Performance_Work_Statement_Service_Station_Korea__(Rev-5-_25_Aug_2015).pdf

PERFORMANCE WORK STATEMENT (PWS)

For

Operation and Maintenance of

Aviation and Ground Fuel Operations at

Army GOCO Korea

Dated: 25 Aug, 2015

TABLE OF CONTENTS SECTION

C-1.0 INTRODUCTION

C-1.1 General Description of Service C-1.2 Contractor Manpower Reporting

SECTION C-2.0 BACKGROUND

C-2.1 General

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work C-3.1.1 Bulk Fuel Operations C-3.1.2 Ground Fuel Operations C-3-1.3 Aviation Fuel Operations C-3.2 Contract Turnover

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Manning Facilities Operations C-5.1.1 Fuel Operations C-5.1.1.1 Hours of Operation C-5.1.1.2 Cash Sales C-5.1.1.3 Product Receipt C-5.1.1.4 Product Storage C-5.1.1.5 Product Issues C-5.1.1.6 Continuance of Performance During any State of Emergency in the Republic of Korea C-5.1.1.7 Wartime Utilization of Contract Vehicles C-5.1.1.8 Facility Maintenance.

C-5.1.1.9 Manning Fuel Maintenance C-5.1.1.10 Operator Maintenance (OM).

C-5.1.1.11 Recurring Maintenance (RM).

C-5.1.1.12 Other Maintenance.

C-5.1.1.13 Sustainment, Restoration, and Modernization (SRM)/ Military Construction (MILCON).

C-5.1.1.14 Building and Grounds Maintenance.

C-5.2 Inventory Management C-5.2.1 Physical Inventory Management C-5.2.2 BSM-E Computer Software and Hardware C-5.2.3 Automated Dispensing System Key/Card Management C-5.3 Quality Control.

C-5.4 Safety C-5.5 Security C-5.5.1 Base Access Requirements C-5.6 Environmental Protection C-5.6.1 Spill Response C-5.7 Training C-5.8 Contractor Furnished Equipment and Facilities C-5.8.1 Disposition of Furnished Equipment C-5.8.2 Uniforms, Clothing, and Safety Equipment C-5.9 Government Furnished Equipment and Facilities C-5.9.1 Other Government Furnished Equipment C-5.9.2 Inventory of Government Furnished and Property C-5.9.3 Unauthorized Use of Facilities

SECTION C-6.0 DELIVERABLES

C-6.1 Contactor Detailed Plans C-6.1.1 Contract Compliance Plan C-6.1.2 Product Quality Control Plan C-6.1.3 Maintenance Plan C-6.1.4 Environmental Protection Plan C-6.1.5 Safety Plan C-6.1.6 Training Plan C-6.1.7 Operations Plan C-6.1.8 Product Inventory and Accountability Plan C-6.1.9 Security Plan

Table-1 Fuel Facility Locations Table-2 Fuel Samples

Appendix A Fuel Facility Infrastructure Appendix B Hours of Operation Appendix C Cash sale locations Appendix D Estimated Average Monthly Thought-Put (Figures in Gallons) Appendix E Definitions Appendix F Abbreviations and Acronyms Appendix G Exercise Requirements Planning Worksheet Appendix H List of Government Furnished Equipment Appendix I Performance Requirements for GOCO Appendix J Possible Site Closure Appendix K Holiday Schedule Appendix L Site Deactivation Turnover Procedures Appendix M Common Access Card (CAC) Procedures Appendix N Applicable Directives

SECTION C-1.0 INTRODUCTION

C-1.1 General Description of Services. The Defense Logistics Agency (DLA Energy) is procuring receipt, storage and issue services for bulk and retail jet fuel (JP-8), bulk and retail Korean diesel (KDR), and retail automotive unleaded (MG7) or any additional product designated by the contracting officer. This includes services for the operation, maintenance, security, and safety of Government aviation and ground fuel facilities at seven (7) Army Installations in South Korea. (Camp Casey, Yongsan, Camp Humphreys, K16, Camp Red Cloud, Camp Walker and Camp Carroll).

