Okinawa Contracting Pre-Proposal Slides_final.pdf

The Nation’s Combat Support Logistics Agency

WARFIGHTER ALWAYS

Marine Corp GOCO Okinawa, Japan SPE603-25-R-0510

PRE-PROPOSAL CONFERENCE

DLA Energy – Bulk Petroleum Supply

Chain Services

January 21, 2025

FUNCTION & AUTHORITY OF

GOVERNMENT PERSONNEL

CONTRACTING OFFICER: JAMES E. HARKLESS

Email: James.Harkless@dla.mil Commercial Desk: (571) 767-8542 Government Cell: (571) 363-8904 Bind, obligate the Government, and alter the contract

CONTRACT SPECIALIST: DOMINIQUE L. VEST

Email: Dominique.1.Vest@dla.mil Commercial Desk: (571) 767-8731 Government Cell: (571) 495-9742 Primary point of contact under solicitation mailto:James.Harkless@dla.mil mailto:Dominique.1.Vest@dla.mil

FUNCTION & AUTHORITY OF

GOVERNMENT PERSONNEL (CONT)

• PROGRAM MANAGER: JOHNNY PARKER

Email: johnny.parker@dla.mil Commercial Desk: (571) 767-8303 Government Cell: (571) 205-3264 Responsible for coordinating and preparing the Performance Work Statement based on the customer’s requirements.

• NAVAL PETROLEUM FUELS SPECIALIST: THOR GILES

Commercial Desk: (571) 767-0588 Responsible liaison between the Service and DLA Energy

• CONTRACTING OFFICER REPRESENTATIVE: GySgt CHAD KNAPP Email: chad.knapp@usmc.mil

DSN: 315-645-6040

Responsible for providing technical oversight and administration of the contract.

mailto:chad.knapp@usmc.mil

AGENDA

Contracting Presentation: RFP and Clauses

Program Manager: Performance Work Statement (PWS)

Site Visit to GOCO Facilities:

• Camp Kinser

• Camp Foster

• Camp Futenma

• Camp Courtney

• Camp Hansen

• Camp Schwab

• Camp Gonzalves

SOLICITATION

Non-personal services to perform Retail Fuel Storage Services at:

Seven Locations in Okinawa Japan

This acquisition is being solicited as FULL and OPEN COMPETITION.

Firm Fixed-Price Contract

Basis of Award: Lowest Price Technically Acceptable

Period of Performance: 4-year base, plus one 5-year option and 6-month option to extend.

NAICS Code – 493190, Other Warehousing Storage

• Proposal due date: February 06, 2025 @ 3:00 p.m. FT Belvoir EST

SOLICITATION (CONT)

• Only Email proposals are acceptable

• MUST include three (3) volumes as outlined in the Solicitation

• Changes must be incorporated via Amendment

– No verbal communication takes precedence over the Solicitation, PWS or any other document

– Nothing said during this conference changes the Solicitation unless incorporated via Amendment

• Submit questions to the Contract Specialist via email:

– Dominique.1.Vest@dla.mil Question cut-off date is January 28, 2025 @ 9:00 a.m. FT Belvoir EST

– Ensure Solicitation number is in the subject line of e-mail mailto:Dominique.1.Vest@dla.mil

ENTERPRISE BUSINESS

SYSTEM AND PIEE

EBS creates a single DLA business system enabling streamline operations integrated financial compliance, and reduced systems support costs.

Procurement Integrated Enterprise Environment (PIEE) WAWF (Wide Area Workflow) – invoicing, receipt, acceptance, and property transfer myInvoice

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT

INSTRUCTIONS

Submit invoices via web entry Follow the instructions listed in paragraph (f) of the clause DLA Energy Help Desk POC bsme.helpdesk@dla.mil (800) 446-4950

F-0001 F1.11 – DLA Internet Bid Board System (DIBBS)

• The Contractor shall use DIBBS to search for and view the awards only.

