Meridian PWS (6 Mar).docx.pdf

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT/GROUND FUEL SERVICES

and

FUEL STORAGE AND DISTRIBUTION

under

SOLICITATION SPE603-20-R-0504

at

NAVAL AIR STATION MERIDIAN, MS

Dated: 6 March 2020

TABLE OF CONTENTS

C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 RESPONSIBILITIES:

C-1.2 FACILITIES:

C-1.2.1 NOLF Joe Williams Field:

C-1.3 CONTRACTOR DETAILED PLANS:

C-1.3.1 Contract Compliance Plan:

C-1.3.2 Product Quality Surveillance Plan (PQSP):

C-1.3.3 Maintenance Plan:

C-1.3.4 Operations and Staffing Plan:

C-1.3.5 Environmental Protection Plan:

C-1.3.6 Equipment Provisioning Plan:

C-1.3.7 Contract Contingency Plan:

C-1.3.8 Security Plan:

C-1.3.9 Inventory Control and Accountability Plan:

C-1.3.10 Safety Plan:

C-1.3.11 Training Plan:

C-1.3.12 Fuel Safety Plan

C-1.4 CONTRACT TURNOVER:

C-1.5 QUALITY MONITORING AND EVALUATION:

C-1.6 STAFFING:

C-1.6.1 Workload:

C-1.6.2 Knowledge and Skills:

C-1.6.3 Employment Standards:

C-1.7 ESSENTIAL PERSONNEL:

C-1.7.1 Corporate Executive Officer:

C-1.7.2 Terminal Manager (TM):

C-1.7.3 Assistant Terminal Manager (ATM)

C-1.8 SERVICE PERSONNEL:

C-1.8.1 Dispatcher:

C-1.8.2 Fuel Accountant:

C-1.8.3 Truck Driver/System Operator (DSO):

C-1.8.4 Fuel Distribution System Operator (FDSO):

C-1.8.5 Fuel Laboratory Technician (FLT):

C-1.8.6 License, Special License, Skills, Training, and other Certifications:

C-1.9 CORRESPONDENCE AND VISITS:

C-1.10 RECORDS MANAGEMENT:

C-1.11 LABOR REPORTING:

C-1.12 REPORTING INPUTS:

C-2.0 PERFORMANCE REQUIREMENTS

C-2.1 FUEL OPERATIONS:

C-2.1.1 Dispatch Center:

C-2.1.2 Fuel Servicing:

C-2.1.3 Direct Refueling Operations (Hot Pits):

C-2.1.4 Direct Fuel Servicing Equipment C-2.1.5 Mobile Fuel Servicing Equipment C-2.1.6 After Hour Notification:

C-2.1.7 Off Station Operation

C-2.1.8 Air Show Fueling Services:

C-2.1.9 Jet Fuel Services Data:

C-2.2 BULK STORAGE OPERATIONS:

C-2.2.1 Bulk Output:

C-2.2.2 Transfers to Refuelers:

C-2.2.3 Receipts of Fuels:

C-2.3 SERVICE STATION:

C-2.3.1 NAS Meridian:

C-2.3.2 NOLF Joe Williams Field:

C-2.3.3 Automated Dispensing System Key Management:

C-2.3.4 Service Station Outage

C-2.4 GROUND FUELS:

C-2.4.1 Equipment:

C-2.4.2 Delivery:

C-2.5 RECYCLABLE AND RECOVERABLE FUELS:

C-2.6 PRODUCT INVENTORY ACCOUNTABILITY:

C-2.7 PRODUCT QUALITY SURVEILLANCE:

C-2.7.1 Quality Determination:

C-2.7.2 Laboratory Operation:

C-2.7.3 Sampling:

C-2.7.4 Housekeeping:

C-2.8 MAINTENANCE:

C-2.8.1 Operator Maintenance (OM):

C-2.8.2 System Maintenance (SM):

C-2.8.3 Operator Maintenance Requirements:

C-2.8.4 System Maintenance Requirements:

C-2.8.5 Repairs:

C-2.8.6 Maintenance Records:

C-2.8.7 Buildings and Structures:

C-2.8.8 Pest and Rodent Control:

C-2.8.9 Designated Areas:

C-2.8.10 Trash Removal:

C-2.8.11 Grounds:

C-2.8.12 Other Facilities, Equipment, and Utilities:

C-2.8.13 Storage Tanks:

C-2.8.14 Tank Maintenance:

C-2.8.15 Berms/Containment Systems:

C-2.8.16 Pipelines:

C-2.8.17 Pits:

C-2.8.18 Oil/Water Separator System:

C-2.8.19 Cathodic Protection System:

C-2.8.20 Corrosion Control and Painting:

C-2.8.21 Large Surfaces:

C-2.8.22 Materials Used:

C.2.8.23 Fire Extinguisher Inspection:

C-2.9 TRAINING:

C-2.10 SAFETY:

C-2.10.1 Accident/Incident Reporting:

C-2.11 ENVIRONMENTAL:

C-2.11.1 Assignments:

C-2.11.2 Spill Response:

C-2.11.3 Spill Reporting:

C-2.11.4 Spill Response Supplies:

C-2.12 SECURITY:

C-2.12.1 ADP and Information Assurance:

C-2.12.2 Key Control:

C-2.12.3 Heightened Security:

C-2.13 BASE PROPERTY:

C-2.13.1 Joint Property Inventory:

C-2.13.2 Annual Inventory:

C-2.13.3 Disposition of Property:

C-2.14 USE OF NAVY FACILITIES:

C-2.14.1 Parking:

C-3.0 CONTRACTOR - FURNISHED EQUIPMENT

C-3.1 VEHICLES AND EQUIPMENT:

C-3.1.1 Condition of Vehicles and Equipment:

C-3.1.2 Modification/Overhaul/Replacement of Vehicles and Equipment:

C-3.1.3 Vehicle Lighting:

C-3.1.4 Company Logo:

C-3.1.5 Spill Remediation Kits:

C-3.1.6 Radios:

C-3.1.7 Overfill Protection Equipment (OPE):

C-3.1.8 Low Point Drain:

C-3.1.9 Recirculation and Defueling:

C-3.1.10 Meters:

C-3.1.11 Hoses:

C-3.1.12 Hose fittings:

C-3.1.13 Hose Storage:

C-3.1.14 Tires:

C-3.1.15 Spot Light:

C-3.1.16 Warning Light:

C-3.1.17 Relaxation Chamber:

C-3.1.18 Pressure Regulation and Flow Control:

C-3.1.19 Exterior Paint Color:

C-3.1.20 Vehicle Markings and Identification Numbers:

C-3.2 RECORDS:

C-3.3 DISPOSITION OF PROPERTY:

C-3.4 PROPERTY STORAGE:

C-3.5 EQUIPMENT INSPECTION:

C-3.6 OTHER CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES:

C-3.6.1 Communication Services:

C-3.6.2 Administrative Supplies and Equipment:

C-3.6.3 Tools:

C-3.6.4 Spares for Contractor Furnished Equipment:

C-3.6.5 Specification/Standards:

C-3.6.6 Consumables and Expendables:

C-3.6.7 Replacement Filters:

C-3.6.8 Grounds Maintenance Equipment and Supplies:

C-3.6.9 Snow Removal Equipment and Supplies:

C-3.6.10 Computer Hardware and Software:

C-3.6.11 Uniforms:

C-3.6.12 Safety Equipment:

APPENDIX A FACILITY SPECIFIC INFORMATION

APPENDIX B DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

APPENDIX C REFERENCE DOCUMENTS

C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 Responsibilities:

This Performance Work Statement (PWS) is established to identify contractor responsibilities for the management, operation, maintenance, product quality surveillance, inventory control and accounting, security, safety, and environmental protection of the Navy facilities.

C-1.2 Facilities:

The NAS Meridian fuel facilities consists of a remote jet fuel storage area consisting of the tankage to receive, hold, and issue F-24 to a downstream fillstand located near the flightline. A dedicated commercial pipeline, which resupplies three one million gallons storage tanks (not a commercial line once if hits the debarkation valve). The transfer line pumps product to a flightline area fillstand, some 1.3 miles downstream. Bulk ground fuels; vaulted aboveground tanks receive and store regular automotive gasoline (GUR) and ultra-low sulfur diesel (DS2) within the bulk storage area. A small stripping system tank is also located in the area. Two service stations, one at the flightline (Centroid) and one in the Public Works area. Other Contractor operated facilities consist of Bldg. 31 dispatch center, driver's ready room, terminal manager and administrative offices, fuel laboratory facility within the flightline area, and building 14 within the Bulk Storage facility. Truck parking and maintenance are located at the fillstand area, in front of Bldg. 31. Additionally, NAS Meridian has Naval Outlying Landing Field (NOLF) Joe Williams Field).

C-1.2.1 NOLF Joe Williams Field:

NOLF Joe Williams Field, which lies approximately 45 miles north of NAS Meridian off State Road 16, has a small fuel facility consisting of aboveground F-24, GUR and DS2 tanks, receipt/fillstand system, and a refueler parking area. Commercial tank truck deliver F-24 while service provider delivers ground products GUR and DS2.

Building 115, the NOLF central building complex, which is across the street from the storage area, houses the contractor’s administrative office and fuel laboratory.

C-1.3 Contractor Detailed Plans:

The Contractor must submit all detailed plans listed below to the Contracting Officer for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-1.3.1 Contract Compliance Plan:

The contractor is responsible for ensuring compliance with all contract performance requirements. The inspection system must be used by the contractor to measure performance on a continuous basis throughout the contract performance period and any contract option periods. The Contract Compliance Plan (CCP) must include performance requirements for all of the services and specific tasks listed in this PWS and the contractor’s own performance based plans. General performance criteria must include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, facility operations, and upkeep of facilities and grounds. The CCP must include time specific checklists for evaluation of all operational requirements. The CCP must include time specific checklists for evaluation of all operational requirements. The CCP must address procedures for corrective actions including the resolution of any Corrective Action Requests (CAR) and Quality Deficiency Reports (QDR) generated by the KO/COR. The CCP must be made available for KO/COR review upon request at any time during the contract performance period.

