Attachment_A_-_PWS_MCB_Okinawa.pdf

ATTACHMENT A – PWS

SPE600-16-R-0508

MCB OKINAWA, JAPAN

Attachment A

MARINE CORPS BASES OKINAWA, JAPAN

PERFORMANCE WORK STATEMENT (PWS)

for

GROUND FUEL SERVICES

October 2015

Contents

C-1.0 GENERAL DESCRIPTION OF SERVICES:….……………………………………………………..4

C-1.1 BACKGROUND:………………………………………………………………………………………..4

C-1.2 CONTRACT PERFORMANCE:………………………………………………………………………4

C-1.3 QUALITY MONITORING AND EVALUATION:…………………………………………………...4

C-2.0 DETAILED PLANS:…………………………………………………………………………...………..4

C-2.1 CONTRACT COMPLIANCE PLAN:

C-2.2 PRODUCT QUALITY CONTROL PLAN:

C-2.3 ENVIRONMENTAL PROTECTION PLAN:

C-2.4 CONTRACT CONTINGENCY PLAN:

C-2.5 MAINTENANCE PLAN:

C-2.6 STAFFING PLAN:

C-2.7 SAFETY PLAN:

C-2.8 SECURITY PLAN:

C-2.9 TRAINING PLAN:

C-2.10 EQUIPMENT PROVISIONING PLAN:

C-3.0 PERSONNEL STAFFING

C-3.1 KNOWLEDGE AND SKILLS

C-3.2 EMPLOYMENT STANDARDS:

C-3.3 TERMINAL MANAGER (TM):

C-3.4 REPLACEMENT OF ESSENTIAL PERSONNEL:

C-3.4.1 RESUMES:

C-3.5 FUEL DISTRIBUTION SYSTEMS OPERATOR, (FDSO):

C-4.0 HOURS OF OPERATION:

C-4.1 OPERATIONS DURING TYPHOON:

C-5.2 MANNED RETAIL FUEL OPERATIONS:

C-5.3 AUTOMATED RETAIL FUEL OPERATIONS:

C-5.4 RECYCLABLE AND RECOVERABLE FUELS:

C-6.0 MAINTENANCE:

C-6.1 PREVENTATIVE MAINTENANCE (PM):

C-6.2 CORRECTIVE MAINTENANCE:

C-6.3 RECURRING MAINTENANCE (RM):

C-6.4 MINOR PAINTING:

C-6.5 TOOLS:

C-6.6 CONSUMABLES AND EXPENDABLES:

C-6.8 MAINTENANCE RECORDS:

C-6.9 OIL WATER SEPARATORS:

C-7.0 GENERAL MANAGEMENT AND ADMINISTRATIVE

C-7.1 CORRESPONDENCE AND VISITS

C-7.2 INFORMATION AND RECORD MANAGEMENT

C-8.0 FACILITIES AND GROUNDS MAINTENANACE

C-8.1 DESIGNATED AREAS:

C-8.2 TRASH REMOVAL:

C-8.3 GROUNDS:

C-8.4.1 ADP SECURITY:

C-8.4.2 MONITORING/REPORTING:

C-9.0 ENVIRONMENTAL:

C-9.1 SPILL REPORTING:

C-9.3 SUPPLIES AND EQUIPMENT:

C-10 SAFETY:

C-10.1 ACCIDENT/INCIDENT REPORTING:

C-11.0 PROPERTY INVENTORY AND ACCOUNTABILITY

C-11.1 ANNUAL PROPERTY INVENTORY:

C-12.1 PARKING:

C-13.1 DISPOSITION OF PROPERTY:

C-13.2 TELEPHONE SERVICES:

C-13.3 FIRST-AID SUPPLIES AND EQUIPMENT:

C-13.4 ADMINISTRATIVE SUPPLIES AND EQUIPMENT:

C-13.5 JANITORIAL/HOUSEKEEPING SUPPLIES, EQUIPMENT, AND SERVICES:

C-14.1 UNIFORMS:

APPENDIX A

MCB OKINAWA FACILITY SPECIFIC INFORMATION

APPENDIX B

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

APPENDIX C

REFERENCE DOCUMENTS

APPENDIX D

COMMON ACCESS CARD POLICY

APPENDIX E

SERVICE DELIVERY SUMMARY (SDS) TABLE (PERFORMANCE REVIEW SUMMARY)

C-1.0 General Description of Services:

The Contractor shall provide ground fuel services in support of Marine Corps Bases Okinawa

Japan, hereafter referred to as MCB Okinawa. These services include operation and maintenance of Government fixed ground fuel facilities at MCB Okinawa. Except as otherwise noted, the Contractor shall employ best commercial practices and guidelines to meet the requirements of this Performance Work Statement (PWS) and provide within the proposal, a specific and detailed analysis in reference to the meeting the requirements. The following sections define the specific performance requirements for ground fuel service at MCB Okinawa.

The Contractor shall be fully responsible for performing the tasks and duties outlined in this section. The offered price under CLIN 0001 should include all costs associated with operating and maintaining the Government-Owned Bulk Fuel Facilities to include operating the facility outside normal operational hours or the standard hours and perform maintenance as required by

Sections C-6 and Appendix A of the Performance Work Statement. The cost would include all vehicles, tools, and parts required to maintain the facilities and manpower to include any projected overtime.

C-1.1 Background:

MCB Okinawa is a collection of facilities and satellite installations spread throughout Okinawa

Japan under the central command of Marine Corps Bases Japan. These facilities and installations support military operations and training for tenant and visiting military commands.