C-1.2 Contractor Manpower Reporting. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecrnra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecrnra.mil.

SECTION C-2.0 BACKGROUND

C-2.1 General. Seven (7) Government-Owned/Government-Operated (GOGO) fuel facilities that service both Bulk and Retail Service Station customers in South Korea. All retail service stations are un-manned except during cash-sales operations. The facilities have been modernized and include Automated Fuels Service Station (AFSS) equipment at all locations.

A Military Construction (MILCON) Project is currently ongoing to provide a Bulk Storage Fuel Terminal consisting of two (2) 20MBBLs Cut and Covered Tanks (CCT), and Automated Fuels Service Station (AFSS). These facilities are being constructed on Camp Humphreys, and expected to be completed by the start of this contract in 2016. The requirements associated with these facilities are included in this Performance Work Statement (PWS). Note: Once the new Automated Fuel Service Station (AFSS) is placed in operational status, the existing AFSS will undergo decommission and Demo.

SECTION C-3.0 SCOPE

C-3.1 General scope of work. The Contractor will be responsible for operating and maintaining eight (8) automated Vil-Key location (unmanned) two (2) of the eight (8) offer cash sales to authorized customers, three (3) bulk storage, two (2) rail head off-load, three (3) tanker truck loading/receipt points and one (1) Aviation Hot Point fuel facilities to ensure safe and accurate receipt, storage, transfer, issue, quality control, and accounting for Defense Working Capital Fund (DWCF) - owned petroleum products http://www.ecrnra.mil/ http://www.ecrnra.mil/ under their control. The inventory at all locations is DLA ENERGY owned (capitalized) product. See Table-1 for a complete break down of the locations and issue receipt method.

TABLE-1

Fuel Facility Locations

Location BLDG# Service Station

Bulk Rail Offload Aviation Hot Point

Tanker Truck

Camp Casey TBD 1 1 1 1 Yongsan TBD 1

Camp Humphreys TBD 2 1 1 1 2

K16 TBD 1 1 1

Camp Red Cloud TBD 1 Camp Walker TBD 1 Camp Carroll TBD 1

C-3.1.1 Bulk Fuel Operations. The Contractor will perform all fuel operations, inventory management, quality surveillance, operation and organizational level maintenance at these bulk storage sites Camp Casey, K-16 and Camp Humphreys.

• New Bulk Storage Terminal (0S030): This facility will consist of two (2) 20MBBLs Cut and Covered JP8 Bulk Storage Tanks.

o The Primary method of receipt is Tanker Truck (TT). The facility will be equipped with a total of five (5)

TT of offload points. Note: Adapters will be provided to allow for TT offloading through the railcar pantograph system.

o The Alternate method of receipt is by Railcar; the facility will be equipped with a total of ten (10) offload Points.

o There will be an average of 45-50 monthly receipts, with an estimate annual throughput of 3,000,000 gallons of product.

o The facility will be equipped with Automatic Tank Gauging (ATG) Systems, Pump/Filters Systems, and Operations Building.

• The Bulk Fuel Issue Points are located at the AFSS Facility. This facility is located less than one (1) km from the Bulk Storage Terminal.

o The contractor should expect an estimate of 135-150 bulk sales/issues a month to primarily M978 HEMTT and M969/M967 Tankers.

o This facility will consist of five (5) bottom load fillstands.

o Two of the fillstands points will include top loading capability. Each of the five points will include an unloading connection point, in which these are provided for emergency back-up (only).

o The contractor should be aware that there is no offload pumping system. So expect delivery trucks to have off load pumping capability or gravity flow.

• The facility maintenance is supported IAW C-5.1.1.11 and C-5.1.1.13

• See Appendix B for hours of operation.

• Receipt and Issue capability must be able to occur simultaneously.

C-3.1.2 Ground Fuel Operations. The Contractor will perform all fuel operations, inventory management, quality surveillance, operator and organizational level maintenance at these ground fuel sites: Camp Casey, Yongsan, Camp Humphreys, K16, Camp Red Cloud, Camp Walker, and Camp Carroll. The service stations will service DoD, GSA, contractors, and other approved customers.

