Attachment_I_-_PWS.pdf

23 July 2019 Performance Work Statement (PWS) for Afghanistan Quality Assurance and Surveillance and Supply Chain Visibility Services

Table of Contents C-1.1 Introduction:

C-1.2 Mission:

C-1.3 Background:

C-1.4 Scope:

C-2.0 General Requirements:

C-2.1 Inspection Personnel:

C-2.2 eCMRA (Contractor Manpower Reporting Application):

C-2.3 Quality Control Plan/Standard Operating Procedures:

C-2.4 Quality Assurance:

C-2.5 Contract Training Plan:

C-3.0 Specific Requirements:

C-3.1 Requirements/Instructions for Inspection/Witnessing of Petroleum Product Tank Truck Issues/Loads:(1) C-3.1.1 Inspection Items:

C-3.1.2 Issue/Load Quantity:

C-3.1.3 Verification of Preparation of DD-250 or DD-250(EF):

C-3.2 Requirements/Instructions for Inspection/Witnessing of Petroleum Product Pipeline Delivers :( 2) C-3.2.1 Issue/Load Quantity:

C-3.2.2 Verification of Preparation of DD-250 or DD-250(EF):

C-3.3 Requirements/Instruction for Inspection/Witnessing of Petroleum Product Procurement/Acceptance and Characteristic Testing:(3) C-3.3.1 Testing Laboratory Requirements:

C-3.3.2 “A” Series Test:

C-3.3.3 Quality Surveillance/Characteristic Sampling and Testing:

C-3.3.3.1 Tank Truck Issue/Loads:

C-3.3.3.2 Pipeline Issues:

C-3.3.3.3 Additional Testing:

C-3.4 Requirements/Instructions for Maffi Receipts in Bagram :( 5) C-3.4.1 Maffi Nama Verification in Bagram:

C-3.5 Requirements/Instructions for On/Off Revenue Inspection/Witnessing of Petroleum Product Bulk Storage Tanks at DFSPs:…………… C-3.5.1 On-Revenue Storage Tank Vetting and Inspection:

C-3.5.2 Off-Revenue Storage Tank Vetting and Inspection:

C-4.0 Material Numbers, Inspection Code and Locations:

C-5.0 Deliverables:

C-6.0 Sexual Assault and Sexual Harassment Policy:

C-6.1 SHARP Compliance:

C-6.2 The Contactor shall:

C-6.3 Compliance with required SHARP training for each employee shall be:

C-6.4 The DoD has adopted a policy to prevent sexual assault and sexual harassment.:

C-6.5 The Contractor shall:

Appendix A:

Appendix B:

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C-1.1 Introduction: This Performance Work Statement (PWS) outlines the scope and tasks required of a Service Provider Inspection Contractor (SPIC) to provide Quality Assurance and Surveillance (QAS) and Supply Chain Visibility Services (SCVS) which include the inspection, witnessing and verification services of fuel products; the transportation of fuel products; and other services related to fuel and/or fuel products on behalf of the United States Government and DLA Energy. Bulk Petroleum suppliers are located in different areas of Afghanistan, so, QAS and SCVS as stated throughout, will be conducted at locations specified within the PWS. In the event the services and/or product suppliers change during contact performance, the contracting officer will notify the SPIC.

C-1.2 Mission: The SP shall conduct QAS and SCVS to include the inspection, witnessing and verification services of fuel products, its transportation and other services related to fuel and/or fuel products, as stated, in this Performance Work Statement and in accordance with the DLA Energy approved Product Supplier Quality Control Plan (QCP). The Product Supplier specific QCPs shall be used to satisfy orders placed by DLA Energy, in multiple areas of Afghanistan, as specified in the DLA Energy fuel product supplier contracts.

C-1.3 Background: DLA Energy has a need for QAS and SCVS to accomplish quality and quantity verification of fuel products and to accomplish supply chain visibility in Afghanistan so that DLA Energy receives both fuel products and services that meet or exceed specifications and contractual requirements.

C-1.4 Scope: The SPIC will perform QAS and SCVS to verify contract quality assurance and for the surveillance of tasks. The SPIC shall verify that all Department of Defense (DOD) petroleum product users receive and have access to products that meet or exceed quality specifications.

C-2.0 General Requirements: This section describes the general requirements for this effort. The anticipated Performance Period: Base, 1 Jan 2020 – 31 Dec 2022; Two-year Option Two Year Period, 1 Jan 2023 – 31 Dec 2024. The following sub-sections provide details of various considerations on this effort.

C-2.1 Inspection Personnel: The SPIC must be able to supply a sufficient number of qualified personnel to perform all tasks during normal operations and during contingencies and any buildups. The SPIC must have personnel that are sufficiently trained and qualified to perform all tasks identified in the contract. The SPIC shall provide a Program Manager (PM) stationed in Afghanistan who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the SPIC when the PM is absent shall be designated in writing to the Contracting Officer (CO).

The PM or alternate shall have full authority to act for the SPIC on all contract matters relating to daily operations of this contract. The PM or alternate shall be available 24/7 via telephone to discuss with government personnel regarding problem areas. The PM or alternate(s) must be able to read, write, speak and understand English fluently. The SPIC’s personnel must comply with the contract training plan in accordance with section C-2.5. The PM, at a minimum, must demonstrate good communication skills, ability to handle conflict resolutions skills, good knowledge of project management principles, be comfortable in an uncertain environment, and leadership skills. The contract training plan shall identify length of training, training sources, and a brief description of courses such as safety, environmental protection and job qualification training.