C-1.2 Contract Performance:

The Contractor shall perform the identified tasks and achieve the performance standards outlined for each task. The Contractor shall submit performance based plans, which shall provide assurance that the Contractor will meet all performance requirements outlined and comply with all specified laws, regulations, and guidelines. Except as specified herein, the Contractor is responsible for obtaining copies of all applicable laws, regulations, codes, and guidelines, including changes thereto.

C-1.3 Quality Monitoring and Evaluation:

The Government shall utilize a Quality Surveillance Plan (QSP) to monitor and evaluate the

Contractor’s performance throughout the contract performance period. The Government may also perform customer satisfaction surveys, which may be used as part of the assessment of the

Contractor’s performance. The Contracting Officer has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-2.0 Detailed Plans:

The Contractor shall submit all detailed plans listed below to the Contracting Officer for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and shall be updated as required throughout the contract period. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-2.1 Contract Compliance Plan:

The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the

Government, pursuant to FAR 52.212-4 (a) for monitoring overall contract performance. The inspection system shall be used by the Contractor to measure performance on a continuous basis throughout the contract performance period. The Contract Compliance Plan (CCP) shall include performance requirements for all of the services and specific tasks listed in this PWS and the

Contractor’s own performance based plans. General performance criteria shall include the

Contractor’s ability to provide: continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, facility operations, maintenance, and upkeep of the facilities. The CCP shall include time specific checklist for evaluation of all operational and maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of any Corrective Action Requests (CAR) and

Quality Deficiency Reports generated by the Government. The CCP shall be made available for

Government review, upon request, at any time during the contract performance period.

C-2.2 Product Quality Control Plan:

The Product Quality Control Plan (QCP) shall provide comprehensive and detailed step-by-step procedures covering all requirements in E0002- E1.11, Quality Control Plan. Written procedures must be clear and concise and must describe, in proper sequence, how contract compliance will be achieved and how the Contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The

QCP shall fully outline Contractor responsibilities for quality surveillance under this contract in compliance with MIL-STD-3004 (current version).

C-2.3 Environmental Protection Plan:

The Contractor shall provide an Environmental Protection Plan (EPP). The EPP shall be site specific and cover all environmental compliance and conservation requirements. The EPP shall include, but not be limited to: storage tank operations; hazardous materials and waste; pollution prevention; natural resources; historic/cultural resources; pesticide management; spill response;

storm water; air compliance; permitting; training; green procurement, etc. The EPP shall demonstrate the Contractor understands all applicable Japanese, Federal, DoD, and local laws and regulations. The EPP shall also demonstrate the Contractor understands the DoD, Navy, Marine Corps and Base specific policies, regulations, permits and plans. The contractor shall conform with all operational controls identified in the applicable Government agency or facility Environmental Management Systems (EMS) and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the EMS.

C-2.4 Contract Contingency Plan:

The Contract Contingency Plan shall outline Contractor actions to ensure there is no significant interruption of services resulting from labor disputes, catastrophic failure of equipment or the effects of natural disasters/emergencies. The plan shall provide specific details regarding labor issues as may result from potential strike actions, military contingency and war time manning requirements, subcontracting as may be required to meet emergent manning requirements, and the replacement of equipment anticipated to be out of service for more than 72 hours.

C-2.5 Maintenance Plan:

The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address all levels of maintenance and identify frequencies, methods and procedures for accomplishing the maintenance objectives. The plan will be continuously reviewed over the course of the contract and any need for change communicated to the

Contractor through the Contracting Officer.

C-2.6 Staffing Plan:

The Staffing Plan shall be a comprehensive and detailed matrix outlining all manning aspects, to include sub-contracting and requirements regarding the management and labor force. In addition, a manning matrix ultimately defining manning in terms of full time equivalents (FTEs) for a typical seven day work week shall be included.

C-2.7 Safety Plan:

The Contractor shall provide a detailed plan outlining procedures necessary to maintain safety in accordance with applicable Japanese, federal, state, and local laws and regulations. At a minimum, this plan shall include industrial hygiene, confined space entry, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, hazard communication, Safety Data Sheets, lock out/tag out, accident /incident reporting, and safety procedures during general fuel handling operations. The plan shall also include name of responsible individual that will monitor the safety program and maintain records.

C-2.8 Security Plan:

The Contractor shall provide a detailed plan outlining procedures necessary to maintain security of the facilities, property belonging to MCB Okinawa and data processing equipment. The

Contractor’s security plan shall outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, random patrols of fuel management facilities and pipelines.

C-2.9 Training Plan:

The Contractor shall provide annual training requirements and maintain records on site for review. The training program shall ensure that all Contractor personnel receive adequate training that captures all processes that are specific to the safe performance of the employee’s duties ranging from, but not limited to, initial employee indoctrination to fuel safety and environmental issues. Training shall be fully documented within each individuals training record. The Service provider shall comply with Department of Defense Instruction (DODI) 2000.16, "DoD

Antiterrorism (AT) Standards," paragraph E3.18. DoD STANDARD 18: AT Measures for

Logistics and Other Contracting, subparagraph E3.18.6 and Table E3.T2. Minimum Level I AT

Awareness Training Requirements.

C-2.10 Equipment Provisioning Plan:

The Contractor shall provide the types and quantities of vehicles necessary to support the locations identified under this contract. In addition, other major equipment items, i.e., powered grounds maintenance equipment, computers system, and office machines, shall be identified and included in the plan.

