Attachment III-Solicitation Questions-Answers.pdf

NOTE: The following questions received in response to solicitation SPE603-20-R-0507 were answered in the order received per offeror.

Question Number

Solicitation SPE603-20-R-0507 Questions

(Consolidated)

Question: How is the inventory captured for Squadrons when they are able to fuel themselves?

Answer: Per PWS Section C-2.9 Account for Fuel/Inventory Management - Customers have Vehicle Identification Link Keys and some have credit cards that are used at the fuel facility to charge their organization for fuel issued. Fuel will be charged to the organization’s Department of Defense Activity Address Code (DoDAAC). The fuel facility has the Fuel Master in which customers insert their VIL Key or Credit Card.

Question (a): During the site visit PPT it was stated that the de-fueling operation can be done by the pantographs. Does this mean that Squadrons can perform their own defuels?

Answer (a): Defueling operations cannot be performed by a pantograph.

Defueling operations are performed by the fuel trucks. Defueling operations are performed by the fuel trucks. Per PWS Section C-2.19.2 Refueling/Defueling, some units have the capability of conducting their own defueling with their organization fuel trucks and track their inventory.

Each unit maintains accountability of issued fuel.

Question (b): If they can perform their own de-fuels, how does the contractor get samples and inventory for those de-fuels?

Answer (b): If a unit performs their own defueling then the contractor will not be responsible for obtaining samples.

Question: Are there confined spaces that the contractor will be required to enter? Question (b): If the contractor needs to enter those spaces, is there a permit required to access them?

Answer: The contractor is not required to enter confined spaces. Training is required for awareness and to aid identifying a confined space.

Question: Who performs dispatch duties?

Answer: See PWS revised Section C-2.2.3 Aviation Fuel Operations and PWS Section C-2.2.3.1 Response Times.

Question: Since there is no mention of a dispatcher in the PWS. Is this function handled by the Army?

Answer: No, the dispatcher function is not handled by the Army. (See the answer to question 4).

Question: Appendix A Refueling Hydrant System Methods: Could we get clarification that hose carts are NOT required for the hydrant system at Hunter since it is handled with pantographs.

Answer: Hose carts are no longer needed due to a system upgrade to Type

IV.

Question: How many Hydrant outlets are there located on the flight line?

Answer: PWS Section C-1.1.2 states that there are six hydrant outlets.

Question: Are the outlets traditional hydrant outlets or pantograph arms?

Answer: The outlets are Pantograph arms.

Question: What is the size (GPM rating) of the transfer pumps to hydrants?

Answer: See PWS Section C-1.1.2 Hunter Army Airfield Flight-Line Refueling Services/Rapid Refuel Point (HAAF Flight-line).

Question: What is the workload estimate for transfers to hydrants monthly?

Answer: See PWS revised Appendix A- Hunter Army Airfield Flight Line Refueling Services/Rapid Refuel Point (HAAF Flight line) Requirements.

Question: Is there a collective bargaining agreement associated with this procurement?

Answer: There is no collective bargaining agreement associated with this procurement.

Question: Reference RFP Section L, Addendum to FAR 52.212-1, paragraph (1)f If the offeror is a small business, is a Small Business Subcontracting Plan and/or DLA Form 2019 required?

Answer: A subcontracting plan is required for completion if there are subcontracting possibilities. Offerors must ensure compliance in accordance with FAR 52.219-9.

Question: The Small Business Plan is not mentioned in Section M, Evaluation Factors for Award. Is this an oversight, or is the Small Business Plan not a factor in determining the successful offeror?

Answer: The Small Business Subcontracting Plan is not an evaluation factor.

Reference RFP, Section L, there is a 50 page limit for the Technical Proposal; a 2-page limit for Security Requirements Proposal; a 10 page limit for the Contract Compliance Plan (CCP) and Product Quality Control Plan (PQCP); and a 2-page limit for Contractor Furnished Vehicles for a total of 64 pages.

Question (a): Please clarify if the above requirements can be merged into one Technical Proposal Document (for a total page count of 64-pages) or does the Contractor need to submit a separate document for each requirement, i.e. a 50 page Technical Proposal, a 2-page Security Requirements proposal, a 10 page CCP/PQCP, a 2-page Contractor Furnished vehicles.

Answer (a): Volume I is the Technical Proposal and is comprised of all documents included in that section within the page limits. See updated page limits in the attached conformed solicitation.

Question (b): A complete Security Requirements Proposal and Contract Compliance Plan will take many more pages than the numbers listed. Are these plans intended to be extracts that demonstrate the offeror’s understanding of the basic requirements rather than comprehensive documents that fully describe our procedures?

Answer (b): See revisions in the conformed solicitation. The Security Requirements Proposal and Contract Compliance Plan are no longer required for submission with the offer.

Question (c): Neither the Security Requirements Proposal nor the Contract Compliance Plan are referenced in Section M, Evaluation Factors for Award.

Please describe how these documents will be evaluated.

Answer (c): See revisions in the conformed solicitation. The Security Requirements Proposal and Contract Compliance Plan are no longer required for submission with the offer.

Question (a): Reference PWS C-1.1.2. The reference states the pump house supplies a fill stand. Please provide the number of fill stands supported by the pump house.

Answer (a): There is one fill stand with one header on each side capable of servicing two trucks simultaneously.

