TECHNICAL QA FINAL.pdf

TECHNICAL QUESTIONS AND ANSWERS

1. Pricing Data Appendix A: Please provide historical augmentation and overtime data that should be anticipated and included as part of firm fixed price.

• See PWS, Appendix A, Facility Specific Information, Section 5. Historical after-hours operation data provided for informational purposes. This data includes augmentation, overtime, and week-end support.

2. Refueling Schedules Appendix A: Can you please break down historical aircraft refuels by time of day at both locations, so that we can better determine how to staff and schedule drivers and calculate numbers of refuelers that will be needed?

• See updated PWS, Appendix A, Section 3. Throughput and receipt.

3. Refueling Schedules Appendix A: Can you please break down historical aircraft refuels by “Hot” or “Cold” at NAS Meridian, so that we can better determine how to staff and schedule drivers and calculate numbers of refuelers that will be needed?

4. Fuel Storage C-2.5: How are all Recyclable and Recoverable Fuels currently stored while determining disposition or disposal by installation if determined non-reclaimable?

• Aviation fuel, defueled from aircraft via contractor refueling vehicle, as per PWS C-2.1.2, must be on-specification and returned to bulk stock by the refueling contractor. Any suspected non-reclaimable fuel within the identified fuel facilities in Appendix A, will be managed by the refueling contractor as per PWS C-2.5. Other base organizations with fuel products classified as non-reclaimable are collected and disposed of by base environmental.

5. Refueling Trucks Codes C-3.1.20: This section indicates that Refueling Trucks shall carry the F-44 NATO code as well as JP-5, but the throughput provided information only states F-24 is issued. Please clarify the requirement.

• PWS C-3.1.20, states; “For example” etc… F-24 is the only aviation fuel utilized as per PWS, Appendix A.

6. Number of portable pantographs Appendix A: Can you please clarify that the portable pantographs are GFE and how many are assigned at each location?

• See updated PWS, Appendix A, Section 7. Navy Equipment.

7. Grounds Maintenance in contractor-controlled areas C-2.8.11 & Appendix A:

Can you clarify what grounds maintenance service is provided by the base within the contractor-controlled areas?

• Anything requiring the use of fungicides (i.e. pest and weed control) is provided by the base within the contractor-controlled areas as per PWS C-2.8.8.

8. Grounds Maintenance in contractor-controlled areas C-2.8.11 & Appendix A:

Can the USG provide the approximate size (Square Yards, Square Feet, etc.) of grounds maintenance that is required to be performed by the contractor?

• Approximate 72,000 square feet.

9. Contractor Furnished Equipment C-3.6.8: Is the grounds maintenance equipment in the FAC 94 picture shown during the pre-proposal conference CFE or GFE?

• Neither CFE, GFE, or associated with this solicitation.

11. Please provide historical augmentation and overtime data that should be anticipated and included as part of firm fixed price.

includes augmentation, overtime, and week-end support.

12. Can you please break down historical aircraft refuels by time of day at both locations, so that we can better determine how to staff and schedule drivers and calculate numbers of refuelers that will be needed?

13. Can you please break down historical aircraft refuels by “Hot” or “Cold” at NAS Meridian, so that we can better determine how to staff and schedule drivers and calculate numbers of refuelers that will be needed?

14. How is all Recyclable and Recoverable Fuels currently stored while determining disposition or disposal by installation if determined non-reclaimable?

refueling contractor. Any suspected non-reclaimable fuel within the identified fuel facilities in Appendix A, will be managed by the refueling contractor as per PWS C-2.5. Other base organizations with fuel products

15. Are there fuel products handled that do not contain a static dissipater additive and would require the use of a relaxation chamber?

• Currently none and none are anticipated at this site.

16. Section C-3.1.20 indicates that Refueling Trucks shall carry the F-44 NATO code as well as JP-5, but the throughput provided information only states F-24 is issued. Please clarify the requirement.

17. Reference PWS Appendix A, Facility Specific Information: The workload estimate states the frequency of transit aircraft is unknown. Please provide the number of transit aircrafts that arrive each month/year.

• See updated PWS, Appendix A, Section 4. Squadrons and Aircraft Assigned.

