Attachment_I_-_PWS;_11.01.18.pdf

ATTACHMENT I

Performance Work Statement (PWS)

Spill Prevention and Response Exercise Contract

SPE603-19-R-0506

01 Nov 2018

Performance Work Statement

SPE603‐19‐R‐0506

Spill Prevention and Response Exercise Instruction

SECTION C‐1.0 INTRODUCTION

C‐1.1 General Description ………

C‐1.2 Objectives …

SECTION C‐2.0 BACKGROUND…

C‐2.1 Executive Order (EO) 12088 ………

SECTION C‐3.0 SCOPE…………..…

C‐3.1 General Scope of Work…

SECTION C‐4.0 APPLICABLE DIRECTIVES

SECTION C‐5.0 PERFORMANCE REQUIREMENTS

C‐5.1 Exercises ………………………………………

C‐5.1.1 Exercise Delivery ….…..…………………………….………………………………………………………..……. 6

C‐5.1.2 Site‐Specific Exercises ………………………………………………………………………………………..…… 6

C‐5.1.3 Spill Trajectory Modeling ……………..……………….……………………………………………………..… 6

C‐5.1.4 Equipment Deployment ………………………………………………………………………………………

C‐5.1.5 Travel..…

C‐5.2 Exercise Types and Support Services …

C‐5.2.1 Exercise Types …………………………………………………..…………………………………………………… 7

C‐5.2.1.1 Year 1 OPA 90 Exercises …………………………………………………………………….… 7

C‐5.2.1.2 Year 2 OPA 90 Exercises ………………………………………………………………………. 7

C‐5.2.1.3 Year 3 OPA 90 Exercises ………………………………………………………………………. 8

C‐5.2.1.4 Annual Exercise at Foreign Installations ………………….…………………….………8

C‐5.2.1.5 Site‐Specific Spill Prevention and Response Exercise …………………………... 8

C‐5.2.1.6 8‐Hour Remote Exercise …………………………………………………………………….… 9

C‐5.2.2 Support Services ………………….………………………………………………………………………………… 9

C‐5.2.2.1 Eight (8) Hours Consultation/Trainer Support ………………………….……..….. 9

C‐5.2.2.2 OSRO Support.……………….……..………….…………………………………………………. 9

C‐5.3 Exercise Scheduling ……………………………………………………………………………………….………………

C‐5.3.1 Exercise Downgrade ……..............….…………………………………………………………….….....… 10

C‐5.3.2 Stakeholder Notifications .……..……………………………………………………………………………..10

C‐5.4 Furnished Property/Equipment

C‐5.4.1 Government Furnished Property/Facilities

C‐5.4.1.1 Restricted Use ……

C‐5.4.1.2 Instruction/exercise room

C‐5.4.1.3 Safeguard of GFE

C‐5.4.1.4 Damaged or Unserviceable GFE

C‐5.4.1.5 Government‐Owned Documents ………

C‐5.4.2 Contractor Furnished Property, Items, and Services ……

C‐5.4.2.1 Course Materials ……………………………………………

C‐5.4.2.2 Exercise Equipment..……

C‐5.4.3 Oil Spill Response Organization (OSRO) Support ………………………………

C‐5.5 Staffing …………………

C‐5.5.1 Employee Records ……………..………………………………..…………………………………………….12

C‐5.5.2 Contractor’s Program Manager (PM) .....…………………………………..………………………..12

C‐5.5.3 Instructor Qualifications ………………………………………………………………………..…………..12

C‐5.5.4 Lead Instructors...........................................……………………………………..………………….12

C‐5.5.5 Additional Personnel .............…………………..……………………………………..………………….12

C‐5.5.6 Standards of Conduct and Code of Ethics .......…................................................…..13

C‐5.5.7 Mastery of English Language ....……..…………..…………

C‐5.5.8 Driver’s Licenses ...............…………..………………………………………

SECTION C‐6.0 CONTRACT DELIVERABLES

C‐6.1 Meeting Minutes …….…………….………………………………………………………………………….………………. 13

C‐6.2 Representative Samples of Instruction .…………………………………………………………….………………. 13

C‐6.3 Introduction Scheduling Letter..………….…………………………………………………………….………………. 13

C‐6.4 Exercise Completion Report (ECR).…………………………………………………………………….………………. 13

C‐6.5 Participant Course Critiques .…………………………………………………………………………….………………. 14

C‐6.6 Monthly Contract Status Report (CSR) ..…………….....………………………………………….………………. 14

C‐6.7 Exercise Schedule/POC Spreadsheet (Schedule) ..……......………………………………….………………. 15

C‐6.8 Modified Exercise Announcement Letter .…………………………………………………………...……………. 15

APPENDIX A CONTRACT SPECIFICATIONS ………………….…….……………………………………………………..……………16

APPENDIX B CONTRACTOR DELIVERABLES SCHEDULE …….……………………………………………………..……………18

APPENDIX C PERFORMANCE REQUIREMENTS SUMMARY.……………………………………………………..……………19

APPENDIX D PERSONNEL…………………………………………..…….……………………………………………………..……………22

APPENDIX E WORKLOAD DATA (Exercise Locations) ……………………………………………………………………………23

SECTION C-1.0 INTRODUCTION

C-1.1 General Description. Under the direction of DLA Energy, support under this contract will enable facilities that store DLA capitalized fuel to participate in mandatory annual exercises in accordance with the applicable laws, rules, regulations, and guidance for spill prevention and response. This contract will allow DLA Energy to ensure facility personnel are able to recognize their responsibilities to ensure an effective spill response. The exercises shall involve a mix of instruction/exercise room and hands-on instruction to enable participants to practice and demonstrate knowledge of required spill response actions.

