Attachment II-HAAF-PWS (9 June 2020).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GOVERNMENT-OWNED, CONTRACTOR-

OPERATED (GOCO) FUEL OPERATIONS

AT

HUNTER ARMY AIRFIELD, GEORGIA

As of: 9 June 2020

TABLE OF CONTENTS

GENERAL

C-1.0 Introduction C-1.1 Terminal Statement C-1.2 General Scope of Work C-1.3 Contract Performance C-1.4 Personnel Qualifications C-1.5 Suitability Investigations C-1.6 Contracting Manpower Reporting C-1.7 Drug Free Work Place C-1.8 Applicable Directives C-1.9 Quality Monitoring and Evaluation

PERFORMANCE REQUIREMENTS

C-2.0 Introduction C-2.1 Personnel Staffing Objectives C-2.2 Fuels Operations C-2.3 Hours of Operations C-2.4 Receive Fuel C-2.5 Issue Fuel C-2.6 Storage of Fuel C-2.7 Transfer of Fuel C-2.8 Automated Dispensing System Key Management and Release C-2.9 Account for Fuel/Inventory Management C-2.10 Accountable Property System of Record (APSR)/Enterprise Business System (EBS) Computer

Software and Hardware C-2.11 Ensure Fuel Quality C-2.12 Ensure Safety C-2.13 Ensure Security C-2.14 Ensure Environmental Compliance C-2.15 Spill Reporting C-2.16 Ensure Data Management Related to Quality of Service C-2.17 Training Requirements C-2.18 Base Equipment/Property C-2.19 Contract Equipment (CE)/Items C-2.20 Uniforms, Clothing and Safety Equipment C-2.21 Disposition of Contractor Equipment C-2.22 Report Fraud, Waste and Abuse C-2.23 Notification of Correspondence and Visits

MAINTENANCE

C-3.0 Maintenance General C-3.1 Preventive Maintenance General C-3.2 Operator Maintenance General

C-3.3 System Maintenance (Daily, Weekly, and Monthly) C-3.4 Repairs C-3.5 Maintenance Records C-3.6 Buildings and Grounds Maintenance General C-3.7 Storage Tank Cleaning

DELIVERABLE PLANS

C-4.0 Provide Detailed Plan C-4.1 Staffing Plan C-4.2 Safety Plan C-4.3 Security Plan C-4.4 Training Plan C-4.5 Environmental Protection Plan (EPP) C-4.6 Spill Response C-4.7 Maintenance Plan C-4.8 Aircraft Refueling/Defueling Plan C-4.9 Contract Compliance Plan (CCP) C-4.10 Product Quality Control Plan (PQCP) C-4.11 Property Management Plan C-4.12 Phase-In Plan C-4.13 Phase-out Plan

APPENDIX

Appendix – A Terminal Site Specific Information Appendix – B Definitions Appendix – C Abbreviations and Acronyms Appendix – D Applicable Directives Appendix – E Key Personnel and Qualifications Appendix – F Common Access Card (CAC) Requirements Appendix – G Base Equipment/Property Appendix – H WEX card lock system instruction

GENERAL

C-1.0 Introduction: This Performance Work Statement (PWS) describes the requirement for Government-owned, Contractor-operated (GOCO) fuel services at Hunter Army Airfield (HAAF), located in Savannah, and Wright Army Airfield (WAAF), located in Hinesville, Georgia. The Contractor shall operate, maintain, manage and provide fuel services as described below for all fuel facilities, related structures, and property described in this PWS and/or listed in Appendix - G. Refueling operations shall be performed using best commercial practices and guidelines in accordance with (IAW) all applicable Local, State and Federal regulations. The Contractor shall be responsible for, and furnish as required, all personnel, equipment, and/or material necessary for providing these services.

C-1.1 Terminal Statement: The Contractor shall be responsible for all GOCO facilities and equipment listed in Appendix G and assumes their operation and organizational maintenance. This PWS establishes the Contractor’s responsibilities to provide, maintain, and operate Contractor-provided fuel servicing equipment in support of aircraft and vehicles assigned, transient, deploy to, or exercise at or from HAAF.

The Contractor shall have responsibility for maintenance and repair of the fuel systems located at HAAF and WAAF, and shall ensure that all systems remain operational. The description of the Government facility is provided as an approximate list of equipment and facilities that make up the fuel sites and is not intended to be an all-inclusive list. The Government reserves the right to (1) replace defective and worn-out facilities and equipment and (2) improve and modernize the terminal Government facilities for use by the Contractor in the performance of this contract. The distinct facility locations are listed as follows:

C-1.1.1: Hunter Army Airfield (HAAF) Tank Farm: The HAAF Tank Farm consists of two 405,000 gallon Above-ground Storage Tanks (ASTs), and one 1,200,000 gallon AST. These ASTs are resupplied by the use of two operational truck off-loading headers. The tanks supply two bulk issue headers, and a dedicated pipeline to the adjacent flight line. The bulk receipt and issue headers and the dispatch center lie within the bulk storage compound. Two other buildings exist on the compound which will be available for the Contractor’s use. See details in Appendix – A.

