements are permissible to meet mission needs without violating Appendix D restrictions?

PWS, Appendix D, provides the required staffing positions (Key and Service Personnel) for the performance tasks specified in PWS. This allows each contractor the opportunity to propose their own quantitative staffing business approach. PWS, Appendix D, remains in effect, based on industry standards, with no exceptions.

31. Appendix G contains multiple discrepancies in the equipment and facilities listing, including items no longer in service and office equipment previously turned in.

Please confirm whether the Government will issue an updated and corrected Appendix G, and whether contractors should base proposals on current onsite equipment inventories or on the existing (but outdated) Appendix.

Appendix G has been updated see Amendment 0004.

PWS, Section C-5.8.2.1, shall be executed at contract start, to allow the Contractor and COR to conduct a joint inventory of all on-site items applicable to Appendix G (Government Incidental Equipment and Property). Current government office equipment which is funded by the government does not impact contractors’ operations or firm-fixed price bids.

32. Will the Government allow the contractor to install commercial or proprietary maintenance tracking software on Government-furnished computers, or will the Government provide access to an existing Government system (e.g., Maximo, GFEBS) for this requirement?

No, Air Force, LAN (Local Area Network), systems or software are not managed or funded by DLA Energy.

PWS, Sections C-5.3 and C-6.1.5, specifically requires the contractor, to furnish a computerized maintenance management system (CMMS). These systems are weblink services, easily managed, and operated with internet networks.

33. Section C-6.1.5 requires tracking maintenance on facilities and systems not managed by the contractor. Please clarify if the contractor is responsible for tracking the execution and completion of maintenance performed by third parties or Government personnel, or if the requirement is strictly to log and report discovered deficiencies.

Yes, the contractor is required to track maintenance performed by external entities and the COR, along with other base representatives, will be available to the contractor, in obtaining the required maintenance data, to be documented in the computerized maintenance management system (CMMS).

PWS, Appendices, References, and as stipulated in Section C-5.3, C-5.3.1, C-6.0, C-6.1.1, and C-6.1.5, identifies “Contractor Control” responsibilities in managing these facilities under this contract. The contractor shall be responsible for obtaining all inspections by state and local authorities for any maintenance performed by the contractor (or other commercial vendors completing the maintenance or repair for the contractor) as required, to document in the computerized maintenance management system (CMMS).

34. If the contractor is required to track maintenance performed by external entities, how will the Government ensure the contractor receives timely, accurate maintenance completion data from those third parties to update the logs?

Yes, the contractor is required to track maintenance performed by external entities and the COR, along with other base representatives, will be available to the contractor, in obtaining the required maintenance data, to be documented in the Computerized Maintenance Management System (CMMS).

Additionally, PWS, Sections C-5.4 (Safety), C-5.5 (Security), and C-5.6 (Environmental

Protection), provides the awardee, the responsibility to engage with external maintenance technicians or entities, before any maintenance is performed in the “Contractor Control” facilities.

35. Please provide a definitive list of specific facilities, equipment, and system components that the contractor is required to track under section C-6.1.5.

PWS, Appendix G, Military Service Installation Information, provides contractors specific facilities, equipment, and system components that the contractor is required to track, as stipulated in PWS, Section C-5.3 and C-5.3.1. Additionally, UFM 3-460-03 (Appendix C, Maintenance Table), will assist the contractor in determining the difference between (Operator and System Maintenance) requirements.

36. a) Please define the specific systems, equipment, and assets that fall under the new Corrosion Control requirements.

b) Are the facility storage tanks included in the Corrosion Control scope of work?

c) If tanks are included in the scope, please provide the height, diameter, capacity, and material composition of each tank to allow for accurate pricing.

Please provide historical data from the past 3 to 5 years detailing how often corrosion control services, mitigation, or treatments have been performed on these systems.

PWS, Appendices, References, and UFM 3- 460-03 (Appendix C, Maintenance Table), provides each contractor, the previously established Corrosion Control requirements for all infrastructure, which includes (e.g., tanks, pumps, valves, etc.), known as equipment and systems, towards meeting PWS (Operator and System) maintenance requirements. The UFM 3-460-03 (Appendix C, Maintenance Table) provides the informative data required to understand, the scope of work for corrosion control tasks, as the tasks vary based on (e.g., tanks, pumps, valves, etc.), known as infrastructure, equipment, and systems.

Historical data shall be provided at turnover (post award) and UFM 3-460-03 (Appendix C, Maintenance Table), provides the required periodicities for each contractor towards establishing their own contractor furnished, computerized maintenance management system (CMMS).

37. What specific industry certifications (e.g., AMPP/NACE, SSPC) or personnel qualifications are required to perform the Corrosion Control tasks?

PWS, Appendices, References, and UFM 3- 460-03 (Appendix C, Maintenance Table), provides each contractor the previously established Corrosion Control requirements for all infrastructure, equipment, and systems, towards meeting PWS (Operator

What specific government, military, or industry technical standards (e.g., UFC, NAVFAC, Army Regulations) must the Corrosion Control program adhere to?

and System) maintenance requirements.