C-1.2 Objectives. The objective is to perform compliant exercise services in accordance with the requirements outlined within this PWS. The goal is to engage all of the stakeholders identified in the installation’s site-specific spill plan. At a minimum, the DLA-funded DFSP operations contract personnel shall be trained on the applicable requirements. The exercises shall address bulk petroleum storage facilities, tank-truck loading facilities, marine piers, and cross-country pipelines, as appropriate.

SECTION C-2.0 BACKGROUND

C-2.1 Executive Order (EO) 12088, Federal Compliance with Pollution Control Standards, directs all Federal agencies to comply with environmental laws and applicable pollution control standards. To ensure compliance with the EO, the Defense Logistics Agency (DLA) Energy, as a best management practice, procures the services of a contractor to provide spill prevention and response exercises for installations where there are DLA Energy-funded Defense Fuel Support Point (DFSP) operations contracts in place. The exercises shall be in accordance with the applicable laws, rules, regulations, and guidance for each foreign or domestic site. This can include, but is not limited to: 40 CFR 112, Oil Pollution Prevention; National Preparedness for Response Exercise Program (PREP) Guidelines; DoD 4715-5G, Overseas Environmental Baseline Guidance Document (OEBGD); Status of Forces Agreements (SOFA), Final Governing Standards (FGS), or any other binding agreement between the United States and a host nation.

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work. This PWS describes the required exercises and support services located at Section C-5.2 and the list of installations located at Appendix E (Workload Data). The government reserves the right to increase or decrease the requirements in Sections C-5.2 and Appendix E by contract modification as required. Additional contract specifications and considerations can be found in the Appendices.

SECTION C-4.0. APPLICABLE DIRECTIVES

40 CFR 112 Oil Pollution Prevention National Preparedness for Response Exercise Program (PREP) Guidelines DoD 4715-5G, Overseas Environmental Baseline Guidance Document Status of Forces Agreements (SOFA) Applicable Final Governing Standards (FGS) Site-specific Installation Spill Plan (E.g. FRP, SPCC, or equivalent) Any applicable and valid agreement between a host nation and United States of America Any applicable Federal, state, local law, rule, or regulation

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Exercises

C-5.1.1 Exercise Delivery. The contractor shall develop and conduct annual exercises for attendees in accordance with PREP guidelines to include tailored exercises in accordance with each individual Facilities’ Response Plan (FRP), Spill Prevention and Response Plan (SPRP), Spill Prevention, Control and Countermeasure Plan (SPCC) or equivalent. The contractor shall ensure the exercises provide hands-on and instruction/exercise room instruction appropriate to the exercises required in the PREP and in accordance with the required exercises detailed below under C-5.2, these exercises will be issued as task orders under the contract. The contractor will develop an awareness briefing identifying occupational safety & health hazards and controls for all exercise events, and incorporate briefing as an opening agenda item for all exercises conducted. The contractor shall strive to ensure customer satisfaction with the exercises, which shall be tracked through the participant course critiques described in paragraph C-6.5. Exercise hours are limited to 8 hours per day.

C-5.1.2 Site-Specific Exercises. The exercises shall be tailored to each installation’s FRP, SPRP, SPCC, or equivalent. The briefing slides that are utilized/displayed during the event shall be included in the course materials. The course materials shall also include pertinent information from the spill plan to include, but not limited to: where the “red plan” or equivalent is located, Qualified Individual contact information, emergency phone numbers, reporting requirements, and Oil Spill Response Organization (OSRO) contact procedures, if applicable.

C-5.1.3 Spill Trajectory Modeling. Spill trajectory modeling, such as PISCES II, shall be utilized during the exercise to help the attendees understand the topography of the facility and how the spilled substance will likely behave under weather conditions, etc. In addition, the modeling shall be able to show the impact of the spill response actions being taken. This modeling shall be displayed in a manner that allows all of the attendees to view the process simultaneously.

C-5.1.4 Equipment Deployment. The contractor shall conduct Equipment Deployment Exercises that require deployment of all of the installation-owned equipment types cited in the spill plan. If the spill response equipment is OSRO-owned, it shall be documented by the instructor that the installation is aware they must obtain verification of deployment from the OSRO in order to be in compliance with the requirements of Oil Pollution Act of 1990 (OPA 90).

C-5.1.5 Travel. With the exception of the 8-Hour Remote Exercise (see paragraph C-5.2.1.6) and Eight (8) Hours Consultation/Trainer Support (see paragraph C-5.2.2.1), instructors will be required to travel to assigned installation(s) in order for the contractor to meet exercise requirements. Travel will be required for Year 1 OPA 90 Exercises (see paragraph C-5.2.1.1), Year 2 OPA 90 Exercises (see paragraph C-5.2.1.2), Year 3 OPA 90 Exercises (see paragraph C- 5.2.1.3), Annual Exercise at Foreign Installations (see paragraph C-5.2.1.4) and Eight (8) Hour (One Day) Site-Specific Spill Prevention and Response Exercises (see paragraph C-5.2.1.5).

Travel costs shall be included in the exercise pricing under the contract and are the responsibility of the contractor. Should there be an issue or concern with travel that will affect an exercise at any of the locations associated with this contract, the contractor shall notify the DLA DF-FEE COR as soon as possible for situational awareness.

