Amendment_0004_SPE60016R0526.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO.

Fort Hood, TX

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE600 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60016R0526

X

2016 SEP 29

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended X is not extended or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

8725 JOHN J KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

USA

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE

DATE11/17/2016

See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

SPE600-16-R-0526

Fort Hood, TX

Amendment 0004

14. Amendment 0004 under solicitation SPE600-16-R-0526, dated September 29, 2016 is hereby issued to provide responses to offeror questions related to the Performance Work Statement (PWS) and provide an updated PWS (dated November 15, 2016).

A. Paragraph C, Provision B-0001-B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991) in Amendment 0003 is hereby deleted in its entirety and revised as follows:

The services to be furnished during the period specified herein and the unit prices are as follows: The contractor will provide fuels management services to include alongside aircraft fuel delivery, operation and maintenance of bulk fuel facilities, inventory accountability, fuel operations, product receipts, automated dispensing key management, product quality, and environment compliance. The Contractor shall be responsible for Above Ground Storage Tanks (ASTs) and associated systems at the following three (3) distinct areas: West Fort Hood Tank, Hood Army Airfield Rapid Refuel Point and Robert Gray Army Airfield Bulk Storage and Hydrant Systemt. DLA Energy shall award one (1) firm fixed price contract under solicitation SPE600-16-R-0526. This contract shall be for a period of four (4) years with one five (5) year renewal option and a six month option.

Period of Performance: BASE PERIOD – May 01, 2017 through April 30, 2021 OPTION PERIOD – May 01, 2021 through April 30, 2026

LINE ITEM 0001: CONUS GOCO Storage Services V20000040 (FIRM FIXED PRICE): Base Period: May 01, 2017 through April 30, 2021 The Contractor shall operate and maintain the Government-owned bulk fuel facilities in accordance with the Performance Work Statement, Section C, and all other terms and conditions set forth herein for this performance period.

This is an “all or none” solicitation. Offerors that do not include all places of performance will not be considered.

PLACE(S) OF PERFORMANCE: West Fort Hood Tank, Robert Gray Army Airfield Refuel Point and Hood Army Airfield Rapid Refuel Point at Fort Hood, Texas.

Provide the monthly cost for each location, if applicable. Monthly charge will be prorated for partial months:

LOCATION: MONTHLY AMOUNT:

West Fort Hood Tank (WFHTF) $___________________ Hood Army Airfield Rapid Refuel Point (HAARRP) $___________________ Robert Gray Army Airfield Bulk Storage and Hydrant System (RGAAF) $___________________

Total Monthly Price Offered $___________________

CONUS GOCO Storage Services: M1GC/V20000040_____________ x 48 (months) = $ _________________ (Total Monthly Charge) (Total Base Period)

Amendment 0004

LINE ITEM 0002 (OPTION 1): CONUS GOCO Storage Services V20000040 (FIRM FIXED PRICE): Option Period: May 01, 2021 through April 30, 2026

The Contractor shall operate and maintain the Government-owned bulk fuel facilities in accordance with the Performance Work Statement, Section C, and all other terms and conditions set forth herein for this performance period.

PLACE(S) OF PERFORMANCE: West Fort Hood Tank, Robert Gray Army Airfield Refuel Point and Hood Army Airfield Rapid Refuel Point at Fort Hood, Texas.

Provide the monthly cost for each location, if applicable. Monthly charge will be prorated for partial months:

LOCATION: MONTHLY AMOUNT:

West Fort Hood Tank (WFHTF) $___________________ Hood Army Airfield Rapid Refuel Point (HAARRP) $___________________ Robert Gray Army Airfield Bulk Storage and Hydrant System (RGAAF) $___________________

Total Monthly Price Offered $___________________

CONUS GOCO Storage Services: M1GC/V20000040 ____________ x 60 (months) = $ __________________ (Total Monthly Charge) (Total Option Period)

NOTE: Please submit your pricing using this revised version of the B-0001-B34.01.