• New Automated Fuel Service Station-AFSS (0S030): This facility will consist of six (6) Above Ground Tanks consisting of the following:

o Two (2), 10,000gals MG7 ASTs, o Two (2), 12,000gals JP8 ASTs o Two (2), 12,000gals JPKDR ASTs.

o The facility will be equipped with three (3) Canopies and fourteen (14) single point dispensers: 6ea MG7 dispensers, 4ea JP8 dispensers and 4ea KDR dispensers.

o The facility will be equipped with Automatic Tank Gauging (ATG) Systems, Pump/Filters Systems, and

Operations Building. The Retail portion of this facility is an unmanned facility that will operate (24/7).

• The facility maintenance is supported IAW C-5.1.1.11 and C-5.1.1.13

• See Appendix B for hours of operation.

C-3.1.3 Aviation Fuel Operations. The Contractor shall maintain the refueling points in such a condition as they are ready for Rapid or "Hot" refueling as required by the USAG-Humphreys airfield mission, and training requirement. Camp Humphreys supports installation rotary wing, military and fixed wing aircraft refueling this includes providing a sufficient quantity of on-specification fuel and ensuring pumps, filter-separators, hoses, and nozzles are ready and serviceable. USAG-Humphreys will establish operating procedures and coordinate for personnel to operate the "Hot" refueling points. The Contractor will perform a joint inventory before and after operations with the unit responsible for the fuel consumed. The Contractor will provide periodic training on the operational procedures, pre and post operation checklists and required accountability paperwork to units prior to Rapid or "Hot" refueling operations. The contractor does not refuel or assist in any aircraft refueling operations. Upon completion of Rapid or "Hot refueling evolutions, the unit operating the "Hot" refueling point will return the completed checklists and accountability paperwork to the Contractor for processing into BSM-E. The contractor shall maintain at least one refueling point at Camp Humphreys for bulk loading of aviation units' refueling assets (primarily HEMTT refuelers) 24 hours per day. The Contractor shall post a list of contact numbers for emergencies and after hour's bulk fuel draws. USAG-Humphreys will retain custody and operational control of aircraft mobile refuelers but will require bulk loading from the Contractor.

C-3.2 Contract Turnover. The Contractor will receive, during the ten working days prior to the start of contract performance period, assistance from current contractor/government personnel, and the DLA Energy Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, including a Government Provided Equipment (GFE) inventory signed by incoming and outgoing contractors and witnessed by the COR, product testing and full fuel inventory. The incoming Contractors personnel shall be permitted access to all fuel facilities and be notified in advance of all operation so as to allow them to observe this operation. The outgoing Contractor shall turn over to the incoming operator all records, SOPs, logs, inventories, equipment data information, spare parts provided by the US Government and other materials witnessed by the COR.

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General. The contractor shall comply with all applicable Environmental Governing Standards, pertinent Department of Army and Department of Defense directives, policies, and procedures, as well as federal statutes, judicial interpretations, international agreements, (e.g. Status of Forces) and policies applicable to U.S. Armed Forces or U.S. Citizens. See Directives listed in Appendix N.

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Manning Facilities Operations. At a minimum, the contractor will provide One (1) Terminal Manager (TM). The TM shall be located permanently at Camp Humphreys (Area 3). The TM will be responsible for supervising the following sites on Camp Humphreys: Newly Bulk Storage Fuel Terminal, two (2) Automated Bulk/Retail Fuel Service Stations and one (1) Flight Line/Hot Refuel Point Facility.

At a minimum, the Contractor will appoint two (2) Assistant Terminal Managers (ATM) to support activities in the following areas: One (1) ATM shall be positioned in (Areas 1) but also provide area support for (Area 2), and the other ATM shall be positioned in (Area: 4).

The contractor will provide sufficient fuel distribution systems mechanics to provide a robust maintenance program to ensure the continuing operation of all fuel facilities. The contractor will provide a minimum of two (2) fuel distribution systems mechanics. One (1) FDSM shall be stationed at Camp Casey, and one (1) FDSM at Camp Humphrey’s bulk sites so they can respond as needed to ensure mission support. All Contractor personnel that have a direct interface with the customers must be able to speak, read, and write Basic English. (For qualifications see a, b, c, and d below).

