Attachment 1 SOW rev2 (Amd 0003).pdf

Statement of Work for

Contracted Laboratory Services

Sicily, Italy

Europe Region

11 September 2024

Contents

C-1.0 General Description

C-1.0.1 Service Locations

C-1.1 Facilities

C-1.2 Specifications, Standards and Handbooks

C-1.3 Scheduling of Services

C-2.0 Contractor Deliverables

C-2.1 Contract Compliance Plan

C-2.2 Laboratory Test Reports

C-2.2.1 Laboratory Test Report Additional Email Addresses

C-2.3 Contract Contingency Plan

C-2.4 Contract Training Plan:

C-2.5 Safety Plan

C-2.6 Transportation Plan

C-2.7 Laboratory Equipment Plan:

C-2.8 Monthly Reporting

C-3.0 Laboratory Requirements

C-3.1 Operating Hours

C-3.2 Staffing

C-3.3 Knowledge and Skills

C-3.4 Access

C-3.5 Epoxy Lined Sample Cans

C-3.6 Thermal Oxidation Stability Failures

C-3.7 Ellipsometric Tube Deposit Rater (ETR)

C-3.8 Sample Testing Turnaround Times

C-3.9 Retain samples

C-4.0 Transportation Performance Requirements

C-5.0 Secured Fuels Performance Requirements

C-5.1 Secured Fuels Logistics

C-6.0 Sampling of petroleum products

C-7.0 Sample Shipment to External Governmental Laboratories

Attachment 1: Products

Attachment 2: Series Testing Requirements

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C-1.0 General Description: This Statement of Work (SOW) provides the requirements for laboratory testing services at the Sicily, Italy Defense Fuel Supply Point (DFSP) storage location in the Europe region. The Contractor will be responsible for the laboratory testing of Defense Working Capital Fund (DWCF) owned petroleum products in accordance with the specifications as described herein, and transportation of samples from contracted location in C-1.0.1 to the

Contractor’s laboratory.

C-1.0.1 Service Locations: When ordered, the Contractor shall provide services required in this SOW to DLA Energy in the locations listed below. The Contractor testing facility shall be located within the Republic of Italy and shall meet the required turn-around times listed in paragraph C-3.8.

Location: Address:

Augusta Bay, Sicily DEPOSITO POL NATO SAN CUSUMANO Contrada SAN CUSUMANO

96011 – AUGUSTA (SR)

Naples, Italy Naples, Italy vicinity

C-1.1 Facilities: The Contractor shall have a facility that can provide support in accordance with paragraph C-1.0.1 and meet the required turn-around times in section C-3.8. The Contractor shall provide the location(s) of the facility where the product shall be tested, facility testing capabilities, and contact information.

C-1.2 Specifications, Standards and Handbooks: At each laboratory, the Contractor shall retain a copy of all required specifications, standards, test methods, handbooks, etc., per this SOW, and perform services in accordance with testing requirements. The military specifications that are referenced in Attachment 1: Products Attachment for petroleum product types can be obtained at http://quicksearch.dla.mil or https://assist.dla.mil but can also be requested in writing to the

Contracting Officer (CO) or Contracting Officer’s Representative (COR).

C-1.3 Scheduling of Services: After the CO authorizes a task order, the COR or QAR will contact the laboratory to schedule the testing. The Contractor shall not perform services under this SOW without a task order or direct authorization from the CO. If a task order was not received, the Contractor shall contact the CO or COR prior to any testing. Only the

CO can formally, either in writing or verbally, authorize testing and create an obligation.

C-2.0 Contractor Deliverables: All plans shall be submitted to the CO for review and acceptance as a part of the technical proposal as documented in the solicitation. Plans shall be kept current for the life of the contract. The Government reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. Plans shall be made available for Government review upon request at any time during the contract performance period.

C-2.1 Contract Compliance Plan: The Contractor is responsible for compliance with all contract performance requirements. The Contractor is responsible for all actions taken by any sub-contractor utilized under this contract. The

Contractor shall be ISO 9001 or ISO/IEC 17025 certified.