Laboratory Chemists, at a minimum, must perform complex research, provide instructions on proper chemical testing and processing procedures, analyze various substances to find their compositions, and write technical reports to describe their methods and findings. Laboratory Chemists must be able to read, write, speak and understand English fluently. The contract training plan shall identify length of training, training sources and a brief description of courses such as safety, environmental protection and job qualification training. Technicians, at a minimum, must be able to analyze samples using microscopes, automatic analyzers, or other instruments. Technicians must also be able to ensure standards and protocols are followed during sampling and testing procedures; detect abnormal conditions, and substances or chemicals in samples;

record findings and results in computer or databases; and log the date time and custody of the test. Technicians must be able to read, write, speak and understand English fluently. The contract training plan shall identify length of training, training sources and a brief description of courses such as safety, environmental protection and job qualification training.

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C-2.2 eCMRA (Contractor Manpower Reporting Application): The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting input: Will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

C-2.3 Quality Control Plan/Standard Operating Procedures: The SPIC shall establish and maintain a complete Quality Control Plan (QCP) to include Standard Operating Procedures (SOP) and operational checklists that will ensure quality and compliant service is provided to meet the requirements of the contract. An outline of a QCP shall be provided to the Government initially as part of the offeror’s technical proposal in accordance with the solicitation. The QCP and its inclusions shall include an identification of key operational positions and a description covering each task listed in this PWS. The QCP and its inclusions shall be submitted to the CO for review. The Contractor must sign and date the original QCP, as well as each subsequent revision. The QCP will be submitted, for approval and signatures, to the contracting officer 30 days after contract award. The QCP shall cover all services listed in this PWS. It must specify the areas to be inspected on either a scheduled or unscheduled basis, and how often inspections shall be accomplished. The SPIC shall ensure that personnel use the approved QCP, SOP and checklists while conducting surveillance tasks.

C-2.4 Quality Assurance: The Government will evaluate the SPIC’s performance under the awarded contract using the Quality Assurance and Surveillance Plan (QASP) associated with this contract. The PM or alternate(s) may be required to meet at least weekly with the Government during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the CO.

C-2.5 Contract Training Plan: The SPIC shall provide a detailed plan that identifies employee training requirements and procedures necessary to maintain proficiency. The plan shall identify length of training, training sources and a brief description of courses such as safety, environmental protection and job qualification training. The SPIC is responsible for ensuring all individual training requirements and certifications are accomplished and maintained. The SPIC must demonstrate current participation in a proficiency program or suitable means to verify laboratory performance.

C-3.0 Specific Requirements: The SPIC is required to provide witnessing and verification services for the below.

The SPIC will be required to visually check tank trucks to verify that they are meeting specification requirements and is required to complete the paperwork (deliverables) listed in these paragraphs. The SPIC will not pull samples, run tests or assist the supply/services/storage contractors with their requirements.

Note: DLA Energy Quality Surveillance Specialist/Representatives (QAS/QAR) are required to perform source/origin inspections/oversight of aviation fuels. Ground fuels are under Post Camp and Station (PC&S) (Direct Delivery) contracts and are not subject to the same oversight at origin as is aviation fuel. The SPIC shall perform the below tasks on aviation fuel/ground fuels as their day-to-day operations. The SPIC will only perform inspection and oversight of ground fuels when DLA Energy QAS/QARs request for investigation purposes.

C-3.1 Requirements/Instructions for Inspection/Witnessing of Petroleum Product Tank Truck Issues/Loads:(1) This requirement is for product, being loaded into tank trucks, which is being procured and delivered to Forward Operating Bases and/or DFSP locations. Product being transferred from commercial storage location to another commercial storage location, to be staged for future U.S. Governmental use, is not part of this requirement. The following Material # (V20000026), CLIN (0001) and Location Reference Numbers (10, 20, and 30) are covered under this requirement.

Witnessing or inspection functions will not be conducted until the SPIC receives an approved task order for the required number of task(s). The SPIC will receive, the month prior, a task order from the contracting officer stating the requirement(s) for tank truck inspection/witnessing for the upcoming month. The task order shall state the number of conveyances to be inspected and the days in which they will be inspected. Upon receipt of these task orders, the SPIC will provide verification that the task order was received. The SPIC will commence work in accordance with that task order and on the date(s) provided on that task order. Deliverables are identified in the table under PWS C-5.0.

C-3.1.1 Inspection Items: Verify cargo tanks on the tank trucks are clean, dry, free of all moisture, and particulate.