18. Reference PWS Appendix A, Facility Specific Information, Hours of Operation: Please provide a breakout of weekend support estimates, by shift, for the most recent 12-month period for NAS Meridian and NOLF Joe Williams Field.

Please provide an estimate of “Hot” refuelings that occur at each site each day, week, and month?

includes augmentation, overtime, and week-end support, along with updated PWS, Appendix A, Section 3. Throughput and receipt.

19. Reference PWS Appendix A, Facility Specific Information, Squadrons and Aircraft Assigned, Transit Line: What is the largest aircraft (fuel capacity) we would have to support?

• Transit aircraft, Boeing 747, which requested 63,034 gallons has been the largest aircraft ever received.

20. Reference PWS C-1.2.1 and C-2.2.3.2. The references state that the Contractor delivers ground fuel to the service station tanks at NOLF Joe Williams Field.

Please clarify if the Contractor is delivering ground fuel to any other organizational tanks/units at Joe Williams Field.

• See updated PWS C-2.4.2, as it identifies unscheduled ground fuel deliveries as per PWS, Appendix A, Hours of Operations. These occur, as emergency requests, the contractor must be ready to assist and delivery to authorized base organizations.

22. Reference PWS C-1.4. Would DLAE considering lengthening the contract turnover period? The 10-day period has been in place for a number of years;

however, is no longer practical, particularly of the Non-Displacement of Qualified Workers clause which requires an incoming contractor to offer re-employment to current employees and by rule allows the employee up to ten days to accept the offer. Add the long-lead time it takes to obtain/replace CACs, a 10-day transition period does not provide an adequate period of time to complete the basic administration requirements per the terms of the contract, much less procure and ship equipment to the site.

• The contract turnover period remains as indicated in the PWS C-1.4.

23. Reference PWS C-1.6.1. Please confirm the recyclable jet fuel collection is limited to the recovery and recycling of jet fuel generated by the service provider and does not include collection or management of products from other base organizations.

refueling contractor. Any suspected non-reclaimable fuel within the identified fuel facilities in Appendix A, will be managed by the refueling contractor as per PWS C-2.5. Other base organizations with fuel products

24. Reference PWS C-1.7, Key Personnel. The reference states the Contractor must provide the KO/COR with the final work day and a hiring plan for the replacement of “service personnel.” Please clarify if this requirement applies only for “Key Personnel” (Corporate Executive Officer, TM, ATM).

• Only Key Personnel.

25. Reference PWS C-1.7.3, please clarify if the ATM is allowed to be physically located at the NOLF Joe Williams Site. This would be beneficial for providing management oversight at both NAS Meridian (TM) and at NOLF Joe Williams Field (ATM).

• Contractors may provide their staffing and managing approach in their proposals. Although the TM may have other duties as per PWS C-1.7.2.2 and the ATM may have collateral duties assigned as per PWS C-1.7.3.1, these Key Personnel positions may not be utilized to permanently supplement the day-to-day operations at NAS Meridian or NOLF Joe Williams Field. Intermittent visits by the TM and the ATM to fuel facilities are strongly encouraged.

26. Reference PWS C-1.7.3.1. The reference states that the Assistant Terminal Manager (ATM) may have collateral duties as an Fuel Distribution Systems Mechanic (FDSM). However, there is no mention of an FDSM under C-1.8, Service Personnel. Based on C-2.8.2, System Maintenance is performed by “base facility maintenance, facility operating contracts or RMMR; as such, our understanding is that the maintenance requirements under this contract is limited to operator-level maintenance to include corrosion control and minor painting with the exception of areas larger than 25% or areas more than 10 feet above a stable footing surface. Please confirm if a designated FDSM is required at NAS Meridian and/or NOLF Joe Williams Field for this solicitation.

• PWS C-1.7.3.1, states “may have” etc…FDSM position not required as per PWS C-1.8. The corrosion control and minor painting with the exception of areas larger than 25% or areas more than 10 feet above a stable footing surface applies only to painting requirements.

27. Reference C-1.8.2 Please confirm if a separate Accountant is required for NOLF Joe Williams Field or if the Accountant at NAS Meridian processes fuel transactions for both locations.