C-2.2 Laboratory Test Reports: The Contractor shall maintain records evidencing all analysis performed under this contract. All samples tested shall be documented with a detailed report. Reports shall be complete and legible containing information pertaining but not limited to: Lab Name, Date of Test, Grade of Fuel, Test Method, Test Name, Test Results, Test Units, and signature certifying results.

Thermal Stability test reports shall include the following additional data:

1. Type of tester used.

2. Tube manufacturer and serial number.

3. Rating method: Visual Tube Rater (VTR), Interferometric Tube Rater (ITR), or Ellipsometric Tube Rater (ETR).

Any reports not containing the appropriate information shall be corrected and resubmitted by the contractor.

http://quicksearch.dla.mil/

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C-2.2.1 Laboratory Test Report Additional Email Addresses: The Contractor shall be responsible for emailing all test results to the organizational email address of dlaenergylaboratoryreports@dla.mil, the COR, and the QAR (as well as the CO when requested) within 2 hours of test completion.

C-2.3 Contract Contingency Plan: The contract contingency plan shall outline contractor actions to ensure there is no significant interruption of services resulting from labor disputes, catastrophic failure of equipment, or the effects of natural disasters/emergencies. The plan shall provide specific details regarding labor issues that may result from potential strike actions, world events, world actions, military contingency, and war time manning requirements.

C-2.4 Contract Training Plan: The Contractor shall provide a detailed plan that identifies employee training requirements and procedures necessary to maintain proficiency. The plan shall identify length of training, training sources, and a brief description of courses such as safety, environmental protection, and job qualification training. The Contractor is responsible for ensuring all individual training requirements are accomplished. The Contractor must demonstrate current participation, in a proficiency program or suitable means, to verify laboratory performance.

C-2.5 Safety Plan: The Contractor shall provide a detailed plan outlining the policies, procedures, and actions necessary to maintain a safe working environment for employees and visitors. The plan shall cover the storage and handling of products, Safety Data Sheets (SDS), and guidelines regarding the safe handling of such products. The plan shall be maintained and updated over the course of the contract.

C-2.6 Transportation Plan: The Contractor is required to submit a plan for transport of the petroleum samples to an approved laboratory for testing or shipping (contractor supplied transport, third party delivery service, etc.). The plan shall describe how the Contractor plans on tracking the chain of custody to the contractor’s facility. Product quality must be preserved and not altered by shipment. Note that DLA Energy or it’s subcontractor(s) do not have the ability or certification to ship or package fuel samples.

C-2.7 Laboratory Equipment Plan: The Contractor shall furnish and update the CO and COR annually on the status of all equipment used in laboratory testing by name, model, and serviceability. Equipment that malfunctions or becomes non-serviceable shall be reported to the CO and COR within 48-hours along with a mitigation plan to provide testing capability.

C-2.8 Monthly Reporting: The Contractor shall provide a monthly written report to the CO and COR with the number of laboratory tests performed, what testing was included during reporting month, and the location of performance.

C-3.0 Laboratory Requirements. Laboratories are required to have the referee test methods listed for each product standard found in Attachment 1.

C-3.1 Operating Hours: The Contractor shall be responsible for adjusting hours of operation to meet workload demands and turn-around times in section C-3.8 as needed or when requested.

C-3.2 Staffing: The Contractor shall provide sufficient staff to accomplish all functions and tasks, to include simultaneous operations of performing multiple tests at a time. The Contractor shall provide the contact information for the laboratory manager or assistant laboratory manager if the laboratory is not manned 24 hours per day, seven days a week.

C-3.3 Knowledge and Skills: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards and comply with all applicable country, regional, and local laws, regulations, and codes. All contractor supervisors and contractor key employees shall be able to read and understand English with enough proficiency to understand and follow oral or written instructions, directions, directives, regulations, and operating procedures. All contractor supervisors and contractor key employees shall be capable of writing in English to compose the required detailed reports.