C-3.0 Personnel Staffing:

The Contractor provides the management and labor to accomplish all services as identified within this PWS and contract provisions. The Contractor will ensure all labor costs are captured within CLIN 0001.

C-3.1 Knowledge and Skills:

The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all applicable Japanese, Federal and state laws, regulations, and codes. All employees shall be able to read and understand English to the extent they can understand and follow oral instructions/directions and be capable of writing in English. All employees shall be capable of performing basic numeric operations and the use of numbers as they relate to ledgers, logs, and forms, meters, gauges, and measuring devises. The contractor shall be responsible for the environmental compliance associated with the activities outlined in this PWS. The contractor shall integrate environmental considerations into their planning and decision making process. The contractor shall identify a single point of contact for all environmental work. This person will interface with the

Contracting Officer’s Representative, the station/base environmental representatives, and, as requested, DLA Energy personnel.

C-3.2 Employment Standards:

All employees or persons shall comply with all applicable Japanese, Federal, DoD, Navy, Marine Corps and station/base regulations, instructions and policy regarding employment. The

Contractor shall be responsible for ensuring employee adherence to DOD and base regulations and policies.

C-3.3 Terminal Manager (TM):

The Contractor shall employ an experienced on-site Terminal Manager. His/her experience should be relevant to the facilities and all equipment associated with Ground Fuel Services. The

Terminal Manager should have a minimum of five (5) years of experience in petroleum storage, distribution operations, and fuel systems maintenance. DLA Energy Policy P-32 provides training requirements and procedures for Terminal Managers. The Terminal Manager shall comply with DLA Energy Policy P-32 and complete all training requirements established therein. This training is funded by DLA Energy. In addition, the TM will complete required

Spill Response Training.

C-3.4 Replacement of Essential Personnel:

The Contractor shall, within five (5) work days, notify the Government in writing as to the final work day of the outgoing person. A plan outlining specific dates/time frames for the hiring of the replacement person will be provided to the Contracting Officer along with resume of the proposed candidate.

C-3.4.1 Resumes:

Resumes shall be submitted for essential personnel, the Corporate Executive Officer, the Site

Manager, and the Assistant Site Manager (full or part time) 30 days prior to the initial

Performance Period. The resumes must be reviewed and accepted by DLA Energy. A replacement candidate’s resume must be submitted for review and accepted by DLA Energy prior to assuming duties.

C-3.5 Fuel Distribution Systems Operator, (FDSO):

The FDSOs shall have practical experience to perform receipt, issue, storage, spill cleanup, operator and preventative level maintenance, hazardous waste removal and petroleum quality surveillance operations. The FDSO shall be responsible for all maintenance associated with the operation of the fueling system at the operator level.

C-4.0 Hours of Operation:

The Contractor shall be responsible for providing uninterrupted fueling support. The table included in Appendix A refers to the hours of operation for each specific petroleum function, for which the Contractor shall be responsible. Appendix A, however does not dictate all possible requirements. The specific time segments are provided for basic planning purposes and represent the time period during which a task or function is generally undertaken. If support is required outside of these hours, the Contractor is responsible to provide support under CLIN

0001.

C-4.1 Operations during Typhoon:

Service stations shall be operated during all Typhoon conditions from CONDITION 4 to

CONDITION 2 in accordance with normal work schedules. On the establishment of

CONDITION 1 Caution, the SP shall stop performance of services. When ALL CLEAR is given, as announced through local radio or television broadcasts, the Contractor shall resume performance of services within (1) one hour provided there are a minimum of (2) two hours remaining in the regular work schedule.

C-5.0 Fuels Management Services:

The Contractor shall establish and staff a main fuel office supplied by MCB Okinawa at Camp

Foster as stated in Appendix A. The fuel center, at a minimum shall maintain records and a data listing of authorized fueling customers, facilities operations, fueling operations, maintenance records and personnel records. The Contractor shall perform all fuels inventory, accounting, and associated administrative tasks. Any anticipated fuel shortages, based on customer requests, shall be reported to the COR immediately. All product receipts, issues, shipments or transfers shall be properly documented and auditable. The COR shall be informed immediately of any discrepancy in inventory.

C-5.1 Receipt:

The Contractor shall be responsible for receipt of all bulk fuel products. All fuel products are received by commercial tank truck. All incoming product shall be sampled in accordance with the latest version of MIL-STD-3004. The Contractor shall receive and inventory all ground fuel without causing operational delays. The Contractor shall immediately notify the COR of any quality or quantity discrepancies.

C-5.2 Manned Retail Fuel Operations:

The Contractor is responsible to the Government for all petroleum products that are dispensed to vehicles/customers. At stations with bulk loading capabilities, the military personnel shall perform bulk loading, the Contractor shall supervise for safety and ensure bulk loading is secured when not attended.

C-5.3 Automated Retail Fuel Operations:

Direct Support Stock Control (DSSC) shall provide the Contractor with a complete list of vehicle/equipment and accurate accounting data for encoding keys and authorized access to the fuel facility. Contractor will encode and manage keys in accordance with DLA Policy P-5.

C-5.4 Recyclable and Recoverable Fuels:

The Contractor shall be responsible for recycling and recovery of all fuels at the fuel facilities.

The Contractor shall be responsible for coordinating with the COR for disposition instructions of all recoverable and recyclable fuel stocks. All products classified as non-reclaimable are collected and disposed of by the Government. The Contractor will ensure those products classified as reclaimable are returned to the inventory.

C-5.5 Product Quality Surveillance:

The Contractor will be responsible for ensuring and maintaining the quality of the Government owned products stored at MCB Okinawa Fuel Facilities by using MIL-STD-3004 (current version) and the Quality Control Plan.