C-5.2 Exercise Types and Support Services

C-5.2.1 Exercise Types

C-5.2.1.1 Year 1 OPA 90 Exercises. In accordance with PREP, the contractor shall conduct instruction/exercise room instruction (to include incident command system (ICS) familiarity), a tabletop exercise, and an equipment deployment/spill response exercise. Spill kits and safety showers/eye stations shall be inspected as part of the exercise, as appropriate. The contractor shall be familiar with and utilize the site-specific FRP, or equivalent, to ensure the Spill Management Team (SMT) is familiar with the plan and is able to use it effectively to conduct a spill response. For Year 1 exercises, the contractor shall utilize exercises that simulate response to a small discharge of 2,100 gallons or less. The exercise shall have, at a minimum, 12 contact hours (Refer to paragraph C-5.1.1. for daily contact hour limitation) with the participants to include the spill response exercise. Task orders for Year 1 OPA 90 Exercises shall be issued under CLIN 0001, 0009, 0017 or 0025 depending on year of the contract period of performance.

C-5.2.1.2 Year 2 OPA 90 Exercises. In accordance with PREP, the contractor shall conduct instruction/exercise room instruction (to include ICS familiarity), a tabletop exercise, and an equipment deployment/spill response exercise. Spill kits and safety showers/eye stations shall be inspected as part of the exercise, as appropriate. The contractor shall be familiar with and utilize the site-specific FRP, or equivalent, to ensure the Spill Management Team (SMT) is familiar with the plan and is able to use it effectively to conduct a spill response. For Year 2 exercises, the contractor shall utilize exercises that simulate response to a medium-sized spill or average the most-probable discharge of U.S. EPA 2,100 gallons to 36,000 gallons or USCG 1,200 barrels.

The exercise shall have, at a minimum, 12 contact hours (Refer to paragraph C-5.1.1. for daily contact hour limitation) with the participants to include the spill response exercise. Task orders for Year 2 OPA 90 Exercises shall be issued under CLIN 0002, 0010, 0018 or 0026 depending on year of the contract period of performance.

C-5.2.1.3 Year 3 OPA 90 Exercises. In accordance with PREP, the contractor shall conduct instruction/exercise room instruction (to include ICS familiarity), a tabletop exercise, and an equipment deployment/spill response exercise. Spill kits and safety showers/eye stations shall be inspected as part of the exercise, as appropriate. The contractor shall conduct Year 3 Exercises utilizing the site-specific FRP, or equivalent, to ensure the Spill Management Team (SMT) is familiar with the plan and is able to use it effectively to conduct a spill response in accordance with PREP. For Year 3 exercises, the contractor shall utilize exercises that simulate response to a Worst-Case Discharge as defined in the applicable SPRP for the specific type of installation.

Year 3 exercises shall have at least three 1-hour pre-planning conference calls/meetings to encourage maximum participation and to ensure all stakeholders are situationally aware and invited to attend. Both a lead instructor and facilitator and/or instructor shall be provided for a Year 3 OPA 90 exercise event (Refer to paragraphs C-5.5.3 and C-5.5.4 for instructor qualifications). OSRO support should be requested by the contractor to the DLA DF-FEE COR for any Year 3 OPA 90 exercise, when warranted. The exercise shall have, at a minimum, 12 contact hours (Refer to paragraph C-5.1.1. for daily contact hour limitation) with the participants to include the spill response exercise. Task orders for Year 3 OPA 90 Exercises shall be issued under CLIN 0003, 0011, 0019 or 0027 depending on year of the contract period of performance.

C-5.2.1.4 Annual Exercise at Foreign Installations. The contractor shall conduct spill prevention and response exercises utilizing the site-specific spill plan. The exercise shall include instruction/exercise room instruction, a tabletop exercise, and an equipment deployment/spill response exercise in accordance with the applicable Spill Response Exercise guidelines appropriate to the host nation. Spill kits and safety showers/eye stations shall be inspected as part of the exercise, as appropriate. The Contractor shall work with the installation Environmental Office, or equivalent, to determine the associated requirements of the host nation. The contractor shall ensure the SMT is familiar with the spill plan and is able to use it effectively to conduct a spill response. In addition, the contractor shall facilitate the performance of an Equipment Deployment Exercise for installation-owned spill response equipment. An inspection and assessment demonstration shall be conducted to ensure adequacy and serviceability of all spill response equipment identified in the spill plan. Both a lead instructor and facilitator and/or instructor shall be provided for each foreign installation exercise event (Refer to paragraphs C-

5.5.3 and C-5.5.4 for instructor qualifications). The exercise shall have, at a minimum, 12 contact hours with the participants to include the spill response exercise. Task orders for the Annual Exercise at Foreign Installations shall be issued under CLIN 0004, 0012, 0020 or 0028 depending on year of the contract period of performance.

C-5.2.1.5 Eight (8) Hour (One Day) Site-Specific Spill Prevention and Response Exercise.

The contractor shall conduct an annual tabletop exercise, in accordance with the applicable spill response exercise guidelines. Spill kits and safety showers/eye stations shall be inspected as part of the exercise, as appropriate. The contractor shall utilize the site-specific spill response plan (e.g. SPCC or SPRP) to ensure the DLA-funded contractors and SMT are familiar with the plan and are able to use it effectively to conduct a spill response. The exercises shall alternate between a small-sized spill (or average most-probable discharge of U.S. EPA 2,100 gallons or USCG 50 barrels); a medium-sized spill (or average most-probable discharge of U.S. EPA 2,100 gallons to 36,000 gallons or USCG 1,200 barrels); and Worst-Case Discharge as defined in the applicable spill response exercises for the specific type of installation. Pre-planning shall be conducted to ensure all site-specific nuances are properly addressed. The exercise shall have, at a minimum, 8 contact hours with the participants and shall include instruction/exercise room presentations, a tabletop exercise, and a spill equipment deployment/spill response exercise.

