Statement of Objectives.pdf

STATEMENT OF OBJECTIVES

FOR

Attachment 2 HELIUM COMPRESSED CYLINDERS

23 Nov 11

1.0 GENERAL DESCRIPTION OF THE REQUIREMENT: The Defense Logistics Agency (DLA), as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and related services, requires delivery on an f.o.b. origin basis of Grade A Gaseous Helium and Grade E7 Ultra High Purity Gaseous Helium into Government-owned cylinders in support of various DoD and commercial programs. In addition, DLA requires the storage and maintenance of Government-owned gaseous helium cylinders. The Contractor shall provide all product, supplies, management, tools, equipment and labor necessary for the delivery of gaseous helium into Government-owned cylinders, as well as provide the maintenance and storage of the Government-owned cylinders.

2.0 INSPECTION AND ACCEPTANCE OF GOVERNMENT-OWNED CYLINDERS:

2.1 Upon contract award, DLA Energy will ship a sufficient quantity of cylinders to each fill point. If the Contractor utilizes an alternate fill point other than the approved primary fill point, it shall be the Contractor’s responsibility to transport needed Government owned cylinders to and from the primary and alternate fill points.

2.2 The following represents the maximum number of cylinders that may require storage during the contract’s stated period of performance:

Grade A Non-BLM Requirements 2905 Cylinders

UHP Non-BLM Requirements 25 Cylinders

Grade A BLM Requirements 5075 Cylinders

UHP BLM Requirements 715 Cylinders

2.3 Immediately upon initial receipt of the cylinders at each fill point, the Contractor shall inspect each container and segregate the serviceable and ready to fill cylinders separate from the cylinders requiring maintenance or repair.

2.4 The Contractor shall prepare an “Initial” Comprehensive Acceptance Report” within 30 days upon receipt of the Government-owned cylinders. The report shall be submitted by electronic means in a Microsoft Excel file format. Sample copies of the reports are provided as attachments entitled: “INITIAL ACCEPTANCE AND FINAL COMPREHENSIVE INVENTORY OF GOVERNMENT OWNED PROPERTY”. As part of the initial report, the Contractor shall identify, to the extent practicable based on a visual inspection, the maintenance and repair required on each cylinder.

3.0 PRODUCT SPECIFICATION REQUIREMENTS:

3.1 Helium, Gaseous, Cylinder (9135-00-926-8888), Type I, Grade A (99.995%), shall confirm to MIL-PRF-27407C, dated 29 November 2006, and titled PROPELLANT

PRESSURIZING AGENT, HELIUM.

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3.2 Helium, Gaseous, Cylinder Ultra-High Purity (6830-01-103-8393), Grade E7 (99.9997%), shall conform to the requirements of the DLA purchase description dated 9 Feb 2004 and titled PROPELLANT PRESSURIZING AGENT, HELIUM, EXTRA HIGH and ULTRA-HIGH PURITY.

3.3 In addition to the reports required elsewhere within this contract, one copy of a Certificate of Analysis for each sample required by the specifications shall be sent to DLA Energy-Q within three days after the analysis of that sample. The analysis report shall be faxed to the attention of DLA Energy-Q at (210) 925-8048 or emailed to tech.prop@dla.mil.

4.0 PRODUCT ORDERING:

4.1 The DLA Energy Contracting Officer (CO) shall issue Blanket Delivery Orders (DD Form 1155, Order for Supply or Services) for obligation of funds in support of individual orders to be issued IAW the clause entitled ORDERING. The individual orders placed by the appointed Ordering Officer (OO) will designate the specific quantity to be delivered under each order.

4.2 The Contractor shall provide DLA Energy with an updated list of personnel available on a 24-hour a day basis who can assist with orders and shipments. The list shall include the full name, office telephone number, home telephone number, direct distance dialing number, Fax number, and E-mail of Contractor personnel.