(Supply/transportation contractor shall flush tanks if necessary). Verify all manifolds and discharge lines have been opened and drained and are dry and that the tanks have been prepared, in accordance with the table labeled CONVERSION CHART http://www.ecmra.mil/ http://www.ecmra.mil/

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FOR JET FUEL, DIESEL AND GASOLINE TANK CARS, TANK TRUCKS, AND INTERMODAL CONTAINERS , prior to being loaded. Once tank trucks have been cleaned and accepted for a specific product (JP-8, Diesel or MOGAS, etc.) the truck will remain dedicated to this product. Trucks which are found to have ROB (Remaining On Board) shall be rejected and sent back to the supply/transportation contractor for further cleaning in accordance with (IAW) the below table labeled CONVERSION CHART FOR JET FUEL, DIESEL AND GASOLINE TANK CARS, TANK TRUCKS, AND INTERMODAL CONTAINERS. Report to DLA Energy Middle East Office every truck that arrives with product on board prior to rejecting and releasing. The SPIC shall verify that dedicated tank trucks are used to transport the various petroleum products and that they are clean and suitable to receive the required product. Any truck that does not meet the requirements (below) will be rejected and returned to the supplier. Rejected trucks will not be used until they meet cleaning requirements and are approved by the SPIC. The cleaning requirements are as follows:

CONVERSION CHART FOR JET FUEL, DIESEL AND GASOLINE TANK CARS, TANK TRUCKS, AND

INTERMODAL CONTAINERS

LAST PRODUCT CARRIED

PRODUCT TO BE LOADED

GASOLINE

MOGAS

GOST 2084

E85

DIESEL FUEL

PAD

DF-1, 2

GOST 305

JET FUEL

JP8

JET A-

1 TS-1

GASOLINE

MOGAS

GOST 2084

E85

DRAIN / EMPTY(1)

STEAM DRY

STEAM DRY

DIESEL FUEL

PAD

DF-1, -2

GOST 305

STEAM DRY (2)(3)

DRAIN EMPTY(1)(2)(3)

STEAM DRY (2)(3)

JET FUEL

(JET A-1 / JP8 / TS-1)

DRAIN / EMPTY(1)

DRAIN / EMPTY(1)(2)(3)

DRAIN / EMPTY(1)(2)(3)

NOTES: (1) When required, drain and empty includes the pump(s), filter(s), meter(s), and hose(s) as applicable.

(2) If previous cargo contained dye marker, all traces of color must be removed.

(3) If product to be loaded does not contain dye, the vehicle must not contain any traces of dye prior to loading.

Tank trucks with aluminum or stainless steel cargo tanks are the preferred means of conveyance to Afghanistan locations.

However, trucks made of mild steel are allowed as follows: Uncoated - must remain in continuous "single product" service;

Epoxy Coated - may be used for multiple product service. The SPIC will verify that all trucks, no matter what material they are made of (aluminum, stainless steel, Epoxy-coated mild steel, etc.) must be cleaned/conditioned in accordance with the Supply/Transportation quality assurance provisions prior to change of service to another type product. Tank trucks to be used for carrying jet fuel, may not contain yellow metals (such as copper, bronze, etc.) or zinc alloys. The SPIC shall verify that all tank trucks have double sealing bolts or nuts in place on the valves, gauging hatches, and dome covers. The dome covers and bolts have to be welded to the tanks and not fiber glassed or glued. All dome and tank outlets of tank trucks are sealed immediately after loading and a record made of the seal number in the inspectors logbook and required forms as established by DLA Energy. These numbers are also to be recorded on the DD Form 250s and DD Form 1348-7s. The SPIC shall verify that all seals are tight enough to not allow any valve or fitting to twist off or allow for entry of foreign products into the fuel. The SPIC shall verify that the interior of all tanks and the gauging tubes do not contain false tubes in the trucks or false compartments. The SPIC shall verify that all manhole seals do not contain cracks and possibility of leaks before and after loading. Verify electrical bonding is accomplished during loading. Record all trucks that have been inspected, accepted and/or rejected and document reason for each one rejected.

C-3.1.2 Issue/Load Quantity: Bulk and direct delivery contracts for Afghanistan are FOB Destination. Truck quantity shall be determined at the destination custody transfer point by meters or in accordance with contract quantity determination provisions. The quantity loaded at the source should also be determined by meter and should be mechanically imprinted on

Page | 4 the loading rack meter ticket. If not, the SPIC shall verify that the quantity is annotated on the required forms accompanying the driver and reports/forms required by DLA Energy. Quantity shall be volume corrected to the requirements set by the DFARS, Guidance and Information F-1.09-F1.14 and DOD manual 4140.25M, Volume 12 DOD Management for Energy Commodities: Defense Fuel Support Point (DFSP) Inventory Ordering, Receipts, and Shipments. All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the American Petroleum Institute Manual of Petroleum Measurement Standards (API, MPMS) or equivalent national or international standards.

When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volumes II (Table 6B), Volume V (Table 24 B) or Volume VII (Table 54B). The SPIC shall verify all meters or other methods used in determining product volume are calibrated using API MPMS, Chapter 4, Proving Systems or equivalent national or international standards. The SPIC shall verify the calibrations by inspecting the calibration certificates at the facilities. The frequency of calibration shall be as required by local regulation. If no local regulation exists, then the frequency of calibration shall be that recommended by the meter manufacturer or annually, whichever is more frequent. All calculations of net quantities shall be made in accordance with API MPMS Chapter 12, Calculation of Petroleum Quantities.