C-3.4 Access: The Contractor shall allow DLA Energy representatives to witness testing or sampling. The Contractor shall provide the applicable information for access and provide follow-up to obtain access (for personnel and vehicles) to all facilities where product is tested or sampled. For areas that require special admission, the Contractor will assist, DLA

Energy representatives, in gaining access.

mailto:dlaenergylaboratoryreports@dla.mil

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C-3.5 Epoxy Lined Sample Cans: The Contractor shall maintain a supply of ten, unused, epoxy lined fuel sample shipping containers, to be provided to DLA Energy personnel, per request. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifics: Complies with ASTM D-4306, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity

1 USG, Bung Plug ¾ inch with lock-wire hole, carrying handle able to be shipped as hazardous material.

C-3.6 Thermal Oxidation Stability Failures: If a failure occurs using an ALCOR (PAC) Mark IV, the retest shall not be conducted on any ALCOR (PAC) Mark IV model.

C-3.7 Ellipsometric Tube Deposit Rater (ETR): The Contractor shall perform ASTM D3241 Annex 3 ETR within the testing turn-around times in section C-3.8 Sample Testing Turnaround Times. ETR is the preferred method and shall be treated as the referee method.

C-3.8 Sample Testing Turnaround Times:

Turn-around time starts when the Contractor is notified that the sample is prepared for transportation from sample location to the servicing laboratory. The Contractor shall be responsible for transportation of the sample from one of the locations in paragraph C-1.0.1 to contractor’s laboratory (see C-4.0 for sample transportation requirements). Turn-around time ends when fuel sample reaches the laboratory and testing has been completed. DLA Energy will give the Contractor at least 12 hours of advance notice of the sample being prepared for transportation (prime contractor is responsible for any sub-contractor actions).

TESTING TURNAROUND TIMES

B-1, B-2, B-3 Testing 8 hours

C-level Testing 4 hours

Individual Testing 4 hours

Expedite Request 4 hours

Secured Fuel Performance (See Section C-5.0)

6 hours

Note: The 12 hours of advance notice is not included in the turn-around time.

C-3.9 Retain samples: After analysis, the Contractor shall retain samples for a minimum of 45 days. In the event of a suspected quality issue or dispute, a longer sample retention period may be requested by DLA Energy and, upon receipt of such notification, The Contractor is obligated to retain the sample until notified that disposal is permitted. The Contractor shall be responsible for disposal of excess fuel samples and sample containers in accordance with applicable laws and regulations.

C-4.0 Transportation Performance Requirements: The Contractor shall be responsible for packing and transporting all petroleum samples from a job site to the laboratory in accordance with applicable laws and regulations.

When requested, by DLA Energy personnel, the Contractor shall be able to provide an epoxy line sample can, detailed in

C-3.5 for replacement. When sample transportation is not required of the contractor, they shall be notified in advance.

C-5.0 Secured Fuels Performance Requirements: Due to mission demands, DLA Energy may request petroleum testing services under Attachment 2: Series Testing Requirements and Test Methods from MIL-STD-3004-1 table XII.

Samples will be transported directly to the Contractor testing facility by a DLA Energy QAR that shall provide the

Contractor with as much advance notice as possible. The turn-around time shall not exceed six hours once the laboratory is in receipt of the sample(s). After a task order is issued or verbal consent is given, the QAR will coordinate the specifics/logistics required for the secured fuels testing services.

C-5.1 Secured Fuels Logistics: In the event that the Contractor’s available testing location(s) and capabilities create a logistical concern that is likely to unduly delay secured fuel testing and adversely impact mission requirements, DLA

Energy reserves the right to use, at its sole discretion, and as it deems necessary, a third-party service provider of its choosing.

C-6.0 Sampling of petroleum products: When ordered, The Contractor shall perform the sampling service from

Page | 4 any of the following:

Category 1: vessels or barges

Category 2: pipelines, tank trucks, storage tanks, or any containers that may hold fuel.

Procedures shall be performed in accordance with API MPMS and/or ASTM D4057. The Contractor shall supply all equipment, epoxy lined sample cans, and material needed to perform tasks.

C-7.0 Sample Shipment to External Governmental Laboratories: The Contractor shall, upon request and proper task order, be responsible for shipping fuel samples from locations in C-1.0.1 to the laboratories in the chart below. Fuel samples shall be shipped within 48 hours of sample receipt and arrive to the identified laboratory within five calendar days.

Estimated shipping volume is based on one-gallon shipments.

