Tyndall_AFB_Pre_Proposal_Presentation_June_14_2016.ppt

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

ACC Tyndall AFB, FLORIDA

June 14, 2016

SPE600-16-R-0514

CONTRACTING OFFICER: IVAN HARGROVE

Email: ivan.hargrove@dla.mil Commercial: (703) 767-9328 Overall responsibility for the contract Bind, obligate the Government, and alter the contract

CONTRACT SPECIALIST: KEECHA ELLIOTT

Email: keecha.elliott@dla.mil Commercial: (703) 767-9318 Primary point of contact under solicitation

CONTRACT OFFICER REPRESENATIVE: TSGT JOHN FERGUSON

Email: john.ferguson.4@us.af.mil Commercial: 850-283-4462 DLA Fuels Contracting Officer Representative

PROGRAM MANAGER: JAMES LAMM

Email: james.lamm@dla.mil Commercial: (703) 767-7648 Responsible for coordinating and preparing the Performance Work Statement based on the customer’s requirements

FUNCTION & AUTHORITY OF

GOVERNMENT PERSONNEL

Ask LRC, Chief and/or Director/Commander to speak, if they wish to.

Solicitation & OSP discussion

Site Visit

Technical (PWS) Discussion

Questions and Answers

AGENDA

Day 1 - Tuesday, June 14 Govt & contractors Site visits 9:00 AM – 12:00pm (South) and 1:30 - 3:00 PM (North) Travel up range, bus will pick up all Govt and Contractors to go to the Navy Fuel Depot

Day 2 - Tuesday, April 19 Govt meeting from 9:00 – 10:00AM Pre-proposal conference from 10:00 – 12:00PM (Morning Session) Pre-proposal conference from 1:30 – 4:30PM (Afternoon Session)

Navy Fuel Depot 8808 Somers Rd S Jacksonville, FL 32226

SOLICITATION

Non-personal services to perform bulk storage services to include receive, store, transfer, issue, and account for products with appropriate controls to ensure fuel quality, maintain inventory accuracy, and ensure no environmental impact at Air Combat Command (ACC), Tyndall AFB, FL. In accordance with the Performance Work Statement (PWS), and all applicable regulations.

This acquisition is set-aside 100% for small business concerns.

Firm Fixed-Price Contract

Basis of Award: Lowest Price Technically Acceptable (LPTA)

Period of Performance: Four (4) years (Base); Six (6) 1 - month extension (FAR 52.217-8)

NAICS Code – 493190, Other Warehousing Storage

The solicitation is for non-personal services to perform fuel management services to include receive, store, transfer, issue, and account for products with appropriate controls to ensure fuel/cryogenic quality, maintain inventory accuracy, and ensure no environmental impact at using best commercial practices.

The Government intends to evaluate proposals and award one contract after written or oral discussions with all responsible offerors that submit proposals within the competitive range. This procurement will use formal Source Selection Procedures using Lowest Price Technically Acceptable (LPTA) source selection process (FAR 15.101-2). See 52.212-2 Evaluation—Commercial Items (Oct 2014) for evaluation methodology of factors. The resulting type of contract will be Firm-Fixed-Price (FFP).

BULK STORAGE SERVICES – BASE PERIOD FEBRUARY 1, 2017 – JANUARY 31, 2021

Due date for proposal submission is TBD at this time.

FAX Proposals are not authorized.

Email proposals are acceptable but must be followed up with a hard copy within five (5) days. E-mail address: bidcustodian@dla.mil and CC: keecha.elliott@dla.mil.

Nothing said during this conference changes the solicitation or PWS provisions unless or until the changes are incorporated by amendment.

Questions are to be submitted to the Contract Specialist via email address Email: keecha.elliott@dla.mil.

Cut off date for questions is June 27, 2016 at 12:00PM Ft. Belvoir, VA.

Ensure Solicitation number is in the subject line of email.

SOLICITATION (Con’t)

The original and two (2) copies of this Offeror Submission Package must be returned.

Volume Title No. of Copies Required Page Limit I Technical Proposal: 1 original, 3 hard copies, & PDF electronic copy page limit 50

Price Proposal: 1 hard copy, PDF electronic copy & MS Excel electronic copy of Attachment II – OFFEROR SUBMISSION PACKAGE page limit 50

FAR 52.204-7 System for Award Management Government repository for contractor information required for the conduct of business with the Government.

Visit www.sam.gov.

Status must be “ACTIVE” for an award.

SYSTEM FOR AWARD MANAGEMENT

SAMS - SYSTEM FOR AWARD MANAGEMENT

This is the Government's way of vetting contractors. No illegal or improper business practices, no federal debt and that companies are legitimate business.

