Att 2 - Fillable OSP AMD 0002.pdf

OFFER

SUBMISSION

PACKAGE

SOLICITATION: SPE602-25-R-0700

PURCHASE PROGRAM: 2.6A

DELIVERY PERIOD:

Base Year: April 1, 2025 – March 31, 2026, with a 30-day carryover 1st Option: April 1, 2026 – March 31, 2027, with a 30-day carryover 2nd Option: April 1, 2027 – March 31, 2028, with a 30-day carryover 3rd Option: April 1, 2028 – March 31, 2029, with a 30-day carryover

TO BE TIMELY, FINAL OFFERS MUST BE RECEIVED AT THE DEFENSE LOGISTICS AGENCY BY:

March 18, 2025, at 1:00 PM, Fort Belvoir, VA Local Time

INSTRUCTIONS

1. To be evaluated for award, one copy of this Offer Submission Package (OSP) must be returned to Defense Logistics Agency Energy. All documents to be completed and returned are contained in this Offer Submission Package or as an attachment to the solicitation on Sam.gov The following documents are needed by March 18, 2025, at 1:00 PM, Fort Belvoir, VA Local Time:

• Signed Standard Form 1449

• Attachment 2 - Offer Submission Package

• All Applicable Fill-In Clauses (See Attachment 3 – Fillable Clauses)

• A signed copy of all Amendments (if applicable)

• Applicable letters of commitment (See L2.07 for requirements.)

• Applicable certificates of analysis

• Applicable transportation agreements

• Safety Data Sheet (SDS) for all offered products

• Subcontracting Plan (if applicable) (See Attachment 4 – Subcontracting Plan)

2. Be sure to check your offer prices in OSP - Attachment 2 for accuracy and legibility prior to submission.

Initial all changes and sign and date the Standard Form 1449, all applicable fill- in clauses, and all signed amendments if applicable.

3. Please type, DO NOT HAND WRITE ENTRIES.

4. By submitting this Offer Submission Package, you are stating ALL terms and conditions of the solicitation are accepted and apply to your offer, unless clearly stated herein.

5. The e-mail addresses to submit your offer to are amanda.webster@dla.mil, tracey.grinstead@dla.mil, sonji.epps@dla.mil, and shannon.coleman@dla.mil. Please put all four email addresses in the ‘To:’ line.

mailto:amanda.webster@dla.mil mailto:tracey.grinstead@dla.mil mailto:sonji.epps@dla.mil mailto:shannon.coleman@dla.mil

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS B1 SUPPLIES TO BE FURNISHED (BULK) (DLA ENERGY JAN 2012)

(a) The supplies to be furnished during the contract period and all associated data are as follows:

NOTE: Please review the Schedule of Requirements located in the Solicitation. After reviewing the requirements, complete the OFFER SCHEDULE below:

OFFER SCHEDULE

A – STANDARD OFFER SHEETS

1. Origin Offer Sheet

Please fill out the following information for your products that are on the Qualified Products List (QPL).

Line Item Product Shipping Point Mode

Minimum Qty

(USG)

Maximum Qty

Price W/O Additives

(USD/USG)

Total Additive Cost

(FSII/CI)

Total Offer Price

W/ Additives

(USD/USG)

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

VENDOR NOTES:

2. Destination Offer Sheet

Please fill out the following information for your products that are on the Qualified Products List (QPL).

Line Item Product Shipping Point To Location Mode

Minimum Qty

Maximum Qty

Price W/O Additives

(USD/USG)

Total Additive Cost (FSII/CI) Total Offer Price

(USD/USG)

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

JPTS

Note: 1) Line item information must be submitted for each year of performance, including all options years that intends to be offered.

2) Be sure to review the solicitation to ensure the offered line item corresponds to the correct performance year listed in the requirement (RFP, Section B Schedule).

3) Total Additive Cost MUST be included in Total Offer Price.

B – ADDITIVE PRICES

Please fill out the following information for your products that are on the Qualified Products List (QPL).

Line Item Shipping Point Mode FSII PRICE

FSII

Included/ Optional/

Not Included

CI PRICE

CI

Included/ Optional/

Not Included

C – PRICE ESCALATORS

Please reference RFP Section B19.33 ECONOMIC PRICE ADJUSTMENT – PUBLISHED MARKET PRICE – DLA ENERGY

DOMESTIC BULK (DLA ENERGY JUNE 2017)

Line Item Reference Price Formula Selected Reference Price Date Effective

Reference Price Adjustment Factor

E – OFFER CONDITIONS

Overall Min/Max Quantity Availability:

Minimum Quantity Available

Maximum Quantity Available

F - SOURCE OF SUPPLY

1. State the monthly production capacity for each source of supply:

Product Source of Supply Maximum Monthly Production (USG)

2. List All Shipping Points Supplied by Each Refinery/Source of Supply:

Product Source of Supply/Refinery Shipping Point

G - PARCEL SHIPPING SIZES & DAILY CAPACITY

1. For Truck and Railcar:

a. State the Loading/Movement Capacity for FOB DESTINATION offers:

Product Mode Shipping Point Minimum Daily Quantity

Maximum Daily Quantity

(USG)

Days Available for Delivery

2. For Barge/Tanker:

a. State the minimum and maximum quantities (parcel sizes) available in barrels (BBLS) for each delivery and the minimum number of days between lifts (deliveries):

Product Shipping Point Minimum Quantity

(BBLS)

Maximum Quantity

(BBLS)

No. of Days Between Each Lift / Delivery

Would the quantity awarded out of any shipping point affect the quantity available for award out of any other shipping point? Mark YES or NO:

[ ] Y E S

[ ] NO

If YES please give details below:

H - FOB ORIGIN TANKER/BARGE LOADING FACILITY DATA

1. State your facility restrictions/capacities including cargo capacity, Mean Low Water (MLW) depth, vessel Length Overall (LOA) and draft:

Mode Shipping Point Cargo Capacity

(BBLS)

Mean Low Water Depth (FT) LOA (FT) Draft (FT)

*This table is for FOB ORIGIN TANKER/BARGE offers only

2. State your facility restriction/capabilities including ballast capacity, maximum loading rate in barrels per hour (BPH):

Shipping Point Mode Ballast Capacity (BBLS) Max Load Rate (Pump Rate BPH)

*This table is for FOB ORIGIN TANKER/BARGE offers only

3. State your facility restriction/capabilities including ballast capacity, maximum loading rate in barrels per hour (BPH):

Shipping Point Map Coordinates

*This table is for FOB ORIGIN TANKER offers only

I – PORT RESTRICTIONS

1. For each shipping point specify:

Shipping Point Height Restrictions – Sea Level to Manifold (FT)

Distance From Vessel Rail to Manifold (FT)

Maximum Vessel Size

(DWT)*

Maximum Beam

(FT)

*Deadweight Tonnage (DWT)

2. Specify any other port restrictions that would apply to a vessel loading at the facility (i.e., requirements for inert gas systems; vapor control hook-ups; closed loading; and vessel inspections; etc.):

3. Specify operating hours for berthing and loading at each shipping point:

Shipping Point Berthing Loading

4. Provide any additional Vetting Criteria and Port Restrictions that have not been addressed above that would affect the ability to enter your facility and load product

J – QUALITY ASSURANCE

Pursuant to FAR 52.212-1, the offeror must demonstrate an understanding of the quality assurance requirements in Quality Assurance Provisions (QAPs) E1 CONTRACTOR INSPECTION RESPONSIBILITIES (DLA ENERGY MAR 2022) of the solicitation. Accordingly, offerors must indicate one of the following and submit the required documentation for review with their initial offer:

☐ Offeror certifies that it has a Quality Control Plan (QCP), applicable to a DLA Energy bulk petroleum contract, on file with DLA Energy that is no more than 24 months old.

OR

☐ An outline, an estimated two pages in length, of a proposed QCP describing the offerors current inspection system and quality assurance procedures, with references to the corresponding requirements in E1.

K - F3.02 TRANSPORT TRUCK AND/OR TRUCK AND TRAILER FREE TIME AND DETENTION RATES (BULK/LUBES/JPTS) (DLA

ENERGY JUN 2024)

(1) Transport Truck and/or Truck and Trailer

(a) Upon arrival of Contractor's transport truck or truck and trailer, the receiving activity shall promptly designate the tanks into which the load is to be discharged. A minimum of two hours free time is required. Free Time will commence once the Transportation Service Provider has notified the consignee that the trailer is positioned for unloading per Paragraph 2 of ITEM 21 - DETENTION: VEHICLES WITH POWER UNITS (DEP) of the MILITARY FREIGHT TRAFFIC UNIFIED RULES PUBLICATION-1 (MFTURP-1). Contractor shall be paid for detention beyond free time for delays caused by the Government.

SHIPPING POINT

FREE TIME FOR UNLOADING

TRANSPORT TRUCK OR TRUCK AND

TRAILER (in hours)

RATE FOR DETENTION

BEYOND THE FREE TIME

(in dollars per hour)

(b) The above will not be considered in the evaluation of offers for award. However, free time of less than two hours or detention rates not comparable to average detention rates in similar geographic area may render an offer unacceptable/bid nonresponsive. IF NO FREE TIME OR

DENTENTION INFORMATION IS PROVIDED, FREE TIME WILL BE CONSIDERED UNLIMITED.

(3) Detention Costs. Any invoices for detention costs will be forwarded directly to the Contracting Officer.

(End of F3.02 Text)

L - F92.02 SCHEDULE OF REFINERY SHUTDOWNS FOR TURNAROUNDS (DOMESTIC AND OVERSEAS BULK) (DLA ENERGY JULY 2019)

(a) The offeror shall furnish to the Contracting Officer a refinery shutdown schedule for the contract period. DLA Energy will review the offered quantity, parcel sizes, and lift intervals in conjunction with the turnaround period to ensure that the entire offered quantity can be delivered during the performance period and will meet operational requirements.