Naval Air Systems Command

HAZMART Bldg. 2385 22680 Hammond Road Patuxent River, MD 20670

US ARMY TARDEC

Petroleum Laboratory Bldg. 5085 U Avenue, Bldg 85 New Cumberland, PA 17070-

Aerospace Fuels Laboratory

AFPA/PTPLA 2430 C Street, Bldg 70, Area B

Wright Patterson AFB OH 45433-

Naval Research Laboratory

4555 Overlook Avenue, SW

Washington, DC 20375

Southwest Research Institute

6220 Culebra Rd San Antonio, TX 78238-5166

Air Force Research

Laboratory AFRL

2977 Hobson Way

WPAFB, OH 45433

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Attachment 1: Products

Specifications shall dictate the testing required, and the contractors shall develop a plan based on product specifications. In addition to product specifications, MIL-STD-3004-1 describes A, B, and C level testing. These standards and specifications help describe the products to be tested, the types of testing required, and any additional information as needed. All referenced material can be obtained at http://quicksearch.dla.mil/, https://assist.dla.mil/, or by contacting the CO, COR, or QAR.

Jet Fuels

Aviation Turbine Fuel, Kerosene Types, Grades JET A, JAA, NATO F-24 (Specification: ASTM D1655, latest version)

Aviation Turbine Fuel, Kerosene Types, Grade JET A-1, NATO F-35, (Specifications: ASTM D1655, DEF

Stan 91-091, latest version)

Aviation Turbine Fuel, Kerosene Types, Grade JP-8, NATO F-34 (Specification: MIL-DTL-83133, latest version)

Aviation Turbine Fuel, Kerosene Types, Grade JP-5, NATO F-44 (Specification: MIL-DTL-5624, latest version)

Diesel Fuels

Diesel Fuel, Naval Distillate Fuel, Grade F76, NATO F-76 (Specification: MIL-DTL-16884, latest versions) http://quicksearch.dla.mil/

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Attachment 2: Series Testing Requirements

The list below provides tests by name and methods that are required to be performed on petroleum products at the contractor’s laboratory in accordance with product specifications, most current version of MIL-STD-3004-1, , and authorized test methods. The Contractor must notify the COR immediately if they cannot perform authorized method or submit a formal exception request to the DLA-Energy CO for acceptance. The DLA-Energy representative will request tests by series or individually as the situation warrants.

1. Secured Fuel Series (MIL-STD-3004-1, latest revision)

2. B-1 Series (MIL-STD-3004-1, latest revision, list tests required in group)

3. B-2 Series (MIL-STD-3004-1, latest revision, list tests required in group)

4. B-3 Series (MIL-STD-3004-1, latest revision, list tests required in group)

5. C Series (MIL-STD-3004-1, latest revision, list tests required in group)

Individual Tests: Individual tests may be requested from any product specification represented in the B or C test series, in the MIL-STD-3004-1 standard (latest revision) or from the tables below.

Note: Tests are grouped by physical or chemical property and do not imply equivalency. Verify that the test is appropriate to the product specification prior to analysis.

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Testing Table 1: Secured Fuel Series Testing Requirements and Specification Limits

JP-5 Jet A Jet A-1 JP-8 F-24

Min. Max. Min. Max. Min. Max. Min. Max. Min. Max.

Characteristics Test Methods

Gravity, API @ 60 °F

D1298, D4052

36.0

48.0

37.0

51.0

Density at 1 5°C (kg/m3) D1298, D4052 788 845 775 840 775 840 775 840 775 840

Weight: lb/USG Calculated 6.6 7.0 6.5 7.0 6.5 7.0 6.5 7.0 6.5 7.0

Distillation (°C) D86

10% Recovered 205 205 205 205 205

20% Recovered Report Report

50% Recovered Report Report Report Report Report

90% Recovered Report Report Report Report Report

Final Boiling Point 300 300 300 300 300

Freezing point, °C D5972, D2386

-46

-40

-47

-47

-40

Flash point, °C D93, D56 60 38 38 38 38

Particulate Matter (mg/L)

D2276, D5452

Appendix A of MIL- DTL-5624

(JP5)

Appendix A of MIL-DTL-83133

(JP8)

