ATTACHMENT I PWS.pdf

ATTACHMENT I PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

DEFENSE FUEL SUPPORT SERVICES

At

MESSAIEED, QATAR

As of February 7, 2020

TABLE OF CONTENTS

1.0 Description and Purpose of Required Services

1.1 Requirement

1.2 Area of Consideration

1.3 Storage Requirements

1.4 Grade of Products Serviced

1.5 Allowed Throughput

1.6 General Requirements

1.7 Contractor Manpower Reporting

2.0 Operating Requirements

2.1 Product Receiving Requirements

2.2 Product Shipping Requirements

2.3 Additive Injection Requirements

2.4 Inventory Control Records and System of Record Requirement

2.5 Billing

2.6 Product Quality Surveillance

2.7 Ancillary Facilities

2.8 Quality Assurance Representative (QAR) Support

2.9 Best Commercial Practices

3.0 Training Requirements

4.0 Deliverables

4.1 Contractor Detailed Plans

Appendix A Common Access Card (CAC) Procedures

1. Description and Purpose of Required Services Requirement:

1.1 Requirement: The Defense Logistics Agency (DLA), through DLA Energy is seeking to obtain fuel storage, handling, and transportation services at Contractor Owned, Contractor Operated (COCO) fuel facilities with the capability to receive, store, protect, issue, and distribute U.S. government owned products described in paragraph 1.4 in Messaieed, Qatar as described in this Performance Work Statement (PWS). The contract performance period shall be for a base period of four (4) years with one (1) additional five-year option period. Performance is required to commence August 1, 2020.

1.2 Area of Consideration: Storage is required within the Port of Messaieed, Qatar.

1.3 Storage Requirements: The tanks offered for storage must have adequate combined safe fill capacity to store 750,000 barrels Commercial Jet Fuel, Grade Jet A-1. All offered storage must be ready for initial fill on 1 August, 2020.

1.4 Grades of Products Serviced: The contractor will receive and store Commercial Jet Fuel Grade Jet A-1 (IAW DEF STAN 91-091, latest revision), in quantities described in PWS paragraph 1.3 Storage Requirements. The contractor will ship and issue Turbine Fuel Aviation Military Grade JP-8 (IAW MIL-DTL-83133, latest version), and (if directed) Commercial Jet Fuel Grade Jet A-1. The contractor must have the additive injection capability for three (3) additives described in PWS paragraph 2.3 Additive Injection to re-grade the stored commercial Jet A-1 product into JP-8 for all offered shipping and issue modes required in PWS paragraph 2.2 Product Shipping Requirements for JP-8 shipping.

1.5 Allowed Throughput: The U.S. Government will be entitled to 4.5M barrels of total throughput for each 12-month contract period, hereafter referred to as allowed throughput, which is included in the contract price.

* Allowed throughput is defined and calculated by adding the total number of barrels for each product type received and shipped in a 12 consecutive month period, divided by two, starting when the contract is placed on revenue, after receiving the initial fill, and resetting on the anniversary date each following year. Allowed throughput does not include initial fill or final shipment.

1.5.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill during the first year of the performance period and final shipment during the last year of the performance period, at no additional cost.

• Initial fill is defined, as all receipts required to fill the storage tanks to 100% of the awarded capacity for the product described in PWS paragraph 1.4.

• Final shipment is defined as all shipments required to withdraw 100% of the U.S.

Government-owned product remaining in the facility.

1.6 General Requirements: The contractor shall acquire and/or provide all labor, materials, facilities, equipment, parts, permits, licenses, training, and expertise required to perform every task and/or service directly or indirectly required to provide the services in this PWS at its expense and include all associated costs in their firm fixed offer unless otherwise specified as provided by the government in this PWS. These include, but are not limited to, pier operations/maintenance, dredging, facility operations/maintenance, filters, quality assurance, quality surveillance, sample containers, sampling, testing, shipping samples, product rotation, tank gaging, accounting, inventory management, record keeping, reporting, water draining, hazardous waste disposal, blending, purchasing/storing additives, injection, throughput, tank-to-tank transfers, truck inspection, truck loading, truck hauling, pipeline operation, pipeline maintenance, guarding, spill response, emergency response, after-hours support, overtime, port fees, government inspections, and contingency support.