• Transactions are coded by location (i.e. BV-Joe Williams Field and FL-NAS Meridian), which can be entered by one accountant and accounting systems are currently located at NAS Meridian. However, a qualified dispatcher is required at both locations as per PWS, Appendix A, Hours of Operation.

28. Reference PWS C-1.8.2 – This paragraph does not mention a requirement for the primary Accountant and the alternate/back-up Accountant to have completed formal FMD Training IAW DLA P-32. Is this training required? Will DLA Energy fund personnel to attend the required training?

• Training is required and funded as per PWS C-1.7.2.1.

29. Reference C-2.1.2 thru C-2.1.4. Reference C-2.1.4 states that the Contractor performs aircraft services using mobile fuel servicing vehicles and portable pantograph systems which matches up with the information we learned during the teleconference. However, C-2.1.4 implies there is a direct fueling system. Please confirm that the reference to a direct fueling system is just the pantograph shown in the photos; used in conjunction with a Contractor provided refueling truck.

Also, the pantographs are not listed in any of the Appendices so please clarify the number of pantographs at each location and whether they are Government property or must be provided by the Contractor.

• See updated PWS C-2.1.3, C-2.1.4, and Appendix A, Section 7. Navy Equipment.

30. Reference PWS C-2.1.7. Pending clarification for question #1, our understanding is the Contractor delivers ground fuel to the service station at NOLF Joe Williams Field from NAS Meridian. Please provide historical information on how often the Contractor delivers ground fuel from NAS Meridian to NOLF Joe Williams Field.

• See PWS, Appendix A, Section 3. Throughput and receipt.

31. Historically, are there any other off-station delivery requirements for F-24 and ground fuels? Our understanding from the telecon is the only other off-station delivery requirement would be an emergency situation, i.e. an emergency aircraft landing on a highway. Please provide any historical information on how often this has occurred in the past.

• See PWS, Appendix A, for current historical information. No current history exist of any emergency. However, if an emergency arises, the contractor must be ready to perform the service.

32. Reference PWS C-2.2 states that a dedicated fuel scheduler is required.

Typically, the Accountant schedules fuel shipments and receipts and the Dispatcher receives fuel requests from customers for fuel. Please confirm the responsibilities for a dedicated fuel scheduler can be performed by the Accountant and Dispatcher.

• The contractor is responsible for the staffing and management of its work force in accordance with the requirements as described in the PWS.

33. Reference PWS C-2.2.2.1. Please provide historical data on the number of F-24 commercial tank trucks filled per day. Also, how may commercial tank trucks can be loaded simultaneously at NAS Meridian?

• See PWS, Appendix A, Section 3. Throughput and receipt. Two commercial tank trucks can be loaded simultaneously at NAS Meridian and the frequency per day, month, and year is determined based on NOLF Joe Williams Field tempo of operations or demand for replenishment, as indicated in PWS, Appendix A, Section 3.

a. The pictures provided on 27 Mar does not show a commercial tank truck loading rack/facility at Facility 14, Bulk Storage. Please clarify if commercial trucks are filled at the three-lane refueler top-off stands used to fill Contractor trucks at Facility 31.

• Commercial tank trucks are only loaded at Facility 31 (two fill-stands).

b. During the teleconference, it was noted that NAS Meridian fills the commercial tank truck used to transfer F-24 to Joe Williams Field. Are there any other locations that NAS Meridian ships fuel to via commercial carrier?

• None

34. Reference PWS C-2.2.3.1. Is the contractor required to provide escorts for commercial tank truck receipts at NAS Meridian and NOLF Joe Williams Field?

If so, please provide the distance between gates at each site where fuel is offloaded.

• None; as per PWS C-2.12, OPNAVINST 5530.14, Navy Physical Security.

35. Reference PWS C-2.4.1. The reference states, “the Contractor must furnish and maintain off-specification jet fuel, and ground fuel servicing equipment” and further mentions that off-spec product collections from off-site locations are used with trucks licensed for use on public roads. However, C-2.5 implies non-reclaimable products are collected and disposed of by the installation. During the teleconference, we understood the Contractor is no longer required to provide a recyclable, used oil or off-spec truck for this solicitation. Please confirm if there is a requirement for the Contractor to furnish a truck specifically for off-spec, recyclable or used oil products and if there is a requirement for the Contractor to collect off-spec fuel from off-site locations.