C-5.5.1 Quality Determination:

Petroleum products shall not be received or issued without first determining and confirming conformance with product quality requirements. Products shall be issued on a first-in, first-out basis unless otherwise specified or directed by the DLA Energy QAR. Non-conforming product shall be reported to the COR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The

Contractor shall be knowledgeable and capable of performing the various methods and means of sampling petroleum handling equipment and systems, from receipt to product issue, the operation, maintenance, and calibration of laboratory equipment, record keeping; and laboratory safety procedures.

C-6.0 Maintenance:

The Contractor shall manage, coordinate, oversee, and report as needed to ensure all required inspections, services, maintenance and repairs of the MCB Okinawa fuel facilities are performed as required. The Contractor will ensure the Fuels Distribution Systems meet all Navy, Marine

Corp, Department of Defense (DoD), State, Local, Federal, American Petroleum Institute (API), and Unified Forces Criteria (UFC) requirements throughout the life of the contract. This includes ensuring all maintenance being performed by the Contractor, government agencies, or other contractors is requested in a timely manner, scheduled as required, coordinated with relevant offices, finished to completion, and recorded in the maintenance database. The contractor will report maintenance conflicts, deficiencies, and delays to the COR and Contracting Officer as soon as possible for resolution.

C-6.1 Preventative Maintenance (PM):

Preventive maintenance tasks are defined as maintenance work to preserve a facility by preventing its deterioration; such as, but not limited to, corrosion control, grounds keeping, pressure washing, cleaning, spot painting, removal of water, housekeeping, etc. The Contractor shall be responsible for the normal and continuous use, operation, maintenance, and real time reporting of discrepancies applicable to all systems, facilities, and equipment furnished by DLA

Energy and/or the USMC. The Contractor must provide all recurring and preventive maintenance support under CLIN 0001.

C-6.2 Corrective Maintenance:

The Contractor shall identify and report all corrective maintenance required for Government fuel facilities and related fuel handling equipment above that defined as preventive maintenance, to the COR. The COR in turn will provide a service order to the recurring maintenance contractor.

The Contractor is responsible to record, provide oversight and provide updates to the COR regarding all maintenance performed at the facilities.

C-6.3 Recurring Maintenance (RM):

Recurring maintenance is maintenance inspections and services which are on a fixed schedule.

This schedule will come from UFC 3-460-03; Manufacturer Recommendations; Federal, State, or Local Law, code, or regulation; and/or API Requirements. Recurring Maintenance is the government’s responsibility. The Government shall coordinate with the Contractor to minimize disrupting operations, in accordance with UFC 3-460-03, Chapter 10, applicable directives, manufacturer’s specifications, and best commercial practices. Recurring Maintenance will be funded by DLA Energy SRM. The Contractor is responsible for the management for all work performed under the Recurring Maintenance contract as stated in C-6.0

C-6.4 Minor Painting:

The Contractor shall accomplish minor painting as part of his housekeeping requirements.

Minor painting is defined as painting needed to protect less than 25 % of equipment, pipes, tanks, buildings, fences, etc., or to keep the major portion of the paint in good condition. When more than 25% of the surface requires painting, this will not be considered minor painting.

C-6.5 Tools:

The Contractor will provide all hand/power tools and powered/non-powered equipment required to maintain Government facilities. The Contractor shall provide support for this requirement under CLIN 0001.

C-6.6 Consumables and Expendables:

With reference to equipment and facilities operated and maintained by the Contractor, all consumable supplies and materials shall be furnished by the Contractor. The Contractor shall provide support for this task under CLIN 0001.

C-6.7 Other Maintenance:

The Contractor will notify the COR of other maintenance needed, based upon the maintenance plan and unplanned deficiencies discovered during preventive and operator maintenance or operations. The Contractor is responsible to record, provide oversight and provide updates to the

COR regarding all maintenance performed at the facilities.

C-6.8 Maintenance Records:

The requirements listed in the maintenance schedule shall include actions to develop an electronic database, maintained by the Contractor, on deficiencies and problem areas needing corrective work. The information obtained from recurring maintenance, inspections and tests will be used to schedule the required maintenance and repair work through Contractor as appropriate. Maintenance, repair, inspection, and testing findings will be electronically and manually recorded and maintained in permanent facility files. A scheduled maintenance plan listing equipment and frequency of maintenance will be kept (displayed) at each facility. Records will be maintained for the duration of the contract and turned over to the Government at completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the Contractor developed database.

C-6.9 Oil Water Separators:

Oil/water separator systems are managed and maintained by the Installation Public Works

Department. However, the Contractor shall visually inspect and measure the contents of the oil/water separators IAW applicable Japanese, Federal, DoD, Navy, Marine Corps, and installation/base regulations. All Gauge readings and noted discrepancies shall be recorded and updated within the Commercial Maintenance Management System. The Contractor is also responsible for the notification of the COR in writing of all noted discrepancies.

C-7.0 General Management and Administrative:

Inventory and Accounting of all product receipts, sales, shipments, transfers, or determinable gains/losses shall be performed, documented and managed in-accordance with DLA Energy policies. The COR shall be informed immediately of any discrepancy in inventory.

C-7.1 Correspondence and Visits:

The Contractor shall notify the COR of any visitors or notice of intent to visit facilities. Upon request, the Contractor shall provide the COR copies of all correspondence regarding this visit except company or proprietary documents. Potential visitor’s consist of, but are not limited to;

contract management, its employees, or the contracted facilities by any Japanese, Federal, DoD, local government, base (military) office/agency, union representative, or contract corporate officers. The Contractor shall establish and maintain a visitor’s log showing name of all visitors, date of visit, time of visit, organization, and reason of visit.