Question (b): Please confirm Contractor trucks at HAAF are resupplied with F- 24 at the truck fillstands at the flightline facility. Also, PWS C-1.1.1. mentions two bulk issue headers at bulk storage. Are these headers used to only fill customer bulk delivery vehicles?

Answer (b): Yes, fuel trucks are resupplied with F-24 at the flightline and bulk storage. The fill-stand at the bulk storage area are used to issue bulk fuel to customers and the contractor’s refuel trucks.

Question: See PWS section C-1.1.4 and Appendix A-Wright Army Airfield table, the Contractor provided trucks at WAAF receive bulk F-24 at the Fort Stewart COCO facility. Please provide distance to the facility along with the hours of operation for the COCO facility.

Answer: The distance from WAAF to Fort Stewart is about 12 miles and it takes approximately 15 minutes. The Fort Stewart facility hours of operation is 07:30 AM:-4:00 PM.

17 Reference PWS C-2.2.3.3, the Contractor is required to operate and maintain the hydrant fueling system. Additionally, C-2.19.1 requires Contractor to provide commercial vehicles and equipment for aircraft and ground refueling/defueling requirements.

Question (a): Reference pre-proposal telecon, Hunter Facility Photos, please confirm the pantographs shown at the hot refueling points and the cold refueling points are Government provided. If not, please provide specifications so that we can price the right equipment to source the requirement.

Answer (a): Pantographs are provided by the government.

Question (b): Our understanding from the pre-proposal telecon and PWS is that there are six hydrant refueling points, three are used for cold refueling and three are used for hot refueling. Please confirm if this is correct and also that there is a pantograph installed at each of the refueling points.

Answer (b): There are six hydrant refueling points, three are used for cold refueling and three are used for hot refueling. There is a pantograph installed at each of the refueling points. Refer to Section C-1.1.2, Hunter Army Airfield Flight-line Refueling Services/Rapid Refuel Point (HAAF Flight-line).

Question (c): Are there any requirements for the Contractor to provide any other type of hydrant refueling equipment for this solicitation, i.e. hose cart, hydrant hose truck etc.? Reference Appendix A, HAAF Flightline Refueling Services/Rapid Refuel Point Requirements, refueling hydrant system methods, paragraph 1 states “the Contractor shall provide necessary ancillary equipment to utilize the hydrant system (i.e. hose carts).” If the Contractor is required to provide hose carts or other hydrant equipment, please provide specifications required for the equipment to ensure compatibility with the installed hydrant system.

Answer (c): See the answer provided in question 6.

Question (d): Please clarify that the hydrant system at HAAF is a Type III system. If so, is the pumphouse equipped with the FMD Hydrant Automation modification with hydrocarbon detection installed in the pumphouse and an operable PUMP ON indicator light and emergency shutoff switch located in the Dispatch Center? Typically, Type III systems equipped with these features do not need to be manned while the system is in automatic mode.

Answer (d): It is a Type IV system.

Question: Reference PWS C-2.2.3.4. The Contractor is required to support the USCG Air Station Savannah and the 224th Military Intelligence Battalion only when their internal assets are impacted. Please provide historical data on the number of times the Contractor has been called on to provide support for the USCG Air Station Savannah and the 224th Military Intelligence Battalion.

Please clarify if the tenant units listed in C-2.2.3.4 require cold or hot refueling support (or both)? If hot, please provide the number of crew members provided by the tenant agency.

Answer: The tenant units listed in C-2.2.3.4 requires cold refueling only.

See revised PWS Appendix A: Wright Army Airfield, Cold Aircraft Refueling Requirements.

Question (a): Reference PWS C-2.4, please clarify the escort requirement for commercial tank truck deliveries. Our understanding of the paragraph is that during normal operations, the Contractor will escort trucks to and from the gates within the Contractor facility; however, FPCON measures (real or exercise) will require the Contractor to escort delivery trucks to and from the installation gate and Contractor facility. Since there is no site visit due to Covid-19, please provide the distance between the entrance to the installation and the Contractor offload facilities.

Answer (a): Approximately 5 miles.

Question (b): Please provide any historical data (if available) on the number of times the Contractor has been required to escort trucks to and from the installation gate due to FPCON conditions (exercise or real).

Answer (b): This does not occur frequently. The government does not have data available to provide.

Question: Reference PWS C-2.17.2, the Contractor is required to provide confined space training for employees. Please provide the number of permit-required pits that the Contractor is required to enter/maintain.

Answer: See the answer provided in question 3.

Question: Reference PWS C-2.14.1, please provide copies of the pertinent environmental plans so that we can determine the number, location and contents of the spill kits the contractor is required to provide and maintain. If DLA Energy cannot provide copies of the environmental plans, please provide the number of locations where spill kits are required by the plans.

Answer: There are approximately 12 spill kits for the fuel facility, which are placed at each point fuel is issued and received. See PWS revised Section C-

2.14.1 Assignments (GOCO Operations).

Question: Reference PWS C-2.17 and Preproposal Conference Photos. Please clarify if the Government provides training to the Contractor for operating the emergency generators shown in the photos. If so, please provide the frequency of training. Question: Please clarify responsibility for maintaining the emergency generators, i.e. fuel, oil, operator mx, repair etc.

Answer: Generators are operated and maintained by Directorate of Public Works (DPW).