• See updated PWS C-2.4.1.

a. If so, please provide workload factors associated with the collection of recyclable fuel products.

• None for ground off-specification fuel or used oil.

36. Reference PWS C-2.5, does the Government provide any collection containers, i.e. bowsers or tanks, for the collection of recyclable and recoverable fuels collected from facility/vehicle tank bottoms and maintenance activities?

a. A bowser is shown in the photos provided on 27 Mar. Please confirm if the bowsers are provided by the Government or the Contractor and if so, are there bowsers available at both NAS Meridian and NOLF Joe Williams Field.

37. Reference PWS C-2.4.2.1 and C-2.4.2.2. References refer to ground fuel deliveries “as scheduled.” However Appendix A states, ground fuel delivery “as required.” Please provide delivery schedules if “scheduled deliveries” occur at both locations.

• See updated PWS C-2.4.2, C-2.4.2.1, and C-2.4.2.2.

38. Reference PWS C-2.7.2 and Appendix A, 6. Navy Equipment. Lab equipment is furnished by the Government. Reference C-2.7.2 states the Contractor pays for calibration of lab test equipment. Typically, calibration of Government provided lab equipment is performed on the installation. Please confirm if calibration of lab test equipment is an added cost for the Contractor or if performed on the installation by the Government, and if so please provide historical average costs associated with the required calibration.

• Hydro light testers estimated average cost of $600.00 per unit; annually.

39. Reference PWS C-2.8.11 Grounds and Appendix A, 8. Provided Services.

Reference C-2.8.11 clearly states Contractor responsibilities for grounds maintenance. However Appendix A states the Base will provide grounds maintenance services except for those specified in the PWS. Since the PWS reference assigns the majority of grounds maintenance to the Contractor, please clarify what grounds services are provided by the base.

• Anything requiring the use of fungicides (i.e. pest and weed control) is provided by the base within the contractor-controlled areas. Along with ground maintenance in the exterior perimeter of fence lines (clear zones).

a. Since there is no site visit due to COVID 19 travel restrictions, please provide the total square feet of grounds under Contractor control at both NAS Meridian and NOLF Joe Williams Field so we can better determine the amount and types of grounds maintenance equipment needed for this solicitation.

• Approximate 72,000 square feet.

b. Also please provide the dimensions for the “clear zones” maintained by the Contractor at both locations.

• See PWS, Appendix C, OPNAVINST 5530.14, Navy Physical Security and Law Enforcement Program regarding clear zone dimensions. However, the base is currently conducting ground maintenance in the exterior perimeter of fence lines.

c. Reference photos of the pantographs at NAS Meridian and NOLF Joe Williams field received on 27 Mar. We noticed grassy areas adjacent to where the pantograph is located; please confirm if the grass area along the flightline (by the pantograph) is maintained by the Contractor or the Government.

• Maintenance of the flightline areas (including adjacent grass areas) are not the responsibility of the refueling contractor or required within this solicitation.

40. Reference PWS C-2.8.16. Since there is no site visit due to COVID 19 travel restrictions, please provide the length of aboveground piping that the Contractor is required to maintain.

• Approximately 3,180 square feet.

41. Reference PWS C-2.8.17, please clarify if there are any permit-required pits to enter. Also provide the number of pits the Contractor is required to maintain.

• None permitted and none to maintain.

42. Reference PWS C-2.11.1, does the current SPCC and FRP designate the Contractor as the Incident Commander/Initial Point of Contact? If so, does the Government provide training for these responsibilities?

• The Incident Commander is the Fire Chief or Assistant Chief. However, the refueling contractor participates in drills and table top exercises as required.

43. Reference PWS C-2.11.4, please provide copies of the SPCC and FRP so that we can determine the number, location and contents of the spill kits the contractor required to provide and maintain. If DLA cannot provide copies of the SPCC/FRP, please provide the number of locations where spill kits are required by the plans.

• SPCC, FRP, and Red Plan will be provided with the answers to these questions via DOD Safe.

44. Reference PWS C-2.8.23. Please confirm if the required certification class (training) for fire extinguishers is provided by the base.