Solicitation is posted on www.SAM.gov.

mailto:bsme.helpdesk@dla.mil http://www.sam.gov/

SOLICITATION

SECTIONS B through M

SECTION B - SUPPLIES/SERVICES

& PRICES/COST

B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES

The Contractor shall operate and maintain the Government-owned bulk fuel facilities at various locations in Okinawa Japan.

• Base Period Price: CLIN 0001 M1GC Services (FFP)

• Option Period Price: CLIN 0002, M1GC Services (FFP)

• Submit one monthly price for base period, and one for the option period.

• This contract will not exceed 9.5 years.

• All General and Administrative (G&A) expenses and profit will be included in the monthly price for respective base and option period.

Sec B - Supplies/Services & Prices/Cost

CONTRACT LINE ITEM 0001 (BASE): OCONUS GOCO Storage Services, V20000038: (FIRM-FIXED PRICE)

Base Period: July 01, 2025 through June 30, 2029 (48 months).

The offered price per month for performing these services at the location(s) above is:

ITEM NO. SUPPLIES/SERVICES QUANTITY TOTAL

0001 M1GC 48 Months $____________ Provide the monthly cost for each location, if applicable.

LOCATION: MONTHLY AMOUNT:

Camp Kinser $__________PER MONTH Camp Foster $__________PER MONTH Camp Futenma $__________PER MONTH Camp Courtney $__________PER MONTH Camp Hansen $__________PER MONTH Camp Schwab $__________PER MONTH Camp Gonzalves $__________PER MONTH

Sec B - Supplies/Services & Prices/Cost

CONTRACT LINE ITEM 0002 (OPTION 1): OCONUS GOCO Storage Services, V20000038: (FIRM-FIXED PRICE)

Option Period: July 01, 2029 through June 30, 2034 (60 months) The offered price per month for performing these services at the seven location(s)

ITEM NO. SUPPLIES/SERVICES QUANTITY TOTAL

0002 M1GC 60 Months $____________ Provide the monthly cost for each location, if applicable.

LOCATION: MONTHLY AMOUNT:

Camp Kinser $__________PER MONTH Camp Foster $__________PER MONTH Camp Futenma $__________PER MONTH Camp Courtney $__________PER MONTH Camp Hansen $__________PER MONTH Camp Schwab $__________PER MONTH Camp Gonzalves $__________PER MONTH

SECTION E – INSPECTION AND

ACCEPTANCE

E-0001 E1.01 CONTRACTOR RESPONSIBILITY FOR GOVERNMENT

INSPECTION OF SERVICES (DLA ENERGY JAN 2012), Attachment IV

E-0002 E1.11 QUALITY CONTROL PLAN (DLA ENERGY MAR 2000),

Attachment IV

E-0004 E28 CONTRACTOR INSPECTION RESPONSIBILITIES

(STORAGE) (DLA ENERGY FEB 2022) ), Attachment IV

E-0007 E35 NONCONFORMING SUPPLIES AND SERVICES (DLA

ENERGY DEC 2011) ), Attachment IV

SECTION E – INSPECTION AND

ACCEPTANCE (CONT.)

E-0004 E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY

CONTRACTS (DLA ENERGY FEB 2022) Attachment IV

The Quality Office assigned inspection responsibility under this contract is:

DLA Energy Indo-Pacific ATTN: Quality Manager 5 Bldg. 17000, Room 21APO AP 96543 Phone: (671) 366-7762

FAX: (671) 366-7767

[Location: Guam]

SECTION F DELIVERIES OR PERFORMANCE

52.242-15 STOP-WORK ORDER (AUG 1989) Page 9 of Solicitation The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree.

SECTION G CONTRACT

ADMINISTRATION DATA

G-0002 G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE

MAILED (DLA ENERGY JAN 2017). Page 16 of Solicitation

G-0005 G21 DESIGNATION OF PROPERTY ADMINISTRATOR

(DLA ENERGY MAY 2009) Page 20 of Solicitation The Property Administrator for product handled under the terms of the contract will be designated by the Director, Defense Logistics Agency Energy (DLA Energy).