(a.) Terminal Manager (TM): To ensure on-site management of PWS requirements, the Contractor shall employ a TM at the location mentioned in C-5.1 Manning Facilities Operations. This assigned TM shall have significant, specialized commercial or military experience in fuel terminal operations and maintenance performing and supervising tasks. This experience shall include receiving, storing, issuing, and shipping petroleum products via tank t ruck, pipeline, rail, or as appropriate to the installation’s mode of receipt capability and maintenance and repair of bulk petroleum storage terminals, systems, and equipment. The TM shall have significant, relevant, and preferably recent supervisory experience. Although general supervisory experience may be included, specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance must be predominant. This cannot be a collateral duty job. If the TM is absent for short periods (minor illness, vacation), an alternate must be designated and available to perform the TM duties. For extended absence (hospitalization, temporary duty), the Contractor shall notify the Contracting Officer and provide a qualified temporary or permanent replacement at no additional cost.

After Award, a copy of the candidate’s resume for this position must be submitted within 30-days for review by DLA Energy. The Terminal Manager shall be able to speak, read, and write Basic English.

Replacement candidate’s resumes must also be submitted for review prior to assuming the duties as TM.

(b.) Assistant Terminal Manager (ATM): To assist the TM with on-site management of PWS requirements, the Contractor shall employ ATM (s) at the locations mentioned in C-5.1 Manning Facilities Operations. The ATM shall have commercial or military experience in fuel terminal operations and maintenance performing and supervising tasks. This experience shall include receiving, storing, issuing, and shipping petroleum products via modes as appropriate to the installation’s capability and maintenance and repair of bulk petroleum storage terminals, systems, and equipment. This may be a collateral duty job. After Award, a copy of the candidate’s resume for this position must be submitted within 30-days for review by DLA Energy. If an ATM is subsequently designated, or a replacement candidate for an initially employed ATM is nominated, resumes must be submitted for review prior to assuming the duties as ATM.

(c.) Fuel Distribution Systems Operator (FDSO): (as defined in the Service Contract Act Directory of Occupations, Category 21010): Shall have a commercial or military experience in operating fuel bulk storage and distribution systems and equipment. Receives, stores, transfers, and issues fuel through pipelines at terminal stations. Ships fuel by pipeline, tank car, and tank truck. Prepares and checks receiving and issuing documents. Connects lines, grounding wires, and loading and off-loading arms or hoses. Visually inspects samples of fuel. Gauges tanks for water, temperature, and fuel levels.

Checks pumping systems for correct operating valve alignment, pressure, leaks or unusual noises.

Performs operator and preventive maintenance to include water drain, Gas Pump filter change, grease and lubrications of parts and fittings and maintenance and repairs on various terminal systems. Assists in maintenance of government-owned facilities. Performs general housekeeping and grounds maintenance for terminal, pipeline and other areas as assigned.

(d.) Fuel Distribution Systems Mechanic (FDSM): To ensure on-site management of PWS requirements, the Contractor shall employ mechanics at the locations mentioned in C-5.1 Manning Facilities Operations. Shall have commercial or military experience in maintaining fuel bulk storage and distribution systems and equipment. Maintains and repairs fuel storage and distribution systems, using hand and power tools and testing instruments. Inspects fuel receiving, storage, and distribution facilities to detect and correct leakage, corrosion, faulty fittings, and malfunction of mechanical units, meters, and gauges for distribution lines, float gauges, piping valves, and pumps. Inspects electrical wiring, switches, and controls for safe-operating condition, grounding, and adjustment. Lubricates and repacks valves.

Lubricates pumps, replaces gaskets, and seals. Removes corrosion and repaints surfaces. Maintains record of inspections and repairs.

C-5.1.1 Fuel Operations. The Contractor shall operate and maintain the existing fuel facilities at USAG installations.

Fuel operations must be conducted safely and efficiently in order to requisition, receive, store, and issue petroleum products. The Contractor shall maintain appropriate controls to ensure adequate fuel quality and inventory accuracy.