C-1.3.2 Product Quality Surveillance Plan (PQSP):

A comprehensive plan to ensure that products placed in the care of the contractor are properly handled, remain on-specification, and are ready for issue. The plan must include policy and procedure regarding product sampling, visual examination of samples, and the submission of samples needing further analysis to the regional fuel laboratory. In addition, the plan must outline the documentation of samples and test results, reports and records keeping applicable, and actions to be taken in case of unacceptable test results. The plan must fully outline Contractor responsibilities for quality surveillance under this contract.

C-1.3.3 Maintenance Plan:

The contractor must provide a detailed operational and situational maintenance plan for all facilities, equipment, and system components. The contractor must provide a detailed maintenance plan for all facilities, equipment, and system components. The Maintenance Plan must clearly outline the process of planning, programming, accomplishing, documenting, and reporting all maintenance actions and must include the installation and use of a contractor furnished computerized maintenance management system (CMMS) to track maintenance for components and facilities at all sites. The plan will be continuously reviewed over the course of the contract and any need for change must be communicated to the contractor through the Contracting Officer. The complete Maintenance Plan will include a copy of all maintenance action forms, listings and reports to be generated by the

CMMS.

C-1.3.4 Operations and Staffing Plan:

The Operations and Staffing Plan is a comprehensive and detailed matrix that outlines all manning aspects, to include sub-contracting, and requirements regarding the management and labor force to undertake the required tasks. The plan must include a detailed organization chart showing the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description of the employee that will perform the task described. A manning matrix defining staffing in terms of full time equivalents (FTEs) for a typical seven-day workweek must be included.

Operating hours are detailed in Appendix A.

C-1.3.5 Environmental Protection Plan:

The contractor must submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The contractor’s plan must be site specific, cover all areas, facilities, equipment, duties, and tasks for which the contractor is responsible, establish mishap-reporting procedures as required below, and elaborate on issues that may be unique to the activity. The plan must comply with all applicable Federal, DoD, Navy, state, local references and laws.

C-1.3.6 Equipment Provisioning Plan:

The contractor must identify and include the types and quantities of vehicles, major equipment items, i.e., powered grounds maintenance equipment (unless subcontracted), computer systems, and office machines, necessary to support the locations under this contract. Upgrading or modifying equipment to meet specific off station and public over-the-road requirements, licensing or obtaining permits for equipment and personnel, and the adherence to all insurance requirements must be the responsibility of the contractor. Vehicles, pantographs, and/or hose carts must be in an up-to-date maintenance and operational condition to withstand the entire contract.

Information relevant to vehicles and equipment capabilities such as and not limited to manufacture date, mileage/hours, make, and model along with the maintenance plan for all vehicles and equipment, must identify each piece and will be utilized in determining operational abilities. Contractor equipment must be on site and available at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays with procuring equipment they will do so at their own expense to ensure there is no disruption of service. All leased vehicles and equipment must meet the performance requirements and specifications as stated in this PWS.

C-1.3.7 Contract Contingency Plan:

The Contract Contingency Plan must outline contractor actions to ensure there are no significant interruptions.

The plan must provide specific details regarding labor issues as may result from potential strike actions, military contingency, war time, and emergent staffing requirements, (subcontracting where required), and the replacement of equipment. The contractor must be responsible for repairing or replacing inoperable equipment or obtaining additional equipment and labor required to carry out day-to-day and contingency operations. The plan must include contingencies for major/minor breakdowns or unavailability of contractor-furnished equipment such as vehicles, pantographs, and/or hose carts to meet the contract requirements. The contingency plan must detail fluctuating quantities of equipment (e.g., such as one refueler out of service, two refuelers out of service, three to four or more) and a resolution for each situation without any interruption of customer service.

C-1.3.8 Security Plan:

The contractor must provide a detailed Security Plan and identify their responsibilities for maintaining the security of Navy facilities, including contingency procedures for power outages, inoperative automated equipment, data processing, and computer systems, as well as any contractor furnished equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, random patrols of fuel management facilities and pipelines, Automated Data Processing (ADP) security, and other force protection measures.

C-1.3.9 Inventory Control and Accountability Plan:

A detailed plan must be written to ensure contractor compliance with the inventory, accounting, and reporting requirements of DOD 4140.25M, DOD Management of Bulk Petroleum Products, Natural Gas and Coal, DLA Energy and Navy instructions, policies, and regulations.

C-1.3.10 Safety Plan:

The contractor must provide a detailed plan outlining procedures necessary to maintain safety in accordance with applicable federal, state and local laws and regulations. At a minimum, this plan must include industrial hygiene, confined space entry, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, Safety Data Sheets, accident /incident reporting, and safety procedures during general fuel handling operations. The plan must also include name of responsible individual that will monitor the safety program and maintain records.

C-1.3.11 Training Plan:

The Contractor must provide a comprehensive plan outlining training and objectives. The plan must list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance and record keeping. Training required by Federal, DoD, Navy, state, local references and laws, must be included.