1.6.1 Compliance: The Contractor must comply with all applicable host nation and local laws, statutes, codes, regulations, as well as all applicable DLA Energy policies and guidance for receipt, quality surveillance, quality assurance, storage, facility maintenance, environmental protection, occupational health, safety, product rotation, positive inventory control, sale, inspection, security, shipment, import/export, and issue of required jet fuel product. All associated compliance costs will be included in the firm-fixed price.

1.6.2 Delays: The Contractor must provide all services as required without delay or demurrage.

The proposal must describe the relationship between U.S. Government stocks and other stocks stored in the facility. The proposal must provide details regarding port access, pier priority, limitations, or restrictions for any shared assets, components, or infrastructure; including any potential delay or impediment on terminal management or operations.

1.7 Contractor Manpower Reporting. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning after contract award (FY 2020).

Contractors may direct questions to the help desk at : http://www.ecmra.mil.

2. Operating Requirements:

2.1. Product Receiving Requirements: The Contractor shall be capable of receiving Jet A-1 via tanker/barge and commercial pipeline as needed, 24-hour per day, seven (7) days per week, at pumping rates compatible with the mode of transportation tendered; minimum 8,000 barrels per hour (BPH) for tankers and 2,000 BPH for barges. Pipeline receiving rate must be compatible with the pipeline operator and product supplier.

http://www.ecmra.mil/ http://www.ecmra.mil./

NOTE: Planning Factor for Receiving Requirement is a range of 2.5M barrels to 3.5M barrels per 12-month period after initial fill.

2.2. Product Shipping Requirements: The contractor shall be capable of regrading Jet A-1 to JP-8 as described in PWS paragraph 2.3 Additive Injection Requirements when shipping JP-8.

The contractor will ship to destinations as described in paragraphs 2.2.3, 2.2.4, 2.2.5, and 2.2.6 below.

2.2.2 Local Clearances/National Notification Requirements: The contractor shall be responsible for obtaining all required Country, National, local notifications, clearances and filing, required for the purposes of receiving, transporting, and issuing US Government owned products at their facilities. Any costs/fees required need to be included in the offer in the firm fixed price.

2.2.3 Al Udeid Airbase (AUAB) (Primary): Pipeline shall be the primary shipping mode to Al Udeid Airbase (AUAB). The contractor shall be capable of shipping JP-8 via contractor furnished pipeline to AUAB, as needed, 24 hours per day, seven (7) days per week. The contractor is responsible for all manpower, tools, maintenance, materials, permits, and testing associated with providing pipeline shipping services. If the pipeline becomes unavailable or inoperable for any reason, the contractor remains responsible for shipping JP8 to AUAB as required in paragraph 2.2.4 Al Udeid Airbase (Secondary) and 2.2.6 Contingency Shipping Requirements.

2.2.4 Al Udeid Airbase (Secondary): Tanker trucks shall be the secondary shipping mode to AUAB and shall be immediately put into use in the event of a pipeline shutdown. The contractor shall have available adequate tanker trucks and qualified drivers as required to begin daily shipment up to 500,000 USG per day in order to support the JP8 demand within 24 hours of an unexpected or emergent pipeline shutdown or mechanical failure. In addition, once per year, as directed by the contract officer, the contractor will use tanker trucks to ship up to 1,000,000 USG per day for 4 consecutive days in order to test/verify the secondary receipt mode.

2.2.5 Camp Al Sayliyah: The contractor will be capable of shipping up to 5000 USG of JP8 per month to Camp Al Sayliyah via contractor provided tanker trucks as needed.

NOTE: Planning Factor for the Shipping Requirement is a range of 2.5M barrels to 3.5M barrels for Al Udeid Airbase and 36000 USG for Camp Al Sayliyah per 12-month period.

2.2.6 Contingency Shipping Requirements: In the event of a pipeline outage, the contract shall be capable of meeting the JP8 shipping demands for Al Udeid Airbase as described in paragraphs 2.2.6.1 and 2.2.6.2 below.

2.2.6.1 Scheduled Pipeline Outage: The contractor shall notify the contract officer of all upcoming or pending maintenance actions or circumstances which may prevent the contractor from shipping JP8 to AUAB as described in para 2.2.3 Al Udeid Airbase (AUAB) (Primary).

When the contractor’s pipeline is unavailable due to circumstances or maintenance, which is routine, non-emergent, or scheduled, the contractor shall include in their maintenance schedule, planning, and coordination for adequate tanker trucks and qualified drivers to be available as required to meet the daily JP8 shipping demands. The contractor will be responsible for meeting daily demand rates up to 1,000,000 per day.