(b) The offeror shall provide the following information for each product offered:

(1) No shutdowns planned [ ]

(2) Shutdowns Planned [ ]

(i) Refinery location: ;

(ii) Shutdown period: ;

(iii) Impact of shutdown period on supply availability: .

(c) Unless the offeror states otherwise, the offer will be evaluated on the basis that there will be no refinery shutdowns for turnarounds that will have an impact on supply availability.

(End of F92.02 Text)

M - REQUESTS FOR EXCEPTION

All requests for exceptions to the solicitation and amendments must be included in this section. Please be a specific as possible when submitting a request for exception and use a separate line for each exception being requested.

Inclusion of the request for exception in the offer should not be construed as acceptance by the Government until such acceptance is expressly stated by the Contracting Officer.

Any exception stated elsewhere in the offer that is not included in section M of the Offer Submission Package will NOT be considered a valid request for exception and will not be considered for award.

1. SECTION B / SUPPLIES OR SERVICES AND PRICES/COST: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

Clause/Provision Exception Requested

2. SECTION C / DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

3. SECTION E / INSPECTION AND ACCEPTANCE: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

4. SECTION F / DELIVERIES OR PERFORMANCE: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

5. OTHER EXCEPTIONS: List all exceptions to the solicitation and amendments other than those for Sections B, C, E or F of the Solicitation. Identify the solicitation section and clause or provision applicable to each exception requested.

N – K CLAUSES

1. K1.01-7 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (CONT’D)(DLA ENERGY FEB

2009)

SMALL BUSINESS CONCERN REPRESENTATION - OFFEROR’S MANUFACTURING SOURCE.

(a) The representation in (c) below concerning the offeror’s manufacturing source applies to Small Business Set- Aside (SBSA) line items, Small Disadvantaged Business Price Evaluation Adjustment (SDB PEA) line items, and HUBZone Small Business (HSB) line items only.

(1) To be eligible for either the SBSA or SDB PEA, the representation in (c)(1) below must state that all end items will be manufactured or produced by a small business concern in the United States, its territories and possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(2) To be eligible for the HSB preference, the representation in (c)(2) below must state that all end items will be manufactured or produced by a HUBZone small business concern in the United States, its territories and possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(b) Failure to complete (c) below and failure to submit same with the offer may render the offer ineligible for award in these programs.

(c) (1) SBSA/SDB PEA REPRESENTATION. The small business concern represents as part of its offer that—

[ ] all [ ] not all end items to be furnished will be manufactured or produced by a small business concern in the United States, its territories or possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(2) HSB REPRESENTATIONS. The small business concern represents as part of its offer that—

[ ] all [ ] not all end items to be furnished will be manufactured or produced by a HUBZone small business concern in the United States, its territories or possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(End of K1.01-7 Text)

2. K28 SHIPPING POINT AND REFINERY INFORMATION (BULK) (DLA ENERGY JULY 2019)

Offerors are required to submit the following information for all shipping points and refinery sources offered.

COMPLETE ADDRESS (INCLUDING NAME OF SHIPPING POINT OR REFINERY, STREET ADDRESS, CITY, COUNTY, STATE

AND ZIP CODE, AND TELEPHONE NO.):

Name of Refinery / Shipping Point Street Address City County State Zip Code Telephone No. No. of Employees

(End of K28 Text)

3. K28.01 NOTIFICATION OF VESSEL EXPECTED TIME OF ARRIVAL (ETA) (DLA ENERGY JUNE 2022)

As required by the TANKER DEMURRAGE AND LOADING CONDITIONS contract text and/or the BARGE DEMURRAGE AND LOADING CONDITIONS contract text, when Government vessel loadings are involved, offerors shall submit the following information for each port offered (Check box for preferred communication method):

Port Notification Telex Number Notification E-mail Address Preferred Contact Method

(End of K28.01 Text)

4. K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007)

The offeror or quoter represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposals or quotations.

NAME TITLE PHONE NUMBER E-MAIL ADDRESS

(End of K33.01 Text)

5. K86 FOREIGN TAXES (DLA ENERGY NOV 2014)

As stated in the TAXES - FOREIGN FIXED-PRICE CONTRACTS clause 52.229-6, unless the contract provides otherwise, the contract price must include all applicable foreign taxes, duties, fees, or foreign government-levied charges (“taxes and duties”). In accordance with the TAXES - FOREIGN FIXED- PRICE CONTRACTS clause 52.229-6, the offeror shall list below, in paragraph (a), the specific name and amount of the foreign taxes and duties included in the price. If, when permitted by the contract, foreign taxes and duties are not included in the offered price, but are expected to be invoiced separately, the offeror shall list the specific name and amount of these foreign taxes and duties in paragraph (b) below.

(a) Foreign taxes and duties included in the contract price are as follows:

Name of Tax, Duty, Fee, or Foreign Government Levied Charge Amount

(b) Foreign taxes and duties invoiced separately are as follows:

Name of Tax, Duty, Fee, or Foreign Government Levied Charge Amount

(End of K86 Text)

O. General Comments

Please include any general comments or notes that you wish to include in your offer in the area provided.