C-1.3.12 Fuel Safety Plan The contractor must provide a detailed plan outlining the fuel systems applicable to the contracted locations, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

C-1.4 Contract Turnover:

During the ten working days prior to the start of contract performance, the outgoing Contractor shall permit the incoming Contractor access to the applicable fuel facilities in order to observe their operation. During this ten-day period, the incoming Contractor shall be provided assistance from the outgoing Contractor, DLA Energy representatives and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, to include product testing, and product and property inventory. The outgoing Contractor shall also provide the incoming Contractor with all relevant information concerning the facility and its operation, including maintenance records and engineering documentation. The incoming Contractor shall protect and not disclose any proprietary information of the outgoing Contractor discovered during the turnover period.

C-1.5 Quality Monitoring and Evaluation:

DLA Energy must utilize a Quality Surveillance Plan (QSP) to monitor and evaluate the contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of contractor’s performance. The Contracting Officer has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-1.6 Staffing:

The Contractor must provide sufficient staffing to accomplish all functions and tasks to include simultaneous operations. There is no provision for augmentation or overtime. The contractor’s staffing must be flexible and fully capable of meeting all demands of hot and cold aircraft fuel services (to include reserve training), ground fuel services, bulk storage, barge, and pipeline operations, quality surveillance, general management, and administrative functions.

C-1.6.1 Workload:

The Contractor should plan to provide fuel and defuel operations, ground fuel delivery, recyclable jet fuel collection, and other related operations as defined within the periods established in Appendix A. Based on historic information coupled with current flight schedules, aircraft/squadron deployments, exercise and training schedules provided IAW NAVAIR 00-80T-124 by Air Operation (Air Plan). The Contractor must be fully responsible for adjusting levels of service and providing personnel and equipment to meet workload demands for day-to-day operations. Unforeseen workloads such as the testing of fuels after normal laboratory duty hours or contingency support of any type are not quantified but are required to be supported.

C-1.6.1.1 Scheduled and Recurring Event:

The installation will, to the extent possible and practical, provide the contractor documented information outlining anticipated dates, number and type aircraft, number of anticipated sorties, and historical information regarding aviation and ground fuel requirements in order to support known, scheduled, and recurring event, i.e., annual large force exercises, tactical training and competition events, or air shows. To the extent practical, the contractor will be given access to event planning meetings. In concert, the contractor must fully document all services provided for all specified events. The entire staffing workload will be covered under the Monthly Usage Charge

CLIN .

C-1.6.2 Knowledge and Skills:

The contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all Federal, State, DoD, DLA Energy, Navy, and station/base regulations, instructions, guidelines, policy, and codes. All employees must be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read and understand instructions, directives, regulations, operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose required detailed reports. All employees must be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices such as tapes, thermometers, hydrometers, and other instruments as may be used during the receipt, handling, inventory and issue of petroleum products.

C-1.6.3 Employment Standards:

All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all Federal, State, DOD, DLA Energy, Navy, and station/base regulations, instructions, guidelines, and policy regarding employment at and entry to base facilities. The contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, identification policy, vehicle registration and operation of a POV on station, medical assistance, the use of the exchange and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

C-1.7 Essential Personnel:

The Corporate Executive Officer, Terminal Manager and the Assistant Terminal Manager, are essential personnel and must have the education, training, background/experience, and skills required and necessary to make fiscal and management decisions, direct personnel, and work with individuals at all levels of corporate management and the military for this contract. Resumes must be submitted for these personnel 30 days prior to Performance Period (start of contract). The resumes must be reviewed and accepted by DLA Energy. A replacement candidate’s resume must be submitted for review and accepted by DLA Energy prior to assuming duties. In the event it becomes necessary to replace any service personnel, the contractor must notify the KO/COR as to the final work day or termination date of the outgoing person and a plan outlining specific dates/time frames for the hiring of the replacement person that supports the experience as noted below.

C-1.7.1 Corporate Executive Officer:

To assure continuity between the contracted location/activity and corporate office, the contractor must employ an executive, who, for the duration of the contract, can make fiscal, management, and administrative decisions concerning this contract. He/she must have a complete understanding of the terms and conditions of this contract and must be knowledgeable of fuel management and operations to the extent outline herein.

C-1.7.2 Terminal Manager (TM):

The contractor must employ an experienced Terminal Manager. His/her experience should be current and relevant to the facilities, and any contractor provided equipment to be utilized. The TM must have a minimum of five years’ experience in petroleum storage and distribution operations, airfield fuel services, and fuel systems maintenance. He/she must have performed as a supervisor for at least two years within the five-year period prior to the individuals hiring date with the contractor.

C-1.7.2.1 Required DLA Energy TM Training:

DLA Energy Policy P-32 provides training requirements and procedures for Terminal Mangers. The Terminal Manager must comply with DLA Energy Policy P-32 and complete all training requirements established therein.

This training is funded by DLA Energy. In addition, the TM will complete required underground storage tank Operator Training and Spill Response Training.

C-1.7.2.2 Collateral Duties:

This cannot be a collateral duty job, but this does not prevent the TM from infrequent performance of routine PWS tasks to maintain proficiency, build teamwork, and augment during peak or elevated workload so long as TM duties, segregation of duties, and overall performance management is not affected.