5.0 PRODUCT DELIVERY: Upon receipt of an individual order against the Blanket DO the Contractor shall fill orders from the group of cylinders that were determined not to require any maintenance and/or repair upon initial inspection and acceptance at the Contractor’s fill point.

5.1 Government owned cylinders in service for Ultra High Purity Gaseous Helium shall remain in dedicated service for shipping only Ultra High Purity helium.

5.2 As part of the delivery of product into each Government-owned cylinder, the Contractor shall evacuate, purge, charge, mark and label each cylinder, as follows:

5.2.1 EVACUATE, PURGE, AND CHARGE: All cylinders shall be

evacuated, purged and charged IAW the procedures identified in MIL-STD-1411. As required, additional internal cylinder drying shall also comply with the procedures stated in MIL-STD-1411.

5.2.2 MARKING AND LABELING: Except for demilitarized cylinder shipments, the Contractor shall provide a “return” stick-on label for each cylinder. .

The Contractor may use an Avery 5164 standard shipping label or equivalent. The label shall be weather resistant, have a yellow background, black lettering, and Arial size 12 font. The return label shall include the following information:

mailto:tech.prop@dla.mil

Attachment 2 HELIUM COMPRESSED CYLINDERS

NOTICE

THIS CYLINDER IS THE PROPERTY OF

DEFENSE LOGISTICS AGENCY

AEROSPACE ENERGY BU

TO RETURN CYLINDERS CONTACT

EMAIL: cylinder.return@dla.mil

OR

FAX: (210) 925-1319

5.2.3 The Contractor shall mark and label each cylinder shipment and attach a wire-fastened, weatherproof tag to each cylinder IAW MIL-STD-129, DOD STANDARD PRACTICE MILITARY MARKING FOR SHIPMENT AND STORAGE. The information on the tag shall include the NSN, Cage Code Number, Department of Defense Activity Account Code (DODAAC), Purity, Product Name, Specification, Type, Grade, Pressure, Contract Number and Number of Cylinders.

5.2.4 For shipments destined to overseas locations (exports), the Contractor shall prepare and affix a military shipping label (MSL) for each shipment.

The data required for the MSL will be provided by DLA Energy MIP with the PDST for shipments destined to OCONUS locations to include the Transportation Control and Movement Document (TCMD) and other shipping documentation as required.

5.3 The contractor shall record cylinder serial numbers and Tamper Indicating Device (TID) serial numbers, if applicable, for each cylinder shipped on the Certificate of Analysis and on shipping documents.

5.4 Routine deliveries: The Contractor shall have all cylinders filled and ready for pickup by the Government’s carrier within seven business days after receipt of a Propellants Delivery/Services Task Schedule (PDST, DD Form 2908), unless a longer period is specified in the PDST as issued by the DLA Energy IM by facsimile, email or by other electronic commerce methods.

5.5 Expedited deliveries: The Contractor shall have the cylinders filled and ready for pickup by the Government’s carrier within three business days after receipt of notice from the DLA Energy IM by facsimile, email or by other electronic commerce methods.

Any expedited delivery requirement shall be confirmed by a written PDST issued by a DLA Energy IM on the next business day.

5.6 The contractor shall complete the DoD Multimodal Dangerous Goods Declaration, DD Form 2890, for all overseas shipments and as designated by the OO on the PDST.

Attachment 2 HELIUM COMPRESSED CYLINDERS

6.0 CYLINDER MAINTENANCE AND REPAIR AND RE-CERTIFICATION:

6.1 For those Government-owned cylinders requiring maintenance and repair,the Contractor shall perform cylinder maintenance and repair as ordered by DLA Energy on a PDST. As part of the maintenance and repair of a cylinder, collar or cylinder cap replacement shall be in accordance with MIL-STD-1411. If the Contractor elects to perform cylinder maintenance andrepair and/or recertification at a location other than the fill point identified in the Contract, the Contractor shall be responsible for all transportation costs to and from the fill pointwhere DLA Energy shipped the cylinder to originally under the Contract.