Question: Reference PWS C-2.17.1 and Appendix E – This paragraph does not mention a requirement for the primary Accountant and the alternate/back-up Accountant to have completed the Base-level Defense Fuel Management Course IAW DLA P-32. Is this training required? Will DLA Energy fund personnel to attend the required training? The reference does mention the Accountable Property System of Record course; is this course the equivalent to the Base Level Defense Fuel Management course required by DLA Energy?

Answer: The Base-level Defense Fuel Management Course is a course provided via the Accountable Property System of Record application. Per PWS section C-2.17.1 DLA Energy Provided Training and Appendix E, Key Personnel and Qualifications, training is required. DLA will fund training for the primary and alternate.

Question: Reference PWS C-2.17.1. During the pre-proposal conference, it was mentioned that UST Operator training was not required. Please confirm.

Answer: UST Operator training is not required.

Question: Reference PWS C-2.17.2. The Contractor is required to provide training for military personnel on the operation of the bulk-loading racks and on the operation of the aviation refueling systems. Also, Appendix A, HAAF Flightline Refueling Services/Rapid Refuel Point Requirements, Rapid Refuel Operations, paragraph 4 states the Contractor must establish an operator familiarization program to provide rapid defuel fundamentals to military personnel. Please provide historical information on how often training occurs.

Also, please clarify that training is only on Government provided fuel facilities.

Answer: Per PWS Section C-2.17.1, the training is provided monthly, unless units are deployed and for new military personnel. Training is specific to the fuel facility utilized.

Question: Reference PWS C-2.18.1, does the Government provide any collection containers, i.e. bowsers or tanks, for the collection of recyclable and recoverable fuels collected from facility/vehicle tank bottoms and maintenance activities?

Answer: Facility has 55 gallons drums for fuel waste.

Question: Reference PWS C-2.19.1. Please provide the estimated number of days the contractor will have between contract award and the start of the performance period. This information is critical to our ability to properly price our offer. This contract requires us to provide fully functional fueling vehicles at the start of the performance period in full compliance with all PWS specifications. These vehicles are not normally available to purchase in the marketplace without a 60-90 day lead time for delivery; therefore it will likely be necessary to provide temporary leased vehicles pending delivery of new equipment; particularly since the procurement cycle for this contract is relatively compressed with the anticipated start date of Dec 1, 2020. For planning and pricing purposes, we need to know the anticipated award and start dates so that we can account for the cost associated with the potential lease periods for vehicles meeting PWS requirements.

Answer: The anticipated award date is 16 September 2020, with an anticipated start date of 1 December 2020. Dates are subject to change.

Question: Reference PWS C-2.19.2, since there is no site visit due to COVID 19, please provide the type of OPE installed at the fill stands located at Hunter Army Airfield and at the Fort Stewart COCO facility (for the trucks located at WAAF) so that we can ensure the trucks sourced for this solicitation are properly equipped for the refueler top-off stands at both locations.

Answer: Scully is the type of installed OPE.

Question: Reference PWS C-2.19.2. Please clarify if there are any locations within the airfield layout at both HAAF and WAAF that may require hose sizes larger than the typical 50 feet per reel at either location.

Answer: 50 feet is the average distance.

Question (a): Reference PWS C-2.19.5. Since fuel used in contractor provided vehicles must be included in our CLIN 0001 price, please provide the historical annual fuel costs reimbursed to the current service provider so we can accurately forecast this additional expense.

Answer (a): A fuel purchase agreement is in place for HAAF and WAAF.

To date, the current contractor has not been reimbursed for annual fuel costs under the agreement. However, in the past year, approximately $8K has been reimbursed to the current contractor for the refuel supply at HAAF under the current contract, due to the limited diesel capabilities.

Question (b): Since there is no diesel fuel stored at the HAAF retail service station, are there any restrictions to the Contractor providing a small AST and pumping system to fill vehicles at the site? Is there an existing space to accommodate this type of set up?

Answer (b): The awardee Contractor will utilize diesel storage currently in place and owned by Airfield Operations. Additional equipment is not needed, due to future build of diesel tanks at HAAF.

Question (c): The trucks operating at WAAF are resupplied with bulk F-24 at the COCO storage facility at Fort Stewart. Does Fort Stewart have a retail service station with diesel fuel to accommodate fuel requirements for these trucks? If not, is there existing space for the Contractor to provide a small AST and pumping system to fill vehicles at the site?

Answer (c): FT Stewart has diesel at the retail service station.

Question (d): Will the Government permit a fuel purchase agreement if contractor furnished vehicles are capable of operating using fuel products available at the facility?

Answer (d): The Government will work with the Contractor in accordance with FAR 52.251-1, DFARS 252.251-7000, and DoD Class Deviation 2019- O0012.

Question: Reference C-2.19.7.1. The Contractor shall provide intrinsically safe radios along with batteries and charging equipment. The reference mentions the Contractor coordinates with the Airfield Commander for type, model and frequency. However, the Contractor would not be able to coordinate this until after award. To accurately price radios for this solicitation, please provide the type, model and frequency information required for use at the Airfield.

Answer: Contractor radios should be compatible with the following:

Motorola XPR5550e, Model #AAM28QPN9RA 1AN Power Supply Model #AE210-31015 1AV Motorola Kit #HPN4007D

Handheld Radios:

Motorola XPR 7750e Model #AAH56RDN9RA1AN

Question: Reference C-3.1.1, all vertical surfaces “above” 10-feet from existing secure footing that require spot painting will be accomplished by the Contractor.