C-1.7.3 Assistant Terminal Manager (ATM) The contractor must employ an Assistant Terminal Manager. The individual employed must have a minimum of two years’ experience in petroleum services operations and documented supervisory experience gained prior to the contract start date or the individual’s hiring date. That experience must be supervisory experience in bulk storage or mobile fuel servicing operations with emphasis on equipment/systems maintenance and quality surveillance.

C-1.7.3.1 Collateral Duties:

The Assistant Terminal Manager may have collateral duties such as Fuel Distribution Systems Mechanic (FDSM), Fuel Distribution System Operator (FDSO), Driver/System Operator (DSO), and Fuel Laboratory Technician (FLT). However, the ATM may not act as the Dispatcher/Computer Operator, (DCO) to supplement the day-to-day workforce. Assistant terminal managers elevated to the terminal manager position, short or long term, must have no collateral duties.

C-1.8 Service Personnel:

The personnel/position descriptions cited within this section are those classes of service employees applicable to this contract. In the event there is no wage determination listing for a class of service employee required, the contractor must submit a request to conform to a specific wage determination category to the DLA Energy Contracting Officer with the initial offer. All such conformance issues must be resolved prior to the submission of the final revised offer. When requested by DLA Energy or the Navy, the contractor must submit a staffing roster that identifies personnel by name, position, full or part time status, and their date of hire.

C-1.8.1 Dispatcher:

The Fuels Dispatcher must possess sufficient skills to effectively operate the dispatch system and Business System Management-Enterprise (BSM-E)/Enterprise Business System (EBS) and Fuel Manager Defense (FMD).

He/she must also be familiar with the use of Microsoft standard office products such as Word and Excel to ensure that daily fuel operations are conducted in an effective and efficient manner. In addition, dispatchers must be knowledgeable of radio communications, instructions/regulations pertaining to fueling and defueling of DoD and civilian aircraft, and forms used to document aircraft fuel servicing. He/she must demonstrate familiarity with the layout of the base and outlying fields as well as the airfield and aircraft parking areas and restrictions applicable to servicing aircraft within those areas. Individuals acting as dispatchers must be capable of communicating in English, both orally and in writing. Except for those administrative and accounting duties outlined within this PWS, dispatchers must not have collateral duties.

C-1.8.2 Fuel Accountant:

The Fuel Accountant must be fully knowledgeable of manual and automated fuel management and accounting systems such as the Fuel Manager Defense (FMD), Enterprise External Business Portal (EEBP), and Wide Area Work Flow (WAFW), and the Supply computer systems applicable to the processing of fuel management accounting data. He/she must possess sufficient computer skills to use client/server applications in a Microsoft Windows environment. Those skills must include the ability to logon; shutdown; initiate modems; manipulate files and resolve technical issues and problems required to maintain a fully functional file, records, and reporting system; send and receive email; and to use web browsers to send and receive information. The use of Microsoft standard office products such as Word, Excel, and PowerPoint; other commercial off the shelf applications, utilities; and custom software in such a manner that daily fuel operations are effectively and efficiently conducted may also be required. Those skills must include the use of the real time information systems, the manipulation data within the Fuel Manager system and the related fuel management modules and status systems. He/she must also be fully knowledgeable of all DLA Business System Modernization Interim Policy and Procedural Guidance for the receipt, handling, issue, inventory, and accounting of petroleum products. Additionally, the TM must ensure that a fully trained alternate/back-up accountant will process transactions when the primary accountant is not available for duty to ensure compliance with DLA Energy P-10, Segregation of Duties.

C-1.8.2.1 Collateral Duties:

This cannot be a collateral duty job, but this does not prevent the Accountant from infrequent performance of routine PWS tasks (such as a FDSO or Dispatcher) to maintain proficiency, build teamwork, and augment during peak or elevated workload so long as specific accounting duties and segregation of duties are not affected.

C-1.8.3 Truck Driver/System Operator (DSO):

DSOs must be qualified to perform fuel servicing operations (refuel/defuel) by mobile fuel servicing equipment/trucks, portable pantograph, hose sets, and fixed direct fuel servicing systems (hydrants). A DSO may be required to perform the duties of hot refueling pit operator (deadman control), nozzle operator, or fire watch within a pit operation. Drivers must be trained in the appropriate use of radio procedures. DSOs must pass a contractor administered base and flightline familiarization test, practical equipment/facility competency tests, and must be certified, by the Contractor, as qualified and the individuals training records updated prior to the unsupervised operation of any fuel servicing equipment. The contractor must re-certify personnel annually or as requested by the COR. DSOs must be familiar with safety regulations applicable to aviation and ground fuel servicing operations on and around the airfield and supported activities. Unless specifically directed by the contract officer, the contractor must not be responsible for the staffing of the fire watch, nozzle operator, or refueling director/coordinator positions. The unit receiving services will be responsible for providing all staffing other than that of the fuel system or pit operator.

C-1.8.4 Fuel Distribution System Operator (FDSO):

The FDSOs must have practical experience in operation of bulk fuel distribution systems and fuel barge operations. The FDSOs must be able to perform receipt, issue, storage, spill cleanup, preventative maintenance scheduling, hazardous waste, and petroleum quality surveillance operations.