NOTE: The offered price under CLIN 0001 should include all costs associated with operating and maintaining the Government-Owned Bulk Fuel Facility to include operating the facility outside normal operational hours or the standard hours as identified in Appendix B, and perform maintenance as required by Sections C-5.1.1.8 through C-

5.1.1.12 and C-5.1.1.14 of the Performance Work Statement.

C-5.1.1.1 Hours of Operation: See Appendix B represents the hours of operation for each facility. All retail sites are automated and do not require manning with the exception of the manning requirement for cash sales at the designated locations. Cash sale issues will be discussed in C-5.1.1.2. The Contractor shall issue and receive during the stated hours of operation at the bulk, rail or aviation fuel facilities. If directed by Contracting Officer’s Representative (COR) to support a mission outside normal hours, the contractor shall respond and provide required support within 2 hours’ notice.

C-5.1.1.2 Cash Sales. The Contractor shall provide sufficient personnel to provide cash sale services at the facilities and hours listed in Figure 4. The Contractor shall be prepared to provide cash sale services at the other retail locations listed in Figure 3 on an exception/emergency basis. Such an exception/emergency shall be worked through the CO/COR/appropriate DLA ENERGY HQ office for approval. All procedures listed in the current version of DLA ENERGY Policy P-31, Cash Sales Procedures for Defense Working Capital Fund (DWCF) Owned Fuel, DLA Energy P-19, Retail Cash Sales Standard Operating Procedures (SOP), and P-6, Authorized Customers and Cash Sales shall be followed. These instructions can be found on the DLA ENERGY websites. http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=479

C-5.1.1.3 Product Receipt. The Contractor shall receive fuel without causing operational delays or incurring demurrage. During commercial tanker truck receipts, the Contractor will escort fuel delivery trucks from and to the gate for all sites.

C-5.1.1.4 Product Storage. The Contractor shall be responsible for product quantity and quality while in contractor custody as specified in the Quality Control Plan. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use.

http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=479

C-5.1.1.5 Product Issues. The Contractor shall issue fuel IAW hours of operation. The Contractor shall issue fuel without causing operational delays.

C-5.1.1.6 Continuance of Performance During any State of Emergency in the Republic of Korea. The Contractor shall be responsible for performing all functions of this contract during any state of emergency declared by the United States (U.S.) or Republic of Korea (ROK), within or affecting the ROK, or during internal strife, rioting, civil disturbance, and declaration of war or perils of any other type in the ROK until released by the Contracting Officer. The Contractor shall assist and participate, as may be required by competent military authority, in any military or dependent evacuation plan. The contractor shall participate, at the direction of the ROK or U.S. local commander, in all local or site training exercises relating to U.S. Government preparation for any of the above incidents. The Contractor shall comply with Table B-2 of USFK Regulation 700-19, Contingency Conditions Clause.

This regulation will be provided by IMCOM Pacific after contract award.

C-5.1.1.7 Wartime Utilization of Contract Vehicles (CONTINGENCY CONTRACT) (REPUBLIC OF KOREA)

a) Within 30 days after contract award, the Contractor shall identify in writing to the Contracting Officer its transportation assets to be used in the performance of this contract to include those of any subcontracting agreements. Specific information required is: name, address and phone number of the Contractor and applicable sub-Contractor(s), number of vehicles used by Contractor and sub-Contractor to execute contract, license number, cargo capacity and type cargo ( JP8) of each vehicle; and name and telephone number of each driver. The Contracting Officer will provide this data to USFK J4 Wartime Host Nation Support Division to coordinate with the appropriate ROK ministries to ensure that these assets have been included in the Transportation Mobilization Designation Plan. Maintenance and overall responsibility for the Contractor's transportation assets shall remain with the Contractor. The Contractor shall cooperate with the Contracting Officer providing all information that is necessary to ensure that its transportation assets are designated to continue supporting U.S. requirements in the event of a ROK mobilization.

b) Once ROK Mobilization is declared, the Contracting Officer or designee will provide the Contractor with a list of ROK-

