Amendment_2_-_PWS_Port_Mahon_5-12-17.pdf

PWS, Port Mahon, Delaware

SPE600-17-R-0510

PERFORMANCE WORK STATEMENT

FOR

DEFENSE FUEL SUPPORT SERVICES

Location

PORT MAHON, DELAWARE

5/12/2017

1 DESCRIPTION AND PURPOSE OF REQUIRED SERVICES

1.1 Requirement

1.2 Area of Consideration

1.3 Storage Tank Requirement

1.4 Grade of Service

1.5 Physical System Requirements

1.6 Estimated Through-put Requirements

1.7 Property Control, Records and System Records

1.8 Additive

2 GENERAL INFORMATION

2.1 Product Receiving Requirements

2.2 Product Shipping Requirements

2.3 Custody and Risk of Loss

2.4 Billing

2.5 Product Quality Surveillance

2.6 Ancillary Facilities

2.7 Contractor Manpower Reporting

2.8 Best Commercial Practices

2.9 Quality Representative Support

3 TRAINING REQUIREMENTS

4 DELIVERABLES

4.1 Contract Detailed Plans

Appendixes

A Common Access Card (CAC) Procedures

B QASP

1. DESCRIPTION AND PURPOSE OF REQUIRED SERVICES

1.1 Requirement: Defense Logistics Agency (DLA) Energy requires Defense Fuel Support Point (DFSP) services in the Dover, Delaware area for a four-year period beginning. The following terms and conditions are applicable to the requirement for contract services and ancillary facilities for receiving, storing, protecting, and shipping turbine fuel aviation grade Jet-A with Fuel System Icing Inhibitor (FSII), Corrosion Inhibitor (CI), and Static Dissipater Additive (SDA); or receiving, storing, and protecting Jet-A. The contractor will inject additives to re-grade product to F24 (JAA with additives) on outbound shipments. The contract performance period will be for a (4) four year base and possible (5) five year option period.

1.2 Area of Consideration: Port Mahon, Delaware area.

1.3 Storage Tank Requirements: 400,000 barrels Turbine Fuel Aviation Grade Jet-A with or without additives (fill capacity) of storage is required. A minimum of two tanks per product interconnected and isolated from other facilities and product handled within the tank farm is required. All storage must be available upon award at a single facility.

1.4 Grade of Service: Jet-A & F24. Inbound storage Aviation Turbine Fuel Grade (Jet A) Outbound issue as F24 (JAA with additives) on outbound shipments as directed by DLA Energy.

1.5 Physical System Requirements: Contractor must have a dedicated storage and handling facilities capable of receiving, storing, protecting, and shipping U. S. Government-owned petroleum product. Contractor will provide all data on proposed storage tanks regarding tank dimensions, tank type, tanks bottoms, and calibrated capacity to include safe fill level. In addition, the contractor will be required to provide the tank cleaning and inspection data as part of their proposal.

NOTE: All information must be included in proposal. All costs will be included in the contract price.

1.6 Allowed Throughput: The U.S. Government will be entitled to 600,000 barrels of total throughput, for each 12-month contract period, hereafter referred to as allowed throughput.

Throughput is defined and calculated by adding the total number of barrels for each product type received and shipped in a 12 consecutive month period divided by 2 starting on contract being placed on revenue after receiving the initial fill and resetting on the anniversary date each following year, not to include the final shipment.

NOTE: Throughput does not include initial fill or final shipment. All costs will be included in the contract price.

Performance Work Statement, Port Mahon

DE

1.6.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill during year 1 of the performance period and final shipment during the final year of the performance period, at no additional cost.

Initial fill is defined, as all receipts required filling the storage tanks to 100% of the awarded safe fill capacity for each product. Final shipment is defined as all issues required withdrawing 100% of the awarded safe fill capacity.

1.7 Property Control, Records and System Records: Inventory Data Input: The Contractor will follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DoD 4140.25M and DLA ENERGY Class IIIB Supply Chain Management Interim Policy and Procedural Guidance.

The management of fuel inventories involves a full range of actions associated with order, requisition, receipt, transfer, issue, physical inventory and storage of fuel. Contractor processes inventory data of Government-owned product(s) directly into FMD utilizing DLA Energy web based applications. DLA Energy will provide training to a minimum of two Contractor personnel. See I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY JAN 2012) for additional information regarding the Governments inventory data requirements.