Outside the U.S., use of a tank shell correction factor is not required unless its use is a customary practice for custody transfer. The below table is for net conversion of liters to gallons. Use only as a reference for verification and use only if there are no conversion factors listed in the supply, storage or transportation contractors contracts. API MPMS, Chapter 11.1, Volume XII, Table 58, shall be used to convert metric tons to US gallons. Quantity will be Net Volume. The total received quantity must be within the acceptable percentage limits, of volume of the quantity ordered as set forth by supplier’s quality assurance provision and DOD 4140.25M, Volume 12 DOD Management for Energy Commodities: Defense Fuel Support Point (DFSP) Inventory Ordering, Receipts, and Shipments. Suppliers shall be liable for variations in excess of set limits on each truck. The SPIC must make sure the trucks are filled to the calibration marks or the certified strapping charts maximum. The SPIC is not responsible for any losses that may occur during the movement of the product from contractor’s tanks(s) to customer’s tank(s).

CONVERSIONFACTOR TABLE

Density @ 15°C Gallons @ 60°F to Liters @ 15°C, Multiply by

Liters @ 15°C to Gallons @ 60°F, Multiply by

0.723 – 0.768 3.78286 0.264350

0.769 – 0.779 3.78309 0.264334

0.780 – 0.798 3.78334 0.264317

0.799 – 0.859 3.78356 0.264301

0.860 – 0.964 3.78381 0.264284

0.965 – 1.074 3.78405 0.264267

C-3.1.3 Verification of Preparation of DD-250 or DD-250(EF): DD250s are prepared, by product supplier, for each shipment of each product and each conveyance with all the requirements on the documents. They must be promptly and correctly completed and, where required, distributed in accordance with supply/storage contract requirements. The SPIC shall verify the following is included and accomplished. Once the truck is loaded, the supplier will prepare a Material Inspection and Receiving Report (DD250):

(a) Block 1 of DD 250 Contract number

(b) Block 2 Shipment number

(c) Block 3 Date shipped

(d) Block 4 List previous carried cargo if different from present cargo.

(e) Block 9 Prime Contractor information

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(f) Block 11 Shipped from information

(g) Block 13 Shipped to information

(h) Block 15 and 16 (For shipping side) Correct item number and the NSN, product name as it appears on the contract (e.g.

Turbine Fuel, Aviation Grade JP-8), truck and trailer numbers, seal numbers, date of loading and batch tank number product was issued from.

(i) Block 17 Gross and Net quantity loaded (shipped) in the unit of measure in the contract for payment. If a different unit of measure is used by the contractor for their quantity determination and not for payment purposes, enter on the DD 250 below the above quantities in parentheses.

(j) Block 18 Enter unit of measure for the quantity shipped

(k) The SPIC will not, at any time, check off, annotate, nor sign any item contained in blocks 21 a. and b. of the DD Form 250 or DD Form 250 (EF).

(l) The SPIC will annotate the following statements, either typed or with a stamp, in block 23 of the DD Form 250/(EF) (attachment W) or on the DD Form 250 C (continuation sheet) (attachment X) at the time of (CQA) Certificate Quality Acceptance:

1. At loading point: “Inspection contractor witnessed product loading sampling and testing on (Date / Inspected By / Signature)”

2. At delivery/discharge locations: “Inspection contractor witnessed product delivery/discharge sampling and testing on (Date / Inspected By / Signature).”

(m) Block 22 Signature of authorized government rep at receiving location.

(n) Block 23 - The SPIC shall either type, or stamp, the following statement: “The product and conveyance have been inspected in accordance with contract number SPE603-19-D-XXXX”. The PM or ALT of the inspection contractor will date and sign the statement. Truck cargo temperature, density @ 15 deg. Celsius, volume correction factor used, conductivity reading and FSII results from testing after load will be placed in this block.

The SPIC shall verify quality certificates are attached to DD 250 forwarded with each truck. The SPIC shall verify all discrepancies are recorded in a logbook and discrepancy report submitted daily to DLA Energy Middle East Office.

C-3.2 Requirements/Instructions for Inspection/Witnessing of Petroleum Product Pipeline Delivers :( 2) This requirement is for product being delivered via pipeline, from supply contractors into Bagram Air Base and the DFSPs. The following Material # (V20000026) CLIN (0002), and Location Reference Numbers (10 and 40) are covered under this requirement. Witnessing or inspection functions will not be conducted until the SPIC receives an approved task order for the required number of task(s). The SPIC will receive, in the month prior, a task order from the contracting officer describing the requirement(s) for pipeline deliveries and inspection/witnessing for the upcoming month. The task order shall state the number of movements to take place for that month and the days in which they should be taking place. Upon receipt of the task orders, the SPIC will provide verification that the task order was received. The SPIC will commence work in accordance with that task order and within the time frames stated in that task order. The SPIC will verify product name, destination, and quantity against contract orders (DD 1155 Order for Supplies or Services). The SPIC will also verify quality and quantity requirements of the supplier’s contract, including waivers and deviations. The SPIC shall verify that the supplier’s product meets all specification requirements by reviewing the accompanying test certificates before any pipeline movement from the terminal. Deliverables are identified in the table under PWS C-5.0.

C-3.2.1 Issue/Load Quantity: Bulk and direct delivery contracts for Afghanistan are FOB Destination. Pipeline quantity shall be determined at the destination custody transfer point by meters or in accordance with supplier/storage contract quantity determination provisions. The quantity issued at the source should also be determined by meter and should be mechanically imprinted on the ticket. If not, the SPIC shall verify that the quantity is annotated on the required forms

Page | 6 accompanying the driver and reports/forms required by DLA Energy. Quantity shall be volume corrected to the requirements set by the F1.09-8 Clause in the supply/service contracts and/or DLA Energy I-11 and F1.14 Clause of the storage contracts.