• Yes

45. Reference PWS C-3.1.6 states that radios are provided by the Navy; however, radios are not listed in Navy Furnished Equipment in Appendix A (7). Please confirm radios/base stations are provided by the Navy and if so, how many are provided for Contractor use.

46. Reference PWS C-3.1.7, since there is no site visit due to COVID 19, please provide the type of OPE installed at the fillstands located at NAS Meridian and NOLF Joe Williams Field so that we can ensure the trucks sourced for this solicitation are properly equipped for the refueler top-off stands at NAS Meridian and NOLF Joe Williams Field.

• OPE required; Scully Intellicheck®3 to ensure interoperability of current and future upgrades to fillstand.

47. Reference PWS C-3.1.10. Please confirm if the Contractor is required to have a dedicated defuel truck at NAS Meridian or Joe Williams field, or both.

• The solicitation does not require a dedicated defuel truck. Contractor’s refueling/defueling vehicles at NAS Meridian or Joe Williams Field must have the ability to conduct refueling/defueling and meet workload requirements as per PWS C-3.1 and Appendix A.

48. Reference PWS C-3.1.11. This paragraph refers to the airfield layout may require hose sizes that may vary from the typical 50 feet per reel. Please confirm if there are hose size requirements beyond the standard 50 foot per reel at either location.

• Unless otherwise specified, aircraft delivery hoses on refueler vehicles shall be a minimum of 50 feet in length.

49. Reference PWS C-3.1.14. Please provide whether or not the Commanding Officer has imposed a requirement that differs from the CFR reference.

• To DLA Energy’s knowledge, the Commanding Officer has not imposed any specific tire requirement that differs from the CFR reference.

50. Reference PWS C-3.1.16. Please clarify if the requirement for a rotating, yellow warning light applies to both Contractor provided refueling/defueling vehicles and the pick-up trucks or just the refueling/defueling vehicles.

• Contractor and government vehicles operating on or entering the airfield must be equipped with a yellow flashing light. See updated PWS C-3.1.16.

51. Reference PWS C-3.1.17. Please confirm that F-24 is the only aviation fuel grade handled at NAS Meridian and NOLF Joe Williams Field. Our understanding from the telecon is that relaxation chambers are not required on refueling vehicles since the only grade of aviation fuel at both locations is F-24. Please confirm.

• F-24 is the only aviation fuel provided as per PWS, Appendix A.

52. Reference PWS Appendix A, Hours of Operation: NOLF Joe Williams Field.

The reference for service station hours of operations shows automated in parenthesis. However, during the teleconference, we were informed the service station at NOLF Joe Williams Field is not automated. Please clarify.

• See updated PWS, Appendix A, Facility Specific Information, Hours of Operation: NOLF Joe Williams Field.

53. Reference PWS Appendix A, Hours of Operation: NAS Meridian. During the teleconference, we were informed that weekend operations occur occasionally to catch up on flying due to bad weather etc. and furthermore, the historical after-hours provided in Appendix A was only for weekend support. However, the table in Appendix A for NAS Meridian shows Dispatch and Truck “cold” refueling hours from 0000-2400 on Sat and Sun. Please confirm if the 0000-2400 hours for dispatch and cold refueling applies to every weekend or is as required based on operational needs.

• See updated PWS, Appendix A, Facility Specific Information, Hours of Operation: NAS Meridian.

54. Reference PWS Appendix A, Table 2. Are all of the listed tanks equipped with ATG? If yes, please indicate the type and manufacturer and also if bottled nitrogen is required to operate the ATG equipment. If nitrogen is required, please provide the estimated annual usage.

• Yes, however, only the three (3), one million gallon storage tanks at facility 14 are equipped with ATGs, Barton 3500, which require nitrogen. The nitrogen bottle is changed about every 6 months.

55. Reference PWS Appendix A, Table 3, Please provide how often F-24 pipeline receipts occur, the duration, average gallon amount and the typical days that pipeline receipts occur.

• Receipts typically occur on Tuesday, Wednesday, or Thursday, approximately twice a week (7.5 pumping hours each day). The typical average is about 200,000 gallons per week and determined based on tempo of operations or demand for replenishment.