6.1.1 RESIDUAL PRESSURE BACK CHECK VALVE (RPV) AND

STANDARD VALVE REPLACEMENT:

6.1.2 As requested by the OO on a PDST, the Contractor shall install Sherwood residual pressure check valve PN#GRPV58061-32 (or equivalent) on all Ultra High Purity helium cylinders if the cylinder is not already equipped with one or if the existing valve is defective. Standard valves shall be used, rather than RPVs, on all other cylinders. Repair or replacementof the RPV valve and standard valve shall be in accordance with the procedures identified in MIL-STD-1411.

6.1.3 The Contractor shall maintain a record of all Ultra High Purity cylinders that are outfitted with RPVs. These records shall be made available to the Government upon request.

6.2 RE-CERTIFICATION OF CYLINDERS: The Contractor shall have the capability to perform re-certification of the Government-owned cylinders using either of the approved methods identified in this Statement of Objectives.

6.2.1 Hydrostatic test IAW Title 49 Code of Federal Regulation (Part §178.35): For cylinders that are used for Ultra High Purity (in support of NSN: 6830-01- 103-8393), the Contractor shall perform a vacuum bake immediately after completion of hydrostatic testing or after installation of a residual pressure back check valve n accordance with the procedures identified in MIL-STD-1411.

6.2.2 Ultrasonic Examination by DOT Special Permit: The contractor shall provide a copy of the Special Permit to the CO and cylinder.return@dla.mil.

6.2.3 Each cylinder shall be plainly and permanently metal stamped with the month and year of the test IAW Title 49 CFR (Part §178.35).

6.3 VACUUM BAKING: All cylinders tested via the Hydrostatic method for Ultra High Purity helium shall be vacuum baked according to industry standards to assure mailto:cylinder.return@dla.mil

Attachment 2 HELIUM COMPRESSED CYLINDERS

23 Nov 11 impurities do not exceed levels set in the DLA purchase description for Ultra High Purity Helium. The Contractor shall maintain a record of all Ultra High Purity helium cylinders that have been vacuum baked.

6.3.1 A detailed narrative on the procedure to be used to vacuum bake the cylinders shall be approved by the CO prior to performance. Immediately after performing the vacuum bake, each cylinder shall be charged to between 20 and 30 psig of helium meeting the requirements of MIL-PRF-27407 - Grade A, or dry nitrogen which meets the requirements of MIL-PRF-27401 - Grade A. The charge shall be left in the cylinder until filling occurs.

6.3.2 Once the cylinders have been vacuum baked and charged, a certification document shall be prepared identifying the date and serial number(s) of each cylinder and the type of product used to charge the cylinder. Within one week after testing the certification document shall be emailed to cylinder.return@dla.mil or mailed to:

DEFENSE LOGISTICS AGENCY ENERGY

ATTN: DLA ENERGY-MIP

1014 BILLY MITCHELL BLVD., BLDG. 1621

SAN ANTONIO TX 78226-1859

6.3.3 All vacuum baked cylinders shall be kept segregated from the non-vacuum baked Government-owned cylinders.

6.4 PAINT MAINTENANCE: The Contractor shall strip, clean and dry the entire cylinder to include the cap, shoulder, body, identification title and warning band IAW MIL-STD-1411B. Prime and paint the entire cylinder to include the cap, shoulder, body, identification title and warning band IAW MIL-STD-1411B. This is to include lettering, stenciling, affixing of decals, metal lettering and/or number stamping when required by Title 49 of the Code of Federal Regulations (CFR) (Parts §178.35 and §172.301). The Contractor shall color code the cylinder in conformance with MIL-STD-101, COLOR CODE FOR PIPELINES AND FOR COMPRESSED GAS CYLINDERS. However in support of Ultra High Purity cylinders with NSN: 6830-01-103-8393, the cylinder valve protective cap and collar shall be painted in accordance with Color Coding Sequence identified below.