All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the American Petroleum Institute Manual of Petroleum Measurement Standards (API, MPMS) or equivalent national or international standards. When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volumes II (Table 6B), Volume V (Table 24 B) or Volume VII (Table 54B). The SPIC shall verify all meters or other methods used in determining product volume are calibrated using API MPMS, Chapter 4, Proving Systems or equivalent national or international standards. The SPIC shall verify the calibrations by inspecting the calibration certificates at the facilities. The frequency of calibration shall be as required by local regulation. If no local regulation exists, then the frequency of calibration shall be that recommended by the meter manufacturer or every year, whichever is more frequent. All calculations of net quantities shall be made in accordance with API MPMS Chapter 12, Calculation of Petroleum Quantities. Outside the U.S., use of a tank shell correction factor is not required unless its use is a customary practice for custody transfer. The below table is for net conversion of liters to gallons. API MPMS, Chapter 11.1, Volume XII, Table 58, shall be used to convert metric tons to US gallons. Quantity will be Net Volume. The total received quantity must be within the acceptable percentage limits, of volume of the quantity ordered as set forth by supplier/storage contractor’s quality assurance provisions and DOD 4140.25M. The SPIC is not responsible for variations in excess of set limits on each truck. The SPIC must make sure the trucks are filled to the calibration marks or the certified strapping charts maximum. The SPIC is not responsible for any losses that may occur during the movement of product from contractor’s tank(s) to customer’s tank(s).

TABLE F1.09-2A CONVERSION

FACTOR TABLE

Density @ 15°C Gallons @ 60°F to Liters @ 15°C, Multiply by

Liters @ 15°C to Gallons @ 60°F, Multiply by

0.723 – 0.768 3.78286 0.264350

0.769 – 0.779 3.78309 0.264334

0.780 – 0.798 3.78334 0.264317

0.799 – 0.859 3.78356 0.264301

0.860 – 0.964 3.78381 0.264284

0.965 – 1.074 3.78405 0.264267

C-3.2.2 Verification of Preparation of DD-250 or DD-250(EF): DD250s are prepared, by product supplier for each shipment of each product and each conveyance with all the requirements on the documents. They must be promptly and correctly completed and, where required, distributed in accordance with supply/storage contract requirements. The SPIC shall verify the following is included and accomplished. Once the truck is loaded, the supplier will prepare a Material Inspection and Receiving Report (DD250):

(a) Block 1 of DD 250 Contract number

(b) Block 2 Shipment number

(c) Block 3 Date shipped

(d) Block 4 List previous carried cargo if different from present cargo.

(e) Block 9 Prime Contractor information

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(f) Block 11 Shipped from information

(g) Block 13 Shipped to information

(h) Block 15 and 16 (For shipping side) Correct item number and the NSN, product name as it appears on the contract (e.g.

Turbine Fuel, Aviation Grade JP-8), truck and trailer numbers, seal numbers, date of loading and batch tank number product was issued from.

(i) Block 17 Gross and Net quantity loaded (shipped) in the unit of measure in the contract for payment. If a different unit of measure is used by the contractor for their quantity determination and not for payment purposes, enter on the DD 250 below the above quantities in parentheses.

(j) Block 18 Enter unit of measure for the quantity shipped

(k) The SPIC contractor will not, at any time, check off, annotate, nor sign any item contained in blocks 21 a. and b. of the DD Form 250 or DD Form 250 (EF).

(l) The SPIC will annotate the following statements, either typed or with a stamp, in block 23 of the DD Form 250/(EF) (attachment W) or on the DD Form 250 C (continuation sheet) (attachment X) at the time of (CQA) Certificate Quality Acceptance:

1. At loading point: “Inspection contractor witnessed product loading sampling and testing on (Date / Inspected By / Signature)”

2. At delivery/discharge locations: “Inspection contractor witnessed product delivery/discharge sampling and testing on (Date / Inspected By / Signature).”

(m) Block 22 Signature of authorized government rep at receiving location.

(n) Block 23 - The SPIC shall either type, or stamp, the following statement: “The product and conveyance have been inspected in accordance with contract number SPE603-19-D-XXXX”. The PM or ALT of the inspection contractor will date and sign the statement. Truck cargo temperature, density @ 15 deg. Celsius, volume correction factor used, conductivity reading and FSII results from testing after load will be placed in this block.

The SPIC shall verify all discrepancies are recorded in a logbook submitted daily to DLA Energy Middle East Office.

C-3.3 Requirements/Instruction for Inspection/Witnessing of Petroleum Product Procurement/Acceptance and Characteristic Testing:(3) This requirement is for product being procured and requiring an “A” level test prior to acceptance by the U.S. Government and any quality surveillance/characteristic testing required as part of sections 3.1 and

3.2 above. The SPIC is only responsible for witnessing and verification of sampling and testing. The SPIC will not participate in any physical sampling or testing as part of this contract. The following Material # (V20000028), CLIN (0003) and Location Reference Numbers (10, 20, 30, and 40) are covered under this requirement. Material # (V20000028), Location Reference Numbers (10, 20, 30, and 40) (Type B and C testing) will only be required if additional testing is needed when the QAR asks for these additional tests or if a re-test is required when the initial C tests included in PWS sections C-3.1 and C-3.2 fail. The SPIC will need to show supporting documentation that a test has failed and/or the formal request by the QAR before performing any additional tests. Witnessing or inspection functions will not be conducted under Section 3.3 until the SPIC receives an approved task order for the required number of task(s).