56. Reference PWS Appendix A, Table 3. Please provide a workload summary with historical data by shift (day, swings and mid-shift), Mon – Fri and on weekends and holidays, for both normal and surge operations (refuels, defuels, transient aircraft) to allow us to accurately determine the vehicle and personnel quantities necessary to support the workload at NAS Meridian and NOLF Joe Williams Field.

a. During peak operations how many simultaneous aircraft refueling operations occur?

• See updated PWS, Appendix A, Section 3. Throughput and receipt. It is common for Cold and Hot refueling operation to occur simultaneously.

57. Reference Appendix A, Table 3. Throughput and Receipt. Please clarify if the ground product monthly issue amounts at NAS Meridian and NOLF Joe Williams Field are issues from the service stations, issues by truck delivery or includes both sources.

• Ground product monthly issues are via the service station.

59. Reference photos received on 27 Mar, we noticed a bobcat tractor in the movie clip titled Fac 14 Grounds.mov. Please confirm if the contract requires the Contractor to provide this type of vehicle.

• Not required within this solicitation.

60. Reference photos received on 27 Mar of the F-24 tank truck unloading headers. Please provide historical numbers on the frequency of F-24 tank truck receipts at NAS Meridian, Facility 14. Our understanding from the teleconference is that tank truck receipts (F-24) have only occurred once in the past 10 years and that the unloading headers are tested/flushed out using Contractor refueling vehicles. Please confirm.

• Yes, it was operationally utilized about 10 years ago. Unloading headers are tested/flushed by utilizing contractor refueling vehicles during maintenance intervals as per PWS C-2.8.

61. Reference photos received on 27 Mar. Please clarify if the furniture, desks, etc. shown in the photos and movie clips are Government or Contractor provided for this solicitation.

• Navy-provided furniture.

62. Reference photos received on 27 Mar and PWS C-3.1.4. Please confirm if there are any other markings required on Contractor provided pick-up trucks other than the company logo required in C-3.1.4. We noticed there were pick-up trucks in some of the photos that were marked with a letter and number. If the additional markings are required, would the requirement also apply to refueling vehicles?

• Vehicles accessing the flight line must display an identification number on each side and on the roof. Side numbers will be a minimum of 16 inches in height and conspicuously located. Roof numbers will be a minimum of 24 inches in height and affixed with their bases toward the front of the vehicle.

63. Reference photos from the teleconference, we understand that the section of transfer piping from bulk to the top off stands at NAS Meridian require the use of a pig to clean the line. Please confirm if this is work performed under the RM/MR program under C-2.8.4 or if this a maintenance service provided by the Contractor.

• The actual pigging of the line is not the refueling contractor’s responsibility.

However, assisting/monitoring maintenance crews during the process is the refueling contractor’s responsibility as per PWS C-2.2 and C-2.8.

64. During the teleconference, it was mentioned that the catch basin at Facility 14 was recently cleaned out. Please clarify whether this is performed by the Contractor or contracted out by the Government?

• Facility 14, catch basin was recently cleaned out by base environmental.

68. Section C-1.8.1 Dispatcher: Will drivers be permitted to self dispatch after normal duty hours based on current workload estimates?

• PWS C-1.8.1, states; “Except for those administrative and accounting duties outlined within this PWS, dispatchers must not have collateral duties”. Both dispatcher and drivers are listed as separate positions as per PWS C-1.8 and separate operational tasks as per PWS, Appendix A.

69. Section C-3.0 Contractor - Furnished Equipment: Will adequate time be given for procurement of replacement refueling equipment prior to start?

• The Government believes that adequate time is scheduled.

72. Are there any age restrictions (model year) on the vehicles being provided?

• Age restrictions are not listed within this solicitation. However, vehicles and equipment must meet requirements as per PWS C-3.0 and in place at the start of the performance period.

73. Reference PWS C-1.6, “….capable of meeting all demands of hot and cold aircraft fuel services….ground fuel services, bulk storage, barge, ……”

Question: Please confirm that including “barge” is in error.

• See updated PWS C-1.6.

74. Reference PWS C-1.8.1, Does Government provide Business System Management-Enterprise (BSM-E)/Enterprise Business System (EBS) and Fuel Manager Defense (FMD) Hardware, software, or firmware to the contractor?