C-7.2 Information and Records Management:

Documents held or generated by the Contractor shall be open and readily available to

Government inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. On termination of the contract, all records except personnel files, training records, contractor furnished equipment records, and proprietary company management records shall be deemed the property of DLA Energy and turned over to DLA

Energy.

C-8.0 Facilities and Grounds Management:

The Contractor shall ensure that all buildings, structures, and facilities are kept clean and sanitary. Food storage and clothing locker areas shall be maintained in an orderly and sanitary condition. Requests for pest, rodent and vegetation control shall be forwarded to the COR. The requirement for building/structure maintenance shall be documented and forwarded to the COR.

The Contractor is responsible to record, provide oversight and provide updates to the COR regarding all maintenance performed at the facilities..

C-8.1 Designated Areas:

The Contractor shall provide signs to be posted at the entrance to work areas that read, "NO

SMOKING EXCEPT IN DESIGNATED AREAS in English and Japanese.”

C-8.2 Trash Removal:

The Contractor shall be responsible for the pick-up of all trash and debris within and around fuel areas under its control and shall dispose of all such trash and debris in Government-furnished containers/dumpsters. Recycling is encouraged where appropriate and when required by host installation.

C-8.3 Grounds:

Grounds maintenance, grass cutting and vegetation control, shall be provided by the Contractor.

Grass, weeds, and brush, except ornamental trees and shrubs, within the areas defined herein shall be maintained so as to maintain a neat appearance. At no time should vegetation present a fire or safety hazard. All vegetation within Contractor controlled areas, on/under fence lines, and in the security zone outside the fence line shall be maintained with the prescribed limits. Bulk vegetation and waste accumulated during mowing, removal, and control operations shall be disposed of by the Contractor. The boundary of grass cutting includes a 5 foot clearance area outside of the fence line. Pesticide and weed control is provided by the Installation Public

Works Department. The contractor is responsible to report any issues to the COR and DLA

Energy Contract Officer.

C-8.4.1 ADP Security:

The Contractor shall comply with all Automatic Data Processing (ADP) security measures and requirements in accordance with DoD 5200.28-STD, for Government computer systems and networks.

C-8.4.2 Monitoring/Reporting:

The Contractor shall perform and document end-of-day facility inspections to ensure all systems are secure to the extent of the physical barriers provided. During the normal hours of operation, unmanned fuel facilities shall be randomly inspected at least every four hours.

C-9.0 Environmental:

The Contractor shall be fully responsible for compliance with all Federal, state, and local environmental codes, regulations, and laws in effect at the time of contract start and shall comply with all additions, changes, and revisions as may become effective during the contract period.

Environmental permits and licenses required for the operation of DLA Energy fuel facilities will be obtained by and kept on file by DLA Energy. The Contractor shall be responsible for maintaining documentation required by the fuel facility permits and licenses.

C-9.1 Spill Reporting:

In the event of a reportable spill, the Contractor shall report to the Contracting Officer, DLA

Energy, Americas East, and the COR, the spill response required immediately by telephone and email in accordance with requirements in DLA Energy Policy P-40. In addition to DLA Energy formal requirements for the reporting of fuel spills, the Contractor shall provide a simplified report of all spills involving the Contractor, its personnel, equipment and systems for which it is responsible. All reports shall be immediate (same day) written (e-mail) accounts of the circumstances surrounding the spill, the estimated amount of the spill, and actions taken to remediate the spill.

C-9.2 Spill Response

In the event of a spill, the contractor will follow the Installation Facilities Response Plan (FRP) which includes tasks such as, but not limited to, the following:

• First response to spill and leaks; including, but not limited to, notifications to emergency personnel and, to the maximum extent practical until directed to cease by emergency personnel, identifying the source, stopping the release, containing the spill, evacuating personnel, and eliminating ignition sources. First Response does not include emergency services provided by

MCB Okinawa.

• Containment and clean up associated with the discovery of a minor spill; not requiring emergency services.

• Maintaining clean up and control equipment/systems and all materials required to respond to a spill.

• Disposal services for waste, both hazardous and non-hazardous, for spill materials used during a minor spill; not requiring emergency services.

C-9.3 Supplies and Equipment:

The Contractor shall be responsible for the care and upkeep of all Government spill containment and clean up kits used within all the fuel facilities under CLIN 0001.

C-10 Safety:

The Contractor shall maintain a comprehensive fuel safety program that complies with applicable Federal, State, and local laws and Marine Corps instructions and regulations. The

Contractor shall appoint a responsible individual for collateral duties as a Safety Program

Monitor. This appointed individual shall be the primary point of contact regarding the

Contractor’s safety program.

C-10.1 Accident/Incident Reporting:

All duty related accidents and incidents, to include traffic violations involving Contractor operated equipment, for which the Contractor or contract personnel are responsible or involved in, shall be reported to the COR as soon as practical.

C-11.0 Property Inventory and Accountability:

At contract turnover, the outgoing and incoming Contractor and Government will conduct a joint inventory of all Government furnished facilities, systems, equipment, supplies and other property to be furnished by the Government. They will jointly validate the list of facilities, fuel systems, and equipment to be utilized by the Contractor for the contract performance period.