1.0

Conductivity (pS/m) D2624 Report Report 50 700 50 700

Copper strip corrosion D130 No.1 No.1 No.1 No.1 No.1

Water reaction D1094 1b

Existent gum (mg/100 mL) D381 7 7 7 7 7

Fuel System Icing Inhibitor (FSII) vol% D5006 0.07 0.20

0.04 0.15 0.04 0.15

Thermal Stability D3241

Change in pressure drop, mm Hg

One of the tube deposit rating methods shall be run:

(1) Ellipsometer

(ETR, ref) (nm) or

Interferometer

(ITR) (nm)

(2) Heater tube deposit, Visual TubeRating

(VTR)

< 3

Fatty Acid Methyl Ester

(FAME)

D7797, IP 585 (ref)

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Testing Table 2: JET A, JET A1, JAA Series Testing Requirements

Characteristics ASTM D1655 B-1

Series B-2

Series B-3

Series C

Series

Appearance Visual, D4176 X X X X

Color (Visual) Visual X X X X

Density or API Gravity D1298 / IP 160, D4052, IP 365 X X X X

Particulate

Contamination/Particulate

Matter without Filtration

Time

D2276 / IP 216, D5452 (ref) / IP 423

X

Particulate

Contamination/Particulate

Matter with Filtration Time

(as requested)

MIL-DTL-83133

specification (Appendix A)

Total Acidity D3242 (ref) / IP 354 (ref) X

Distillation D86 (ref), D2887, IP 406, D7344, D7345, IP 123 X X X

Copper Strip Corrosion D130 / IP 154 X X X

Freezing Point D2386 (ref)/IP 16 (ref), D5972 / IP 435, D7153 /

IP 529, D7154 / IP 528 X X X

Existent Gum D381 (ref), IP 540 X X X

Flash Point D56 (ref), D93, D3828, D7236, IP 170, IP 523, IP 534 X X X X

Water Reaction D1094 X X X

Lead Content (if present/suspected)

D5059

(FSII) vol% D5006 X X X

Microseparometer (MSEP) D3948 X X X

Electrical Conductivity D2624 / IP 274 X X X

Thermal Stability D3241 / IP 323 (Tube Rating: Annex A3 ETR, ref) X X

Color (Saybolt) D156 X

Peroxide Number D3703, D6447 X

(FAME)

D7797 / IP 583, IP 585 (ref), IP 590, IP 599 X X X

Sulfides in Bottom Water Solicitation Clause QAP E34

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Testing Table 3: JET A, JET A1, JAA Series Testing Requirements

Characteristics

*Def Stan 91-091

Series

B-2 Series

B-3 Series

Appearance/Workmanship

Visual (Annex F.1); D4176 Procedure 1; D6986

Procedure A, Section 8.1.1.1

Color (Visual)

Obtain sample in a clear round 1 quart glass bottle, swirl the bottle vigorously so a vortex is formed. Visually check for sediment at the point of the vortex.

Density or API Gravity IP 365, D4052; IP 160 / D1298 X X X X Particulate Contamination/Particulate Matter without Filtration Time

Contamination/Particulate Matter with Filtration Time (as requested)

Total Acidity IP 354 / D3242 X

Distillation

IP 123 / D86 (Note 9); IP 406 (Note 2) / D2887, D7345 (Note 3)

Copper Strip Corrosion IP 154, D130 (Note 13) X X X

Freezing Point IP 16/ D2386 (Note 10); IP 435 / D5972, IP 529 / D7153, D7154 X X X

Existent Gum IP 540; D381 X X X

Flash Point

IP 170; IP 523, D56, (Note 4), D3828, IP 34 / D93 (Procedure A), IP 534 / D7236

Water Reaction D1094 X X X

Lead Content (if present or suspected) D5059 X X X

(FSII) vol% IP 424, D5006 X X X

Microseparometer (MSEP) D3948 (Note 16), D8073 (Note 6) X X X

Electrical Conductivity IP 274 / D2624 (Note 17) X X X

Thermal Stability

IP 323 / D3241 (Note 14) (Note 15); Tube Rating: ITR or ETR (ref) X X

Color (Saybolt) D156, D6045 (Note 1) X

Peroxide Number D3703, D6447 X

(FAME) IP 583 / D7797, IP 585 (Note 3), IP 590, IP 599 X X X

Lubricity D5001 (Note 18)