• DLA Energy dispatching and accounting system are provided.

75. Reference PWS C-1.8.4, “The FDSOs must have practical experience in….fuel barge operations.”

Question: Please confirm that including “fuel barge operations” is in error.

• See updated PWS C-1.8.4

76. Reference PWS C-3.1.1, “The contractor must ensure that all proposed refueling vehicles and equipment are in place at the start of the performance period.”

Question: What is the length of the contract phase in period?

• See updated PWS C-1.4.

Question: Does the performance period begin the day of notice of award or day one after completion of the phase in period?

• See updated PWS C-1.4.

77. Reference PWS C-3.6.8 and virtual site visit photo FAC 94 MSS C1, “The contractor must furnish all powered and non-powered equipment required and necessary to maintain all grounds, fence lines…..” JPEG photo FAC 94 MSS C1 (unmanned service station) showed a bush hog mowing in the background.

Question: Please clarify if the grounds maintenance being accomplished in photo is on grounds that fall within this contract’s requirements.

• This non-fenced in area, is the responsibility of the base. The bush hog mowing in the background is base maintenance grass cutter.

78. Reference PWS C-3.6.9, “…….parked fuel servicing equipment, fuel receipt pier, and……”

Question: Please confirm that including “fuel receipt pier” is in error.

• See updated PWS C-3.6.9

80. PWS Appendix A; Is there a list of transit aircraft and amount of fuel issued to transit aircraft over the last 12 months?

• See updated PWS, Appendix A, Section 4. Squadrons and Aircraft Assigned.

81. PWS C-3.1.9 What volume of F-24 was defueled during the last 12 months?

• Defueled 47,740 gallons during the last month.

82. PWS C-3.1.10 Can the contractor use a third-party calibrated master meter to calibrate the onsite meters?

• Yes, for contractor-furnished vehicles/equipment.

83. PWS C-3.1.10 Will the Government provide calibration services for truck meters and other onsite meters?

• Contractor-furnished vehicles/equipment must be calibrated and preventive maintenance costs must be included in the Monthly Usage Charge CLIN, as per PWS C-2.8.1. Fixed fuel facility meters are not the responsibility of the refueling contractor.

84. PWS C-3.1.10 Do the meter have to be calibrated by a third party or can the contractor calibrate its own meters?

• The contractor is allowed to staff and provide their approach in meeting meter calibration requirements. However, meters must be calibrated by a certified maintenance person.

85. PWS C-2.2 Do all the bulk tanks have automatic tank gauging systems?

• Yes

86. Appendix A Hours of operation; What average aircraft contacts after 1800 hours daily and on the weekends?

87. C-1.3.7 Is the contractor responsible for the repair of the pantograph?

• Yes, as per updated PWS C-1.3.7 and C-2.8. However, necessary equipment, material, and parts associated with pantographs shall remain the responsibility of the U.S. Navy to support the locations identified under this solicitation.

88. Appendix A hours of operation; On average how many hot refuels have been performed in the last 12 months?

89. C-3.1 Is there a requirement for relaxation chambers on the refueling vehicles?

• F-24, does not require relaxation chamber on the refueling vehicles

90. C-3.1 Is there a minimum gallons per minute required on the refueling equipment?

• The solicitation does not provide a minimum or maximum gallons per minute requirement for refueling vehicles. Each contractor is allowed to provide their approach towards Contractor-Furnished Equipment, in meeting PWS workload demands. Additionally, vehicles and equipment must meet requirements as per PWS C-3.0 and in place at the start of the performance period.

91. C-3.1 Is 50 feet of hose sufficient on each refueling equipment?

• Unless otherwise specified, aircraft delivery hoses on refueler vehicles shall be a minimum of 50 feet in length.

99. PWS PG1 C-1.2.1- NOLF JWF Is NOLF JWF a capitalized location? If so, is the Responsible Officer (RO) at NAS Meridian also the RO for this location?

Does the accountant at NAS Meridian have visibility over NOLF JWF inventories, or is closeout info tranferred by telephone daily?