Please confirm this requirement is correct as written. Typically, vertical surfaces above 10’ feet are not considered operator maintenance and are performed by the RMMR contractor.

Answer: PWS section C-3.1.1 is correct as written.

Question: Reference C-3.5.2. Please clarify which, if any, of the manual records listed are provided by the Government, for example the manufacturers equipment manuals, as-built drawings, etc. Are the records currently on-hand or will they provided to the Contractor after award?

Answer: Records are on hand and some as-built drawings are on hand. Any additional drawings needed may be obtained from DPW.

Question: Reference C-3.6.1. Since there is no site visit due to COVID 19 travel restrictions, please provide the total square feet of grounds under Contractor control at HAAF so we can better determine the amount and types of grounds maintenance equipment needed for this solicitation. Please clarify if the Contractor has any grounds maintenance requirements at Wright Army Airfield.

Answer: The square footage for HAAF flightline is approximately 460,240 Sq. ft., Tank farm is approximately 788,323 Sq. ft., and approximately 131,651 SF for the retail facility. DPW manages ground maintenance at Wright Army Airfield.

Question: Reference Appendix A. Are the F-24 tanks listed for the tank farm and flightline storage equipped with ATG? If yes, please indicate the type and manufacturer and also if bottled nitrogen is required to operate the ATG equipment. If nitrogen is required, please provide the estimated annual usage.

According to subsequent table in Appendix A, the F-24 and GUR tanks at the Consolidated (Automated) Retail Fuel Station are equipped with ATG. Please indicate the type and manufacturer and also if bottled nitrogen is required to operate the ATG equipment. If nitrogen is required, please provide the estimated annual usage.

Answer: ATGs at the facility are serviced by DLA.

TANK #:7007

TYPE ATG: RONAN X76 CTM

MAKE/MODEL OVERFILL PROTECTION: LS800/TPC ALARM PANEL

ATG PROBE MODEL: MTSDDA

LOCAL ALARM TYPE: HORN & LIGHT

TANK #: 7009

TYPE ATG: RONAN X76 CTM

MAKE/MODEL OVERFILL PROTECTION: LS800/TPC ALARM PANEL

TANK #: 7010

MAKE/MODEL OVERFILL PROTECTION: SCULLY SP-M & SCULLY SP-O

TANK #: 7012B PRT BULK STORAGE

MAKE/MODEL OVERFILL PROTECTION: WARRICK

SYSTEMS/PNEUMERCATOR/LS600/TPC ALARM

PANEL

ATG PROBE MODEL: MT7100

LOCAL ALARM TYPE: PANEL LIGHT

TANK #: 8079A

TYPE ATG: RED LION G303

MAKE/MODEL OVERFILL PROTECTION: SCULLY SP-M & SCULLY SP-O

TANK #: 8079B

TYPE ATG: RED LION G303

MAKE/MODEL OVERFILL PROTECTION: SCULLY SP-M & SCULLY SP-O

TANK #: 8079G PRT POL ISLAND

TYPE ATG: VEEDER ROOT TLS-350 PLUS

MAKE/MODEL OVERFILL PROTECTION: AMETEK AN-

3200/PNEUMERCATOR/LS600

ATG PROBE MODEL: VEEDER ROOT

TANK #: 1428D (JET A)

MAKE/MODEL OVERFILL PROTECTION: PNEUMERCATOR/VEEDER

ROOT PROBES

TANK #: 1428E (JET A)

TYPE ATG: VEEDER ROOT TLS-350 PLUS

MAKE/MODEL OVERFILL PROTECTION: PNEUMERCATOR/VEEDER

ROOT PROBES

TANK #: 1428A (MOGAS)

MAKE/MODEL OVERFILL PROTECTION: PNEUMERCATOR/VEEDER

ROOT PROBES

Question: Reference PWS Appendix A. Please provide a workload summary with historical data by shift (day, swings and mid-shift), Mon – Fri and on weekends and holidays, for both normal and surge operations (refuels, defuels, transient aircraft) to allow us to accurately determine the vehicle and personnel quantities necessary to support the workload at HAAF and WAAF. During peak operations how many simultaneous aircraft refueling operations occur?

Answer: Each prospective offeror will provide their own technical approach, including the number of personnel and vehicles, to meet the PWS requirements. PWS revised Appendix A provides monthly averages and hours of operation for offerors to develop their proposal.

Question: Reference Appendix A, HAAF Tank Farm Refueling Requirements Table. Please clarify if the average monthly issue amount are issues to bulk delivery vehicles, transfers to flightline storage (hydrant) tanks or both. Also, the average gallons received each month (391,421 gallons) is much higher than the average monthly issues (50,171 gallons). Please confirm the numbers reflected for monthly and annual receipt and issue are correct.

Answer: The average monthly issuance is a combination of bulk delivery vehicles and transfers to the flightline and the numbers reflected for the monthly and annual receipt and issuance are correct.

Question (a): Reference Appendix A, HAAF Flightline Refueling Services/Rapid Refuel Point Requirements, paragraph 1. Please clarify the Contractor is responsible for connecting the nozzle to aircraft unless requested otherwise by a crew member. Does this apply to both over wing and underwing refueling operations? For example, does the Contractor operate the nozzle for the over-the-wing refueling (unless requested otherwise by the crew)?