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Testing Table 4: JP8 (NATO F34) Series Testing Requirements

MIL DTL 83133

Series

B-2 Series

B-3 Series

Appearance/Workmanship Visual, D6986, spec 3.5 X X X X

Density or API Gravity D1298 / IP160, D4052 (ref) / IP365, D7777 X X X X

Particulate

Contamination/Particulate

Total Acidity D3242 / IP 354 X

Total Sulfur D129, D1266, D2622, D3120, D4294 (ref), D5453, IP 336

X

Distillation D86 (ref), D2887 / IP 406, IP 123, D7345 X X X

Copper Strip Corrosion D130 / IP 154 X X X

Freezing Point D2386 (ref) / IP 16, D5972 / IP 435, D7153 /

IP 529, D7154, IP 528

X X X

Existent Gum D381(ref), IP 540 X X X

Flash Point D56, D93 (ref), D3828, IP 170 X X X X

Water Reaction D1094 X X X

Lead Content (if present or suspected)

D5059 X X X

Fuel System Icing Inhibitor

(FSII) vol% D5006 (ref), IP 424 X X X

Microseparometer (MSEP) D3948, D7224 (ref, if fully additized) X X X

Electrical Conductivity D2624 / IP 274 X X X

Thermal Stability D3241 (Tube rating, Annex A3, ref) / IP 323 X X

Color (Saybolt) D156 (ref), D6045 X

Peroxide Number D3703, D6447 X

Fatty Acid Methyl Ester

(FAME)

D7797 / IP 583, IP 585 (ref), IP 590, IP 599 X X X

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Testing Table 5: JP5 (NATO F44) Series Testing Requirements

MIL-DTL- 5624

Series

B-2 Series

B-3 Series

Appearance/Workmanship Spec 3.6, D6986 X X X X

Density or API Gravity D1298, D4052 (ref), D7777 X X X X

Particulate

Contamination/Particulate

Total Acidity D3242 X

Distillation D86 (ref), D2887 X X X

Calculated Cetane Index D976 (ref), D4737

Copper Strip Corrosion D130 X X X

Freezing Point D2386 (ref), D5972, D7153, D7154 X X X

Existent Gum D381(ref), IP 540 X X X

Flash Point D56, D93 (ref) X X X X

Water Reaction D1094 X X X

Lead (if present or suspected) D5059

(FSII) vol% D5006 X X X

Microseparometer (MSEP) D3948 X X X

Electrical Conductivity D2624 X X X

Thermal Stability D3241 (Tube Rating, Annex A3, ref) X X

Color (Saybolt) D156 (ref), D6045 X

Peroxide Number D3703, D6447 X

Fatty Acid Methyl Ester

(FAME)

D7797, IP 583, IP 585 (ref), IP 590, IP 599 X X X

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Testing Table 6: F-76 Series Testing Requirements

MIL-DTL-16884

Series

B-2 Series

B-3 Series

Appearance D4176 X X X X

Color (Visual) D1500 (ref), D6045 X X X X

Density D1298 (ref), D4052, D287, D7777 X X X X

Distillation D86 (ref), D2887 X X

Flash Point D93 (ref), D6450, D3828 X X X X

Carbon Residue D524 (ref), D189, D4530 X X

Cloud Point D2500 (ref), D5771, D5772, D5773 X

Pour point D97(ref), D5949, D5950, D5985 X

Copper Strip Corrosion D130 X

Cetane index D976, Cetane Index can only be run if no ignition improvers are present. Otherwise, Cetane number shall be given.

X

Viscosity D445, D7042 X X

Water and Sediment D2709 X X

Storage Stability D5304 (ref), D2274 X

Sulfur D5354 (ref), D1266, D2622, D3120, D7039

X X

Fatty Acid Methyl Ester (FAME) BS EN 14078, IP 579, D7963 X X

Lubricity D6079 (ref), D7688 X X

Particulate Contamination D6217 (ref), D5452 X X