C-1.1.2 Hunter Army Airfield Flight-Line Refueling Services/Rapid Refuel Point (HAAF Flight-line): The HAAF Flight-line consists of two 210,000 gallon ASTs in F24 service. These tanks are configured with one pump house, four pumps which are 600 GPM. These two tanks supply the six hydrant refueling points for rotary and fix-wing aircraft. A truck fill stand is located on Flight-line that is supplied by the pump house. A maintenance building, truck parking facility and building 1253 (adjacent to Airfield Operations) is available for the Contractor’s use.

C-1.1.3 Consolidated Retail Fuel Station: The Retail Fuel Station consists of three 12,000 gallon Self Contained Above-ground Storage Tanks (SCAT) for storage and one 5,000 gallon SCAT for storage of gasoline. This facility is equipped with a dedicated truck receipt manifold that supplies each SCAT, and five automated dispensing units located on three islands. See details in Appendix – A.

C-1.1.4 Wright Army Airfield (WAAF): Wright Army Airfield is a remote site (located at Fort Stewart, GA) with no fixed fuel storage facility. Aircraft refueling services only are required at WAAF. The Contractor shall provide a number of COCO refueling vehicles that will meet the throughput requirement specified in Appendix-A. These vehicles shall be positioned at the site.

Refueling vehicles shall be licensed for over the road use and truck drivers shall maintain a current commercial driver license (CDL) with hazmat endorsement for fuel handling. One building is provided for a refueling office.

C-1.2 General Scope of Work: The Contractor shall perform required tasks to include fuel operations, management and administration pertaining to the receipt, storage and handling, and issue of DLA Energy fuel products. In addition, the Contractor shall ensure all personnel are adequately trained to perform job tasks, maintain the security of facilities and computer systems, and comply with Army, DLA Energy, Local, State and Federal Laws and Regulations.

C-1.3 Contract Performance: The Contractor shall monitor performance and ensure contract compliance in accordance with the approved Contract Compliance Plan. The Contractor shall perform and achieve performance standards for each task in Appendix - A. The Contractor shall submit performance-based plans to ensure performance standards are met and comply with applicable regulations as described in section 4.0 of this PWS. The Contractor shall be responsible for obtaining copies of and ensure compliance with all applicable Federal, State, Army, DLA Energy and local laws and regulations, including changes.

C-1.4 Personnel Qualifications: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet performance requirements and comply with all applicable laws and regulations. The Contractor shall provide personnel in accordance with Appendix - E. They shall be able to speak, read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials, and shall be able to compose reports that convey complete information.

C-1.5 Suitability Investigations: Contractor personnel shall successfully complete a background investigation which includes, at a minimum, a National Agency Check and Inquiries (NACI), before operating a computer workstation that has access to a government server or when the Contractor’s employees require unescorted entry to restricted areas. These investigations shall be submitted by the Army at no additional cost to the Contractor. The Contractor is responsible for submitting documentation to the appropriate government office for applicable employees and shall comply with the DoD 5200.2-R, Personnel Security Program.

C-1.6 Contractor Manpower Reporting: The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site using the following web address:

http://www.ecmra.mil/. The Contractor is required to completely fill in all required data fields.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1st through September 30th. While inputs may be reported any time during the FY, all data shall be reported no later than October 31st of each calendar year. Contractors may direct questions to the help desk at help desk at:

https://www.ecmra.mil/help/faq.aspx.

C-1.7 Drug Free Workplace: The Contractor shall establish and maintain a Workplace Drug Testing Program in accordance with the Federal Workplace Drug Testing Programs under authority of Section 503 of Public Law 100-71, 5 United States Code (USC) Section 7301 “Presidential Regulations”, and Executive Order (EO) 12564 “Drug-Free Federal Workplace”.

http://www.ecmra.mil/ https://www.ecmra.mil/help/faq.aspx

C-1.8 Applicable Directives: The Contractor shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix - D provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive. In the event of conflicting guidance, the contractor shall contact the Contracting Officer for clarification.

C-1.9 Quality Monitoring and Evaluation: DLA Energy shall utilize a Quality Assurance Surveillance Plan (QASP) to monitor and evaluate the Contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of the Contractor’s performance. The Contracting Officer has the option to increase the frequency of surveys to address contract compliance issues as needed.

PERFORMANCE REQUIREMENTS

C-2.0 Introduction: Additional details of the performance requirements in this PWS are organized and described in Appendix –A. The Contractor shall provide Personnel Staffing, Fuel Operations, Support Operations, and Management and Administration as follows:

C-2.1. Personnel Staffing Objective: The Contractor shall provide sufficient personnel staffing to accomplish all aircraft refueling, petroleum receipt, storage, issue, facility maintenance, operations and other tasks as identified in this PWS. The Contractor’s personnel staffing objectives shall be flexible and capable of meeting the demands of multiple aircraft servicing, facility maintenance/operations, bulk fuel storage, distribution, and quality surveillance of petroleum products. Provided with a 14-day advance notification during surge operations for deployment/Redeployments, the Contractor shall have enough personnel on shift to operate all equipment, Islands, Trucks, etc. simultaneously.