6.4.1 Specific colors are defined in accordance with FED-STD-595 FEDERAL STANDARD COLORS USED IN GOVERNMENT PROCUREMENT. (See diagram figure 2 of the MIL-STD-101).

6.4.2 Color-Coding Sequence:

Title Location on Cylinder

Attachment 2 HELIUM COMPRESSED CYLINDERS

23 Nov 11

In support of Cap Band A (Top) Band B Band C Body

NSN:9135-00-926-8888 Buff Buff Gray Gray Gray

In support of

NSN:6830-01-103-8393 White White Buff ---- Gray

6.4.3 Paint Cylinder Identification Title on the Cylinder: MISCELLANEOUS, GLOSS (White): FED-STD-595/17875, Cylinder Title shall be applied to identify the contents IAW MIL-STD-101. The two inch high letters shall be painted in two diametrically opposite locations and parallel to the longitudinal axis of the cylinder IAW with MIL-STD-101. All cylinders must be marked with the proper decals/labels to identify the proper shipping name and identification number IAW with 49 CFR, Subpart D-Marking, (Part §172.301) General marking requirements for non-bulk packaging’s.

7.0 OTHER SERVICES:

7.1 DEMILITARIZATION OF CYLINDERS FOR SPECIAL USE: When the

demilitarization of a cylinder is ordered on the PDST, all of the following procedures shall be accomplished:

7.1.2 The Return Label required by paragraph titled “MARKING AND LABELING” shall not be applied.

7.1.3 Any text identifying a Department of Defense organization or prefix such as “Property of – (AF, DLA ENERGY, NA, AR, DLA… etc)”, shall be removed by peening in accordance to 49 CFR (Part §180.213) standards.

7.1.4 No Military Shipping Label shall be applied to the cylinder.

7.1.5 The removable identification tag (paragraph MARKING AND LABELING) referenced in MIL-STD-129 shall be attached to the cylinder.

7.1.6 All marking required by 49 CFR Subpart D-Marking, (Part §172.301), general marking requirements for non-bulk packaging, shall be affixed to the cylinder.

7.1.7 Exterior of cylinder, (cap, neck, and body), shall be painted in accordance with standard commercial practice. Painting and marking IAW MIL-STD- 101 shall not be used.

7.2 PACKAGING AND PALLETIZATION: Gaseous Helium is shipped in Government furnished Standard High Pressure (SHP) Cylinders, NSN 8120-00-244- 6981. The SHP cylinder shall be filled to 2200 psig at 70°F (approximately 213

Attachment 2 HELIUM COMPRESSED CYLINDERS

23 Nov 11 standard cubic feet (scf)). NOTE: DLA Energy MIP shall issue a “Routing Instruction” (RI) after Contractor receipt of the PDST.

7.2.1 All cylinder shipments shall be palletized as ordered on the PDST, regardless of the number of cylinders. Cylinders shall be palletized in accordance with Attachment entitled “Instructions for Construction of Pallet/Base Pallet Assembly Illustration”. The Government requires the manufacturing and storage of wooden pallets for shipping product when stipulated on the PDST (Dimensions: 60”x48”x54” and does not exceed 3000 lbs load capacity). All wood pallets, wood containers, and container interior blocking and bracing, produced entirely or in part of solid wood or materials identified as intended for use in the construction of wooden pallets, wooden containers, etc. as well as blocking and bracing shall be constructed from Heat Treated (HT) (HT to 56ºC for 30 minutes) material and certified and marked by an accredited agency recognized by the American Lumber Standard Committee (ALSC) in accordance with the Wood Packaging Material (WPM) Policy dated 15 November 2002 and WPM Enforcement Regulation dated 7 November 2003 or “later”. All solid wood packaging material (SWPM) will be procured based on the host nation implementation of United Nations International Plant Protection Convention, (UN IPPC) phytosanitary standards, if such standards have been implemented. (See URL: http://www.alsc.org/).