Amendment 0004

Fort Hood GOCO Pre-Proposal Q&A Comments Tracking Form

B. Questions and Responses received:

Item Para Comment APC-Installation/DLA-E Reply 1 During the site visit, a General Maintenance Worker was mentioned.

Which of the job descriptions listed in the PWS does this General Maintenance Worker equate to?

C-3.1: Operator Maintenance General.

2 During the site visit discussion about all grounds within the facilities requiring grounds maintenance, it was mentioned that Building 88006 was “not our problem”. Does this mean the contractor is only responsible for grounds maintenance around the building and the Army maintains the office areas? Please clarify.

Yes building 88006 is operated by the Army only ground maintenance required.

3 PWS C-2.18.1: Contractor Vehicles: We were told at the site visit that any defueling would be accomplished by the military. Please confirm there is no requirement for defueling capability?

Contractor required to perform requirements in accordance with PWS C- 2.18.1

4 At the site visit David Poindexter said he would provide us the location of the Dispatch Office and who would provide the telephone service.

2 dispatch offices. One located at HAAF and one located at RGAAF.

5 How are fuel requests handled at Robert Gray Army Airfield?

During the site visit there wasn’t a manned dispatch center identified?

Appendix E

6 The position of dispatcher is requiring per the PWS, however during the site visit there was no dispatcher office shown. Where does the position of dispatcher work out of?

Office space RGAAF.

Amendment 0004

7 It was stated at the site visit that the contractor would be responsible for filter separator replacement as part of the operator maintenance requirement. Normally filter separator replacement is considering to be part of requiring maintenance. Please clarify if the DLA Fuel contractor is responsible for replacing filter separators in the system?

DLA-Energy fuel filter replacement program.

8 On the site visit there was two locations shown that are hot aircraft refueling areas and it was stated that the US Military operators these areas and the contractor sets up the “back side”. Is the contractor set up the area (opening valve) for the operation when hot pits are required?

Contractor will train the soldiers how to operate the valves.

9 C-2.10.2 Addresses additional samples and the contractors need to provide a certified lab. At the site visit it was stated that all samples would be shipped to the Army Fuels Lab in New Cumberland PA.

What additional samples are pull other than those listed in Table-1 of the PWS and why would the contractor need to provide a certified lab to test fuel samples if the Army Fuels lab is going to be testing all fuel samples?

New Cumberland PA.

10 PWS Page 10 – C-2.10: Ensure Fuel Quality. This reference requires insurances of fuel quality IAW MIL-STD 3004 and will perform the additional tests in Table - 1. Appendix D (Applicable Directives) also lists ATA 103-Standards for Jet Fuel Quality Control at Airports. Which directive applies? Where is the API Gravity Testing (every receipt) being performed?

Army fuels laboratory in New Cumberland, PA.

Both Directives.

11 PWS Appendix A - Page 22: RGAAF. Please provide the number of issue transactions per shift/per month.

See Appendix A. RGAAF (South Ramp). RGAAF (North Ramp) is planned for de-capitalization and demolition. This requirement has been removed from the PWS.

Amendment 0004

12 Given that there is a 20-minute response time per sortie, what is the policy as it relates to the aircrew not being prepared to start the fueling once the fuel unit arrives? Can the fuel unit move on to another aircraft that may be ready, and not be penalized for not making the 20 minutes?

Notify the dispatcher office for guidance on how to execute the fuel operations plan.

13 If required, will a dispatch center be manned 24/7? Appendix E

14 What is the maximum expected into-plane flow rate for the hydrant system at Robert Gray Army Airfield Alert Refuel (RGAAF)?

300 GPM.

15 Although there are eight hydrant pits on RGAAF, what is the established maximum number of runs expected to occur at one time?

We understand the 20-minute response time per sortie, but it also would stand to reason that everyone would understand a point when the vendor has maxed out fuelers.

See question 7. Flight rotation max for RGAAF is 2 fixed wing aircraft.

16 Samples are sent to the APC Lab @ New Cumberland, PA at contractors’ expense. This involves using FedEx or UPS and takes several days to arrive, plus some additional time while awaiting the results. Is it possible to utilize the Fort Hood installation hazardous material shipping location, still at contractor expense, to send off samples and thus reduce the time delay?

