Augusta QA.pdf

Questions for Augusta Bay 10 OCT 2024

1. Are there two locations where testing is required? One being NATO DFSP Augusta and another location in Naples?

ANSWER: Reference C-1.0.1 Service Locations of the Statement of Work (SOW). Yes, this is necessary due to the nature of request for secure fuel and the emergent sample request.

2. Is the location in Naples for another DFSP?

ANSWER: Reference C-1.0.1 Service Locations of the Statement of Work (SOW).

3. If there are two required locations (Augusta and Naples), do you require a testing location in each or would location in Sicily be able to support Naples?

ANSWER: Reference C-1.01 Service Locations of the Statement of Work (SOW).

4. Are the estimated quantities for testing and sampling services on the price sheet per the solicitation?

ANSWER: Yes, quantities are provided. See Attachment 3 – Sicily Europe Region Lab Testing Price List 2024 with quantities. Amendment 0002 of the solicitation revised the price sheet to add the quantities.

5. We understand that the testing in the Naples area is for special testing under the secure fuel mission of DLA. Our research indicates that there is only one laboratory in the Naples area that has the ability for such testing. Under normal circumstances the contractor could easily work out an independent support agreement with such laboratory but in this case the Lab in question will most certainly be competing for the business as well. That being said, we would offer to transport the sample by courier to our laboratory in Prioli (Sicily) Italy where the testing would be performed should we be awarded the Sicily contract. Would this be an acceptable scenario?

ANSWER: It is acceptable if conditions of Section I-0003-I116 Responsibility for Government- Owned Petroleum Products (DLA Energy Jan 2012) page 27 of the Solicitation are met.

6. SOW Section C-1.0.1 Service Locations indicates SGS Naples’ lab as location where services shall be provided. Please clarify whether this is a typo. As an interest in Italy, it is important for us to notify you that we do have our own laboratory in Naples, should you require the usage of a lab in the area.

ANSWER: The revised statement of work is incorporated in this amendment reflecting the location update to Naples, Italy vicinity.

7. Please provide indication of estimated volumes for an appropriate commercial proposal.

ANSWER: Quantities were provided in solicitation Amendment 0002, “Revise Attachment 3 - Sicily Europe Region Lab Testing Price List 2024 with quantities.”

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8. What does the three (3) pages of listed foreign items represent?

ANSWER:

The Offeror shall separately list the line-item number of domestic end products and foreign end products that contain a critical component (see FAR 25.105) identifying the line-item number’s country of origin and if the line item exceeds 55% domestic content.

9. Please clarify what is meant by "items" (foreign end products, free trade agreement end products, other foreign end products) that should be listed (page 39/40/41).

ANSWER: FAR 52.212-3 COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(MAY 2024) provides a consolidated list of representations and certifications for acquisition of commercial services/supplies as prescribed in FAR 12.301(b)(2).

10. What is required in the Terms of any Express Warranty document that shall be submitted?

ANSWER: Express warranties shall be included in the contract by addendum and be submitted

IAW FAR 12.04.

11. What is required in Bidder's Partnership Declaration document that shall be submitted?

ANSWER: Teaming Arrangements: If applicable, the offeror must disclose any teaming arrangement(s) as defined by FAR 9.601 at the earliest time known before award. If proposing as a team, an offeror MUST provide a summary of the roles and responsibilities of each teaming partner and subcontractor. The submission shall indicate the percent at which the arrangement is designed, and whether it is a Partnership, Joint Venture and/or Prime/Sub relationship. Should a teaming arrangement exist, the offeror may be required to provide further information before award (page 53 of RFP).

12. How are testing quantities determined? When will numbers be provided to offerors?

ANSWER: Quantities were provided in solicitation amendment 0002, “Revise Attachment 3 - Sicily Europe Region Lab Testing Price List 2024 with quantities.”

13. What is the role of the QAR in the testing requirements process?

ANSWER: Reference I-0003-I116 Responsibility for Government-Owned Petroleum Products (DLA Energy Jan 2012), page 27 of the Solicitation.

14. Offerors will only have ten (10) days to determine their pricing in their submitted proposals aligning with the current timeline?

ANSWER: Amendment 0002 was published to SAM on October 7, 2024.

15. Past performance sent directly to CO/CS and not in the proposal (offer) packet?

ANSWER: Past performance questionnaires are to be emailed to the Contract Officer and Contract Specialist per the Preproposal Conference Instructions.

16. What are the main points of the technical proposal which must be covered?

ANSWER: Reference Section M Evaluation Factors for Award of the Solicitation: Factor 1:

Technical/Management, Factor 2: Past Performance and Factor 3: Price, on pages 59 – 65.

17. SOW states, “SGS Lab must be used as location.” Is this a requirement as an interested firm we have our own lab located in the Augusta Bay area?

ANSWER:

The revised Statement of Work is incorporated in this amendment reflecting the location update to Naples, Italy vicinity.

18. Is there a requirement for two (2) labs, one (1) in Naples and one (1) in Augusta Bay?

ANSWER: Reference C-1.0.1 Services Locations of the Statement of Work (SOW) Limited testing locations identified to meet emergent testing requirements.

19. Are the plans identified in sections C-2.3 through C-2.7 required to be submitted with the proposed offers? (i.e. training, safety, transportation, contingency, etc.)

ANSWER: Yes, the requirements of C-2.3 and C-2.7 should be incorporated into the offeror’s proposal.

20. How will payments for lab testing be processed?

ANSWER: The payments will be processed through the PIEE Application through the WAWF App at the link provided Procurement Integrated Enterprise Environment (eb.mil). Scroll down to the bottom of the page to register if you do not have an established account.

21. Reference my question during the Pre-Bid Conference regarding Plans being submitted. The SOW states the following: C-2.0 Contractor Deliverables: All plans shall be submitted to the CO for review and acceptance as a part of the technical proposal as documented in the solicitation.

Plans shall be kept current for the life of the contract. The Government reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. Plans shall be made available for Government review upon request at any time during the contract performance period.

(a) Please clarify if this is the requirement or not.

ANSWER: Yes

(b) Will the estimated samples per year contain estimates for Naples Secure Fuel Requirements?

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ANSWER: Sample testing is performed on an as needed basis; so not included in the estimates provided via Amendment 0002.

22. Invoice Recipient: please kindly specify whether invoices shall be issued to a US entity or an Italian entity?

ANSWER: - US Entity, please refer to page 8 of the solicitation, (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The routing for the invoices in PIEE/WAWF is as stated in the solicitation.

As part of that routing process, the COR will review all submitted invoices for accuracy before being sent forward for processing for payment.