Task orders for this exercise shall be issued under CLIN 0005, 0013, 0021 or 0029 depending on year of the contract period of performance.

C-5.2.1.6 8-Hour Remote Exercise. In the event that a foreign site is inaccessible due to travel restrictions outside of the contractor’s control, the contractor shall conduct remote exercises (VTC, or other type of video-capable remote media compatible with the installation’s capability) according to the site’s spill plan and in accordance with this PWS. The contractor shall facilitate with the installation’s personnel in conducting the required tasks to ensure the exercise meets all requirements, including spill equipment deployment. The participants shall be instructed to inspect all spill kits and safety showers/eye stations, as appropriate. The tasks shall include instruction/exercise room presentations, a tabletop exercise, and a spill equipment deployment exercise. Documentation to support the exercise shall be provided to the installation for audit/inspection purposes and shall comply with all applicable requirements. The exercise shall have, at a minimum, 8 remote contact hours with the participants to include the spill response exercise.

C-5.2.2 Support Services

C-5.2.2.1 Eight (8) Hours Consultation/Trainer Support. Contractor shall provide eight hours of consultation and/or exercise support. The 8 hours of work shall either be in conjunction with an existing event to extend the assigned instructor(s) time on site, or off-site support with no additional travel requirements. The hours do not have to be consecutive and may be used over a period of time, as deemed necessary, to support the effort. Objectives for these support sessions will be clearly defined in task orders or task order modifications.

C-5.2.2.2 OSRO Support. OSRO support may facilitate the success of Year 3 OPA 90 Exercises, (see paragraphs C-5.2.1.3 and C-5.4.3). When OSRO support is requested and approved by the contracting officer, the Year 3 OPA 90 task order will be modified and desired OSRO support is reflected under CLIN 0008, 0016, 0024 or 0032 depending on year of the contract period of performance.

C-5.3 Exercise Scheduling. The Contractor shall coordinate the scheduling of the exercises by providing an introduction and scheduling letter to installation stakeholders as described in paragraph C-6.3 of this PWS. The contractor shall ensure each installation identified in task orders are scheduled for the appropriate level of exercise reflected in the task order. The contract is based on calendar year and the contractor shall ensure the schedule affords for the completion of all exercises to include allowances for rescheduling of exercises due to unforeseen circumstances. The contractor shall occasionally expect installations to require events to be rescheduled. Should rescheduling become an issue of concern, the contractor shall report the situation to the DLA DF-FEE COR with sufficient time to resolve the issue prior to the end of the calendar year to avoid exercise non-compliance issues. The contractor shall work with the identified installation stakeholders to resolve any issues or concerns with the scheduling of the events and encourage maximum participation. Scheduling efforts include, but are not limited to, confirming adequate meeting space is available and reserved, establishing dates, and ensuring all stakeholders are notified and encouraged to participate. The DFSP COR (see Appendix D, paragraph 1.4) shall be notified immediately should installation personnel or DLA-funded contractors not be willing to support the exercise. Should these efforts not be successful, the contractor shall then contact the DLA DF-FEE COR to engage with the appropriate SCP and/or the assigned DLA Energy Facilities Management Branch Program Manager to attempt to have the stakeholders engage in the exercise. The government reserves the right to request a modified exercise announcement letter that would be sent from the government to the identified installation stakeholders in the schedule.

C-5.3.1 Exercise Downgrade – Participation of the key stakeholders identified in an installation’s spill plan are required for a compliant OPA 90 exercise. In light of this, any scheduled OPA 90 exercise in which the installation stakeholders have declined to participate and only DLA-funded contractors will be attending shall be converted from a scheduled OPA 90 exercise event to an Eight (8) Hour (One Day) Site-Specific Spill Prevention and Response Exercise event to maximize funding. In the event that the contractor shall notify the DLA DF- FEE COR of this situation to ensure all efforts have been made to encourage attendance and participation. In the event that participation from key stakeholders cannot be secured, the contractor shall promptly notify the DLA DF-FEE COR and contracting officer and request a modification to the task order.

C-5.3.2 Stakeholder Notifications – Decision-making correspondence (emails, etc.) shall include the identified stakeholders. This includes, in addition to previously identified installation personnel, ensuring the DLA DF-FEE COR, appropriate DLA Energy Facilities Management Branch Program Manager, and Service Control Point (environmental) for the applicable service, are kept apprised of the effort. When responding to emails, the Contractor shall ensure all necessary stakeholders are on any response emails. The Government reserves the right to update the stakeholder listing.

C-5.4 Furnished Property/Equipment

C-5.4.1 Government Furnished Property/Facilities

C-5.4.1.1 Restricted Use. All Government Furnished Facilities and Equipment (GFE) shall be utilized in strict performance of task related duties and the contractor shall maintain policies that prohibit fraud, waste, and abuse.

C-5.4.1.2 Instruction/exercise room. The Government shall provide instruction/exercise room space or office space. The contractor shall conserve utilities by operating under conditions that preclude wasteful use of utilities.

C-5.4.1.3 Safeguard of GFE. The contractor shall safeguard any GFE issued by the installations at the installations in accordance with the terms and conditions under the contract.

The contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured in accordance with (IAW) instruction and procedures provided by the local installation POC.

C-5.4.1.4 Damaged or Unserviceable GFE. Any damaged or unserviceable GFE shall be reported to the local installation POC within one working day of occurrence except when the unserviceable GFE interrupts exercises, the condition will be reported immediately. Any damage or unserviceable condition caused by contractor negligence shall be repaired or replaced at contractor expense.

C-5.4.1.5 Government-Owned Documents. U.S. Government records, copies of original results and reports, verified original data, corrected data, and corrected supporting final reports shall be maintained by the contractor, but remain the property of the U.S. Government. These files/results shall be surrendered to the DLA DF-FEE COR upon request and/or contract close-out. The contractor shall comply with all terms and conditions under the contract, including but not limited to, applicable Department of Defense (DoD) security regulations and procedures during the performance of this contract. The contractor shall not disclose and shall safeguard computer systems and data, Privacy Act data, and government personnel work products that are obtained or generated in the performance of this contract. This includes dissemination of protocols and papers not generally available through the public literature.

C-5.4.2 Contractor Furnished Property, Items, and Services

C-5.4.2.1 Course Materials. The contractor shall obtain a copy of the installation’s spill plan or equivalent and shall be familiar with the plan prior to conducting the exercise. Should the contractor have difficulty with obtaining the installation’s spill plan, they shall engage the DLA DF-FEE COR for assistance in obtaining the plan. The contractor shall provide each attendee with a copy of the course materials. The course materials shall be site-specific and shall include documentation from the current spill plan. The course materials shall include pertinent information from ‘red plan’ or equivalent, to ensure the attendees are familiar with the plan and the key information for immediate response. Any slide that is presented during the instruction/exercise shall be included in the course materials. For last minute changes or additions to the course materials, the information shall be provided at the time of the event. For OPA 90 exercises, the course materials shall include an OPA 90 requirements checklist to assist the installations in accomplishing the required tasks throughout the year. The course materials shall also include the name and email address of the current DLA DF-FEE COR with a statement that they can contact the DLA DF-FEE COR concerning the exercise.

C-5.4.2.2 Exercise Equipment. The contractor shall provide exercise equipment as applicable (e.g. projector, speakers, etc.) to perform under the PWS.

C-5.4.3 Oil Spill Response Organization (OSRO) Support. Should OSRO participation in an exercise be deemed beneficial by the Contractor for a worst-case scenario exercise under a Year

3 OPA 90 exercise (see C-5.2.1.3), or if installation and/or DLA-funded DFSP contract personnel request OSRO participation in the exercise, the contractor shall contact the DLA DF- FEE COR to request OSRO participation. The contractor shall obtain the services of the OSRO that is associated with the installation either by retainer or contract. Should the installation not have an OSRO on retainer or on contract, the Contractor shall engage an OSRO that has the appropriate Coast Guard classification and can respond to a worst-case scenario incident in the allowable timeframe per regulation. The OSRO’s engagement shall be appropriate to the planned exercise. The Contractor shall submit an explanation of the OSROs planned participation to the DLA DF-FEE COR at least 15 business days before the event so the level of participation can be validated as appropriate for the planned scenario. Within 5 business days of receipt of the explanation of the OSROs participation, the Contracting Officer (CO) shall provide acceptance or notice of non-acceptance to the Contractor in writing. Non-acceptance can be due to the level of effort being inappropriate or the OSRO qualifications being unacceptable (e.g.

response times or classification).

C-5.5 Staffing

C-5.5.1 Employee Records - The contractor shall maintain current personnel and job qualification records and provide a staffing matrix identifying manning by positions to perform all required tasks to meet the requirements of this PWS. The contractor shall notify the CO and immediately remove from contract support and replace any employee who fails to meet/maintain required qualifications, is deemed unsuitable for performance, or fails to conduct themselves in accordance with the terms and conditions of the contract.

C-5.5.2 Contractor’s Program Manager (PM). The contractor shall provide a PM and an alternate who shall be responsible for the management and oversight of the contract. The names of these individuals, who shall have full authority to act on behalf of the contractor, shall be designated in writing to the CO. The PM or alternate shall be available during the hours of any contract employee travel or during exercise events to address any emergencies or significant issues or concerns. For standard business, at a minimum, availability shall be from 0800 – 1700, Eastern Standard Time, Monday through Friday.

C-5.5.3 Instructor Qualifications – Prior to commencement of work, the contractor shall ensure their instructors have, at a minimum, ten (10) years of experience in spill response activities and have served as instructors in both classroom and field activities. Resumes for all instructors shall be submitted to the DLA DF-FEE COR for consideration. With due cause (complaints, tardiness, etc.), the government reserves the right to request specific instructors not be used or to limit their level of support for exercise events. (see paragraph C-5.5.1)

C-5.5.4 Lead Instructors – In addition to the qualifications listed under paragraph C-5.5.3 for Instructors, Lead Instructors shall possess first-hand, on-scene, large-scale spill response experience (10,000 gallons or greater). This experience can be government or private sector response.

C-5.5.5 Additional Personnel - The contractor shall provide supervisory and administrative personnel qualified to accomplish the requirements specified by this PWS. Contractor personnel must possess the skills, knowledge, abilities, and training to satisfactorily perform the required services. The Government and the contractor shall understand and agree that the services to be delivered are non-personal services and both parties recognize and agree that no employer-employee relationships exist between the government and the contractor and/or between the government and the contractor’s employees.