-Make sure you are registered in SAM & all of your information is accurate

Create a single DLA business system enabling streamlined operations, integrated financial compliance, and reduced systems support costs.

iRAPT https://wawf.eb.mil.

Myinvoice https://wawf.eb.mil.

DLA Internet Bid Board System (DIBBS) https://www.dibbs.bsm.dla.mil/.

ENTERPRISE BUSINESS SYSTEM

EBS is our contract writing and financial system.

WAWF covers iRAPT and myInvoice. Program is used for invoicing purposes.

DIBBS is a web-based application that provides the capability to search for, view, and submit secure quotes on Requests For Quotations (RFQs) for Defense Logistics Agency (DLA) items of supply. DIBBS also allows users to search and view Request For Proposals (RFPs), Invitations For Bid (IFBs), Awards and other procurement information related to DLA.

DFARS 252.232-7006 Wide Area Workflow Payment Instructions.

Submit documents via web entry.

Follow instruction listed on paragraph (f) of the clause.

To access WAWF visit https://wawf.eb.mil.

To access WAWF Training on website Click “Web Based Training.”

DLA Energy Help Desk POC Email: bsme.helpdesk@dla.mil 800-446-4950 Technical Assistance POC 866-618-5988

WIDE AREA WORKFLOW (WAWF)

Get familiar with the system

SOLICITATION

CLAUSES & PROVISIONS

SECTION B – SUPPLIES/SERVICES AND PRICES/COST

B-0001 B30 Services to be furnished and prices

Offerors are to provide a firm-fixed-price for each Contract Line Item/Reference Number listed on B-0001 B30 SERVICES TO BE FURNISHED within ATTACHMENT III – OFFEROR SUBMISSION PACKAGE.

SOLICITATION – SECTION B

The Government will evaluate offers for award purposes in accordance with FAR 52.212-2 – Evaluation – Commercial Items and Addendum to FAR 52.212-2 as follows:

The monthly unit price offered for ACC Tyndall for Contract Line Item Number (CLIN) 0001 (BASE PERIOD) will be multiplied by 48.

In accordance with FAR 52.217-8 (Option to Extend Services), the Government has the unilateral right to extend any resulting contract under the same terms and conditions for a total of not more than six months. The method for evaluating the extension is to multiply an additional six months of requirements by the offered monthly price of CLIN 0001 (BASE PERIOD). Thus, results of this six months extension calculation will be designated as CLIN 0002. The sum of CLINS 0001 and 0002 will be the offeror’s total evaluated price.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

See Attachment 1 – PWS

Contract Manpower Reporting Application (CMRA) is used to support the development and build of the annual Inventory of Contracted Services (ICS) required to be submitted by each Defense Agency, Field Activity, and other organizations of the Department. Specifically, CMRA provides critical information pertaining to the level of support provided by private sector vendors in support of the Department. Per the PWS of your contract, you shall report all Contractor labor hours (including Sub-Contractor labor hours) required for performance of services. Reporting inputs will be for the labor executed during the period of performance during each DLA Energy fiscal year (FY), which runs October 1 through September 30.

SOLICITATION – SECTION C

Lists of attachments. PWS is attachment I. James Lamm will address the PWS in greater detail.

SECTION E – INSPECTION AND ACCEPTANCE

FAR 52.246-4 Inspection of Services – Fixed-Price

Maintain an inspection system acceptable to the Government.

Maintain a complete record of all inspection work performed.

Government has right to inspect all services required under the contract.

SOLICITATION – SECTION E

Contractor shall prepare a quality control plan (QCP), forward it to KO and one copy to assigned QAR for approval.

E1.11 Quality Control Plan (DLA ENERGY MAR 2000) QCP shall be forwarded to the Contracting Officer and one copy to the assigned Quality Assurance Representative for approval.

The QCP shall include the following quality control procedures employed by the Contractor.

(1) Receiving (both product and additives);

(2) Blending;

(3) Sampling;

(4) Testing;

(5) Storage and handling;

(6) Loading and shipping;

(7) Calibration program for testing and measuring equipment in accordance with ISO 10012-1 SOLICITATION-SECTION E (con’t)

SECTION F – DELIVERIES OR PERFORMANCE

52.242-15 Stop Work Order (AUG 1989)

The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of ninety (90) days after the order is delivered to the Contractor, and for any further period to which the parties may agree.

SOLICITATION – SECTION F

It is usually necessary when unforseen circumstances necessitate the action, such as the government shutdown or similar emergencies.

G-0002-G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA ENERGY DEC 1999).

SOLICITATION – SECTION G

Address required, please fill in

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H-0004 - H51.03 Insurance Requirement for Contractors and Subcontractors

The General Liability Worker's Compensation and Automobile Liability Insurance is to be procured and maintained by the Contractor and any subcontractor.