2.2.6.2 Emergent, Unscheduled Pipeline Outage: When the contractor’s pipeline experiences mechanical failure, is inoperable, unavailable unexpectedly, or must be shut down due to excessive particulates clogging filter elements in the pipeline filtration systems or the receiving terminal filtration systems, the contractor shall immediately notify the DLA Energy QAR, DLA Energy Region Office, and DLA Energy Contract Officer. The contractor shall immediately begin shipping JP8 to AUAB in accordance with paragraph 2.2.4 Al Udeid Airbase (Secondary).

The contractor will have 7 days from the day of the outage to provide additional tanker trucks and qualified drivers to ship up to 1,000,000 USG per day throughout the duration of the outage.

2.3 Additive Injection Requirements: The Contractor will be capable of injecting commercial jet fuel Jet A-1 with the additives below for outbound JP-8 shipments as required, 7 days per week, 24 hours per day. Contractor shall store, maintain, and inject Fuel System Icing Inhibitor (FSII) IAW MIL-DTL-85470 (latest version), Static Dissipater Additive (SDA) IAW MIL-DTL- 83133 and Corrosion Inhibitor/Lubricity Improver (CI/LI) additive IAW MIL-PRF-25017 as needed to meet demand for JP-8 shipments and ensure additives remain on specification at all times. All additives injected conform to JP-8 specification requirements as listed in MIL-DTL- 83133 (latest Version). All required additive injection will be performed prior to entering transportation conveyance, and in accordance with the most current version of MIL-STD-3004-

1, DEPARTMENT OF DEFENSE STANDARD PRACTICE: QUALITY ASSURANCE FOR

BULK FUELS, LUBRICANTS AND RELATED PRODUCTS. All costs for additives, storage, maintenance, injection, additive testing, and testing shipment samples to confirm proper additization shall be included in the firm fixed price. If Jet A-1 is required to be shipped without additives, the DLA Energy Quality Assurance Representative (QAR), Contract Officer’s Representative (COR), or region office will provide the contractor specific instructions.

2.3.1. Fuel System Icing Inhibitor (FSII): DLA Energy will provide FSII to the contractor.

The Contractor shall provide a storage and injection system for FSII. The FSII injection requirements that apply to Jet A-1 stocks re-graded to JP-8 will be in accordance with DLA Energy Contract Text F45.03 OPERATION OF FUEL SYSTEM ICING INHIBITOR

ADDITIVE SYSTEM CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO) (DLA

ENERGY JAN 2014).

2.3.2. Static Dissipating Additive (SDA): The Contractor shall provide the static dissipating additive (SDA), a storage and injection system for the SDA. All associated costs will be included in the firm fixed price. The SDA injection requirements that apply to Jet A-1 stocks re-graded to JP-8 will be in accordance with DLA Energy Contract Text F45.01 OPERATION OF

CONDUCTIVITY ADDITIVE SYSTEM (COCO) (DLA ENERGY JAN 2014).

2.3.3. Corrosion Inhibitor/Lubricity Improver (CI/LI): The Contractor shall provide the CI/LI additive, a storage and injection system for Corrosion Inhibitor/Lubricity Improver Additive (CI/LI). All associated costs will be included in the firm fixed price. Corrosion Inhibitor/Lubricity Improver will meet specification requirements of MIL-PRF-25017.

Allowable concentration will be in accordance with QPL-25017. The CI/LI injection requirements that apply to Jet A-1 stocks re-graded to JP-8 will be in accordance with DLA Energy Contract Text F45.04 OPERATION OF CORROSION INHIBITOR/LUBRICITY

IMPROVER ADDITIVE SYSTEM, CONTRACTOR- OWNED CONTRACTOR-OPERATED

(COCO) (DLA ENERGY JAN 2014).

2.4 Inventory Control Records and System of Record Requirement: The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DoDM 4140.25 and DLA ENERGY Class III B Supply Chain Management Interim Policy and Procedural Guidance. The management of fuel inventories involves a full range of actions associated with order, requisition, receipt, transfer, issue, physical inventory and storage of fuel. The contractor shall process inventory data of Government-owned product(s) directly into Fuels Manager Defense (FMD) utilizing DLA Energy web based applications. DLA Energy will provide training to a minimum of two Contractor personnel. See I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY DEC 2017) for additional information regarding the Government’s inventory data requirements. The contractor shall

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Automated tank gauges shall be verified monthly against manual gauge readings and calibrated annually if used to report inventory volumes.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations.