C-2.2 Fuels Operations: The Contractor shall safely receive, store and handle, and issue fuel. Fuel Operations shall be specific for the base and shall include federal, state, Army and local requirements as applicable. During operations, fuel quality shall be maintained at all times. The fuel shall be accounted for by quantity received, stored, and issued according to DoDM 4140.25, DLA Energy Policy, and acceptable tolerance levels. The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and Contracting Officer of any issues that impact the quality, quantity, or availability of fuel in storage. See Appendix - A for normal hours of operations.

C-2.2.1 Ground Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, maintenance, training, safety and environmental protection functions at the ground fuel service stations listed in Appendix - A. The service stations will provide fuel support to authorized reimbursable Defense Working Capital Fund (DWCF) customers that have approved DLA –Energy purchase devices or have an assigned Department of Defense Activity Address Code (DODAAC), Federal Activity Address Code (FEDAAC) or "2A" DODAAC.

C-2.2.2 Bulk Fuel Operations: The Contractor shall perform all fuel operations, inventory management, quality surveillance, maintenance, training, safety, and environmental protection functions at the bulk storage site as listed in Appendix - A. The Contractor shall post a list of contact numbers for emergencies and after hours bulk refuels.

C-2.2.3 Aviation Fuel Operations: The Contractor shall support all transient aircraft with refueling and defueling operations. The Contractor shall post a list of contact numbers for emergencies and after hours bulk refueling. The Contractor shall issue fuel to aircraft that participate in the Aviation Into-plane Reimbursement Card® AIR card program. Except as otherwise noted, the Contractor shall employ best commercial practices and guidelines including, but not limited to, NFPA 30A, NFPA 407 and ATA 103, to meet all requirements of this PWS. In the event of conflicting requirements, the most stringent requirements shall be followed. The Contractor must provide a person to perform dispatch duties. Dispatching will be performed as an additional duty. The person shall possess sufficient skills to effectively operate the dispatch system and Enterprise Business System (EBS). He/she shall also be familiar with the use of Microsoft standard office products such as Word and Excel to ensure that daily fuel operations are conducted in an effective and efficient manner. In addition, he/she shall be knowledgeable of radio communications, instructions/regulations pertaining to fueling and defueling of Government and civilian aircraft, and Government forms used to document aircraft fuel servicing.

He/she must demonstrate familiarity with the layout of the base and outlying fields as well as the airfield and aircraft parking areas and restrictions applicable to servicing aircraft within those areas.

See Appendix – A for detailed aircraft refueling requirements.

C-2.2.3.1 Response Time: The Contractor shall be capable of providing fuel services to transient aircraft 24 hours a day. Each request for fuel services shall result in the dispatch and arrival of a fuel servicing truck/operator to the aircraft identified by the requester within 30 minutes from the time the request is received and within two hours during off duty hours. If a request for services is for multiple aircraft, the Contractor shall respond to any subsequent requests for refueling in the order prioritized by the Airfield operations center (AIROPS). Upon receiving a request from AIROPS to service additional aircraft while the Contractor is responding to an earlier service request, the Contractor is required to affirmatively request clarification of service priorities from AIROPS.

C-2.2.3.2 Defuel/Refuel: The Contractor shall provide dedicated defuel/refuel service for Army Aviation and Missile Command (AMCOM) to support the aviation maintenance RESET program as a daily requirement at HAAF.

C-2.2.3.3 Hydrants: The Contractor shall operate and maintain hydrant fueling system.

C-2.2.3.4 Special Unit Support: Special HAAF tenant/unit elements requiring aircraft refueling support.

• 160th Special Operations Aviation Regiment (SOAR), 3d Battalion: Require regular aviation refuel services for extended ranges MH-47 helicopters. This support shall be provided 24/7.

• United States Coast Guard (USCG) Air Station Savannah: Upon request, the (USCG) may require periodic aviation refuel services for 5 x MH-65D. These services may be required for four (4) weeks out of the year, 42 refuels per week and 24/7 support. Note:

The USCG shall use their internal refueling assets and personnel as a first priority, and will only require contract refueling services during times their assets are impacted, i.e.

inoperable refueling equipment, insufficient personal, etc.

• 224th Military Intelligence (MI) Battalion: Require aviation refuel services for 3 x MC- 12s, and 1 x MC-12m. This support shall be provided 3x daily, 24/7. The 224 MI

Battalion shall use their internal refueling assets and personnel as a first priority, and will only require contract refueling services during times their assets are impacted, i.e.

inoperable refueling equipment, insufficient personal, etc.

C-2.2.4 Ground Fuel Deliveries: The Contractor shall provide fuel support (F24 only) to the 406th Army Field Support Battalion (AFSB) Maintenance Division during normal duty hours as specified in Appendix – A. This fuel delivery service will be required at WAAF.