Answer (a): See PWS revised Appendix A.

Question (b): Refueling Tank-Truck Methods. Request clarification of the statement “and for scheduled arrivals and Prior Permission Requested (PPR) flights, respond 1 hour prior to the scheduled arrival time.” As written, the implication is to respond with a refueling truck 1-hour prior to the arrival of the aircraft, basically standing by until it landed. Alternatively, the statement could be interpreted as the Contractor being at the site and prepared to dispatch 1-hour before the scheduled arrival time. Please clarify.

Answer (b): The contractor shall respond within an hour of notification and an hour prior to scheduled arrivals. See PWS revised Appendix A, Refueling Tank-Truck Methods.

Question (c):Refueling Hydrant System Methods. Please confirm the 20% utilization rate for hydrants and 80% utilization rate for refueling trucks is mandatory and not an estimate. Also, is the Contractor required to provide reports to the Government on hydrant utilization metrics or any other type of metrics?

Answer (c): The utilization rates are mandatory, but the contractor is not required to provide reports to the Government on utilization metrics. See PWS revised Appendix A, Refueling Hydrant System Methods.

Question (d): Rapid Refueling Operations. Reference states the requesting unit provides personnel to man the nozzles. Please clarify if the requesting units provide additional team members required for hot refueling, i.e. fire guard etc.

Answer (d): Military personnel conducts rapid refueling. See PWS revised Appendix A, Rapid Refueling Operations.

Question (a): Reference Appendix A, HAAF Tank Farm table, the site receives an average of 49 tank trucks per month. Paragraph C-1.1.1 states there are two truck off-loading headers. Please confirm both headers can be used simultaneously to offload tank trucks.

Answer (a): System is designed to conduct two operations simultaneously.

Question (b): If applicable, please provide the established hours of operation for receiving tank truck deliveries.

Answer (b): See tables in PWS revised Appendix A for hours of operations.

Question (c): What is the frequency of tank truck receipts (daily, 2-days a week, etc.)?

Answer (c): Tank trucks are scheduled based on usage and varies weekly.

Question: Reference Appendix A, WAAF – is there a building or other workspace for personnel to work from?

Answer: There is a building at WAAF for the contractor to conduct operations.

Question: Reference Appendix G. The equipment and base property listing is shown as TBD. Will DLA Energy provide a listing of Government provided equipment in a future Amendment prior to the solicitation due date?

Answer: There is currently no government issued equipment at HAAF and WAAF. Government issued equipment will be provided to the contractor and recorded in Appendix G, if needed.

Question: Please provide how often F-24 transfers occur from bulk storage tanks to the flightline storage (hydrant) tanks along with the duration, average gallon amount and the typical days that transfers occur.

Answer: Transfers are based on issuance of fuel from flight-line. See tables in PWS revised Appendix A.

Question: Please provide historical information on the number of times the Contractor was called out to perform services outside normal operating hours at both locations. Please provide any historical data on the number of times the Contractor was called in to support MEDVAC requirements at WAAF.

Answer: An average of 10 times per year for both locations and an average of 20 times for MEDVAC support. All performed during normal hours of operation.

Question: Reference pre-proposal conference photos. Please confirm if the furniture shown in the hydrant pumphouse (desks, sofa, chairs etc.) are provided by the Government.

Answer: The furniture shown in the pumphouse was provided by the contractor.

Question: Reference pre-proposal conference photos for bulk fuel facility. The photos show rail tracks at the bulk fuel facility. Please clarify if a capability exists at the facility for F-24 receipts by rail car. If so, how often does the facility receive rail cars and how many rail cars are offloaded simultaneously?

Answer: Railcars are not used at the facility.

Question: Does WAAF need to be fully manned during 0700-2300?

Answer: See PWS revised Appendix A- Wright Army Airfield, Cold Aircraft Refueling Requirements, paragraph 2.

Question: Please clarify what On Call means for Saturday, Sunday and Holidays.

Answer: On call has been removed from the PWS.

Question: Does this “On Call” status require OT hours if an employee works a 40-hour week?

Answer: See answer provided in question 46. The contractor will need to ensure adequate support is available to meet mission requirements.

Question: USCG and 224 MI will require fuel support during special circumstances, i.e. impacted fuel assets, insufficient personnel. Will the Contractor Officer Representative be the approval authority for fuel request support from these units?

Answer: The Contracting Officer provides approval for all fuel requests in coordination with the Contracting Officer Representative.

Question: Is it the contractor’s responsibility to provide the radios and associated equipment outlined in C-2.19.7.1 and if so, what is the current model or preferred model that the contractor is to provide?

Answer: Yes. See answer provided in question 31.

Question: Can the USG clarify what “On Call” means for “Excluding Weekends and Holidays”?

Answer: See answer provided in question 46.

Question: Can the USG provide an annual number of hours for “On Call” requirements?

Answer: On Call is not a requirement under the solicitation.

Question: Do the hydrant refueling points need to be manned 24/7 for rotary and fix-wing aircraft?

Answer: See PWS revised Appendix A, Rapid Refueling Operations.