C-3.3.1 Testing Laboratory Requirements: The SPIC will verify that samples are analyzed by a laboratory meeting ISO 10012-1 requirements. The laboratories shall be inspected to verify that they can conduct all required tests. The SPIC shall witness the testing performed in the laboratory for product offered. The SPIC will be provided with the requirements/specifications of the supply, storage and transportation contractors. All analysis performed by the supplier or storage contractor or their contracted lab shall be in accordance with the requirements/specifications contained in the respective supply/storage contract. The SPIC shall verify that all physical properties required by the aforementioned standard are tested. The SPIC shall verify that samples are taken in clean clear glass jars, epoxy coated cans or acceptable

Page | 8 sample containers per ASTM D 4057, API and/or International Civil Aviation Organization requirements. The supply/storage contractor’s laboratory test reports are required to comply with the supply/storage contractor is reporting format that contains all the necessary information to identify the operation occurring. The SPIC must verify that all required information is reported on the supply/storage contractor’s quality certificate.

C-3.3.2 “A” Series Test: The SPIC shall verify product name, destination, and quantity against a supply contract order’s DD 1155. The SPIC shall verify quality and quantity requirements of the supply contract, including waivers and deviations. Due to the extreme distances and time it takes for suppliers to deliver petroleum products from their sources/refineries to their intermediate storage locations within Afghanistan, these intermediate storage locations will be considered the “source” and all sampling, testing and retain requirements will be conducted as such. Each time product is received into the source tank(s) offered for sale to the U.S. Government, the SPIC shall witness an Upper, Middle, and Lower composite sample from the appropriate source tank(s). The SPIC will receive, in the month prior, a task order from the contracting officer stating the requirement(s) for procurement/acceptance testing witnessing for the upcoming month. The task order shall state the estimated number of new tasks for that month and the days in which they will be conducted. Upon receipt of the task orders, the SPIC will provide verification that the task order was received. The SPIC will commence work in accordance with that task order and within the date(s) provided in that task order. When product has been received into the source tank(s) or when the Middle East Quality Office notifies the SPIC that a batch is ready, quality validation can commence a full specification “A” series test, in accordance with this PWS provision. An “A” test certificate, for each arriving batch from the supplier’s refinery, shall accompany the batch. These certificates will be used by the SPIC to verify that the product being batched/blended/received from the refineries is within the specifications of that product’s standard. Product in the source tank must meet or exceed the specification of the requirement as stated in the C quality assurance provisions of the supply contract. All acceptance testing will be completed and quality certificates issued to the DLA Energy Middle East office prior to any product being loaded onto tank trucks or issued through the pipeline destined for any Forward Operating Base, DFSP and/or Bagram Air Base. Samples will be taken in clean, clear glass jars or bottles, epoxy coated cans or acceptable sample containers per ASTM D 4057, API and/or International Civil Aviation Organization requirements. Verify that the supply/storage contractor is draining free of water from tanks prior to sampling.

Verify that the supply/storage contractor is draining filter separators sumps free of water prior to each day’s loading. Verify that tank sampling is in accordance with latest or current ASTM D 4057 Standard Practice Manual Sampling of Petroleum and Petroleum Products and/or ASTM D 4177 Standard Practice for Automatic Sampling of Petroleum and Petroleum Products. Quality certificates will be submitted to the Middle East Quality Assurance office and other offices as determined by the DLA Energy Middle East Commander. Quality certificates will accompany all tank truck movements and be forwarded to the pipeline delivery destination for comparison purposes at destination. The SPIC will notify the Middle East Quality office immediately upon witnessing of any test, which is off- specification. The SPIC shall verify that retain samples are taken by the storage contractor and that these samples are retained by that contractor in accordance with the quality assurance provisions of their contract. If additives are being injected by the supply contractors, the SPIC shall verify that the proper additives and their ratios are being injected and are within proper specifications per supply contractor’s contract.

Once the analysis is complete, a laboratory report shall be emailed and/or faxed by the SPIC to the DLA Energy Middle East Office located in Bahrain to the following numbers Quality Managers Office FAX: (973)-1785-4655 Phone: (973) 1785-6493. The SPIC shall contact the Middle East office to receive the correct email address to submit the report.

C-3.3.3 Quality Surveillance/Characteristic Sampling and Testing: This paragraph covers the sampling and testing requirements, which are a part of paragraphs C-3.1 and C-3.2 of this PWS. The SPIC will not invoice for these tasks unless the Middle East Office QAR asks for it to be completed due to original test failures or if additional data is required. When asked to provide coverage of this task, the SPIC will invoice using the material number and CLIN (0001 and 0002) provided above depending on the type of testing completed. Witnessing or inspection functions will not be conducted until the SPIC receives an approved task order for the required number of task(s).