C-2.3 Hours of Operations: The hours of operation for each specific petroleum function for which the Contractor shall be responsible are detailed in Appendix - A. Tasks associated with a given function, tank truck receipts at storage for example, will normally be accomplished within the hours specified.

C-2.3.1 After Hours Response: The Contractor shall establish an after-hours notification mechanism: a means of being contacted in the event of emergency services or workforce augmentation is required without prior coordination/notification. All services required outside of the normal hours of operation without prior coordination/notification shall be met within two (2) hours as measured from the time the Contractor is notified until the operator is in position to perform the service required. All after hours support shall be the Contractor’s responsibility under their firm-fixed monthly price.

C-2.4 Receive Fuel: The Contractor shall at all times safely receive product without causing delays, interruption, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at the specified refueling sites. During commercial tank truck receipts, the Contractor will escort fuel delivery trucks from and to the facility gate for all sites. The Contractor may be required to escort fuel delivery trucks from the entrance to the installation during increased Force Protection Conditions (FPCON) measures (real or exercise).

• The Contractor shall order fuel using the appropriate DLA system.

• The Contractor shall schedule inbound fuel shipments and receipts utilizing appropriate DLA Energy systems, i.e. (IRAPT/WAWF, EBS, etc.). Receipt notification shall include the quantity received, mode of delivery, delivery date, shipment source, grade or type of product, and any special instructions. The Contractor shall immediately notify the COR and DLA Energy Region office of any fuel quantity discrepancy. The Contractor shall immediately notify the DLA Energy QAR, COR, and APC of any quality discrepancy. The Contractor shall not offload off specification fuel unless a waiver has been granted by DLA Energy-Q (Quality Tech Support Office). The Contractor shall prepare all documents required for product receipt.

• All incoming product shall be sampled in accordance with the most current version of MIL-STD- 3004-1, and Quantity determination shall be performed as outlined in DoDM 4140.25, DLA Energy Interim Policy P-2 and API Manual of Petroleum Measurement Standards (MPMS). The Contractor shall accomplish and submit all appropriate documentation to the DLA Energy Regional Office.

• During transport truck receipts, the custody and risk of loss shall pass from the carrier to the

Contractor when the product passes from the end of the truck discharge hoses into the Contractor’s receiving facility (GOCO).

• The Contractor shall not receive and dispense fuel from the same tank simultaneously.

C-2.5 Issue Fuel: All bulk issues and receipts shall be under the Contractor’s supervision and control to prevent spills and ensure safety. The Contractor shall, at all times, safely issue fuel without causing delay, interruption, or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at the specified fuel site. The Contractor shall immediately notify the COR and DLA Energy Region office of any discrepancy or issue that may result in the inability to issue product.

• Except for scheduled maintenance, and other occurrences of which DLA Energy has been notified, the Contractor shall maintain a tank in ready-to-issue mode for bulk and retail dispensing at all times of the day, daily.

• The Contractor shall coordinate bulk issues directly with receiving customers within duty hours outlined in the PWS. Site-specific response times and duty hours are in Appendix A. The Contractor shall respond to after-hours requests IAW C-2.2 Hours of Operations. All after-hours support will be the Contractor’s responsibility, and shall be included in the price under the firm-fixed monthly price.

C-2.6 Storage of Fuel: The Contractor shall, at all times, safely maintain product quantity, quality, and availability to meet its intended use as specified in Quality Assurance Provision (QAP) E28 and contract provision I-119.04 (Inventory Control Records and Systems of Record). The Contractor shall maintain the product storage facilities, as well as maintain product stock levels, required to support the mission and planning requirements, within allowable limits. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. The Contractor shall immediately notify the Contracting Officer Representative (COR) and DLA Energy Regional office of any issues which impact the integrity, quantity, or availability of fuel in storage.

C-2.7 Transfer of Fuel: When directed by DLA Energy or as required for normal operations, the Contractor shall transfer product between tanks to consolidate types or grades. The responsibility for preventing commingling or contamination rests solely with the Contractor.

C-2.8 Automated Dispensing System Key Management and Release: The base shall provide the Contractor with a data file containing the fuel DLA Purchase Source Media Device currently in service that the Contractor will upload into the automated fuel dispensing system for the GOCO facilities. The Contractor shall be responsible for issuing and revoking keys as requested in writing from the customer units through the COR. The COR shall provide the Contractor with fuel key data file requests as changes occur to issued fuel keys.

• The Contractor shall maintain databases as necessary to provide all required reports required by the contract, including but not limited to, customer account numbers, responsible office for key/card holders, key/card serial numbers, and other key/card information. The Contractor shall provide required reports as prescribed by DLA Energy Interim Policy P-5 DLA Purchase Source Media.

• The Contractor shall be responsible for receiving maintaining, issuing, reprogramming and revoking DLA Purchase Source Media Device as requested in writing from the COR and in accordance with DLA Energy Interim Policy P-5 DLA Purchase Source Media. The Contractor shall issue replacement keys within two working days after receiving the written request from the COR, and the same day for emergencies as directed by the COR.