Minimum coverage amounts are listed.

SOLICITATION – SECTION H

In the event there is a spill, the govt will conduct a report of survey.

SECTION I – CONTRACT CLAUSES

FAR 52.204-9 Personal Identity Verification of Contractor Personnel Contractor shall comply with personal identity verification procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12).

Contractor shall account for all forms of Government-provided identification issued to the Contractor employees.

FAR 52.217-8 Option to Extend Services Government has unilateral right to extend contract on month by month basis but no more than 6 months.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 years, 6 months.

SOLICITATION – SECTION I

FAR clause 52.204-9 - must comply with personal identity verification procedures.

FAR clause 52.217-8 - This clause allows the govt unilateral right to extend contract on month by month basis (6 month extension)

FAR clause 52.217-9 - Govt may exercise option year using this clause, with a notification of at least 30 days in advance.

SECTION I – CONTRACT CLAUSES (CONT)

52.212-4 Contract Terms and Conditions - Commercial Items

See ADDENDUM 52.243-1 CHANGES – FIXED-PRICE W/ALTERNATE II TO 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (TAILORED) (BULK SERVICES) (OCT 2014)

SOLICITATION – SECTION I (con’t)

FAR 52.243-1 CHANGES – FIXED-PRICE W/ALTERNATE II (AUG 1987/APR 1984)

(a) The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in any one or more of the following:

b) If any such change causes an increase or decrease in the cost of, or the time required for, performance of any part of the work under this contract, whether or not changed by the order, the Contracting Officer shall make an equitable adjustment in the contract price, the delivery schedule, or both, and shall modify the contract.

(c) The Contractor must assert its right to an adjustment under this clause within 30 days from the date of receipt of the written order. However, if the Contracting Officer decides that the facts justify it, the Contracting Officer may receive and act upon a proposal submitted before final payment of the contract.

(d) If the Contractor’s proposal includes the cost of property made obsolete or excess by the change, the Contracting Officer shall have the right to prescribe the manner of the disposition of the property.

(e) Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this clause shall excuse the Contractor from proceeding with the contract as changed.

52.222-41 SERVICE CONTRACT LABOR STANDARDS (MAY 2014)

Collective bargaining agreements applicable to service employees. If wages to be paid or fringe benefits to be furnished any service employees employed by the Government Prime Contractor or any subcontractor under the contract are provided for in a collective bargaining agreement which is or will be effective during any period in which the contract is being performed, the Government Prime Contractor shall report such fact to the Contracting Officer, together with full information as to the application and accrual of such wages and fringe benefits, including any prospective increases, to service employees engaged in work on the contract, and a copy of the collective bargaining agreement. Such report shall be made upon commencing performance of the contract, in the case of collective bargaining agreements effective at such time, and in the case of such agreements or provisions or amendments thereof effective at a later time during the period of contract performance such agreements shall be reported promptly after negotiation thereof.

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR STANDARDS – PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) (MAY 2014)

Price adjustments will be coordinated with annual wage adjustment or publication of new CBA rates.

SECTION I – CONTRACT CLAUSES (CONT)

FAR 52.222-50 Combating Trafficking in Persons Contractor shall notify its employees of the United States Government's zero tolerance policy described in this clause.

Actions to include termination of employment will be taken against employees for violations of this policy.

FAR 52.223-6 Drug Free Workplace Make a good faith effort to maintain a drug free workplace. Report any violation to the Contracting Officer.

FAR 52.228-5 Insurance – Work on a Government Installation Requires insurance coverage and proof of insurance prior to performance.

Minimum coverage amounts are listed in DLA Energy provision H51.03 Insurance Requirements.

DFARS 252.243-7002 Request for Equitable Adjustment The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable.

- Govt has zero tolerance policy as described in this clause for trafficking, if an employee is found guilty of this act, they will be terminated.

- Drug free workplace, report any violations to the CO

- Proof of insurance is required prior to performance. See page 27 for details.

- Clause 52.212-9002 request for equitable adjustment under the CONTRACT (not solicitation).

SECTION I – CONTRACT CLAUSES (CONT)

I-0005 I116 RESPONSIBILITY FOR GOVERNMENT-OWNED PETROLEUM PRODUCTS (DLA ENERGY JAN 2012) Contractor is responsible for loss of product of due to contractor negligence, bad faith, or willful misconduct.

I-0006 I116.01 LIABILITY FOR FUEL SPILLS (DLA ENERGY JAN 2012)

Contractor is liable for costs associated with contractor-caused spills and associated fines/penalties. (Clean-up and Disposal costs).

We do not require Pollution or Environmental insurance.