Question: In regard to the Accountable Property System of Record of training, DLA Energy will only fund the cost of training for two (2) individuals hired into required positions. Can/will DLA Energy clarify the statement on page 35 “the

TM shall ensure that a fully trained alternate/back-up accountant will process transactions when the primary accountant is not available for duty to ensure compliance with DLA-Energy P-10, Segregation of Duties?

Answer: In accordance with Appendix E, the TM shall ensure a fully trained alternate/back-up accountant will process transactions when the primary is not available. The Government will fund training for 2 individuals, a primary and alternate.

Question: With the required training, knowledge, and skills needed for this position, will this be a primary job duty for the two (2) individuals hired into these positions?

Answer: The position referenced in this question is unclear. Please refer to PWS Appendix E, Key Personnel and Qualifications for key personnel position requirements.

Question: “When paint is has chipped or loosened from painted surface” is a lead-based paint test required before applying spot painting?

Answer: No

Question: Can DLA-E confirm the presence of lead-based paint at the facility?

Answer: The installation discontinued the use of lead paint in 1977. Any building built prior to Dec 1977 may have lead-based paint.

Question: Is it DLA-E’s intention to have the contractor use the same CMMS as the RM/MR contractor?

Answer: It is at the contractor’s discretion whether or not to use the same Computerized Maintenance Management System (CMMS) as the DLA Energy Recurring Maintenance and Minor Repair (RM/MR) Program.

Question: Will the RM/MR contractor provide electronic data files for automatic inclusion in the contractor’s CMMS?

Answer: No, the contractor will have to establish new files, see PWS section C-3.5.

Question: Please confirm that DLA-E expects the contractor to duplicate the RM/MR contractor requirement for Maintenance Binder’s and manual records.

Answer: See PWS Section C-3.5.2 Manual Records.

Question: Can DLA-E provide a template for and an example of a Facility Maintenance Plan?

Answer: See UFC 3-460-03.

Question: During the virtual site visit, the system appears to have had many coats of paint. Can DLA-E define the level of effort requirement for trying to identify components that do not have any visible markings or manufacturer characteristics?

Answer: See PWS Section C-3.1.1 Minor Painting and Spot Paining.

Question: Will the contractor be required to blast off coats of paint, or remove components (take the system out of service) to identify manufacture, make, model, serial number?

Answer: This is government-owned equipment; the contractor will be provided system info once a contract is awarded.

Question: How is the contractor responsible for asset information that was installed before the contract period of performance?

Answer: This is government-owned equipment; the contractor will be provided system info once a contract is awarded.

Question: Will the government provide manufacturer’s equipment manuals, warranty documents, and maintenance instructions for all equipment that should have been delivered to the government by the contractor that added the component.

Answer: The government will provide what’s currently available.

Question: Will DLA-E or Hunter DPW provide contracts and contract data from the original MILCON construction and major SRM construction projects so that the contractor can try to identify component manufacturer and warranty information?

Answer: No, MILCON data will not be provided.

Question: How many square feet of grass is required to be trimmed and mowed?

Answer: See the answer provided in question 24.

Question: Can DLA-E provide the average gallons of fuel provided to each aircraft type listed?

Answer: See tables in PWS revised Appendix A.

Question: Can DLA-E confirm that the contractor must be prepared to refuel aircraft at Wright AAF within 20 minutes of notification and 1-hour for unscheduled arrivals?

Answer: Yes, that is correct.

Question: The manning requirement at Wright AAF is unclear. Can DLA-E provide a breakdown of fueling evolutions, by hour of the day, at Wright AAF over the last three years?

Answer: See PWS revised Appendix A.

Question: Does the PWS account for growth in the 224 MI UAV operations at Wright AAF?

Answer: The PWS is designed to describe the performance objectives and standards that are expected of the contractor.

Question: Can DLA-E provide specific procedures required to support Marine One?

Answer: Procedures will provided on a need to know basis due to security measures.

Question: The section numbers in the PWS table of contents, particularly in Section 2 do not match the numbering scheme in the document. Is there supposed to be a C-2.19.1.1 and C-2.19.1.2? There is a C-2.19.1.3 with neither of the other two preceding it.

Answer: See revisions in the PWS, dated 9 June 2020.

Question: Given the site visit is being conducted virtually, would the Government please provide a site map with building names/numbers for both locations?

Answer: The Government provided photos of the facilities during the pre-proposal conference. Interested parties who confirmed their attendance received access to this information during the conference.

Question: Reference PWS C-4.8 Airfield Refueling/Defueling Operations Plan and Appendix A, page 26, paragraph 1, and page 28, paragraph 3

a. Please clarify that the Airfield Operations Plan referenced on pages 26 and 28 is one and the same as the Airfield Refueling/Defueling Operations Plan.

b. Are hot pit operations being conducted?

i. If so, what are the monthly/annual issues?

ii. Are fixed pantograph arms in use?

Answer (a): The plans are one in the same.

Answer (b): Yes, hot pit operations are being conducted by the military.

The refueling operations consists of two areas: the main fueling area located at Hunter Army Airfield (HAAF) and the joining site located at Wright Army Airfield (WAAF), which is about 40 miles from HAAF. HAAF is equipped with the fuel system and pantograph hydrant system. WAAF is not a fixed facility and operation is performed by the use of refueling trucks.

Answer (i): Monthly and Annual issues for WAAF is 2,992 monthly and 35,913 annually. See PWS revised Appendix A.