• NOLF Joe Williams Field is a capitalized location. GOCO sites require TMs to be responsible for accounting functions. Locations listed within the PWS are managed by the TM. Transactions are coded by location (i.e. BV-Joe Williams Field and FL-NAS Meridian), which can be entered by one accountant and accounting systems are currently located at NAS Meridian.

However, a qualified dispatcher is required at both locations as per PWS, Appendix A, Hours of Operation.

100. PWS PG13 C-2.8 Maintenance- Can the Government please provide the number of fuel trucks currently being used under the current contract?

• The solicitation does not provide a minimum or maximum required number of Contractor-Furnished Equipment. Each offeror will provide their approach related to Contractor-Furnished Equipment to meet all PWS workload demands. Additionally, vehicles and equipment must meet requirements as per PWS C-3.0 and in place at the start of the performance period.

101. PWS PG13 C-2.8 Maintenance- Does the contract stipulate areas for tool storage, maintenance and repair of trucks onsite?

• PWS C-1.2, states “Truck parking and maintenance are located at the fillstand area, in front of Bldg. 31”.

102. PWS PG15 C-2.8.17 Pits- How many pits is the contractor responsible for?

How many are Confined Space-Permit required?

• None permitted and none to maintain.

103. PWS PG20 C-3.1.15 Vehicles Spot Lights- Do refuelers have to have spot lights that are hand operated from inside the truck?

• Yes, as per PWS C-3.1.15.

104. PWS PG21 C-3.1.19 Note Contractor Trucks- Do the contractor's trucks need to be yellow or can they be Military Olive Drab?

• Aviation fuel equipment previously purchased for use at Government Owned Contractor Operated (GOCO) or Government Owned Government Operated (GOGO) facilities and painted in accordance with military specification may continue operation through maximum economic service life. Each contractor is allowed to provide their approach towards Contractor Furnished Equipment, in meeting PWS workload demands. Additionally, vehicles and equipment must meet requirements as per PWS C-3.0 and in place at the start of the performance period.

105. PWS PG21 C-3.1.20 Refuelers- Do the contractors also need to be able to handle/manage JP5?

106. PWS PG24 Appendix A Fuel Usage- Does the Government foresee any significant (greater than 15-20%) increases or decreases in fuel volume in the first 12-24 months of the contract period?

• We do not currently foresee any significant fluctuations of workload.

109. PWS Contractor Equipment Maintenance- Is there any space available for contractor equipment maintenance? If yes, where and how much space?

• PWS C-1.2 states “Truck parking and maintenance are located at the fillstand area, in front of Bldg. 31.”

Reference Section L, Contractor Furnished Vehicles “Offerors shall include in its technical proposal the make, model, manufacture date, capabilities (relevant to the PWS), specifications, and maintenance/inspection records of Contractor-furnished vehicles and equipment. Offerors shall also include contingency plans for major/minor breakdowns or unavailability of Contractor-furnished equipment such as vehicles.”

and

“The offeror will include in their technical proposal the make, model, manufacture date, capabilities relevant to this PWS, specifications, and maintenance/inspection records of contractor-furnished vehicles and equipment. The technical proposal will include contingency plans for major/minor breakdowns or unavailability of contractor-furnished equipment such as vehicles, pantographs, and/or hose carts that ensure no disruption of support or inability to meet the contract requirements.

These contingency plans must include plans for varying quantities of unavailable equipment; such as one refueler out of service; two refuelers out of service; three to four or more, etc.”

and

Amendment 003 revised PWS C-3.1.1 which removed “the technical proposal will include contingency plans for major/minor breakdowns or unavailability of contractor-furnished equipment such as vehicles, pantographs, and/or hose carts that ensure no disruption of support or inability to meet the contract requirements.

These contingency plans must include plans for varying quantities of unavailable equipment; such as one refueler out of service; two refuelers out of service; three to four or more, etc. This information will be included for use in evaluating the contractor’s ability to perform as required for the duration of the contract.”

Question: Please clarify the proposal requirements regarding vehicle and equipment contingency plan(s)

• See updated PWS C-3.1.1.

111. Reference Section M, Sub-factor 8, Training, “Address requirements for providing training to government personnel.”

Question: There are none stated in PWS. Please confirm there are no requirements.

• Training of government personnel is not required within this solicitation.