• Upon contract termination, all records will be provided to the Contracting Officer for inclusion into the archived contract file.

2.4.1 Inventory access: The Contractor shall ensure the U.S. Government has full access to its complete inventory. DLA Energy Representatives will be provided access to the facility as needed to inspect product quality, inventory, or contract compliance.

2.4.2 Fuels Manager Defense (FMD) and Computer Equipment: The contractor-furnished computer system shall meet current commercial standards. It must be capable of accomplishing the data reporting and records keeping required by Fuels Manager Defense (FMD), email, / collecting all required data and maintaining records. This includes inventory management, accounting, product quality surveillance (product analysis and testing reports), and the document collection and records keeping associated with the contractor’s preventive maintenance program.

2.5 Billing: Unless otherwise directed, the Contractor shall prepare and distribute Government bills of lading and all necessary paperwork to include customs documentation if necessary used in issuing product. Bills of lading, routing instructions, and transportation assistance shall be furnished by the appropriate DLA Energy Regional office.

2.6 Product Quality Surveillance: The contractor will be responsible for maintaining the quality of the Government-owned product stored at the Contractor’s facility in accordance with the most current version of MIL-STD-3004-1, DEPARTMENT OF DEFENSE STANDARD

PRACTICE: QUALITY ASSURANCE FOR BULK FUELS, LUBRICANTS, AND RELATED

PRODUCTS. No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by a qualified contractor person and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/COR. Non-conforming product shall be reported to the QAR/COR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

2.6.1 Contaminated Product Reimbursement: The contractor shall reimburse the U. S.

Government the cost of the product and the cost of disposal or remediation for all products that becomes contaminated while at the contractor’s facility due to contractor negligence.

2.6.2 Off-Specification Product Reporting: The contractor shall report immediately to DLA Energy QAR/COR or the region office all receipts or on-hand stocks that fail to meet product specification limits (NOT receipt limits) for receipt, storage or shipment in accordance with Table I, latest revisions of MIL-STD-3004-1. This includes, but is not limited to, particulate matter results exceeding 1.0 mg/L. Suspected off-specification product will be isolated and shall not be released for shipment until authorized by DLA Energy QAR/COR or region office.

2.6.3 Laboratory Testing Requirements: The contractor is required to perform testing in accordance with the latest revision of MIL-STD-3004-1, Table IX, Minimum Sampling and Testing Requirements for Petroleum Products (API MANUAL OF PETROLEUM MEASUREMENTS STANDARDS (MPMS), Chapter 8.1) and/or ASTM D4057. The contractor shall have Type C level testing and full specification analysis capability at its facility or subcontract to perform tests as part of the firm fixed price.

The Contractor shall be capable of petroleum product sampling IAW API MPMS and/or ASTM D4057 of vessels, barges, tank trucks, storage tanks, pipelines as it applies to location.

Contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers for DLA Energy use or emergency need. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifications: Complies with ASTM D4306, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, bung plug ¾” with lock-wire hole, carrying handle able to be shipped as hazardous material.

The Contractor shall be responsible for immediately transporting and submitting all petroleum receipt samples without delay from the job site to its laboratory or its subcontracted laboratory in accordance with host nation local, state or national laws.

2.6.4 Additional Samples: The Contractor shall provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples shall be provided in addition to samples required elsewhere in the contract. The total number of these samples to be provided during any 12 month period shall not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, shall be the responsibility of the Contractor. The contractor shall provide the government representative samples of any product being stored, shipped, or received under the contract IAW DLA ENERGY QAP E36

INSPECTION (STORAGE) (DLA ENERGY FEB 2011).

2.7 Ancillary Facilities: All tanks and facilities offered must meet the minimum requirements of the current API standards, NFPA codes, and/or all comparable, equivalent, host nation laws, regulations, codes, etc., applicable to tanks and facilities offered. The facility and other work areas must be equipped with illumination to allow all required operations during hours of darkness.