C-11.1 Annual Property Inventory:

The Contractor shall account for all properties, maintain records and submit a report of

Installation Property in the custody of the Contractor, annually on the anniversary date of the contract award. The report shall be forwarded to the COR not later than 30 days from the inspection.

C-12.0 Use of Government Facilities:

The Contractor shall not permit or authorize its personnel to store, repair or care for personal property such as boats, motor vehicles, recreational vehicles, trailers, motorcycles, etc., on

Government property.

C-12.1 Parking:

The parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during normal working hours.

C-13.0 Contractor Furnished Equipment:

The Contractor shall provide commercial vehicles and equipment as necessary. Tools, instruments, devices, and parts which are required to operate and maintain vehicles and equipment will be the responsibility of the Contractor. All items described within C-13.0 will be funded under CLIN 0001.

C-13.1 Disposition of Property:

The Contractor furnished equipment shall be used solely in the performance of this contract.

Vehicles and equipment that do not meet the performance requirements of this contract, excess equipment, or fire/safety hazard shall be removed from the work site and replaced if applicable at the Contractor’s expense.

C-13.2 Telephone Services:

Government will provide for existing phone service (on station only) in Government facilities.

The Contractor shall furnish outside commercial lines for company business as required.

C-13.3 First-Aid Supplies and Equipment:

The Contractor shall provide first aid kits for each manned and geographically separated work center, i.e., refueling, storage, direct fuel servicing, etc. The contractor shall ensure the first aid kits are inspected and recorded on a monthly basis to ensure serviceability.

C-13.4 Administrative Supplies and Equipment:

The Contractor shall provide all administrative supplies and equipment necessary to undertake the administrative and records keeping functions relevant to the contract. The Contractor shall not be given access to or use Government office equipment, i.e., computers and copy machines, not specifically provided for under the terms of this contract.

C-13.5 Janitorial/Housekeeping Supplies, Equipment, and Services:

The Contractor shall provide all janitorial and housekeeping services, to include equipment and supplies. Supplies include but are not limited to; small trash/waste baskets, self-closing waste containers and basic personal cleanliness items and restroom supplies.

C-14.0 Uniforms and Protective Equipment:

Contractor personnel shall wear the appropriate uniforms and personal protective equipment required in order to safely perform services in accordance with applicable Japanese, Federal, DoD, and local regulations, for self-protection.

C-14.1 Uniforms:

All Contractor personnel shall wear a distinctive company uniform in performance of their duties. The Contractor shall provide seasonal uniforms. All shirts, coveralls, jackets, coats, and caps shall be emblazoned with a readily identifiable company name or logo. All shirts, coveralls, jackets, and coats shall also have the employee’s nametag affixed. All items described within C-

14 will also be funded under CLIN 0001.

C-15.0 Contract Turnover:

The outgoing Contractor will assist the new Contractor by providing assistance during the last ten (10) days of the contract. The Contracting Officer’s Representative will conduct a joint facilities turnover inspection.

Appendix A

MCB OKINAWA Facility Specific Information

1. Operating Hours:

HOURS OF OPERATION

Function Mon-Fri Sat. Sun/Holidays

Camp Kinser

Service Station Operations (Automated) AR AR AR

Camp Foster

Service Station Operations (Manned) 0700-1700 AR AR

Service Station Operations (Automated) AR AR AR

Camp Futenma

Service Station Operations (Automated) AR AR AR

Camp Courtney

Service Station Operations (Automated) AR AR AR

Camp Hansen

Service Station Operations (Manned) 0700-1700 AR AR

Service Station Operations (Automated) AR AR AR

Camp Schwab

Service Station Operations (Automated) AR AR AR

Camp Gonzalves

Service Station Operations (Automated) AR AR AR

All Ground Fuel Facilities

Receipt Operations 0800-1600 AR AR

Quality Surveillance 0700-1700 AR AR

Bulk Loading Operations 0800-1700 AR AR

Inventory and Accounting 0800-1600 AR AR

2. Storage:

TANK STORAGE

(GALLONS)

PRODUCT TYPE

Facility Description Qty.

Camp Kinser

Bldg 308 667 sq. ft.

Ground Fuel Dispensers (Mogas) 2

Ground Fuel Dispensers (Diesel) 2

Ground Fuel Dispensers (JP-8) 2

FMU 2500 1

FMU 2500 Vil-key Reader 3

Camp Foster

Bldg 5828 1,000 sq. ft.

Ground Fuel Dispensers (Mogas) 2

Ground Fuel Dispensers (Diesel) 3

Ground Fuel Dispensers (JP-8) 3

Camp Kinser

Ground Fuel Dispensers (JP-8) 1

FMU 2500 1

FMU 2500 Vil-key Reader 5

MCAS Futenma

Bldg 630 54 sq. ft.

Ground Fuel Dispensers (Mogas) 2

Ground Fuel Dispensers (Diesel) 2

Ground Fuel Dispensers (JP-8) 2

FMU 2500 1

FMU 2500 Vil-key Reader 1

Camp Courtney

Bldg 4107 510 sq. ft.