• To procure additional Vehicle Identification Link (VIL) keys, the Contractor shall order VIL-keys IAW the guidelines outlined in DLA Energy P-5 “Vehicle Identification Link (VIL) Key Encoding, Accountability and Control”.

C-2.9 Account for Fuel/Inventory Management: The Contractor shall account for fuel according to I-119.04 and DoDM 4140.25 “Management of Bulk Petroleum Products, Natural Gas, Coal,” and other applicable DLA Energy policies and procedures. Physical inventory management shall include:

• Documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment.

• Maintaining auditable product document control files.

• Using inventory measurement practices that support product accountability and auditability.

• Use of Accountable Property System of Record (APSR) hardware and software, documenting each sale, credit, receipt, shipment, adjustment, and physical inventory transaction.

• Ensure that adequate stocks are on-hand to fully support mission requirements at all facilities and maintain the required inventory levels.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations in compliance with DLA Energy Policies.

• Unless otherwise directed, the Contractor shall process all transactions IAW DoDM 4140.25 and other applicable guidance into the Fuels Management Defense System or other approved DLA Energy system on a daily basis as outlined in the hours of operation set forth in Appendix A.

• Ensure that all tanks authorized to store Defense Working Capital Fuel products are manually gauged in accordance with DLA Energy Policy 7 (Accountability and Custodial Responsibilities For Defense Working Capital Funds (DWCF) Inventory and Government Property) and the results are provided on a DLA Form 2026 upon request.

C-2.10 EBS/APSR Computer Software and Hardware: DLA Energy shall provide the appropriate hardware and software for all facilities to be utilized for Enterprise Business System /Accountable Property System of Record (EBS/APSR) actions. The Contractor shall utilize this hardware for Government-related business only. The Contractor shall provide separate hardware and internet to conduct Contractor-related business not related to the requirements of this PWS.

C-2.11 Ensure Fuel Quality: The Contractor shall, at all times, ensure product quality according to applicable product specifications, the latest version of Military Standard 3004-1 (MIL-STD-3004-1), and the Product Quality Control Plan (PQCP) IAW Quality Assurance Plan (QAP) E1.11. The Contractor will perform additional tests listed in Table – 1. No petroleum product shall be received or issued until product quality determinations have confirmed conformance with specifications. The Contractor shall ship those requiring analysis to the Army fuels laboratory in New Cumberland, PA. Samples shall be shipped within 72 hours of being drawn. Shipping costs shall be the Contractor’s responsibility and be included in the firm-fixed monthly price.

• Inspection Responsibility: The PQCP will describe how the Contractor shall designate personnel, facilities, and equipment on-site to accomplish routine tests and procedures. These resources may be provided by commercial sources working on behalf of the Contractor. The Government/DLA Energy will not be responsible for performing any of these services.

• Additional Samples: The Contractor shall provide to a certified lab, the following representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the Quality Assurance Representative (QAR) or COR. These samples shall be provided in addition to samples required elsewhere in the contract and referenced in the PQCP. The packing, marking, shipping, and the associated costs, shall be the responsibility of the Contractor and shall be included in the firm-fixed monthly price.

Table-1

SAMPLE TYPE FREQUENCY

Aqua- Glow Daily Filter-Effectiveness Every 30 Days Visual Inspection/API Gravity Every Receipt Receipt Sample – 1 Gallon All Level 7 Random Samples Annually Storage Tank – 1 Gallon All Level Semi-annually Storage Tank – 1 Gallon Bottom Annual

C-2.12 Ensure Safety: The Contractor shall ensure safety in all operations IAW the Safety Plan. The safety of the workforce, facilities, equipment, and practices shall be preserved while supporting the customer mission requirements.

C-2.13 Ensure Security: The Contractor shall provide access control for US Government property (fuel products, facilities, equipment, and information systems) IAW the Security Plan.

C-2.14 Ensure Environmental Compliance: The Contractor shall be responsible for compliance with all Federal, state, local, DoD, Service, and installation environmental laws, regulations, and codes as well as installation-specific permits, licenses, and plans in effect at the time of the start of the contract period and shall comply with all additions, changes, and revisions that become effective during the contract period. The Contractor shall be responsible for maintaining documentation required by the fuel facility permits, licenses, and regulations. The Contractor shall provide requested environmental compliance documentation upon request by appropriate personnel or agencies

C-2.14.1 Assignments:

GOCO Operations:

Permit and License Compliance: Pertinent environmental permits and licenses required to operate the fuel facilities shall be provided by USAG Hunter Army Airfield. Environmental compliance of the fuel facility is the responsibility of the Contractor. In coordination with the appropriate installation organization, ensure the environmental permits and licenses required to operate the fuel facilities are obtained and maintained. The original copy shall be kept on file by the appropriate installation organization except where the original is required to be displayed at the facility. The Contractor shall be responsible for operating the fuel facility in accordance with these permits and licenses. The Contractor shall maintain onsite an electronic copy and a hard copy of each of the permits and licenses that are applicable to the fuel facility operations.