C-5.5.6 Standards of Conduct and Code of Ethics - Contractor personnel shall conform to standards of conduct and a code of ethics consistent with those applicable to government employees as provided in the Joint Ethics Regulation 5500.7.R. Contractor personnel shall present a neat and professional appearance. Contractor employees shall comply with the local or host nation laws, rules, and regulations to include, but not limited to, SOFA at each location.

C-5.5.7 Mastery of English Language - All instructors shall be able to read, write, speak, and understand English and instruct in a manner that is clearly understandable to the participants.

C-5.5.8 Driver’s Licenses - The contractor shall ensure employees who travel to installations under this contract have proper driver’s licenses, to include international driver’s licenses, when public transportation is inadequate to support required work.

SECTION 6.0 CONTRACT DELIVERABLES

C-6.1 Meeting Minutes. The contractor shall prepare and maintain minutes of any meeting between the contractor and the CO and/or Contracting Specialist (CS) to include the post award conference, periodic progress meetings, and any other formal meetings. The minutes shall be submitted to the CO for review within five (5) working days. The minutes will be signed by the contractor’s PM and the CO or designated representative and recorded in the contract file. If the contractor does not concur with any of the findings or decisions discussed during any meetings, such non-concurrence shall be provided, in writing, to the CO, in conjunction with the meeting minutes.

C-6.2 Representative Samples of Instruction. Within ten (10) working days of the award of the contract, the contractor shall submit to the CO for approval, a representative sample of the instruction for Year 1, 2 and 3 OPA 90 Exercises, Annual Exercises at Foreign Installations and Eight (8) Hour (One Day) Site-Specific Spill Prevention and Response Exercises. This shall include all associated deliverables of an actual exercise event to include course materials and the exercise completion report information as described in paragraph C-6.4.

C-6.3 Introduction and Scheduling Letter. Within 90 days of issuance of a task order, but no later than 10 days prior to an exercise, the contractor shall provide an introduction and scheduling letter to each installation identified in the task order. The letter shall explain, at a minimum, the objectives of the exercise, the requirements, scheduling options, and the target audience based on the installation’s spill plan.

C-6.4 Exercise Completion Reports (ECR). The contractor shall provide final and accurate exercise completion reports within ten (10) working days after the final day of the exercise. In addition to the regulatory/military-service required documentation, the ECR shall include at a minimum, but is not limited to: sign-in rosters (for both days for Year 1, 2 and 3 OPA 90 Exercises and Annual Exercise at Foreign Installations) (sign-in sheets shall include, at a minimum, name, office code, email address, and phone number); event synopsis; lessons learned; both positive and negative observations (e.g. attendance, non-compliance, etc.);

trajectory modeling documentation; and recommendations for correction and/or improvement, when warranted. Should an installation be out of compliance with spill prevention and/or response requirements, the instructor shall ensure the appropriate stakeholders are aware (Refer to Appendix D - Personnel, paragraph 1.4 Installation Stakeholders), and the ECR shall have noted the action taken to ensure this was clearly communicated to installation personnel and that the DLA DF-FEE COR was notified of the non-compliance in a separate email. The ECR shall include a cover sheet with, at a minimum, the following information: installation name; DLA operations contractor name; Terminal Manager/Superintendent and Deputy/Assistant Terminal Manager/Superintendent names, phone numbers, and email addresses; date of and type of spill plan; number of contractor employees assigned to the site; and the number of contractor employees in attendance. The ECR reports shall be provided electronically to the DLA DF-FEE

COR.

C-6.5 Participant Course Critiques. To track customer satisfaction, the contractor shall ensure that each participant completes an end of course critique prior to issuing a completion certificate. Under no circumstances shall the critique form be forged to represent a participant’s feedback. The scoring on the critiques shall be from 1 to 5 with the rating of 1 being highly unsuccessful and 5 being highly successful. An average score of at least 4 is expected for each element where the contractor has substantial influence. Should an average drop below 4, a process improvement plan shall be submitted to ensure efforts are made to improve the ratings.

The process improvement plan shall identify the areas for improvement and provide clear descriptions of the steps that will be taken to bring the average back to the acceptable range of 4 or better, as well as a timeline for expected improvement. When critique forms are not obtained from all attendees, the efforts to encourage completion of the critiques shall be documented in the Exercise Completion Report. The critique form shall include an option to provide their name/phone/email address to provide feedback and it must be clearly marked optional as to not deter submittal of the critique form. All completed critique forms shall be forwarded to the DLA DF-FEE COR within ten (10) working days of course completion as part of the Exercise Completion Report.

C-6.6 Monthly Contract Status Report (CSR). The contractor shall generate a monthly CSR summarizing each month’s work accomplishments and items of interest (e.g. assisting installations in obtaining unneeded spill response equipment from another installation). The report is due no later than the tenth day of the next month. The report shall also include, at a minimum, the number of exercises conducted to date for the calendar year, number of events remaining in the calendar year, number of events pending scheduling, and date of each invoice submitted to DLA DF-FEE COR. The CSR shall also include a task tracker to assist in tracking required pending actions (e.g. TO modifications for Contract Line Item Number (CLIN) changes for exercise types, OSRO support requests, basic contract modification requirements, etc.). The government reserves the right to add additional data points required in the CSR.