Ground Fuel Dispensers (Mogas) 2

Ground Fuel Dispensers (Diesel) 2

Ground Fuel Dispensers (JP-8) 2

FMU 2500 1

FMU 2500 Vil-key Reader 3

Camp Hansen

Bldg 2171

Ground Fuel Dispensers (Mogas) 1

Ground Fuel Dispensers (Diesel) 1

Ground Fuel Dispensers (JP-8) 2

FMU 2500 1

FMU 2500 Vil-key Reader 1

Camp Schwab

Bldg 3207

Ground Fuel Dispensers (Mogas) 2

Ground Fuel Dispensers (Diesel) 2

Ground Fuel Dispensers (JP-8) 2

FMU 2500 1

FMU 2500 Vil-key Reader 1

Camp Gonsalves

Bldg 510

Ground Fuel Dispensers (Mogas) 1

Ground Fuel Dispensers (Diesel) 1

FMU 2500 1

1 6,000 Mogas Aboveground Storage Tank (AST)

2 6,000 Diesel Aboveground Storage Tank (AST)

3 8,000 JP-8 Aboveground Storage Tank (AST)

Camp Foster

1 10,000 JP-8 Aboveground Storage Tank (AST)

2 10,000 Diesel Aboveground Storage Tank (AST)

3 12,000 Mogas Aboveground Storage Tank (AST)

4 6,000 JP-8 Aboveground Storage Tank (AST)

5 6,000 Diesel Aboveground Storage Tank (AST)

Camp Futenma

1 4,000 Mogas Aboveground Storage Tank (AST)

2 4,000 Diesel Aboveground Storage Tank (AST)

3 8,000 JP-8 Aboveground Storage Tank (AST)

Camp Courtney

1 6,000 JP-8 Aboveground Storage Tank (AST)

2 3,000 Diesel Aboveground Storage Tank (AST)

3 3,000 Mogas Aboveground Storage Tank (AST)

Camp Hansen

1 20,000 JP-8 Aboveground Storage Tank (AST)

2 6,000 Diesel Aboveground Storage Tank (AST)

3 4,000 Mogas Aboveground Storage Tank (AST)

Camp Schwab

1 4,000 Mogas Aboveground Storage Tank (AST)

2 4,000 Diesel Aboveground Storage Tank (AST)

3 8,000 JP-8 Aboveground Storage Tank (AST)

Camp Gonsalves

1 4,000 Mogas Aboveground Storage Tank (AST)

2 4,000 Diesel Aboveground Storage Tank (AST)

3. Average monthly issues and receipt:

Product Monthly

Issues

(Gal)

Transactions Monthly Receipts

(Gal)

Transactions

JP-8 34,085 1,391 32,881 12

Mogas 19,384 2,466 18,480 6

Diesel 41,,329 3,260 40,327 8

4. Government Facilities:

5. Government Furnished Equipment:

Location Description Qty.

BSM-E Equipment

Computer 1

Monitor 1

All Facilities Spill Kits A/R

6. Government Provided Services:

Fire Suppression Equipment: Except for SP furnished extinguishers mounted on vehicles, all fire suppression equipment, i.e., fire extinguishers or portable/installed fire suppression equipment will be provided and maintained by the Government. The Government will establish the quantity and type of fire suppression equipment on station within the Fuel

Management facilities.

Telephone Services: The Government will provide telephone services, i.e., commercial, DSN, and on-station emergency lines, Local Area Network (LAN) connections (if applicable), and equipment required and necessary to conduct Government business, i.e., BSM-E input.

Utilities: The Government will provide electricity, natural gas/propane, heating/power production fuels, water, and sewage services as required for the health and welfare of contract personnel that occupy facilities provided by the Government.

Refuse Collection: The Government will provide refuse collection. Refuse placed in refuse containers by the Contractor shall be limited to that generated at the contracted location in the performance of this Contract.

Grounds Maintenance: The Government will provide grounds maintenance, except for those grounds maintenance tasks specified in the PWS.

Emergency Medical Service: The Government will provide the emergency medical service limited to first responder emergency medical services as available through the Navy Branch

Medical Section.

Postal/Mail Distribution: The Government will provide access to and postage for the United

States Postal Service and United Parcel Service for official Government mail (mailing to a

Government agency) generated as a result of performance of this Contract. The Government will also provide on-installation distribution of mail. Correspondence (mail to) with the corporate office, vendors, financial institutions, and the likes, as well as employees shall be a

SP expense.

Fuel Products: Limited to those products stocked and issued on base, the Government will furnish fuel for the operation of the SP’s fuel servicing equipment, trucks, and tractors identified as fuel servicing equipment. The SP shall be responsible for providing fuel products for its utility/administrative vehicles.

Forms and Documents: The Government will provide all forms and documents unique to the

Government.

Automated System Chips, Keys, and Cards: The Government will provide all hardware, software, and programmable chips, keys, and cards applicable to automated services stations/product dispensing systems.

Safety Data Sheets (SDS): The Government will provide the appropriate SDS for those compounds furnished by the Government.

Appendix B

Definitions, Acronyms, and Abbreviations

Words, the use of words, phrases, abbreviations, and acronyms as may be reflected within this

Performance Work Statement are defined and clarified as follows. It is a generic list. Many of the entries herein may not appear in this specific PWS and should be regarded solely as general information.

ADP: Automated Data Processing

AFSS: Automated Fuel Service Station

API: American Petroleum Institute

AR: As Required

ATG: Automatic Tank Gauge

AST: Aboveground Storage Tank

ASTM: American Society for Testing and Materials

Barrel: A barrel is equal to 42 U.S. gallons.

CFE: SP Furnished Equipment

CFR: Code of Federal Regulations

CLIN: Contract Line Item Number

CMMS: Commercial Maintenance Management System

Contract(ed/ing) Activity: Any reference to the “contracted” or “contracting” activity is reference to the base, facility, activity, or installation for or to which the PWS applies.

Contractor: The individual, group of persons, company, group of companies, or corporation specifically named and contracted by/with the Government to fulfill the terms of the specified contract document.