SECTION I CONTRACT CLAUSES

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (JAN 2011) Page 29 of Solicitation Contractor shall comply with personal identity verification procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12).

Contractor shall account for all forms of Government-provided identification issued to the Contractor employees.

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2023) Page 36 of Solicitation

SEE ADDENDUMS 1 AND 2 TO FAR 52.212-4 CONTRACT TERMS AND

CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023) References 52.243-1 CHANGES-FIXED PRICE W/ALTERNATE I (AUG 1987/APR/1984) and 52.215-8 ORDER OF

PRECEDENCE – UNIFORM CONTRACT FORMAT (OCT 1997).

(CONT.)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS –

COMMERCIAL ITEMS (NOV 2024) Page 41 of Solicitation Incorporates by reference clauses required for the acquisition of commercial services.

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) Page 49 of Solicitation Government has unilateral right to extend contract.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 years.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000) Page 49 of Solicitation Government may extend the term of this contract by written notice to the contractor 30 days in advance of the start date of the option as well as the preliminary written notice of its intent to extend at least 60 days before the contract expires.

(CONT.)

DFARS 252.243-7002 REQUEST FOR EQUITABLE ADJUSTMENT

(DEC 2022) Page 78 of Solicitation The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable.

DFARS 252.201-7000 CONTRACTING OFFICER’S

REPRESENTATIVE(DEC 1991) Page 59 of Solicitation COR is not authorized to make commitments on behalf of Government COR Appointment Letter will be provided to successful offeror.

SECTION J LIST OF

ATTACHMENTS

Sec J – List of Attachments

Attachment I – Performance Work Statement Attachment II – Past Performance Consent Form Attachment III – Past Performance Questionnaire Attachment IV – DLA Energy Quality Assurance Provisions

SECTION K REPS, CERTS, AND

OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K-0002 K33.01 AUTHORIZED NEGOTIATORS Page 123 of Solicitation

The offeror identifies personnel authorized to negotiate on its behalf with the Government.

SECTION L INSTRUCTIONS,

CONDITIONS, AND NOTICES TO

OFFERORS OR QUOTERS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

See Page 131 of Solicitation

VOLUME I - TECHNICAL MANAGEMENT PROPOSAL

Technical Management Proposal: No more than 80 single-sided, 8 ½” x 11” pages, including Appendices, and Attachments. Technical Proposals less than 80 pages are permitted. See Section M.

VOLUME II – PAST PERFORMANCE

See Attachments II and III under Section J Follow guidance stated Vol II, section iii, paragraphs a, b, and c.

If a team arrangement is proposed, the Government is seeking PPQ’s from all team members. A team is either (1) a joint venture or (2) a prime and subcontractor.

VOLUME III - PRICE PROPOSAL (See Section B) Offerors must complete Section B of the solicitation for price submission.

Any deviation in price submission may be considered as a failure to comply with the solicitation’s instructions.

EVALUATION FACTORS FOR

AWARD (CONT.)

FAR 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERICAL

SERVICES

See Page 136 of Solicitation Source Selection Process: LPTA Proposals will be evaluated, and award will be made on the basis of three evaluation factors and its sub-factors:

Factor 1: Technical Management The Government will evaluate the Technical/Management factor on an Acceptable/Unacceptable basis.

Factor 2: Past Performance The Government will evaluate the Past Performance factor on an Acceptable/Unacceptable basis.

Factor 3: Price Monthly price offered for CLIN 0001 will be multiplied by 48 months to determine the total four-year

Base period price Monthly price offered for CLIN 0002 will be multiplied by 60 months to determine the total five-year

Option period price Monthly price offered for CLIN 0002 will also be multiplied by 6 months to determine the total six-month Extension price Total evaluated price will be the sum of total Base period price, total option period price, and the total six-month extension price

QUESTIONS?

SECTION C -

DESCRIPTION/SPECIFICATIONS/

STATEMENT OF WORK

See Attachment I – Performance Work Statement (PWS).

PWS will be discussed by the Program Manager.

WARFIGHTER ALWAYS 24

CLOSING REMARKS