Answer (ii): Pantograph system is used at the HAAF location.

Question: Reference Appendix E, Truck Driver/System Operator-Are there portable pantographs on site? If so, how many?

Answer: No

Question: Reference Appendix A – Refueling Hydrant System Methods

a. Please confirm Contractor provides the hose carts. Are there hose carts on site? If so, how many and what is needed to operate them?

b. Is there a below ground hydrant system? If so, is it a Type 3 or a Type 4 system?

Answer (a): See the answer provided in question 6.

Answer (b): There are no below ground hydrant systems at the installation.

Question: Reference Appendix A Requirements, Rapid Refueling Operations- #3 Please define what the Contractor’s monitoring of rapid refueling operations shall consist of- #4 Please define what the operator familiarization program shall consist of. Is the COR responsible for documenting the training of the military personnel?

Answer:

#3 Monitoring of rapid refueling operations consist of ensuring personnel are following the correct refueling procedures and safety measures in accordance with Applicable Directives listed in the PWS Appendix D. Also, it includes maintaining refueling equipment in a state of readiness at all times.

#4 Familiarization program will need to consist of revised training that will give operators the skill set of conducting proper procedures for aircraft refueling and maintaining accountability of fuel. See PWS revised Appendix A, pg. 27.

The COR is not responsible for documenting training. This is a responsibility of the contractor.

Question: Reference Appendix A Estimated Summary of Fixed Wing and Rotary Wing Aircraft (Annual)- Are all the transient aircraft refueled by truck only or can they be refueled using the fixed pantograph/hydrant as well?

Answer: This decision is determined by the contractor and their planned operations.

Question: Reference PWS Appendix A Consolidated (Automated) Retail Fuel Station Requirements #1 and PWS C-3.0 – 3.4.1- #1 states that the Contractor shall operate and perform all maintenance at the consolidated retail dispensing islands and all associated equipment. However, PWS C-3.0-3.4.1 states that the system maintenance and the repairs are to be performed under the RM/MR contract. Will the Government please clarify what maintenance the Contractor shall provide at this location?

Answer: Operator level maintenance will be performed by the contractor and all other maintenance out of the scope of operator level will be performed under the RM/MR Contract. See PWS Sections C-3.1 through C-3.4.

Question: PWS Appendix A – Consolidated (Automated) Retail Fuel Station Requirements

a. When was the last Line Link Detector (LLD) test performed on the Consolidated Retail Fuel Station?

b. What are the state requirements for who performs the LLD test?

c. What is estimated date for return to service for tank 1428F, currently out of service?

d. Are the 3 SCAT tanks equipped with dispensing nozzles or does the customer use a dispensing system separated from the tanks via underground piping from the SCAT tanks?

Answer:

a. There has not been a Line Leak test performed because an underground pipeline does not exist.

b. The contractor is responsible for obtaining this information.

c. To Be Determined. DLA-E has a Refueling Repair Project in place to have the tank removed.

d. The three SCAT tanks are not equipped with nozzle dispensers.

Dispensers are in a separate location of the facility which consist of underground piping.

Question: Reference PWS C-1.1.1 and C-2.2.3.1- Both paragraphs refer to dispatch/dispatching with mention that AIROPS sends the Contractor a request for fuel services.

a. Will the Government please confirm that the Contractor is not responsible for dispatching?

b. If there is a requirement for the Contractor to provide dispatching, will the Government please state the hours of operation for this requirement and the qualifications for this position?

Answer: See the answer provided in question 4.

Question: PWS C-3.1.1 Minor Painting and Spot Painting

a. When was the last coating survey conducted and what were the results?

b. Previous experience has shown that it is difficult to determine what constitutes 25% of the surface area. Can the Government provide more definition to alleviate occurrence of corrosion discrepancies throughout the life of the contract?

Answer:

a. Coating Survey information is not available to provide. DLA-E has a program in place for coating survey.

b. The 25% surface area is a determination made by the Contractor.

83 Question: Reference PWS C-2.3.1, After Hours Response- How many hours of after-hours support were provided at the HAAF flight line and tank farm and

WAAF over the last 3 years? What was the number of hours paid as reimbursable overtime in the most recent 12-month period?

Answer: HAAF had approximately 24 hours of after-hours support.

WAAF and HAAF tank farm averaged approximately 10 hours per year of after-hours support combined.

Question: Reference PWS C-2.11, Ensure Fuel Quality- Please confirm if a separate Accountant is required for WAAF or if the Accountant at HAAF processes fuel transactions for both locations.

Answer: An accountant is not required for WAAF. All fuel transactions are performed at HAAF.

Question: Reference PWS C-2.14.1, Permit and License Compliance- Please confirm that the contractor is not responsible for the cost of the applicable licenses and permits.

Answer: Per PWS revised Section C-2.14.1, Assignments (GOCO Operations), the contractor is not responsible for the cost of applicable licenses and permits.

Question: Reference PWS C-2.15.5, Spill Response Supplies- What is the annual average facility spill kit replacement?

Answer: See the answer provided in question 21.

Question: Reference PWS C-2.19, Contractor Equipment (CE)/Items- What is the make/model of overfill protection used at HAAF and WAAF?

Answer: See the answer provided in question 34.

Question: Reference PWS C-2.19.7, Communication Service Requirement- Is it correct that the one outside commercial trunk line the contractor maintains and pays for is currently in place? Will the Government please provide the current telecommunication service provider for that line?