C-6.7 Exercise Schedule/POC Spreadsheet (Schedule). An Exercise Schedule/Installation POC spreadsheet (Schedule) shall be maintained and provided to the DLA DF-FEE COR monthly and/or after significant updates have been made. The Schedule shall include, at a minimum, the following information: installation name, current year exercise date, prior year exercise date, type of exercise, type of spill plan, DLA task order number, MAJCOM/Region as applicable, instructor name, and POC information. POC information should include, as applicable: rank, first name, last name, work phone number, cell phone number, email address, title, org/office, physical address, state, and zip code). POC list for each installation shall include, at a minimum, representatives from: fuel operations contractor, DFSP COR, installation environmental office, assigned DLA Energy Facilities Management Branch Program Manager, and the Service Control Point. For Air Force installations, the POC list shall also include representatives from the MAJCOM and Inspector General’s Office. For Navy sites, the POC list shall also include the assigned Navy On-Scene Coordinator (NOSC). Upon request, the Contractor shall include additional personnel on the Schedule. The government reserves the right to request additional POCs be added and maintained or removed from the Schedule. The contractor shall be diligent to ensure the POC list remains current.

C-6.8 Modified Exercise Announcement Letter. Should an exercise requirement change due to reasons such as exercise downgrade (see paragraphs C-5.2.1.6 and C-5.4.1), and upon request from the government, a modified exercise announcement letter shall be prepared and provided by the contractor suitable for delivery to the installation from the government. The letter shall explain the exercise/exercise requirements, site-specific stakeholders, and scheduling options.

APPENDIX A – CONTRACT SPECIFICATIONS

1.1 Hours and Days of Operation. At a minimum, the contractor shall be expected to deliver courses of instruction of no more than 8 hours of contact time per day between the hours of 0600 and 1800 hours (6:00 AM and 6:00 PM), Monday through Friday, with the exception of official Federal holidays. Travel may be required on Saturdays, Sundays, and legal holidays based on the exercise schedule.

1.2 Place of Performance. The principal places of performance are associated with the installations identified in Appendix E (Workload Data).

1.3 Physical Requirements and Work Environment. Work performed in accordance with this PWS shall be performed in an office, instruction/exercise room, and/or outdoor setting, as appropriate, involving normal day-to-day risks, weather, and discomforts. The work will require prolonged periods of standing or walking. The contractor shall be responsible for ensuring that employees are familiar with and follow safety precautions typical in an office, instruction/exercise room, and outdoor settings.

1.4 Exercise Attendance. Attendance per exercise session varies and can be as many as one hundred (100) participants. Attendance is typically influenced by the size and type of installation and the spill scenario.

2.1 Operations Security (OPSEC)

2.1.1 Disclosures - Neither the contractor nor any of its subcontractors shall disclose or cause to be disseminated any information concerning operations of military activities. Such action(s) could result in violation of the contract and possible legal action.

2.1.2 Conduct Business. Only the CO shall direct the contractor or authorize actions. The CS shall support the CO for this contract and the DLA DF-FEE COR shall be the day-to-day DLA Installation Operation for Energy POC.

2.1.3 Common Access Cards (CAC). Contract employees are eligible to receive a CAC who are, at a minimum, on government installations in support of this contract at least 8 days each month. To receive a CAC, written documentation that the employee will be on government installations in support of the contract for the minimum 8 days each month is required in addition to completing a DH Form 1728 and a DD Form 1172-2. The documentation shall be submitted to the DLA DF-FEE COR to process/issue a Common Access Card (CAC) for each employee that meets the requirements for a CAC. It is also the responsibility of the contractor to ensure their employee’s CACs remain current. For contract employees that do not have a CAC, it is the responsibility of the contractor to ensure their employees will be granted access to the installation where they are scheduled to conduct/assist with exercises. Arrangements for access to the installation shall be ensured in sufficient time to prevent rescheduling of events due to access issues.

2.1.4 Identification of Contractor Employees. To avoid creating an impression that they are government officials, all contractor personnel shall identify themselves as contract personnel when attending meetings, answering government telephones, communicating by written correspondence, or working in other situations where their contractor status is not obvious to third parties. The contractor shall also ensure all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.1.5 Right to Inspect - While on an installation, government personnel have the right to inspect contractor employee documentation for security violations at any time during the term of the contract.

2.1.6 Key Control. The contractor shall be responsible for keys provided to the contractor by the government. The contractor shall establish and implement procedures to ensure that issued keys are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. Control procedures for any government-provided keys or lock combination shall be followed.

2.1.7 Cellular Phone Usage on DoD Installations. The Contractor shall be aware of, and comply with, all restrictions concerning the use of cellular phones on all DoD installations.

2.2 Occupational Safety & Health

2.2.1 The contractor is responsible for establishing and executing an occupational safety & health program in accordance with 29 CFR 1910 and 29 CFR 1926 including provisions of local, State, and Federal ordinances.

2.2.2 The contractor is responsible for all recordkeeping related to occupational safety & health in accordance with 29 CFR 1904.

2.2.3 The contractor shall respond to the Contracting Officer upon request in writing regarding safety compliance inspections of its operations performed internally and externally.

APPENDIX B - CONTRACTOR DELIVERABLES SCHEDULE

Deliverables shall be electronic and are required in accordance with the following schedule:

Deliverable Deadline/Frequency Submit to:

Meeting Minutes (C-6.1) Within 5 working days of the meeting

CO

Representative Samples of Instruction (C-6.2)

Within 10 working days of award of contract

CO

Introduction and Scheduling Letter (C-6.3)

Within 90 days of issuance of a task order, but no later than 10 days prior to an exercise

1.POCs identified in the Schedule (C-6.7).