FedEx.

17 Will the contractor be placed on the installation LAN (government network) for communications access to/from the COR and other government personnel?

Yes.

18 Will internet access be available that is not on the government LAN for contractor personnel, using contractor computers & software programs, to access company e-mail, submit timesheets, perform other privacy-act transactions, etc.?

No. Contractors responsibility.

19 Are there waste or “slop” fuel tanks available, especially @

RGAAF?

One 500 gallon tank located at RGAAF and HAAF.

Amendment 0004

20 Is the Hydrant Control Room at RGAAF required to be manned by the contractor during refueling operations?

Yes.

21 Will any contractor personnel be designated as mission-essential during any type of evacuation conditions?

Yes. Based on Fort Hood Emergency Planning Guidance.

22 Are the RGAAF refueler vehicles required to have Scully systems, or to be equipped with any other similar equipment necessary to take on fuel at the loading rack?

Yes.

23 What guidance can you provide on the evaluation criteria of proposed equipment, such as refuelers, etc., submitted from other projects or to be leased? That is, please state your limitation factor(s) such as age, # of service hours, mileage, date(s) since last overhaul or refurbishment, etc.?

We do not provide the answer to this question. Contractors must be able to meet the requirements according to the PWS.

24 Will designated contractor personnel be able to attend any Fort Hood-required training (such as HAZWOPR) at no charge to the contractor?

Contractor is required to meet all training requirements according with C-

2.16.2 contractor provided training.

25 Will a stand-alone, dedicated Defueling Truck be required? Highly Recommended.

26 Is the Robert Gray Army Airfield Hydrant pump house manned during all hydrant refuels?

Yes.

27 What is the average amount of cold refuels each month at the Robert Gray Army Airfield?

65 per month.

28 Will the Government provide the historical numbers of cold refuels run by refueling truck and Hydrant servicing vehicle?

2,500 truck and 1,800 hydrant.

29 What is the average amount of hydrant refueling each month at the Robert Gray Army Airfield?

500,000 gallons per month.

Amendment 0004

30 Where are the contractor provided refueling units filled at, there was no fill stand seen that would be used to fill the refuelers?

Bulk fuel issues West Fort Hood Tank Farm (WFHTF)

31 If so how many defuels are performed monthly? 6 per month.

32 What is the average monthly number of defuels at RGAAF? 5 defuels.

33 Who will be responsible for providing and maintaining fire extinguishers for all sites?

Fort Hood DPW and Fire Inspector.

34 Are DSOs required to possess valid CDL Class A or B with HAZMAT and Tanker endorsement?

Yes

35 In para C-2.3.2 it states The Contractor shall immediately notify the COR/QAR designated office of any fuel quantity or quality discrepancy; the COR will then notify DLA Energy Americas East.

Normally, the contractor immediately reports fuel quantity or quality discrepancy to DLA Energy Americas East and then notifies the COR and CO. The COR or CO does not notify DLA Energy Americas East. Please verify which notification procedure DLA and US Army wants.

Contractor shall execute the requirements in according to C-2.3.2

36 In para C-2.4.2 Historically how many hours of after-hours support has been required?

250 hours.

37 Para C-2.7.3 – Are blank Vil-Keys provided by the Government when they need to be reordered or is this a contractor cost?

Contractor is required to carry out Vil-Key policy according to DLA- Energy P-5.

38 Para C-2.7.3 – If this is a Contractor cost, historically how many VIL Keys have been ordered annually and at what cost?

150 VIL-Keys per year.

Amendment 0004

39 Para C 2.10 – Is the cost of shipping samples to the Army Fuels Lab in New Cumberland, PA a cost of the Contractor or the Government?

Contractor.

40 Para C-2.10 – If this is a Contractor cost, historically what is the annual cost?

$23,400.00

41 Is a hydrant flushing program required? Yes.

42 After the US service members are trained, is the contractor required to check out and inspect the system daily?

Yes.