1.7.1 Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

1.7.2 Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

1.7.3 Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations.

1.7.1 Inventory access: The Contractor will ensure the government has full access to its complete inventory. DLA Energy Representatives will be provided access to the facility as needed (no prior notification required) to inspect product quality, inventory, or contract compliance visits.

1.7.2 Fuels Management Defense (FMD) ADP Equipment: Contractor furnished computer system will meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by FMD.

Maintaining the data collection and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection and records keeping associated with the Contractors preventive maintenance program. The Contractor is required to input inventory data of Government-owned product directly into FMD utilizing DLA Energy web based applications. DLA Energy may provide training to a minimum of two Contractor personnel. See I119.04, INVENTORY

CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY JAN 2012)

for additional information regarding the Government’s inventory data requirements.

NOTE: All costs for ADP Equipment will be included in the contract price.

1.8 Additives: The Contractor will purchase, store, inject, and maintain additives on specification at all times.

NOTE: All costs for storage, maintenance and injection will be included in the contract price.

1.8.1 Required Additives:

1.8.1.1 Anti-icing Additive (FSII): The Contractor will purchase and provide FSII.

1.8.1.2 Static Dissipater Additive (SDA aka CA): The Contractor will purchase and provide the Static Dissipater Additive.

1.8.1.3 Corrosion Inhibitor/Lubricity Improver Additive (CI/LI): The Contractor will purchase and provide corrosion inhibitor/lubricity improver additive.

1.8.2 Additive Storage/Injection Plan: The Contractor will provide with their OFFER a detailed additive plan that clearly demonstrates how they will provide, store, maintain, and inject the required additives to support the allowed throughput.

1.8.3 Additive Injection:

1.8.3.1 Fuel System Icing Inhibitor Injection: The Contractor will provide an injection system for Fuel System Icing Inhibitor (FSII). FSII will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to Jet A/F24 stocks will be IAW F-000X-F45.03

OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE SYSTEM

CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO) (DLA ENERGY

JAN 2014).

1.8.3.2 Corrosion Inhibitor/Lubricity Improver additive Injection: The Contractor will provide an injection system for Corrosion Inhibitor/Lubricity Improver Additive (CI/LI). The Contractor CI/LI will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to Jet A/F24 stocks will be IAW F45.04 OPERATION OF CORROSION

INHIBITOR/LUBRICITY IMPROVER ADDITIVE SYSTEM, CONTRACTOR-

OWNED CONTRACTOR-OPERATED (COCO) (DLA ENERGY JAN 2014).

1.8.4 Injection of additives: Storage facility will be capable of injecting additives both during receipt and shipping of product on a 7 day per week 24 hours per day basis.

Terminal must be capable of injecting Jet A-1 with CI/LI, SDA and FSII for inbound receipt or outbound shipments as required. If required to inject additives, the contractor will be directed by DLA Americas East office or QAR.

NOTE: All required additive injection will be accomplished IAW MIL-STD-3004D.

2. GENERAL INFORMATION

2.1. Product Receiving Requirements: The Contractor’s facilities will be capable of receiving U.S. Government-owned petroleum product via tanker/barge on 24 hours per day, seven days per week basis.

2.1.1 Marine Tanker/Barge: The Contractor’s facilities will be capable of receiving U.S. Government owned product via barge on a 24 hour per day, seven (7) days per week basis, at a minimum rate of 1,750 barrels per hour. The dock and berthing facility will, as a minimum, be equipped with a turning dolphin capable of berthing 4,200 dead weight ton vessels and have a draft of 11 feet at mean low water.

2.1.2 Tank Truck: The Contractor’s facilities will be capable of receiving U.S.

Government owned product via 3rd party furnished tank trucks between the hours of 0500 to 1300, seven (7) days per week (Monday through Sunday), including Federal Holidays. Contractor’s tank truck off-loading facility will have a minimum of two (2) headers capable of spotting and off-loading two (2) 8,000-gallon tank trucks simultaneously.

o Planning Factor for Receiving Requirement is a range of 400,000 bbls ~ 600,000 bbls per 12-month period regardless of mode.