Permits and licenses should be properly posted in accordance with permit/license details. Permits and licenses may include, but are not limited to: air permits, storage tank operating permits, storm-water permits, hazardous waste permits, or operator licenses. Compliance requirements as negotiated by the Government may change during the contract period and the Contractor shall modify standard operating procedures and work practices to ensure compliance with any new or revised permits, licenses, laws or regulations.

Installation-Specific Plan Compliance: Pertinent environmental plans shall be provided by USAG Hunter Army Airfield. The Contractor shall be responsible for operating the fuel facility in accordance with these plans. The Contractor shall maintain an electronic copy and a hard copy of each of the applicable plans on-site. This may include, but is not limited to: INRMP, ICRMP, and spill prevention and/or response plans as required by 40 CFR 112.

Environmental Compliance Inspections: The Contractor shall be responsible for conducting periodic inspections of the fuel facility to ensure the facility is operating in accordance with environmental laws, regulations, permits, licenses, and plans. Inspection reports shall be maintained electronically and in hard copy. Inspection reports shall be made readily accessible during compliance assessments, audits and regulatory inspections. DLA and the installation reserve the right to conduct audits and/or inspections of the facility. Regulatory agencies shall also be allowed access to the facility to conduct inspections and/or audits.

C-2.15 Spills: The Contractor shall be responsible for spill response and restoration activities as outlined below.

C-2.15.1 Spill Response:

GOCO Operations: In the event of a spill, the Contractor shall follow the Installation spill response plan(s).

C-2.15.2 Spill Reporting: In the event of a reportable spill, the Contractor shall report to the Contracting Officer, DLA Energy Operations Center, DLA Energy Region, and the COR, in accordance with the requirements in DLA Energy Policy P-40. Any volume of fuel spilled or released must be processed in APSR as a loss (due to spill) when not recovered and returned on specification to inventory.

C-2.15.3 Spill Site Assessment and Restoration: The Contractor shall coordinate site assessment and restoration activities with the Installation Environmental Chief and DLA Energy.

The Contractor shall be required to reimburse Hunter Army Airfield and/or DLA Energy for associated costs incurred by the government in response to spills caused by Contractor Personnel.

C-2.15.4 Spill Response Supplies: The Contractor shall be responsible for the care and upkeep of all spill containment and clean up kits, supplies, and equipment under the firm-fixed monthly price, which are required in accordance with the spill response plans.

C-2.16 Ensure Data Management Related to Quality of Service: Unless exempted by law, the Contractor, when requested by DLA Energy, shall promptly provide all records (electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training, and property management.

C-2.17 Training Requirements: The Contractor shall ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required by Federal, DOD, DLA, State, Army and Local statutory and regulatory requirements. The Contractor is responsible for maintaining each employee’s requisite certifications or licenses on file.

The Contractor shall establish and maintain a training program to ensure that applicable personnel receive training in the areas defined below and in accordance with all federal, state, and local laws and regulations. The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall maintain documentation of training records which will include, but not limited to employees’ name, date of training, course information (synopsis), and test results, if applicable.

C-2.17.1 DLA Energy provided training: The Contractor shall ensure employees are qualified at the performance start date of the contract. DLA Energy will provide the following classroom instructions; Fuels Terminal Manager/Property Administrator /Responsible Officer course (5 days), and the Accountable Property System of Record (APSR) course (15 days). This training will be funded by DLA Energy. This includes training, transportation and lodging. DLA Energy will only fund the cost of training for the initial two (2) individuals hired into required positions. Any additional employees requiring training will be funded by the Contractor. The Contractor will submit requests for classroom slots to the COR who will approve or disapprove requests based on contract requirements.

Once approved, the Contractor will make a written request accompanied by an indemnification statement to the Contracting Officer for scheduling. When required, the Contractor shall ensure that all employees attend and participate in the Annual Spill Response Training.

GOCO Operations: DLA Energy will provide the following annual on-site instruction for GOCO contractor employees: UST Operator training (if applicable), and Spill Prevention and Response exercise training. The Contractor shall ensure that all applicable employees attend and participate in the required training and training documentation is maintained onsite. For any applicable Contractor employees that do not attend the DLA-funded training, the employees shall be trained at the Contractor’s expense. Documentation confirming this Contractor-provided training shall be maintained and provided upon request by the CO, Contract Specialist (CS), COR, installation representative, or appropriate agency.

C-2.17.2 Contractor Provided Training: In accordance with applicable Federal, state, and local laws, rules, and regulations, the Contractor shall ensure all of their employees are properly trained by providing, at a minimum, the following training: Occupational Safety and Health Administration (OSHA) Hazard Communication; Confined Space training; Hazardous Waste Operations and Emergency Response (HAZWOPER); OSHA Lock-out/Tagout;

Personnel Protective Equipment; EPA Hazardous Waste Handling and Disposal; Hazardous Communication Training; Terminal Safety Training DoT Safe Transportation of Hazardous Materials; fuel operations; environmental compliance; and DoD Antiterrorism (AT Level I Awareness training). Additional training requirements are as follows:

• The Contractor shall establish a program to provide recurring familiarization training to military personnel on the operation of the bulk-loading racks to ensure safety and proper operation during use and to prevent spills.

