RFP SPE60112R0330 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE601 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60112R0330

X

2012 APR 02

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, X is required to sign this document and return 1 copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY AEROSPACE ENRGY-DLAE-M

BLDG 1621

1014 BILLY MITCHELL BLVD

SAN ANTONIO TX 78226

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

Previous Opening/Closing Date:

2012 APR 02 / 2012 MAY 02

Time: 3:00 PM Changed to:

2012 APR 02 / 2012 MAY 11

Time: 3:00 PM See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUED ON NEXT PAGE

A. Amendment 0001 provides answers to industry questions that have been received to date. It corrects the nomenclature of CLINs 0020 and 0040, then adds two new CLINs.

Question 1)

The RFP states on page 3, paragraph 4, “Except for the annual BLM adjustment, the awarded prices for product will remain firm for the length of the contract – two years.” However, the Schedule of Supplies/Services indicates that offerors may bid a price for year 1 and another price for year 2, for each Transfill Location.

Answer 1)

That portion of the cost of the Product CLINs for the Helium product itself will be coverd by the EPA adjustment. The Government assumes that there are "other costs" besides the actual Helium product escalated by the EPA. As such, offerors are allowed to bid differing prices for each year based on anticipated increases in cost other than helium.

Question 2)

Can offerors bid less than the estimated “Not-to-exceed” volume in a particular section?

Answer 2)

Yes, due to the current conditions in the Helium marketplace, the Government is willing to consider offers of any quantity a contractor is able to provide even if it is less than the total for that year. If contractors do choose to offer less than the maximum yearly quantity, they should provide the total amount proposed for that year as well as a maximum per month estimate of the amount of product they can provide monthly. The Government will continue award to the most advantageous offerors until the maximum yearly quantity is met.

Question 3)

If an offeror bids the “Not-to-exceed” volume and actual volume subsequently exceeds that estimated volume, is the offeror contractually required to fulfill that volume? If not, how will DLA procure helium for that requirement if only four contracts are awarded?

Answer 3)

The request for proposal will result in the award of one or more Indefinite Delivery/Indefinite Quantity type contracts. Since the maximum amounts are stated in the contract, a contractor would not be legally bound to fill quantities above those stated by-month maximums. DLA will have to "manage" orders to fit within the monthly estimates.

Question 4)

DLA Energy included CLINs on the current contracts for marking and labeling; evacuating, purging and charging; and valve replacement. Will DLA accept pricing for each of these 3 requirements?

Answer 4)

As stated in the Statement of Objectives (SOO) paragraph 5.2 evacuating, purging and charging, as well as marking and labeling will be considered as part of the product price in accordance with industry standards.

The specific guidance regarding the performance of these specific tasks can be found in the paragraphs 5.2.1 and 5.2.2.

Valve replacement is covered by CLINs 0020 and 0040; however, the nomenclature of the CLIN appears to be incorrect. CLINs 0020 and 0040 should read as shown in letter paragraph B, below. In addition, it appears that there are no CLINs for Standard Valve Replacement. See below for the corrections and the addition of the

Standard Valve Replacement CLINs.

B. As a result of Answer 4 in A above, the nomenclature of CLINs 0020 and 0040 is hereby corrected to read as follows:

QTY UI PRICE TOTAL PRICE

2 EA ______ ____________

S00000046 (NON-BLM) (GRADE E7)

SERVICES, RESIDUAL PRESSURE BACK CHECK VALVE

IAW MIL-STD-1411B, PARAGRAPH 6.1.1 OF THE SOO

1 JUL 12 THROUGH 30 JUN 14

2 EA _______ _____________

S00000046 (BLM) (GRADE E7)

SERVICES, RESIDUAL PRESSURE BACK CHECK VALVE

IAW MIL-STD-1411B, PARAGRAPH 6.1.1 OF THE SOO

1 JUL 12 THROUGH 30 JUN 14

C. As a result of Answer 4 in A above, the following CLIN is added to SECTION 1: NON-BLM REQUIREMENTS-GRADE

A HELIUM:

QTY UI PRICE TOTAL PRICE

26 EA _____ ____________

S00000046 (NON-BLM) (GRADE A)

SERVICES, STANDARD VALVE REPLACEMENT

IAW MIL-STD-1411B, PARAGRAPH 6.1.1

OF THE SOO

1 JUL 12 THROUGH 30 JUN 14

D. As a result of Answer 4 in A above, the following CLIN is added to SECTION 3: BLM REQUIREMENTS-GRADE A

HELIUM:

QTY UI PRICE TOTAL PRICE

26 EA ______ ____________

S00000046 (BLM) (GRADE A)

SERVICES, STANDARD VALVE REPLACEMENT

IAW MIL-STD-1411B, PARAGRAPH 6.1.1

OF THE SOO

1 JUL 12 THROUGH 30 JUN 14

E. The Solicitation Closing Date and Time is hereby changed to 2012 May 11/3:00PM Local time