C-1.8.5 Fuel Laboratory Technician (FLT):

The fuel laboratory technician must be experienced in the use of common fuel sampling equipment, aviation and ground fuel sampling procedures, and conducting laboratory tests of petroleum products commensurate with the level of analysis required to be performed. All personnel performing these duties must be properly trained in accordance with applicable regulations and must be knowledgeable and capable of performing the various methods and means of sampling petroleum handling equipment and systems, from receipt to product issue, the operation, maintenance, and calibration of laboratory equipment, record keeping and laboratory safety procedures.

Personnel assigned are required to perform the full spectrum of quality surveillance sampling and testing as may be required to include weekend and holiday fuel support.

C-1.8.6 License, Special License, Skills, Training, and other Certifications:

All drivers must be licensed, in accordance with the vehicle operating laws, regulations, and code for the state in which they will operate equipment and must be/remain in compliance with all such requirements for the duration of their employment under this contract. The contractor must ensure that drivers required to operate vehicles and equipment on public roads are licensed for the class of vehicle to be operated on such public roads. All service personnel who will operate fuel-servicing vehicles on or off station must hold a current and valid Commercial Driver’s License (CDL) with the appropriate tank truck and HAZMAT endorsements. Specific tasks may require other special licenses, skills, training or certifications. All special licenses and certifications must be included in employee training records and available for inspection by the COR upon request.

C-1.9 Correspondence and Visits:

The contractor must notify the COR of any and all visits or notice of intent to visit contract management, its employees, or the contracted facilities by any federal, state, local government, base (military) office/agency, union representative, or contract corporate officers. Except for that considered to be company or proprietary documents, the contractor must provide the COR copies of all correspondence resulting from such visits. The contractor must establish a maintain a visitor’s log showing name of all visitors, date of visit, time of visit, organization, and reason of visit.

C-1.10 Records Management:

Documents held or generated by the contractor must be open and readily available for inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The contractor must submit reports to the appropriate agency for compliance with Federal, state, and local requirements. In addition, special reports may be requested for audits, inspections, reviews, and research. Should proprietary company, or non-DOD maintenance and accounting systems be installed by the contractor, the contractor must provide continuous secure web access or access to a secure workstation. On termination of the contract, all records except personnel files, training records, contractor-furnished equipment records, and proprietary company management records must be turned over to DLA Energy.

C-1.11 Labor Reporting:

The contractor must report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields per the paragraph below.

C-1.12 Reporting Inputs:

The reporting will be for the labor executed during the period of performance during each fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data must be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

C-2.0 PERFORMANCE REQUIREMENTS

C-2.1 Fuel Operations:

The contractor must receive, maintain, store, sample and test, internally transfer, and issue petroleum products.

The contractor must be responsible for all fuel-servicing operations and safeguarding facilities, equipment, and fuel products under its control during normal and adverse conditions.

C-2.1.1 Dispatch Center:

Requests for all fuel services must be taken by and processed by the fuel dispatch center. Based on the specific request, equipment and personnel must be dispatched and controlled as needed to satisfy the request received. All http://www.ecmra.mil/ requests for fuel services must be recorded, monitored, and historical records kept utilizing appropriate software and business systems. The dispatch center must be manned by contractor personnel during hours of operation as required in Appendix A.

C-2.1.2 Fuel Servicing:

The contractor must issue, defuel, and provide off-station fuel services to aircraft and support equipment by mobile fuel servicing vehicles and portable pantograph/hose systems. Aircraft fuel services must comply with Naval Air (NAVAIR) 00-80T-109, Aircraft Refueling Naval Air Training and Operating Procedures Standardization (NATOPS) Manual, and all other applicable military, federal, and commercial policies regarding the performance of aircraft fuel servicing operations. It is the responsibility of the contractor to identify situations where the contractor believes applicable guidance conflicts. However, in the absence of guidance by the Contracting Officer or COR to the contrary, the NATOPS will take precedence over conflicting guidance and or procedures.

C-2.1.2.1 Performance of Services:

The Contractor must be capable of providing refueling services as per Appendix A. The request for service must result in the dispatch and arrival of a truck/operator to the location identified by the requesting activity within the established priority in the Air Operations Instruction or Manual. If an individual request for service encompasses multiple aircraft, the truck/operator must respond to subsequent aircraft in the priority provided by the requesting activities. Truck/operator must not service aircraft to which they are not directed without approval by the dispatch center. Contractor’s effectiveness is measured from time of request received at the dispatch center to time of arrival to requesting activity location and the same for individual request encompassing multiple aircraft. If an activity submits a complaint, circumstances must be annotated by the dispatch center, in the remarks section of the Fuels Manager Defense (FMD) control log. The COR must evaluate each complaint and identify all contributing facts which may or may not have contributed to mission failure, on a case-by-case basis. If any Government action or lack of action caused unacceptable performance, the delay is not valid. If the complaint is deemed valid and resulted in a mission failure, the COR must notify the Contracting Officer.