Answer: The commercial trunk line currently in place is provided and maintained by the installation. The Contractor will be responsible for data input in accordance with the clause referenced in PWS Section C-2.19.7 and any additional telecommunication services needed by the Contractor.

Question: Reference PWS C-3.1.1, Minor Painting and Spot Painting -Are there any MILCON RM/MR projects pending for the retail and outlying bulk storage areas? They need major maintenance (there is so much corrosion that far more than 25% of the surface areas require painting). When was the last coating survey conducted and what were the results?

Answer: There are no pending MILCON RM/MR projects for the retail and bulk storage areas. See the answer for question 82 regarding coating survey.

Question: Reference PWS C-3.5.2, Manual Records- Is the government supplying existing manual records?

Answer: See the answer provided in question 33.

Question: Reference PWS C-3.6.1, Ground Maintenance Specifics- Please provide the approximate size (square yards, square feet, etc) of grounds maintenance that is required to be performed by the contractor.

Question: Reference PWS C-3.7, Storage Tank Cleaning- When was the last time the storage tanks were cleaned?

Answer:

TANK 7007- 2006- DUE IN 20 YRS-EXTERNAL TEST MAY 2020

TANK 7009-2006-DUE IN 20 YRS-EXTERNAL TEST MAY 2020

TANK 7070-2010- DUE IN 20 YRS-EXTERNAL TEST MARCH 2017

TANK 1428 D- NOV 2018 EXTERNAL STEEL TANK TEST

TANK 1428 E- NOV 2018 EXTERNAL STEEL TANK TEST

TANK 1428 A- MARCH 2017 EXTERNAL STEEL TANK TEST

Question: Are there fuel products handled that do not contain a static dissipater additive and would require the use of a relaxation chamber?

Answer: No

Question: Reference PWS Appendix A, Performance Requirements, Site Specific Information, HAAF and WAAF Hours of Operation- Please provide a workload summary with historical data per shift and per week period (days, swings, and mid-shift, Mon-Fri, Sat-Sun/Holidays), for normal and surge operations (issues, receipts, transient aircraft).

Answer: Each prospective offeror will provide their own technical approach, including the number of personnel and vehicles, to meet the PWS requirements. PWS revised Appendix A provides monthly averages and hours of operation for offerors to develop their proposal.

Question: Reference PWS Appendix A, Performance Requirements, Site Specific Information, HAAF and WAAF Hours of Operation- Please provide a yearly summary of the last three years’ of the actual Aircraft runs per hour.

Please provide a yearly summary over the last three years’ of the actual Refueler Top-Offs at the fill stands per hour.

Answer: Hourly breakdown cannot be provided. See PWS revised Appendix A for monthly averages.

Question: Reference PWS Appendix A, Performance Requirements, Site Specific Information, HAAF Tank Farm and WAAF Hours of Operation- Please provide a breakout of weekend support and on call estimates, by shift, for the most recent 12-month period.

Answer: Weekend support breakdown cannot be provided. See PWS revised Appendix A for monthly averages.

Question: Reference PWS Appendix A, Performance Requirements, Site Specific Information, WAAF- Please provide a breakdown of how many ground fuel deliveries are accomplished each month at WAAF.

Answer: Fuel is delivered twice a quarter.

Question: Reference PWS Appendix A, Performance Requirements, Site Specific Information, WAAF- Other than off-station deliveries to Fort Stewart, are there any other off-station deliveries done on a regular basis, and if so, how often do they occur and to where?

Answer: The only deliveries are at Fort Stewart.

Question: Reference Appendix A, Performance Requirements- Are the transient aircraft refueled by truck only or can they be refueled with the fixed pantograph/hydrant as well?

Answer: Transient aircraft can be refueled by truck or pantograph.

Question: Reference Appendix G, Base Equipment/Property

a. Please provide the missing data.

b. The virtual site visit did not have any pictures of WAAF. Is there an administration building on site?

Answer: There is no government furnished equipment for this requirement. Appendix G will be completed if/when equipment is issued.

There is an administration building available on site at WAAF.

Question: Reference Appendix H, WEX /Card Lock System Instruction- Which version of FMD is in use at HAAF? Is HAAF a thick or thin client?

Answer: FMD 8- Thin client.

Question: Reference Sections L & M, Sub-factor 4 Safety- Please confirm there are no confined spaces or permit-required pits to enter at any of the locations. If there are, please provide the number of pits the Contractor is required to maintain.

Answer: See the answer provided in question 3.

Question: Can the Contractor service its on-base fuel vehicles on site at HAAF?

At WAAF? If so, please identify the exact maintenance locations. Does the Contractor turn in its used oil to Base Environmental for disposition?

Answer: The Contractor can only conduct operator-level maintenance on site at both locations. There is not a maintenance location to conduct major maintenance on vehicles. Since the vehicles are Contractor-owned and services are not performed on-post, the Contractor would be responsible for proper disposal of oil at an off-post facility within the local area.

Question: Reference PWS Appendix A, Performance Requirements, Site Specific Information, HAAF and WAAF- Are the tanks equipped with ATG? If yes, 1) please identify the type and manufacturer and 2) if bottled nitrogen is required to operate the equipment, who is providing it and what is the estimated annual usage?