2.DLA DF-FEE COR

Exercise Completion Reports

(ECR) (C-6.4)

Within 10 days of completion of exercise

DLA DF-FEE COR

Participant Course Critiques (C-6.5)

Within 10 days of completion of exercise

DLA DF-FEE COR

Monthly Contract Status Report (C-6.6)

Within 10 days after the end of each month

DLA DF-FEE COR

Exercise Schedule/ Installation POC Listing (Schedule) (C-6.7)

Monthly DLA DF-FEE COR

Modified Exercise Announcement Letter (C-6.8)

Upon request by the government

DLA DF-FEE COR

APPENDIX C - PERFORMANCE REQUIREMENTS SUMMARY

Requirement/ Reference Performance Standard Performance

Measure

Provide annual exercises in accordance with the applicable spill response exercise guidelines to include tailored exercises in accordance with each individual Facilities’ Response Plan (FRP), Spill Prevention and Response Plan (SPRP), or equivalent.

(C-5.1.1)

- Exercises must include a mixture of hands-on and exercise room instruction appropriate to the exercises required at the site.

- Must use current technologies like spill trajectory modeling displayed in a manner in which all of the attendees are able to view the process.

100% Conformance

Ensure each installation identified in task orders are scheduled for the appropriate level of exercise annually. (C-5.3)

- Coordinate with key personnel at the installations to confirm adequate meeting/exercise space is available and reserved.

- Establish dates that are favorable to the installations, and ensure all stakeholders are notified and encouraged to participate.

100% Conformance

Provide a staffing matrix identifying manning by positions to perform all required tasks. (C-5.5)

- Personnel must possess the skills, abilities, and exercise experience to satisfactorily perform the required services.

- Instructors must have a minimum, ten (10) years of experience that is current and applicable to the requirements of the PWS.

- Lead instructors must have documentation showing first-hand, on-scene, large-scale spill response experience (10,000 gallons or greater).

- All instructors must be able to read, write, speak, and understand English and instruct in a manner that is clearly understandable to the participants.

100% Conformance

Provide a PM and an alternate who shall be responsible for the management and oversight of the contract. (C-5.2.2)

- Shall be available during the hours of any contract employee travel or during exercise events to address any emergencies or significant issues or concerns.

- For standard business, at a minimum, availability shall be from 0800 – 1700, Eastern Standard Time, Monday through Friday.

100% Conformance

Provide each exercise attendee with a copy of the course materials. (C-5.4.2.1)

- Course materials shall be site-specific and shall include documentation from the current spill plan.

- Course materials shall include pertinent information from ‘red plan’ or equivalent, to ensure the attendees are familiar with the plan and the key information for immediate response.

- All briefing slides presented during the instruction/exercise shall be included in the course materials.

Maintain overall average satisfactory rating of 4 for instruction/exercise room materials on the participant critique form. (Average of 4 or higher for each element

– see C-6.5)

Ensure Customer Satisfaction (C-5.1.1 & C-5.5.6)

- All contractor staff shall perform in a professional and business-like manner with no validated customer complaints.

Maintain overall average satisfactory rating for each exercise on participant critique forms (Average of 4 or higher for each element – see C-6.5)

APPENDIX D - PERSONNEL

1. Government Personnel.

1.1 Contracting Officer (CO). The CO is the person who can bind the Federal Government of the United States to this contract. This is limited to the scope of authority delegated to the CO.

1.2 Contracting Specialist (CS). The CS supports the CO and provides government oversight.

1.3 DLA DF-FEE Contracting Officer’s Representative (DLA DF-FEE COR). The contract DLA DF-FEE COR shall function as the Government PM for this contract. The contract DLA DF-FEE COR is a government official appointed in writing by the CO who provides clarification and guidance with respect to the contract specifications and this Performance Work Statement.

The COR is not authorized to obligate or authorize commitments by the government.

1.4 DFSP Contracting Officer’s Representative (DFSP COR). The DFSP COR is a Government official at each installation appointed under the DLA Funded Operations Contract and functions as the PM for DFSP operations at the installation.

1.5 Installation Stakeholders. Installation Stakeholders should include all personnel identified in the installation’s spill plan. At a minimum, the installation stakeholders shall include the Terminal Manager, Assistant Terminal Manager, DFSP COR, and an individual from the installation’s environmental department.

APPENDIX E - WORKLOAD DATA

Exercise Locations:

The tables below provide the list of the 121 installations by calendar year where annual spill prevention and response exercises are currently required. The government reserves the right to remove or add installations. This list is an estimate of the expected workload and is subject to change.

CY 2019

Installation

Exercise Type per PWS (See paragraphs in legend below)

Altus AFB, OK 1 Beale AFB, CA 1 Corpus Christi NAS 1 Eielson AFB, AK 1 Ellsworth AFB, SD 1 Fort Worth NAS (JRB), TX 1 Hill AFB, UT 1 Laughlin AFB, TX 1 Lewis-McChord (Joint Base), WA 1 Mountain Home AFB, ID 1 North Island NAS (NB Coronado), CA 1 Point Loma FLC (San Diego), CA 1 Pope AAF, NC 1 Robins AFB, GA 1 Scott AFB, 1 Seymour-Johnson AFB, NC 1 Wright-Patterson AFB, OH 1

Barksdale AFB, LA 2 Cannon AFB, NM 2 Charleston JB, SC 2 Columbus AFB, MS 2 Dover AFB, DE 2 Dyess AFB, TX 2 Elmendorf-Richardson (Joint Base), AK 2 Fort Hood, TX 2…