C-2.1.3 Direct Refueling Operations (Hot Pits):

The manning crew for refueling services must consist of the contract personnel to operate and control (deadman operator) at one fuel point with supplemental staffing provided by the squadron(s) being serviced (i.e., plane captain/nozzle operator and fire watch). In all cases, the contractor assigned deadman control (truck operator) must remain in control of all direct refueling operations.

C-2.1.4 Direct Fuel Servicing Equipment The direct refueling system must be inspected, maintained, and operated by the contractor. Equipment/system inspections and product sampling/testing must be completed and documented prior to the initial use of the equipment for the duty day.

C-2.1.5 Mobile Fuel Servicing Equipment The contractor must provide the fuel servicing equipment in sufficient numbers to undertake the workload. The contractor must fully maintain all furnished trucks, tractors, equipment fuel tanks, refueling/defueling systems, and components ready for dispatch condition. Equipment inspections and product sampling/testing, i.e., periodic Type "C" product analysis, must be completed and documented prior to the initial dispatch of the equipment for the duty day.

C-2.1.6 After Hour Notification:

The contractor must establish an after-hours notification mechanism: a means of being contacted in the event emergent services or workforce augmentation is required without prior coordination/notification. All services required outside of the normal hours of operation without prior coordination/notification must be met within two

(2) hours as measured from the time the contractor is notified until the operator is in position to perform the service required. If the contractor is notified in advance of requirements for after-hours service, the contractor will be in place to perform the required services as required in paragraph C-2.1.2.1. All after hours support will be the contractor’s responsibility under the Monthly Usage Charge CLIN at no additional cost to the DLA Energy.

C-2.1.7 Off Station Operation If required, aviation and ground fuel deliveries over public roads to off station locations, NOLF Joe Williams Field for instance, must be accomplished using equipment that is configured and licensed/permitted for use on public roads. All Federal, state, and local inspections, licensing or permits, and insurance requirements for the equipment used, must be a responsibility of the contractor. Furthermore, the contractor must ensure that cargo quantities and vehicle weights are adjusted to meet the all Federal, state, and local highway laws, regulations, and codes for traveling over public roads.

C-2.1.8 Air Show Fueling Services:

Air Show requirements are executed under established policy DoD Directive 5410.18 and not covered under the Monthly Usage Charge CLIN. The Air Station has the option under DoD Directive 5410.18 to contract air show requirements exterior from DLA Energy contracted fuel services. The DLA Energy contractor has the option to bid on such contract requirements and utilize contractor furnished equipment. Should the Air Station choose to utilize the DLA Energy contracted fuels services, the installation will request such services through Naval Petroleum Office (NPO). DLA Energy will request a proposal and negotiate a modification to the contract for the required Air Show Fueling Services.

C-2.1.9 Jet Fuel Services Data:

The Squadrons and Aircraft Assigned Table found in Appendix A, lists squadrons/aircraft currently assigned to the installation and provides a local picture of the services required on a day-to-day basis. The contractor must keep this table, as well as the home station aircraft database in FMD, current. Transient aircraft ranging from trainer, fighter series, to the larger military transport requiring multiple truck services are common.

C-2.2 Bulk Storage Operations:

Bulk Storage operations are defined as the receipt, storage, handling, inter-terminal product movement, and issue of capitalized bulk fuel products at the Navy-owned facilities via all modes of conveyance (tank truck and pipeline). The contractor must be responsible and capable to for performing bulk fuel operations, system inspections, preventive maintenance, quality surveillance, inventory accountability and safeguarding fuel supplies under its control during normal and adverse conditions 24 hours a day, seven days a week, year round (24/7).

Bulk operations requires a dedicated fuel scheduler capable of receiving fueling request from customers;

scheduling shipments, deliveries, and receipts; making scheduling changes; and creating daily schedules of fuel operations. All assignments and control of qualified personnel will be handled to ensure compliance with approved standards and operating procedures.

C-2.2.1 Bulk Output:

Fuel is issued from bulk storage to refuelers and commercial tank trucks. Except for scheduled maintenance and other occurrences of which the fuel dispatch center has been notified, the contractor must maintain tank and fillstand systems in the ready-to-issue mode and work to transfer/issue products on demand.

C-2.2.1.1 NAS Meridian:

Bulk storage consists of three (3) aboveground 1,134,000-gallon jet fuel tanks, two (2) vaulted 10,000-gallon ground fuel tanks (one (1) GUR and one (1) DS2), and a 2000-gallon stripping recovery tank and components.

The jet fuel fillstand, a three-lane facility, is located at the flightline area in front of Bldg. 31 some 1.3 miles away.

C-2.2.1.2 NOLF Joe Williams Field:

Bulk storage consists of three (3) aboveground jet fuel tanks (2 - 10,000 gallon and 1 – 11,000 gallon), two (2) 500-gallon ground fuel convaults, one (1) GUR, and one (1) DS2 that serve as the service station.

C-2.2.2 Transfers to Refuelers:

The truck fillstand is a driver-operated, supply on demand or self-service system used to fill refuelers.

Documentation relevant to refueler top-offs and the disposition of those documents must be compiled and controlled in a manner as to ensure compliance with DoD Policy.