Contracting Officer: Includes the Procurement Contracting Officer (PCO) and the

Administrative Contracting Officer (ACO).

Contracting Officers Representative (COR): The local or on site Navy technical specialist, military or civilian, designated by the Contracting Officer to inspect and accept or reject the supplies and services furnished under a specified contract.

DLA ENERGY: Defense Logistics Agency Energy (formerly known as Defense Energy

Support Center (DESC))

DFR: Defense Fuel Region

DFSP: Defense Fuel Support Point

DLA: Defense Logistics Agency

DOD: Department of Defense

DODAAC: Department of Defense Activity Address Code (also see UIC)

DSN: Defense Switching Network (telephone communications system once referred to as

AUTOVON)

EDP: Emergency Distribution Plan

FAR: Federal Acquisition Regulations

FAR: Federal Acquisition Regulations 46.01

FES: Fuels Enterprise Server

FMD: Fuels Management Defense

ISSA: Inter-Service Support Agreement

Grade Code: Standard codes for petroleum products as outline in DLA ENERGY Standard

Prices and Pricing guidance for Petroleum Products.

GFE: Government Furnished Equipment

MILCON: Military Construction

MPMS: Manual of Petroleum Measurements Standards

SDS: Safety Data Sheet replaces MSDS

MRE: Maintenance, Repair, and Environmental

NAVSUP Energy Office: (COMFISCS Code 70) formerly NOLSC Petroleum

NFPA: National Fire Protection Association

NPDES: National Pollution Discharge Elimination System

NSN: National Stock Number

OPA: Oil Pollution Act

OSHA: Occupational Safety and Health Administration

PM: Preventive Maintenance (see Maintenance above)

POV: Privately Owned Vehicle

PWC or D: Public Works Center or Department

PWS: Performance Work Statement

QASP: Quality Assurance Surveillance Plan

SOP: Standard Operating Procedure

SOW: Statement of Work

SPCC: Spill Prevention Control and Countermeasure Plan

Time: All reference to time or time periods, i.e., 0600-2000, 0600 to 2000, or 0600 to 2000 hours, is an expression of time as measure by a 24-hour clock (military time) and is an expression of local time for and at the contracted location.

Title and Duty Descriptions: The follow are common acronyms and titles used to describe, list, identify, or otherwise indicate the skill and function of the person(s) who are assigned to the various fuel support activities.

FDSM: Fuel Distribution System Mechanic, a person whose primary skill and function is to operate and maintain bulk storage facilities. An FDSM performs routine preventive and corrective maintenance on petroleum transfer, storage, and reclamation equipment, and facilities.

As opposed to an FDSO, a more skilled maintenance person capable of responding to task orders involving more complex maintenance issues.

FDSO: Fuel Distribution System Operator, a person who’s primary skill and function is to operate (manipulate system components) and maintain storage facilities at a preventative and operator maintenance level, perform operator level quality surveillance and inventory operations, and, as may be required, document all such activities. An FDSO may be assigned collateral duties that include but are not necessary restricted to those of a FST, Fuel Supply Technician and

FLT, Fuel Laboratory Technician.

SSO: Service Station Operator, a person whose primary skill and function is to oversee service station operation at non automated facilities or as directed by the contract. The SSO position is a rarely used position that must be confirmed.

FLT: Fuel Laboratory Technician, a person whose skills and function is to sample and test petroleum products, maintains the fuels laboratory, and document/report on quality surveillance issues. The FLT may be a collateral duty.

UDAPS: Uniform Data Automated Processing System

UFC: Unified Facilities Criteria

Appendix C

Reference Documents

The following is a list of the references directly/indirectly sited within the PWS. It is not all-inclusive and does not site local (base/facility) instructions. It is the responsibility of the SP to ensure full compliance with all Federal, state, USN/USMC, and local regulatory documents. The

SP shall maintain current and latest versions of all applicable references. On contract award, the contracted activity will provide a current copy of applicable DOD, USN/USMC, and local instructions required under this contract. All other references, i.e., federal and state code, professional, association, and industry standards and guidelines, many of which are available from various web sites, shall be provided by the SP.

Document Title

29 CFR Labor

29 CFR Part 1910 Occupational Safety and Health Standards

40 CFR 112 Oil Pollution Prevention

49 CFR 171 Hazardous Materials Regulations; General information, regulations, and definitions

49 CFR 172

Hazardous materials table, special provisions, hazardous materials communications, emergency response information, and training requirements

49 CRF 173 Shippers--general requirements for shipments and packaging

49 CFR 178.345 General design and construction requirements applicable to

Specification DOT 406 49 CFR 396 Inspection, Repair and Maintenance

NFPA 385 Tanks Vehicles for Flammable and Combustible Liquids

API Publications 1581 Specifications and Qualifications Procedures for Aviation Jet Fuel

Filter Separators

DOD 4140.25-M

DOD Management of Bulk Petroleum Products, Natural Gas, and

Coal; supplemented by DLA ENERGY Policies and Instructions MIL-STD-3004 Quality Surveillance Handbook for Fuel, Lubricants and Related

Products NAVAIR 00-80T-109 Aircraft Refueling NATOPS Manual

NAVAIR 06-30-501 Oxygen/Nitrogen Systems Technical Manual

NAVFAC P-300 Management of Transportation Equipment

UFC 3-460-03 Maintenance of Petroleum Systems

Appendix D

Common Access Card Policy

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If

CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of

CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

The contractor has each contractor employee requiring a CAC complete and sign Sections I and II of the

DD Form 1172-2. The instructions for completing the DD Form…