43 Who is responsible for replacement of the security light scene throughout the system, specifically at the Hood Army Airfield Hot Refuel area?

COR and Contractor using the RMMR program.

44 Will the Government provide a listing of MDS of aircraft to be refueled?

C-12, C-130, C-737, C-747, C-10, C-5, C-17.

45 Are there any confined spaces the contractor is required to enter in the performance of PWS duties?

Contractor required to provide training according to the PWS.

46 What type for LMR radios are required for compatibility with the airfield ops radio?

Harris Radio 700 series.

47 The requirement is for the contractor to provide radios, does the US Army provide the individual/office to encode and maintain the radios?

Yes.

48 How many LMR radios are currently provided for contract operations?

Contractor judgement

Amendment 0004

49 Most of filter separators seen are due Aug 17, is there a CEMP project to replace these filters?

RMMR contract handles filter replacement and can be ordered through the DLA-Energy Filter Program.

50 How many samples are shipped to the Army Fuels Lab monthly? 35 per month.

51 How is the tanks at the Robert Gray Army Airfield Alert Refuel facility refilled?

Commercial Tanker Truck.

52 Is there a requirement for the contractor provided trucks to be defuel capable?

Yes. In accordance to the PWS

53 Historically when fuel samples cans are sent off to an area lab, the cans are never returned. Is the contractor reimbursed for our property (sample cans) when sent to the Army Fuels Lab in New Cumberland PA or are the cans always returned?

No.

54 para C-2.4.2 - As the required staffing for the Robert Gray Army Airfield Alert Refuel facility is 24/7, what is considered afterhours response?

24/7. Air Operations/ Tower will provide bi-weekly schedule.

55 At the West Ft. Hood Tank Farm, there was two over-the-top fill stands. What US Army vehicles are required to be filled over-the-top?

If required, Tank and Pump Unit, 5K USG Tankers, HEMTT, etc.

56 Are fill stand operations a 1 or 2-man operation? Executive fill stand operations by best commercial practices.

57 Is the contractor required to provide a second body for filling of the US Army HEMTT?

Contractor needs to meet the standards of the PWS.

58 Due to the nature of the maintenance program related to the age of the contractor provided vehicle, would DLA consider switching the acquisition strategy to Best Value or Trade Offs instead of LPTA?

No.

Amendment 0004

59 Will the Government provide the specification required for Contractor Furnished Vehicles? Hose size, length, nozzle type tank capacity, Hydrant adaptor type for the Hydrant Hose Truck.

Contractor will provide vehicles in the best commercial practices and meet PWS requirements.

60 What is the US Army Form used to inspect refueling unit vehicles daily?

DA 2407.

61 It was mentioned that the "Robert Gray Army Airfield Bulk Storage and Hydrant System" location will have limited service. Will this require a revision to the PWS?

Will not impact on the new contract.

62 Appendices require revision to reflect the throughput at each site. Appendices A and I have been updated.

63 Appendix to be added reflecting the types of aircraft to be serviced. Appendices A and I have been updated.

64 PWS Page 5 of 40: C-1.1 WFHTF: “Three other buildings (Bldg.

Storage building, 88001 and 88006) exist on the compound.”

Where is the third building located? Contractor responsibility?

Yes. Contractor is responsible 88008.

65 PWS Page 17 of 40 C.4-0 Provide Detail Plan: “The Contractor shall submit all detailed plans listed below to…no later than 60 days prior to the start of the contract performance…Page 19 of 40 C.4-11:

Phase-In Plan: “Contractor shall develop a Phase-In Plan which needs to be included within the proposal”. Please clarify which reference is correct?

Phase In Plan and Phase Out Plan are part of the Detailed Plans.

66 PWS Page 20 of 40 Appendix A – WFHTF. Please provide the missing workload data; Average receipts per month, total annual throughput.

F24 Monthly 175K GAL F24 Annual 1,700K GAL GUR Monthly 14K GAL GUR Annual 125K GAL E85 Monthly 14K GAL E85 Annual 120K GAL

C. All other terms and conditions remain the same.