• The Contractor shall establish a program to provide training to military personnel on the operation of the aviation refueling systems to ensure safety and proper operation during use and to prevent spills. Oil Handling Personnel (OHP) Training will be provided by the installation (SPCC/Storage Tank Program) in accordance with EPA Title 40, CFR 112- “A Facility Owner/Operator's Guide to Oil Pollution Prevention”.

• The Contractor shall provide familiarization training to the Base’s Fire Department on the facilities and procedures when requested.

• All Training records shall be made available to the COR upon request.

• The Contractor shall obtain access to all Government systems and databases required to provide the services and ensure required security clearances are obtained by personnel as needed.

• Prior to the performance start date, the contractor shall ensure Common Access Cards (CACs) for individuals that are required to perform Accountable Property System of Record (APSR), DLA Enterprise External Business Portal (EEBP), and/or DLA Enterprise Business System (EBS) actions are obtained. Once obtained, the contractor shall immediately request the required roles in the Account Management Provisioning System (AMPS) to gain required access. These roles shall be obtained prior to the performance start date.

C-2.18 Base Equipment/Property: The Contractor shall be afforded access to Army equipment which shall be operated and maintained under this contract. This equipment shall be accounted for in accordance with local Policy and the Contractor’s Property Management Plan. The Contractor shall grant access to base equipment for inspection and accountability as required. See Appendix-G for listing and details (Government-furnished). When an item of Government property is no longer required, the Government, at its discretion, may not replace the item.

C-2.18.1 The Government shall provide the following supplies and equipment:

• Fire Suppression Equipment: All fire suppression equipment (i.e., fire extinguishers, portable and installed fire suppression equipment) currently in use at Hunter Army Airfield fuel operations will be provided at the contract start date. The quantity and type of fire suppression equipment required at the facilities will be determined by local jurisdiction per NFPA 407.

• Utilities: Electricity, water, sewage, and telephone (on station and FAS line as required)

• Safety Data Sheets for Government-provided products.

• FAS Software and Hardware (including installation, configuration, and training, as required.)

C-2.19 Contractor Equipment (CE)/Items: The Contractor shall provide sufficient and adequate tools, equipment, materials, and vehicles to adequately and safely perform all tasks required by the contract. The Contractor shall ensure compatibility between Contractor-furnished equipment and base-equipment and facilities.

C-2.19.1 Contractor Vehicles: The Contractor shall provide commercial vehicles and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements listed in Appendix – A of the PWS for hours of operation. The Contractor shall factor in surge demands for aviation and ground refueling/defueling when determining the quantities/capabilities of vehicles and equipment.

• The Contractor shall provide all necessary tools, instruments, devices, and parts required to operate and maintain vehicles and equipment. All vehicles and equipment shall be maintained in a fully serviceable and operable condition by the Contractor and shall be fully capable of safely performing the tasks for which they are designed.

• All refueling vehicles that are taken out of service for maintenance and repair shall be reported to the COR; however, this does not relieve the Contractor of its responsibilities in meeting the fuel servicing requirements within this PWS.

C-2.19.1.1 Licensing: The Contractor shall ensure all truck operators have and maintain a Commercial Driver License (CDL) for the class of vehicle being operated and comply with all vehicle operating laws, regulations and codes for the state in which the vehicle is operated during the performance period of this contract. A current record of physical examination or certification and updated driving record shall be maintained and made available for review upon request by the COR.

C-2.19.2 Refueling/Defueling Vehicles: The Contractor shall provide refueler/defueler (fuel-servicing trucks configured to issue filtered product, and defuel and filter product being returned to the cargo tank) that meet the specifications outlined herein. The refuelers/defuelers shall be equipped with overfill protection and comply with the most current edition of National Fire Protection Association (NFPA) 407, Standards for Aircraft Fuel Servicing. The Contractor shall ensure refueling vehicles are equipped with proper fueling nozzles for over- and under-wing refueling and Close Circuit Refueling (CCR) nozzles for UH58 helicopters. The Contractor shall ensure refueling fleet is flexible to meet the various aircraft and contract requirements. Each Contractor vehicle shall be marked with a permanently affixed company name or logo in a manner and size that is clearly visible. The name or logo shall be applied in a professional manner, reflective of company pride and professionalism. Stenciled or spray painted logos or magnetic placards shall not be used. All vehicles shall present a clean, professional appearance. Regardless of the refueler/defueler truck configuration, all hoses and connections, i.e., servicing hoses, recirculation, bottom loading, and defuel connections, overfill protection devices, grounds and bond cables, Deadman controls, or otherwise shall be located on the left or drivers side of the vehicle. The Contractor shall provide a sufficient number of vehicles to provide the required support to meet PWS requirements. The Contractor shall be responsible for all maintenance and repairs of these vehicles, and ensure that they are maintained in an operational/mission ready status at all times.

C-2.19.3 Utility Vehicles: The Contractor shall provide utility vehicle(s) in support of performance requirements, administrative functions, and general logistics tasks of this contract. The utility vehicle(s) shall be commercial vehicle(s), such as a pickup or van-type that can be used by the Contractor. Utility vehicles shall be marked with the company logo.