2.1.3 Berthing and Mooring Facilities: The Contractor’s dock and berthing facilities will be capable of receiving and berthing barges not to exceed 4,200 dead weight tons (DWT) with a draft of 11 feet at the dock. The facilities must be equipped with a turning dolphin capable of accommodating the lateral forces induced when turning a 4,200 DWT. The contractor will provide a detailed description of any port restriction/ requirements and harbor or other fees associated with their proposal, along with height restrictions from ships manifold to the waterline during loading.

NOTE: The Contractor is required to provide, with its proposal, as part of its Technical Proposal, a detailed schematic of their berthing and mooring facilities showing the minimum and maximum capabilities to include current dredging charts for evaluation, to the Government.

2.2 Product Shipping Requirements: The Contractor’s facilities will be capable of shipping

U. S. Government-owned petroleum product via tanker/barge on 24 hours per day, seven days per week basis.

2.2.1 Pipeline Facilities: The Contractor’s furnished pipeline system from the Contractor’s terminal to Dover Air Force Base will be capable of delivering product at a minimum rate of 28,000 barrels per day (24 hours continuous pumping) on an as required basis. The contractor’s operational procedures, for the pipeline, to Dover Air Force Base, must provide for the Contractor’s personnel to operate the manifold connection between the Contractor’s pipeline system and the Dover Air Force Base manifold and storage facility. The Contractor’s pipeline system to Dover Air Force Base will be equipped with a temperature compensating meter capable of accurately measuring the volume of product shipped. The DD Form 1348-7 documents covering pipeline and tank truck shipments will be prepared by the Contractor and will reflect in the quantity shipped column, the amounts indicated by the temperature compensating meter.

2.2.2 Tank Truck: The Contractor’s facilities will be capable of shipping U.S. Government owned product via 3rd party furnished tank trucks during the hours of 0500 to 1300, seven days per week (Monday through Sunday), including Federal Holidays. The Contractor’s tank truck loading and shipping facility must be equipped with a Scully system (or compatible) capable of loading and shipping a maximum of four 8,000-gallon tank trucks per hour.

o Planning Factor for the Shipping Requirement is a range of 490,000 bbls ~ 600,000 bbls per 12-month period regardless of mode.

2.2.3 Tank Truck Fill Stand Facility: The Contractor is

responsible for loading F-24 tank trucks 24 hours per day, seven days per week.

2.2.3.1 The Contractor’s tank truck loading and shipping facilities will provide unrestricted access to 3rd party furnished tank trucks, be capable of bottom loading product, be equipped with a Scully system (or compatible), be equipped with Temperature Compensating Meters to accurately measure the product being loaded, and be able to load a maximum of four 8,000-gallon tank trucks per hour. The Contractor’s tank truck loading facilities will be in compliance with Federal, State, and local environmental laws and regulations based upon the type of product being loaded. The loading of tank trucks will not be in competition with the Contractors other terminal operations.

2.2.3.2 The Contractor’s tank truck off-loading facility will have a minimum of two (2) headers capable of spotting and off-loading two (2) tank trucks simultaneously.

2.3 : Custody and risk of loss is as stated below.

2.3.1 Marine Receipts. Custody and risk of loss of product

delivered by tanker or barge will pass from the carrier to the Contractor when the fuel passes the vessel’s permanent hose connection.

2.3.2 Tank Truck Receipts. Custody and risk of loss of product delivered by tank truck will pass from the Carrier to the Contractor when the fuel passes the tank truck’s last permanent hose connection.

2.3.3 Tank Truck Issue. Custody and risk of loss of product

issued to tank truck will pass from the Contractor to the Carrier when the fuel passes the tank truck’s first permanent hose connection.

2.3.4 Pipeline Issue. Custody and risk of loss of product issued by contractor owned pipeline will pass from the Contractor to the Receiver at the first flanged connection owned by the US Air Force upon entering the facility.

2.4 Billing. Unless otherwise directed, the Contractor will prepare and distribute Government bills of lading and all necessary documentation required in receipt and/or issuing of product. Bills of lading, routing instructions, and transportation assistance will be furnished by the DLA Energy-Americas East regional office.

2.5 Product Quality Surveillance. The contractor will be responsible for maintaining the quality of the Government-owned product stored at the Contractor’s facility in accordance with the most current version of MIL-STD-3004. No petroleum products will be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container will be loaded until a qualified contractor person inspects it and deemed suitable to carry the intended product.