I-0007 I119.05 INVENTORY CONTROL RECORDS AND SYSTEMS RECORDS (DLA ENERGY JAN 2012) The Contractor is responsible for timely reporting of inventory.

- Govt has zero tolerance policy as described in this clause for trafficking, if an employee is found guilty of this act, they will be terminated.

- Drug free workplace, report any violations to the CO

- Proof of insurance is required prior to performance. See page 27 for details.

- Clause 52.212-9002 request for equitable adjustment under the CONTRACT (not solicitation).

SECTION J – LIST OF ATTACHMENTS

ATTACHMENT I - PERFORMANCE WORK STATEMENT (PWS)

ATTACHMENT II – DEPARTMENT OF LABOR WAGE DETERMINATION AND COLLECTIVE BARGAINING AGREEMENT

ATTACHMENT III - OFFEROR SUBMISSION PACKAGE

ATTACHMENT IV - PAST PERFORMANCE QUESTIONNAIRE

ATTACHMENT IV – JOINT VENTURE CONSENT FORM

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR QUOTERS

SOLICITATIONS – SECTIONS J & K

Section J – Lists all of the attachments

ATTACH II DOL WD AND CBA -price should reflect the incorporated WD ATTACH III OSP, very important. This is what is submitted.

Attach IV – Past Performance Questionnaire Attach V- Joint Venture Consent Form

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERS OR QUOTERS

L-0001 L1.02 Proposal Acceptance Period (DLA Energy Nov 1991) Acceptance Period: 180 days minimum L-0002 L2.11-4 Email Proposals (DLA Energy Nov 2010) E-mail address: bidcustodian@dla.mil CC: keecha.elliott@dla.mil

FAR 52.212-1 Instructions to Offerors Proposals shall be limited to 60 single sided 8 ½” x 11 size pages including Appendices and Attachments.

Please Use 1 inch margin with Font 12 point Times New Roman.

Technical Proposal submit Original and 2 Hard Copies (60pg limit) Price Proposal/Offeror Submission Package submit only Original Copy (no page limit required)

SOLICITATION – SECTION L

Section L – Page 84 Max page limit 60 single sided 8 ½” x 11 , as discussed previously.

Technical Proposal 1 original, 2 hard copies, & PDF electronic copy 60 PGS

Price Proposal 1 hard copy, PDF electronic copy & MS Excel electronic copy of Attachment II – OFFEROR SUBMISSION PACKAGE – No page limit required

SECTION M – EVALUATION FACTORS FOR AWARD

52.212-2 Evaluation-Commercial Items Explains how we will evaluate your offer Lowest Price Technically Acceptable (LPTA) Proposals will be evaluated and award will be made on the basis of three (3) evaluation factors and its sub-factors:

1. Technical Management

2. Past Performance

3. Price

SOLICITATION – SECTION M

Basis for Award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Award of these contracts will be made using formal source selection procedures. The Source Selection Authority will make a final selection based on each offeror’s ability to satisfy the requirements of the solicitation and is determined to be the Lowest Price Technically Acceptable (LPTA) offeror.

In order to be acceptable for award, there must be an Acceptable rating in every factor and subfactor as per source selection procedures. If one technical subfactor is rated Unacceptable then the overall technical rating will be Unacceptable.

1.) The offeror’s proposal must demonstrate a clear understanding of the nature and scope of the work required. Failure to provide a realistic, reasonable, and complete proposal will reflect a lack of capability to perform the work requirements and will result in a determination that the offeror’s proposal is unacceptable.

2.) Past Performance will be rated as Acceptable or Unacceptable. To be considered awardable, offerors must have an Acceptable Past Performance rating.

3.) Price will always be evaluated for reasonableness

The monthly unit price offered for ACC Tyndall for Contract Line Item Number (CLIN) 0001 (BASE PERIOD) will be multiplied by 48.

The Government reserves the right to perform a price realism to determine whether the offeror understands the requirements and to determine the firm’s responsibility IAW FAR 9.104-1(b). If price realism is performed and an unfavorable determination is made, the Government reserves the right to award to other than the lowest price offeror.

The Government reserves the right to limit the number of offers included in the competitive range for the purposes of efficiency in accordance with FAR 15.306(c)(2).

The Offeror Submission Package must be returned to keecha.elliott@dla.mil

Complete all Fill-Ins for the following Sections:

SECTION - B-0001 B30 ERVICES TO BE FURNISHED

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND STATEMENTS

By submission of this package, you are stating that ALL terms and conditions of the solicitation are accepted and apply to your offer unless clearly stated on a separate sheet of paper and signed by an authorized representative of the Company.

Offeror Submission Package

TSGT John Ferguson– Contract Officer Representative:

SITE VISIT

James Lamm– PM

TECHNICAL DISCUSSION

QUESTIONS?