C-3.3.3.1 Tank Truck Issue/Loads: Prior to loading each day, the loading line shall be sampled as near the truck loading rack as possible. The sample shall be tested in accordance with the quality assurance provisions of the supply/storage contract or MIL-STD-3004-1 (current revision) “Minimum Requirements for Storage Sampling and Testing,” in order to verify that the product is within repeatability limits of that batch in the source tank. The supply/storage contract will be the binding requirement but MIL-STD-3004-1 (current revision) shall be used as the reference for all sampling and testing requirements and on all DFSP received or issued product. The first truck filled daily on each aviation jet fuel fill stand will be tested for Fuel System Icing Inhibitor (FSII) and conductivity. Corrosive Inhibitor (CI) will be calculated to verify quantities/ratio that is being injected is correct and so documented. Verify that tank truck sampling is in accordance with latest or current version ASTM D 4057 Standard Practice Manual Sampling of Petroleum and Petroleum Products

Page | 9 and/or ASTM D 4177 Standard Practice for Automatic Sampling of Petroleum and Petroleum Products. The SPIC shall verify that samples are taken in clean, clear glass jars or bottles, epoxy coated cans or acceptable sample containers per ASTM D 4057, API and/or International Civil Aviation Organization requirements. Quality certificates will be submitted to the Middle East Quality Assurance office and other offices as determined by the DLA Energy Middle East Commander.

Quality certificates will accompany all tank truck movements or test results will be annotated on the DD250 for comparison purposes at destination. The SPIC will notify the Middle East Quality office immediately upon witnessing of any test, which is off-specification. The SPIC shall verify that retain samples are taken by the supply/storage contractor and that these samples are retained by the contractor in accordance with the quality assurance provisions of their contract, If additives are being injected by the supply/storage contractors, the SPIC shall verify that the proper additives and their ratios are being injected and are within proper specifications per supply/storage contractor’s requirements clause or additive requirements statement. If there is a discrepancy in the test results and they do not meet the supply/storage contract specifications, the SPIC shall immediately contact the DLA Energy Middle East Office Program/Quality Manager. The quality certificate shall include all relative information to identify the operation/quality being monitored such as batch number, tank number, date of sample, origin of crude, refineries’ name, etc. A copy of the quality certificates will be sent to the DLA Energy Middle East Office before product is loaded into tank trucks. Once the analysis is complete, a laboratory report shall be emailed and/or faxed by the SPIC to the DLA Energy Middle East Office located in Bahrain to the following numbers below: Quality Managers Office FAX: (973)-1785-4665 Phone: (973) 1785-6493The SPIC shall contact the Middle East office to receive the correct email address to submit the report.. The SPIC shall coordinate and facilitate the entry of DLA Energy Middle East Office Quality Assurance Representatives (QARs) and personnel into the supply/storage contractor’s and/or subcontractor’s facilities where the work is being performed.

C-3.3.3.2 Pipeline Issues: Prior to a pipeline delivery each day, the SPIC shall verify that the pipeline is sampled downstream of the filter, prior to the custody transfer point and downstream of the additive injector, if applicable. The sample shall be tested in accordance with quality assurance provisions clause of the supply/storage contract or MIL-STD- 3004-1 (current revision) “Minimum Requirements for Storage Sampling and Testing,” in order to verify that the product is within repeatability limits of that batch in the source tank. If the product contains additives, the SPIC shall verify that the product is tested for Fuel System Icing Inhibitor and the Corrosive Inhibitor will be calculated to verify quantities/ratio that is being injected is correctly documented. The SPIC shall verify that sampling is in accordance with latest or current version of ASTM D 4057 Standard Practice Manual Sampling of Petroleum and Petroleum Products and/or ASTM D 4177 Standard Practice for Automatic Sampling of Petroleum and Petroleum Products. The SPIC shall verify that samples are taken in clean, clear glass jars or bottles, epoxy coated cans or acceptable sample containers per ASTM D 4057, API and/or International Civil Aviation Organization requirements. Quality certificates will be submitted to the DLA Energy Middle East Quality Assurance office and other offices as determined by the DLA Energy Middle East Commander. Quality certificates will be forwarded to the receiving office prior to and after movement, and test results will be annotated on the DD250 for comparison purposes at destination. The SPIC shall notify the Middle East Quality office immediately upon witnessing of any test which is off-specification. The SPIC shall verify that retain samples are taken by the storage contractor and that these samples are retained, by that contractor, in accordance with the quality assurance provisions clause of their contract. If additives are being injected by the supply/storage contractors, the SPIC shall verify that the proper additives and their ratios are being injected and are within proper specifications per the supply contractor’s contract. The quality certificate shall include all relative information to identify the operation/quality being monitored such as batch number, tank number, date of sample, origin of crude, refineries name, etc. A copy of the quality certificates will be sent to the DLA Energy Middle East Office before product is delivered to the destination. Once the analysis is complete, a laboratory report shall be emailed and/or faxed by the SPIC to the DLA Energy Middle East Office located in Bahrain to the following numbers:

Quality Managers Office FAX: (973)-1785-4655 Phone: (973)-1785-6493.. The SPIC shall contact the Middle East office to receive the correct email address to submit this report.

C-3.3.3.3 Additional Testing: Additional testing would include all re-testing of a retain sample after the initial sample was deemed off- specification, and for any testing requested by a QAR and authorized by the CO. The SPIC will conduct witness sampling and testing IAW with stated requirements/instructions as listed in PWS C-3.3. Witnessing of these samples and tests will be invoiced to the CLIN associated with that location reference numbers listed above. Witnessing or inspection functions will not be conducted until the SPIC receives and verifies a task order for that/those task(s). The SPIC shall coordinate and facilitate the entry of DLA Energy Middle East Office Quality Assurance Representatives (QARs) and personnel into the contractor’s supply/storage and/or subcontractor’s facilities where the work is being performed.