C-2.2.2.1 Transfers to Commercial Carrier:

Commercial tank trucks are filled at NAS Meridian (Bldg. 31) for shipment to NOLF Joe Williams Field. A Contractor representative shall monitor the transfer to/filling of commercial tank trucks, to include the pre-load tank inspections, the completion of loading/shipping documents, the monitoring of the tank/truck fill, and the sealing/security of the tank, valve, coupler, and piping system.

C-2.2.3 Receipts of Fuels:

The Contractor must be responsible for all work required and necessary to conduct all receipt related actions in a safe manner.

C-2.2.3.1 NAS Meridian:

Jet fuel is received form McCain Pipeline via a four-inch (4”) pipeline dedicated to the base at a rate of approximately 15,000-gallons per hour. Truck headers for the receipt of product by commercial tank truck in 7,800-gallon increments are also available but used only in an emergency. Ground products, GUR and DS2, are received by commercial tank truck in 8,500-gallon increments for GUR and 7,800-gallon increments for DS2, as product is required. The Contractor shall be responsible for all work, i.e., gauging, truck inspections, sampling, system alignment, documentation, and system monitoring required and necessary to conduct all receipt related actions in a safe manner.

C-2.2.3.2 NOLF Joe Williams Field:

Jet fuel is received at NOLF Joe Williams Field by commercial tank truck in 8,000-gallon increments. Income shipments shall be inspected and tested as noted below. Ground fuels are delivered by the Contractor, as needed using the Contractor’s dual product ground fuel truck.

C-2.3 Service Station:

Service station operations, the dispensing of ground products from a fixed facility/system to authorized customers, are conducted at Bldg. 094 in the Centroid (flightline) area and Bldg. 231 in the PW Transportation compound. The service stations, automated product storage and dispensing systems, shall be inspected, preventive/operator maintenance performed, products inventoried, system data collected, documented, and forwarded to fuels accounting, and the station readied for continued customer service for the days and hours reflected in Appendix A. The Contractor shall be responsible for providing the qualified personnel to perform the aforementioned tasks and duties as further defined within this section.

C-2.3.1 NAS Meridian:

The installation’s service stations dispenses DS2 and GUR. Each station consists of two (2) 10,000-gallon below ground tanks and components as outlined in Appendix A. Both DS2 and GUR are delivered by commercial tank truck as needed.

C-2.3.2 NOLF Joe Williams Field:

The installation’s service station dispenses DS2 and GUR. Each station consists of two 500-gallon vaulted tanks and components as outlined in Appendix A. Both DS2 and GUR are transported by the contractor using ground product fuel truck.

C-2.3.3 Automated Dispensing System Key Management:

The Contractor must be responsible for issuing and revoking keys as required in writing by the COR and in accordance with DLA Energy Policy P-5, Vehicle Identification Link (VIL) Key Encoding, Accountability, and Control and downloading the lock-out list for WEX Cards each week. The Contractor will provide keying services for the keys.

C-2.3.4 Service Station Outage:

In the event of a service station, system failure during which the station can be operated manually, the contractor must establish servicing hours and staff the service station to assist customers and manually document issues/sales/transactions, which will be entered into FMD for billing. Disruption of automated service station function may require the dispensing of products from a ground fuel servicing truck. The contractor must provide the personnel and equipment to maintain the availability of ground fuel products to its customers and account for the product IAW DLA Energy policy.

C-2.4 Ground Fuels:

Issues or defuels by truck to authorized customers (jet fuel may be used in lieu of diesel). The contractor must be responsible for performing all ground fuel delivery operations and safeguarding fuel supplies under its control during normal and adverse conditions.

C-2.4.1 Equipment:

The contractor must furnish and maintain off-specification jet fuel, and ground fuel servicing equipment necessary to undertake the projected workload and include specifications for the proposed equipment in their proposal. The contractor must fully maintain all equipment and components thereof in a safe, serviceable, and ready for dispatch condition. Equipment inspections must be completed and documented on the vehicle inspection form of each equipment prior to the initial use of the equipment for the duty day. Should they be required off-spec product collections from off station locations, this must be accomplished using trucks that are configured and licensed for use on public roads. All Federal, state, and local inspections, permits, licensing and insurance requirements for the truck(s) used on public roads, must be the responsibility of the contractor and included under the Monthly Usage Charge CLIN , at no additional cost to DLA Energy.

C-2.4.2 Delivery:

Fuel products must be delivered as scheduled to the authorized activities. Unscheduled requests must be accomplished within the time limits mutually agreed upon by the requesting activity and dispatcher.

C-2.4.2.1 NAS Meridian:

DS2 and GUR is delivered to the locations throughout the installation as scheduled, during the hours outlined in Appendix A.

C-2.4.2.2 NOLF Joe Williams Field:

DS2 and GUR is delivered to the locations throughout the installation as scheduled, during the hours outlined in Appendix A.

C-2.5 Recyclable and Recoverable Fuels:

The contractor must be responsible for recycling and recovery of aviation and ground fuels within the identified fuel facilities in appendix A. This includes, but not limited to, quality surveillance samples, facility maintenance, and tank bottoms. The contractor must be responsible for coordinating with the COR for disposition of all recoverable and recyclable fuel stocks in accordance DLA Policies and Instructions.