Products will be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/COR. Non-conforming product will be reported to the QAR/COR immediately. Anytime product is received into a tank, the tank’s contents will be suspended from issue pending quality conformance sampling and testing. The Contractor will ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

2.5.1 Contaminated Product Reimburse: The contractor will

reimburse the U. S. Government the cost of the product and the cost of disposal or remediation for all products that become contaminated while at the contractor’s facility due to contractor negligence.

2.5.2 Off-Specification Product Reporting: The contractor will report immediately to DLA ENERGY Americas East Regional office or the QAR/COR, all receipts or on hand stocks that fail to meet product quality for receipt, storage or shipment in accordance with latest revisions of MIL-STD- 3004. Suspected off-specification product will be isolated and will not be released for shipment until authorized by DLA Energy Americas East Regional office or the QAR.

2.5.3 Laboratory testing Requirements: The contractor is required to perform testing in accordance with MIL-STD-3004 current version, Table for Minimum sampling and testing requirements for petroleum products, in accordance with the appropriate ASTM procedures. If the contractor cannot provide full testing capabilities acceptable to the Government, the contractor will be responsible for shipping the required samples to a laboratory specified by the Government IAW C–

000X ENERGY QAP–C19.07 SAMPLING AND TESTING OF PETROLEUM

PRODUCTS (STORAGE) (DLA ENERGY JAN 2012). At a minimum, the contractor must have Type C Testing capability, to include FSII, identified in in the Table of Tests Required on Aviation Turbine Fuel as listed in the current version of the MIL-STD-3004, which will be available within the Contractor’s facility.

2.5.4 Additional Samples: The Contractor will provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples will be provided in addition to samples required elsewhere in the contract. The total number of these samples to be provided during any 12-month period will not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, will be the responsibility of the Contractor. The contractor will provide the government representative samples of any product being stored, shipped, or received under the contract IAW Contract Provision E-000X

ENERGY QAP E28 CONTRACTOR INSPECTION RESPONSIBILITIES

(STORAGE) (DLA ENERGY DEC 2011).

NOTE: All costs associated with Quality and Laboratory testing will be included in the contract price.

2.6 Ancillary Facilities: The Contractor’s facilities to be furnished under this requirement will include, as a minimum, the following:

2.6.1 Tanks: All tanks and facilities offered must meet the minimum requirements of the current API standards, the NFPA codes, and/or all Federal/State and local laws and/or regulations applicable to tanks and facilities of the type to be provided. The tanks will be interconnected to provide the capability of re-circulating/filtering of products between tanks. Each storage tank will be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s). The facility must be equipped with illumination to allow receipt/issue operations during hours of darkness.

2.6.2 Filtration: Contractor-furnished fuel filtration/separation system is required. The fuel filtration/separation system must be of the kind that meets the specifications outlined in the current American Petroleum Institute (API) Publication 1581, “Specifications and Qualification Procedures – Aviation Jet Fuel Filter/Separator.” Normal filter replacement is at contractor’s expense. All costs for filters, disposal, labor and supplies will be included in the contract price.

2.6.3 Laboratory Services: The Contractor will provide laboratory services to test U.S. Government- owned petroleum products. If the Contractor cannot provide f ull testing capabilities acceptable to the Government, the Contractor will be responsible for shipping the required samples to a laboratory specified by the Government representative. As a minimum, the Type C testing capability, including FSII, in MIL- STD-3004D, Types of Tests Required on Aviation Turbine Fuel, will be available within the Contractor’s facility. All costs for lab samples and supplies will be included in the contract price.

2.6.4 Lighting: The facility must be equipped with illumination to allow receipt/issue operations during hours of darkness.

2.7 Contractor Manpower Reporting: The contractor will report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data will be reported no later than October 31 of each calendar year, beginning after contract award (FY 2017).

Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil.

2.8 Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the contractor will perform all services hereunder in accordance with best commercial practices.

2.9 QUALITY REPRESENTATIVE SUPPORT:

2.9.1 Office Facility Support: The Contractor shall furnish, at a minimum, office space of approximately 110 square feet and furniture for use by the Government Quality Surveillance Representative (QSR). Furniture items include: a 3-drawer desk, one swivel chair with arms, one straight chair; 2-shelf bookcase, 3-drawer letter size locking file cabinet, and a Texas Instrument Model 5130 ten-digit desk top calculator or equivalent. Contractor shall provide janitorial services for the QSR office space of the same quality and type that is provided for his own office area at the terminal.