C-3.4 Requirements/Instructions for Maffi Receipts in Bagram :( 5) This requirement is specifically for Maffi Nama internal commercial receipts going into Bagram. The following Material # (V20000026), CLIN (0004) and Location

Page | 10

Reference Number (40) are covered under this requirement.

C-3.4.1 Maffi Nama Verification in Bagram: The SPIC will be required daily to witness/verify all internal commercial product receipts. Facility personnel will provide the SPIC a list of all tank trucks expected to arrive for receipt and individual Truck Movement Documents upon arrival of tank trucks to the facility. The SPIC will ensure that there are no annotations on the form, which shows U.S. Government acceptance, delivery to, receipt of, contract numbers, and/or any general mention of any U.S. Government agencies. The SPIC will stamp or sign, in the bottom block (block 13), of the facility-issued Truck Movement Document after verifying the arrival of a truck on the list, with the truck number listed on the DD 1348-7. After the SPIC has stamped the Truck Movement Documents, the facility will provide a copy of the original stamped documents to the SPIC for their records. The SPIC will also complete the attached deliverable A001 in order to attach the supporting receipt documentation and submit to the DLA Energy Middle East office.

C-3.5 Requirements/Instructions for On/Off Revenue Inspection/Witnessing of Petroleum Product Bulk Storage Tanks at DFSPs: This requirement is for bulk storage tank vetting and inspection at DFSP locations after award of new storage contracts, after inclusion of new storage tanks by the DFSP contractor, or if storage tanks are being brought off-revenue. The following Material # (V20000026), CLIN (0005) and Location Reference Number (50) are covered under this requirement. Witnessing or inspection functions will not be conducted until the SPIC receives an approved task order for the required number of task(s).

C-3.5.1 On-Revenue Storage Tank Vetting and Inspection: The SPIC shall request and collect the following historical data from the DFSP contractor for each storage tank to be brought on revenue:

(1) Date and type of construction;

(2) Name of installing contractor;

(3) Product service (past and present) and dates;

(4) Date of last cleaning/physical entry inspection and contractor's name;

(5) Structural condition based on cycle inspection at the time of cleaning or repair;

(6) Record of tank repairs;

(7) Tank dimensions and capacity;

(8) Inspection and tank cleaning frequency (date of next mandatory inspection);

(9) Tank coating history;

(10) Tank strapping charts;

(11) As built drawings (if available)

The SPIC shall verify the following during the inspection/vetting: Dedicated facilities are required. Tanks will be interconnected and isolated by product from other facilities and products handled within the tank farm. There will be double valve systems of isolation on the inlet and outlet piping system of each tank. The ability to transfer, recirculate and receive through filtration is required. Filtration system shall meet specification outlined in current API Publication 1581, Specifications and Qualifications Procedures-Aviation Jet Fuel Filter Separator. Filtration must be capable of operating under max flow conditions, with a minimum requirement of 600gpm flow rate. Sample points must be in place before and after filter separators. Water draw off line and valve along with positive water sumps are required. They should connect to a fuel/water separation system for collection of all product or water dispensed from the bottom water drain. The capability to return separated product back into the same storage tank is a requirement. Tank inspection and cleaning information shall be visible on the tank wall. Type of tank(s) shall be: Cone roof with Floating Roof Pan (preferred) or Floating Roof. If Floating Roof, roof water drains are required. An internal inspection shall check for cleanliness, coating (if required), and whether the tank bottom is cone up or cone down. Water supply and fire-fighting equipment should conform to National Fire Protection Association (NFPA) and American Petroleum Institute (API) standards. (OCONUS locations may use other standards with prior approval from the Contracting Officer.) The SPIC will collect and deliver all the above information via the attached deliverables and through a signed report (A023), on SPIC letterhead, to the following email addresses: DESC-ME.Quality@dla.mil. Report will include any criteria which were not met, missing data, and observations made as to condition of the tank. DLA Energy Middle East Office will analyze the report and make the determination as to acceptability of the tank(s). The SPIC will include any and all tank drawings, tank calibrations, certifications, facility layout for the tanks and photos.

C-3.5.2 Off-Revenue Storage Tank Vetting and Inspection: The SPIC will verify, either by visual inspection of an open tank or by witnessing tank gauging by DFSP personnel, that the tank(s) going off revenue are empty and free of any

Page | 11 tank bottoms, which could be recovered as DWCF product. The DLA Energy Middle East Inventory Manager will consult with the SPIC as to whether or not they need to do a visual inspection of an open tank or if they can witness the tank gauging.

The SPIC will submit a signed report, on company letterhead, stating that the verification was completed with the inventory findings. At the time of inspection, the SPIC shall request and collect the list of all activities, which are going to be accomplished during the tank out-of-service time. The DLA Energy Middle East Office will be made aware (by the DFSP contractor) of any anticipated activities which will take any storage tank off-revenue. If a QAR is unable to attend the inspection, the Middle East Office will provide the SPIC with a list of tanks going out of service. This listing shall include the tank number, location, reason for being out of service, dates the tank will be out of service and provisions that have been made to replace the tankage while it is out of service.

C-4.0…