WP_Preproposal_Conference_2017FBO.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

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DLA ENERGY

Western Pacific

(WESTPAC)

Preproposal Conference

SPE600-17-R-0714

Deliver the right solution on time, every time

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Agenda

• Introductions

• Recommended WWEC Workshops

• WESTPAC Overview

• Procurement Process Overview

• Offeror Entry Tool (OET)

• Bid Evaluation Model (BEM)

• Quality

• Q&A

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Introductions

BULK PETROLEUM PRODUCTS - POINTS OF CONTACT

Kathryn S. Moore* Contracting Officer Kathryn.Moore@dla.mil 703-767-8563 Courtney Fluellen Contract Specialist Courtney.Fluellen@dla.mil 703-767-7178 Roger Wilson Contract Specialist Roger.Wilson@dla.mil 703-767-9310 Megan Baer Contract Specialist Megan.Baer@dla.mil 703-767-9254 Timothy Weatherspoon Contract Specialist Timothy.Weatherspoon@dla.mil 703-767-4125

*Note: The Contracting Officer is the only Government representative with the authority to execute and modify contracts.

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Recommended WWEC Workshops

11 April 4:15 pm – National Harbor 9

Invoice, Receipt, Acceptance and Property Transfer (iRAPT)/MyInvoice

12 Apr/1:00 pm – Azalea 3

Evaluating Offers Using the Bulk Fuels Bid Evaluation Model (BEM)

12 Apr/2:15 pm – Azalea 3

Submitting Offers Using the Bulk Fuels Offer Entry Tool (OET)

12 Apr/3:30 pm - Camelia 4

System for Award Management (SAM)

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WESTPAC Locations

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WESTPAC SPE600-17-R-0714

• REQUIREMENTS:

- F76 (Fuel, Naval Distillate; 1.1A) – 276,400,000 U.S. Gallons (USG)

- JA1 (Turbine Fuel, Aviation; 1.1H) – 267,000,000 USG

- JA1 with Additives (Turbine Fuel, Aviation; 1.1H) - 140,075,000 USG

- JP5 (Turbine Fuel, Aviation; 1.1C) – 120,750,000 USG

- RME 180 (Fuel Oil, Intermediate; 1.1A) – 4,200,000 USG

• DELIVERY MODES:

- FOB Origin Tanker; FOB Origin/Destination Railcar, Barge, Pipeline and/or

Tank Truck. Note: FOB Destination Tankers will not be evaluated.

• ORDERING PERIOD:

- Date of Award – December 31, 2018

• DELIVERY PERIOD:

- January 1, 2018 – December 31, 2018; plus a 30-day carry-over period

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WESTPAC SPE600-17-R-0714

• REQUEST FOR PROPOSAL (RFP)

• FULL AND OPEN COMPETITION

- No Small Business (SB) Set-asides

• OFFER ENTRY TOOL (OET)

- Online platform, mandated use for offer submissions

• CONTRACT TYPE:

- Multiple Awards, Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with 75% minimum lift guarantee (50% for RME180)

• PRICING:

- Fixed-Price with Economic Price Adjustment (EPA)

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WESTPAC SPE600-17-R-0714

• BEST VALUE SOURCE SELECTION:

Lowest Price, Technically Acceptable Evaluation (LPTA)

Factor 1: Technical Acceptability

- Subfactor 1: Supplies or Services and Prices/Cost, Section B

- Subfactor 2: Description/Specifications/Statement of Work, Section C

- Subfactor 3: Inspection and Acceptance, Section E

- Subfactor 4: Deliveries or Performance, Section F

Factor 2: Price

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WESTPAC SPE600-17-R-0714

• BID EVALUATION MODEL (BEM)

• RESPONSIBILITY DETERMINATIONS (FAR PART 9):

- PreAward Surveys

- Eligibility Reviews

• TRADE AGREEMENT ACT (FAR PART 25):

- Designated / Qualifying Countries

- Determination whether to both request and grant a waiver DLA Commander approval; determination follows final pricing round

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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Solicitation Overview

• Solicitation Sections

- Section B, Supplies or Services and Prices/Costs

- Section C, Descriptions/Specifications/Statement of Work

- Section D, Packaging and Marking

- Section E, Inspection and Acceptance

- Section F, Deliveries or Performance

- Section G, Contract Administration Data

- Section H, Special Contract Requirement

- Section I, Contract Clauses

- Section J, List of Documents, Exhibits and Other Attachments

- Section K, Representations, Certifications, and other Statements of Offerors or Respondents

- Section L, Instructions, Conditions, and Notices to Offerors or

Respondents

- Section M, Evaluation Factors for Award

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Procurement Process Overview

ISSUE RFP

CLOSE RFP/

INIITIAL OFFER

SUBMISSIONS

(OET)

INITIAL EVALUATIONS OPEN NEGOTIATIONS

INTERIM PROPOSAL

REVISIONS

(OET)

CLOSE NEGOTIATIONS

FINAL PROPOSAL

REVISIONS

(OET)

FINAL EVALUATIONS

REVERSE AUCTION

ROUND* AWARDS

*Multiple rounds may be issued

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Offeror Entry Tool (OET)

• https://offerwizard.dla.mil/bulkoet/bulkoet.html

• Use of OET is required for submission of initial offers, interim offers and final proposal revisions, as well as for each reverse auction round.

• Vendor Registration

• User Manual https://offerwizard.dla.mil/bulkoet/bulkoet.html

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Specifications & Contract Provisions

Jet A1 Specification: Def Stan 91-091 issue 9 Quality Assurance Provisions (QAPs): C16.64-3 & C16.09-5

– New smoke point requirement

– New guidance on thermal stability testing, MDA and anti-oxidant usage, and FAME contamination

– Allowance of Synthesized Iso-Paraffins (SIP) From Hydroprocessed

Fermented Sugars up to 10%

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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

JP-5

Specification: MIL-DTL-5624W

QAP: C16.01

– New guidance on thermal stability testing and FAME contamination

– New aromatics, smoke point, and FSII requirements

– Allowance of Synthesized Iso-Paraffins From Hydroprocessed Fermented

Sugars up to 10%

– Allowance of Fischer Tropsch and Hydroprocessed Esters and Fatty Acids blend components up to 50%

Specifications & Contract Provisions

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Specifications & Contract Provisions

F-76 Specification: MIL-DTL-16884N

QAP: C16.23

– Ultra low sulfur limit 15ppm maximum

– Ultra-low sulfur levels effect on supply chain (e.g. Kwajalein Missile Range)

– Adjusted storage stability requirements found in C16.23.

– Allowance of FT and HEFA blend components up to 50%

– Traceability of additives and materials

– Reference MIL-PRF-32490, Feb 3, 2014, ADDITIVE, LUBRICITY

IMPROVER, DIESEL (LIA)

• See Qualified Product List (QPL) for approved manufacturers.

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Specifications & Contract Provisions

• RME180

Specification: ISO 8217

QAP: C16.36

– Must not exceed a revised maximum sulfur weight percent of 3.5

– New sixth edition of ISO 8217 just released in March 2017

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Biofuels

• Supports the U.S. Navy Great Green Fleet Initiative

• MILSPEC F-76/JP5

Max 50% HEFA and FT blends, Max 10% SIP blends

• Jet A-1 Max 50% HEFA and FT blends, Max 10% SIP blends

• Biofuel offers are encouraged; however, it should be noted that Commodity Credit Corporation (CCC) funds are not available under this procurement. Biofuel offers must be competitive with standard petroleum products.

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Q&A