C-2.19.4 Condition of Vehicles and Equipment: All vehicles utilized in the performance of this contract shall be capable of meeting all the requirements outlined in the PWS for the duration of the base and option contract performance periods. The Contractor-furnished vehicles and equipment that are deemed undependable, unreliable, or incapable of meeting any requirement outlined in this PWS shall be reported to the Contracting Officer and shall be repaired, modified, overhauled, upgraded, or replaced at no cost to the government. The Contractor shall bear all risks and expenses associated with the maintenance, serviceability, licensing, permits, operation, and use of the Contractor-furnished vehicles and equipment.

C-2.19.5 Fuel Product Utilized by the Contractor: The Contractor shall provide all fuel products necessary and required to operate all Contractor-owned equipment used under this contract. The Contractor shall be aware that the GOCO retail fuel point located on HAAF does not have the capability to store diesel fuel products. Until this capability exists, the Contractor will be responsible for resupplying their own Contractor provided aircraft refueling vehicles with the type of product required to operate their vehicles.

C-2.19.6 Petroleum Measurement Equipment: Petroleum Products Measurement and Sampling Equipment as required such as:

• Aqua Glow test kits,

• Millipore test kits,

• Glass Cylinders,

• Hydrometers,

• Conductivity Meters, and

• All other associated supplies/materials

C-2.19.7 Communication Service Requirement:

A minimum of one outside commercial trunk line shall be provided at the main terminal office. A dedicated commercial trunk line in the main terminal operations area to provide access to the Government’s Inventory Control, Records and Systems of Records in compliance with paragraph

(a) of Clause I-119.04. Accountable Property System of Record (APSR). The Contractor shall input inventory and sales data of Government-owned product directly into the Government’s APSR utilizing the Government furnished computer IAW I-119.04. All maintenance program and records shall become government property and transferred at the end of each contract period to the follow-on Contractor.

C-2.19.7.1 Radios Communication Requirement: The Contractor shall provide sufficient intrinsically safe radios and base stations to be used by Contractor personnel for airfield communication between aircraft refueling operations and the Control Tower at HAAF, maintenance operations and bulk storage operations. The Contractor shall provide batteries and battery-charging equipment necessary to maintain the radios in an operational condition at all times. The Contractor shall coordinate with Airfield Commander for type/model and frequency.

C-2.19.8 Additional equipment/supplies:

• First Aid Equipment

• Administrative supplies/Computer Supplies.

• Janitorial and Housekeeping Supplies and Equipment

• Incidental Fuel Cleanup Supplies for the Contractor’s own use

• Lawn and grass equipment

C-2.20 Uniforms, Clothing, and Safety Equipment: The Contractor shall provide a distinctive company uniform for personnel to wear in the performance of their duties. Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires.

• The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, goggles, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel. The Contractor shall provide spill materials and equipment (spill kits, etc.) for initial containment and cleanup of spills at all facilities.

C-2.21 Disposition of Contractor Equipment: Contractor-furnished equipment identified herein shall be used solely in the performance of the work. The Contractor shall not store equipment in excess of the contract requirements on Government property. Upon expiration or termination of the contract, all equipment shall be removed from Government property within 30 days from the date of expiration or termination. Thereafter, the Contractor shall be charged the prevailing commercial storage rate for each piece of equipment kept on installation property.

C-2.22 Report Fraud, Waste and Abuse: The Contractor shall promptly report to the Contracting Officer any indications of fraud, waste or abuse as well as any investigative contact (investigative/audit agency name, investigator/auditor’s name and phone number) concerning fraud, waste or abuse.

C-2.23 Notification of Correspondence and Visits: The Contractor shall immediately provide the Contracting Officer (CO) and COR copies of all correspondence and notification of any visits relating to Federal, State, or Local officials or agencies and other personnel that visit the retail fuel facility.

MAINTENANCE

C-3.0 Maintenance: The Contractor shall be responsible for the normal and continuous use, operation, maintenance, and real time reporting of discrepancies applicable to all petroleum systems, components, facilities, buildings, and equipment listed and provided in this contract.

The Contractor shall manage, coordinate, oversee, and report as needed to ensure all required inspections, services, maintenance, and repairs of all facilities, equipment, and real property associated with this contract are performed as required to ensure compliance with all Department of Defense (DoD), federal, state, local, American Petroleum Institute (API), and Unified Facility Criteria (UFC) requirements, and the manufacturers recommendations throughout the life of the contract. This includes monitoring and tracking all maintenance being performed by Government agencies or other contractors to verify that it is requested in a timely manner, scheduled as required, coordinated with relevant offices, finished to completion, and recorded in the computerized maintenance management system database (CMMS). The contractor will report maintenance conflicts, deficiencies, and delays to the COR, QAE, and Contracting Officer as soon as possible for assistance and resolution. The contractor will maintain the buildings, facilities, and property as described in the sub-paragraphs below.

C-3.1…