2.7.1 Tanks: The contractor must provide a minimum of two tanks per fuel grade listed in para

1.4. The tanks and associated pipelines must be isolated from other facilities and products handled within the storage facility. The tanks for each product must be interconnected with the capability of transferring, re-circulating, and filtering product between tanks. Each storage tank shall be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s). The contractor must provide in their proposal all data on offered storage tanks regarding tank dimensions, tank design type, tanks bottoms, and calibrated capacity to include safe fill level. The proposal must also include a schematic of the tank farm area showing the location of offered storage tanks and flow route through terminal from receipt to shipment. In addition to the above data, the potential contractor will be required to provide the tank cleaning and inspection data required by DLA Energy Contract Text L116.01 DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013) and DLA Energy QAP E18.

2.7.2 Dock Berthing and Mooring Facilities: The contractor’s dock and berthing facility must be capable of receiving and berthing tanker/barges up to 46,000 dead weight tonnage (DWT), 700 feet length overall (LOA), with a minimum draft of 40 feet at the dock. The dock facility must be capable of loading and unloading Jet A-1 from Military Sealift Command (MSC) chartered or other contracted commercial cargo vessels and U.S. military gray hull ships; Navy fleet oilers, T-5 tankers, etc. The contractor is responsible for providing all pipelines required to transport all associated fuel products to/from storage tanks and dock loading and offloading facilities. The contractor must provide a detailed description of any port restriction, fee, and height restrictions from ships manifold to the waterline during loading, or other requirements/limitations associated with their proposed dock and potential vessel/cargo restrictions.

Note: The Contractor must provide, with his proposal, as part of their technical proposal, a detailed schematic of their berthing and mooring facilities showing the minimum and maximum capabilities to include current dredging charts.

2.7.3 Tank Truck Fill Stand Facility: The contractor’s tank truck on/off-loading facility (TTOF) must be equipped with a safety overfill protection system capable of bottom loading all JP-8 shipped by truck. The facility must be equipped with temperature compensating meters to accurately measure the product being loaded.

2.7.4 Filtration: This terminal must filter all stored products during tank-to-tank transfers, when replacing dormant fuel in pipelines, or when repacking pipelines. When shipping via pipeline, the contractor must filter products after leaving storage tank area but prior to entering the pipeline. The filtration system must meet specifications outlined in the current American Petroleum Institute (API) Publication 1581, “Specifications and Qualification Procedures – Aviation Jet Fuel Filter/Separator.” The contractor must provide filtration to 5-micron at the downstream end of the contractor provided pipeline prior to entering Al Udeid Airbase. Filter replacement is at contractors’ expense and should be included under the firm fixed price offer.

2.8 Quality Assurance Representative (QAR) Support: The contractor will coordinate as needed with the DLA Energy QAR regarding quality concerns and compliance. The contractor will support the QAR as needed. Prior to receiving the initial fill of U.S. Government-owned product, the offered storage tanks and facility must be inspected and accepted by the DLA Energy Quality Assurance Representative (QAR). The contractor must coordinate this inspection with adequate time to address inspection findings and be ready to receive initial fill on the contract start date. The contractor’s proposal must include any repairs, construction, cleaning, renovation, access restrictions, or any other condition or situation that may delay QAR ability to access or inspect.

2.8.1 Telephone Support: The Contractor shall provide access to a telephone as needed.

2.8.2 Facsimile Machine: The Contractor shall provide access to a facsimile machine as needed.

2.8.3 Photocopier Machine: The Contractor shall provide access to a photocopy type reproduction machine that is capable of handling letter and legal size copies. The Contractor shall provide sufficient quantities of both sizes of paper to meet the terminal's and QAR/COR’s copy requirements.

2.9. Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the contractor shall perform all services hereunder in accordance with best commercial practices.

3.0 Training Requirements: The contractor shall ensure personnel are trained by job classification. The contractor is responsible to meet the following training requirements and certification:

a. The Energy Account Transaction Processor/Recorder (Fuels Accountant) shall complete the Fuels Management Defense (FMD-9) course, either in the resident course or through web virtual training, and shall obtain a Common Access Card (CAC) in accordance with Appendix A of the PWS or as a minimum obtain an External Certificate Authority (ECA) as required in DLA

Energy P-7, P-26 and P-32. Authorized users who are not eligible for the CAC should refer to https://iase.disa.mil/pki/eca/Pages/index.aspx.

b. Terminal Manager (TM) – TM and Inventory Manager / Fuels Accountant shall complete the training as required in DLA Energy Policies P-7, P-26 and P-32. Upon appointment, the TM shall first complete the Responsible Officers/Terminal Managers/Property Administrators (RO/TM/PA) Computer Base Training (CBT) course and then, within 90 days of appointment, attend the Joint Terminal Managers & Responsible Officers Course in Alexandria, Virginia.