7.2.2 All wooden packaging, blocking, bracing and pallets made of non-manufactured hardwood material and shall be clearly identified by permanently marking the following on the packaging/pallet: (1) “NC-US” (Non-Coniferous – United States);

(2) the CAGE code of the packaging/pallet manufacturer; and, (3) the month and year that the packaging/pallet construction contract was awarded.

7.2.3 Lettering used for marking wooden packaging and pallets made from non-manufactured hardwood material shall be 1.25 inches or greater in height and shall be applied on the side of the packaging, not on the top or the bottom. On wooden pallets, the marking shall be applied to the stringer or block on diagonally opposite sides of the pallet and shall be of contrasting color in order to be clearly visible.

7.3 CYLINDER DISPOSAL PREPARATION: As directed by the OO on a PDST, cylinders failing to meet the requirements of 49 CFR (Part §178.35) and/or applicable DOT Special Permit, as well as those identified as excess or condemned cylinders meeting the requirements of MIL-STD-1411, shall be disposed of IAW with Defense Logistics Agency Instructions (DLAI) 4145.25, STORAGE AND HANDLING OF

LIQUEFIED AND GASEOUS COMPRESSED GASSES AND THEIR FULL AND

EMPTY CYLINDERS, SECTION 8. DISPOSAL OF COMPRESSED GAS CYLINDERS.

Government-owned cylinders designated for disposal, shall be prepared, as follows:

7.3.1 Cylinder shall be thoroughly purged and relieved of all pressure.

7.3.2 Valve shall be removed.

http://www.alsc.org/

Attachment 2 HELIUM COMPRESSED CYLINDERS

23 Nov 11

7.3.3 DOT permanent markings and Government ownership markings shall be removed by grinding or other means that will obliterate the markings.

7.3.4 A hole large enough where it cannot be welded closed shall be cut or drilled near the obliterated markings.

7.3.5 DD Form 1577, Unserviceable (condemned) Tag-Material shall be prepared and attached to cylinder.

7.3.6 Cylinders shall be palletized for transportation.

7.3.7 The Contractor shall provide record of cylinders prepared for disposal per attachment entitled “Disposal of Compressed Gas Cylinders” within one week after service performed.

8.0 REPORTS AND DOCUMENTATION:

8.1 The Contractor shall prepare and provide information on all cylinders receiving maintenance and repair and/or recertification on the monthly report entitled:

“MONTHLY GASEOUS CYLINDER HELIUM REGISTER OF SHIPMENT AND

RECEIPTS FORM” and a “MONTHLY GASEOUS CYLINDER HELIUM MAINTENANCE REPORT FORM”. This report will be kept up to date as a revolving and reoccurring monthly tally sheet for those cylinders in work. Sample copies of these reports are provided as attachments. These reports shall be completed and submitted to DLA Energy MIP no later than the 5th business day of the month by e-mail in a Microsoft Excel file format to cylinder.return@dla.mil.

8.2 No later than the 5th business day of each month, the Contractor shall also submit all signed/dated freight bills, CBL(S) and any other related documentation received with all inbound shipments of empty cylinders. All hard copies of the reports/documentation shall be sent to DLA Energy MIP by email in Microsoft Excel format to cylinder.return@dla.mil or mailed to:

DEFENSE LOGISTICS AGENCY ENERGY

ATTN: DLA ENERGY MIP

1014 BILLY MITCHELL BLVD., BLDG. 1621

SAN ANTONIO TX 78226-1859

9.0 POSTAWARD RESPONSIBILITIES: If the Contractor is not awarded the follow-on to this contract, the Contractor shall prepare the stored Government-owned cylinders for shipment to the follow-on Contractor’s location by loading, blocking, and bracing the cylinders into the conveyance(s) provided by DLA Energy. In addition, the Contractor shall prepare a “Final Comprehensive Inventory Report” of all DLA-owned cylinders located at the Contractor”s facility that will be subsequently shipped to the new Contractor’s location. The Final Cylinder Transfer Report is required 30 days prior to the contract’s expiration date.

Attachment 2 HELIUM COMPRESSED CYLINDERS