2.9.2 Telephone Support: The Contractor shall provide access to a telephone as required.

2.9.3 Facsimile Machine: The Contractor shall provide access to a Facsimile Machine.

http://www.ecmra.mil/ http://www.ecmra.mil./

2.9.4 PHOTOCOPY TYPE REPRODUCTION MACHINE: The Contractor shall provide access to a photocopy type reproduction machine that is capable of handling letter and legal size copies.

The Contractor shall provide sufficient quantities of both letter and legal size paper to meet the terminal's and QSR's copy requirements.

2.9.5 Office Facility Support: The Contractor shall furnish, at a minimum, office space of approximately 110 square feet and furniture for use by the Government Quality Surveillance Representative (QSR). Furniture items shall include: a 3-drawer desk, one swivel chair with arms, one straight chair, 2-shelf bookcase, 3-drawer letter size locking file cabinet and a Texas Instrument Model 5130 ten-digit desk top calculator or equivalent. Contractor shall provide janitorial services for the QSR office space of the same quality and type that is provided for his own office area at the terminal.

2.9.6 Telephone Support: The Contractor shall provide access to a telephone as required.

2.7.3 Facsimile Machine: The Contractor shall provide access to a Facsimile Machine

3. TRAINING REQUIREMENTS

The following training is required for and funded by DLA Energy.

Energy account transaction processor/recorder- Fuels Management Defense (FMD) (3 Week Training) as required in DLA Energy P-32.

Terminal Manager(s) – TM Training (1 Week Training) as required in DLA Energy P-32 Upon appointment, Responsible Officers (RO) , Terminal Managers (TM), and Property Administrators (PA) will first complete the RO/TM/PA Competency Based Training course and then, within 90 days of appointment, attend the training course and then, within 90 days of appointment, attend the Joint Terminal Managers & Responsible Officers

Course. They must also complete the RO CBT every two years for refresher training.

Additionally, the RO, TM and PA may attend the formal training course after three years in order to remain current on DLA Energy and DoD policy and application changes.

Funding- DLA Energy will fund training and travel expenses (Travel, Per diem) when required by contract after coordination with and prior approval by the appropriate Contracting Officer.

4. DELIVERABLES

4.1 Contractor Detailed Plans: Following contract award, the Contractor will have 60 days, unless otherwise indicated, to submit the COR reviewed plans to the Contracting Officer for review and acceptance. The detailed plans listed below will be reviewed by the COR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and will be updated, as required, throughout the contract period.

4.1.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor will develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP will include performance-based plans.

2.2.3.3 General performance criteria will include the Contractor’s ability to provide continuous support capabilities as specified in this PWS

2.2.3.4 Record keeping and reporting procedures pertaining to administrative requirements

2.2.3.5 Bulk storage operations

2.2.3.6 Facility/equipment maintenance

The CCP will include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP will address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative

(COR).

Within 30 days after award the Contractor will submit the CCP to the COR/QAR, located in the DLA Energy Americas East Office for review prior to forwarding to the Contracting Officer for final approval The CCP will be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR/QAR for monitoring and assessing contract performance.

4.1.2 Product Quality Control Plan (QCP): The Contractor will provide a comprehensive and detailed plan that will ensure that products handled by the Contractor remain on-specification. The plan will include sampling, testing methods, equipment, documentation of tests, records keeping, and actions to be taken in the event of unacceptable test results. The plan will describe how product quality surveillance data will be documented and reported. The plan will identify responsible parties for the functions. This plan will be submitted to the COR/QAR, located in the DLA Energy Americas East Office, prior to the first receipt of Government-owned product (E1.11 QUALTIY CONTROL PLAN (DLA ENERGY MAR 2000)), or within 30 days, whichever occurs first, for review and forwarding to the QAR for final approval and will be effective at the start of the contract performance period.

4.1.3 Additive Storage/Injection Plan: The Contractor will provide a comprehensive and detailed additive plan that clearly demonstrates how they will store, inject, and maintain the required additives to support both allowed throughput and excess throughput for an indefinite period.