They must also complete the RO CBT every two years for refresher training. Additionally, the TM may attend the formal training course in Alexandria again after three years in order to remain current on DLA Energy and DoD policy and application changes.

Note: DLA Energy Region office will provide on-site contractor training/familiarization, when required, after COR coordination and contracting officer approval.

4.0 Deliverables

4.1 Contractor Detailed Plans: Following contract award, the Contractor will have 30 days, unless otherwise indicated, to submit the COR reviewed plans to the Contracting Officer for review and acceptance. The detailed plans listed below will be reviewed by the COR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and will be updated, as required, throughout the contract period.

4.1.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP will include performance-based plans.

o General performance criteria will include the Contractor’s ability to provide continuous support capabilities as specified in this PWS.

o Record keeping and reporting procedures pertaining to administrative requirements.

o Bulk storage operations.

o Facility/equipment maintenance.

The CCP will include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP will address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR).

Within 30 days after award the Contractor will submit the CCP to the COR for review prior to forwarding to the Contracting Officer for final approval. The CCP will be made available for https://iase.disa.mil/pki/eca/Pages/index.aspx

Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.

4.1.2 Product Quality Control Plan (QCP): The Contractor shall provide a comprehensive and detailed plan that will ensure that products handled by the Contractor remain on specification.

The plan will include sampling, testing methods, equipment, documentation of tests, records keeping, and actions to be taken in the event of unacceptable test results. The plan will describe how product quality surveillance data will be documented and reported. The plan will identify responsible parties for the functions. This plan will be submitted to the QAR prior to the first receipt of Government-owned product (Energy QAP E1.11 QUALITY CONTROL PLAN (MAR 2000)), or within 30 days, whichever occurs first, for review and forwarding to the QAR for final approval and will be effective at the start of the contract performance period.

4.1.3 Additive Plan: The Contractor shall provide, with their offer, a detailed additive plan clearly demonstrating how they will provide, store, inject, and maintain additives to support estimated JP-8 throughput and potential surge or contingency operations. This plan must outline at a minimum the cradle to grave procurement process to include primary and alternate sources of supply, delivery methods, and transportation timeline from supplier to terminal, terminal additive storage capacities, and type of storage offered.

Appendix A

Contractor Instructions Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf.

For Section II, Block 22 - If the contractor employee signs and the DD Form 1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

• The Contracting Officer’s Representative (COR) for the contract, if a COR was designated.

• The Contracting Officer (CO) for the contract, if no COR was designated.

• Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

3. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office.

The email will also provide a link that identifies the locations of RAPIDS offices.

4. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

5. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor http://www.cac.mil/docs/1172-2-Instructions.pdf employee or together for a group of contractor employees.

6. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

• Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

• Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

• Ensure contractor employees do not abuse or place holes in their CACs.

• Ensure contractor employees do not display their CACs in public.

7. If a contractor CAC is lost or stolen:

• The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

• The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

• The contractor shall report the lost or stolen CAC card to the local DLA

Police/host installation police, who will provide the contractor a police report. If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

• The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

8. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

• Notifies the COR as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

• No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

• Brings the expiring CAC to the RAPIDS office for turn-in and receives new

CAC.

• Notifies the COR once a new CAC has been issued.

9. The contractor/contractor employee turns in any found CACs immediately, via hand-carry, to the nearest Federal law enforcement office.

10. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

• Contract completion or termination

• Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

11. The contractor:

• For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

• If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

• Arranges to meet the COR (or the CO, if no COR was designated) to turn-in the collected contractor CAC(s).

• Hand-carries all collected contractor CACs for turn-in to meet the COR (or the CO, if no COR was designated).

• Completes and signs the Government-Issued Contractor CAC Turn-In Receipt with the COR (or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

If in-person transfer of CAC cannot be arranged, the contractor:

• Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

• Notifies COR/CO that CACs have been sent via certified mail.

• Receives a completed copy of the receipt from the COR/CO once the

COR/CO has received the CACs.

For termination/reassignment of an employee:

• Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

Follow the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC. The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

• Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

• Disapproval of invoices and delay of payment

• Withholding of final payment (in accordance with FAR 52.204-9)

• Documentation of CAC Non-Compliance in the Contractor Performance Assessment Reporting System (CPARS)