U.S. Movement Control Teams by area to coordinate clearances for hazardous cargo movement. The U.S. ordering officials will, if practicable, submit a requirement request a minimum of seven days in advance of delivery to allow the contractor adequate time to program and schedule the delivery.

c) The Contractor shall process requests for highway/road clearance and for additional transportation assets through the appropriate local ROK-US Movement Control Team a minimum of 72 hours prior to scheduled pickup date. To obtain approval to use highways and roadways designated for military use, the Contractor must submit requests using the Combined Highway Clearance Request Form). To request additional trucks and drivers (beyond those previously allocated to support Contractor operations during mobilization), the Contractor must submit a Combined Movement Request (CMR).

To ensure adequate security and protection for movements, the Contractor shall request military escort on CHQ Form

26EK.

d) The Contractor shall assign a representative responsible for processing Combined Highway Clearances and Combined

Movement Requests. This representative shall be responsible for becoming familiar with the Combined Highway Requesting procedures and attending all required training. Training will be conducted in conjunction with Combined Forces Command Computer Aided Exercises (CAX) held each spring and fall. The U.S. Government will provide appropriate training to the Contractor representative in processing and monitoring requests for highway/road clearances and additional assets using the process as established in the current edition of the Command Logistics Policies and Procedures manual. The Government will notify the Contractor Representative when ROK mobilization occurs, when it must begin using Combined Movement Procedures, USFK priorities for shipments, and any changes that are required to Contractor shipping schedules.

C-5.1.1.8 Facility Maintenance. The Contractor shall establish and maintain automated maintenance and supply records for all equipment and components at the fuel facility. The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address the frequencies, methods, and procedures for accomplishing the maintenance objectives. The maintenance records and maintenance plan shall be updated as changes occur and be made available for review by the COR/DPW upon request and turned over to the COR/DPW at the end of the contract. The Contractor shall ensure maintenance activities are scheduled to prevent or minimize impact to operations. The contractor shall immediately notify the COR/designated office of any maintenance downtime that could affect operational use of the system and the estimated time in commission (ETIC) the system will be back in operation. The contractor shall respond to a trouble call with a maximum 4 hour response time.

C-5.1.1.9 Manning Fuel Maintenance. The contractor shall provide an aggressive preventive maintenance program to ensure the continuing operation of all fuel facilities. The contractor will provide a minimum of two fuel distribution systems mechanics so they can respond to all operator and organizational type maintenance for daily and monthly checks of all equipment and systems in between government contracted quarterly recurring maintenance.

C-5.1.1.10 Operator/Organizational Maintenance (OM). The Contractor will perform OM to inspect, service, and maintain all fuel distribution systems and equipment in accordance with applicable directives, manufacturer’s specifications, and best commercial practices. The Contractor shall provide all manpower, material (not limited to the following nuts/bolts, grease, gaskets, O-rings, Chicago fitting, tools (not limited to the following wenches various, screw drivers, air and hand tools) , and equipment (not limited to the following fuel testing equipment, jacks, electrical testing devices) to perform operator maintenance during routine inspections and system use/operation. Contractor will document all inspections/work performed and retain all documentation for said work for the entirety of the contract and be prepared to provide/transfer this data upon request or expiration of this contract.

All deficiencies that exceed the capabilities of the contractor or discovered during operator and organizational maintenance inspections or mission operations will require the electronic submission of a work/service order (with supporting DA 4283) through the local DPW helpdesk and applicable recurring maintenance program provided by the government. The contractor will not perform maintenance and repairs beyond operator maintenance unless directed by the COR as reimbursable work.

C-5.1.1.11 Recurring Maintenance (RM). RM requirement is the government’s responsibility in accordance with UFC 3-460- 03, Chapter 10, applicable directives, manufacturer’s specifications, and best commercial practices. The government shall coordinate RM actions with the contractor to minimize disrupting operations. RM will be funded by DLA Energy SRM, and executed by a United States Army Corps of Engineers (USACoE) separate contract.

C-5.1.1.12 Other Maintenance. The Contractor will notify the COR of other maintenance needed based upon the maintenance plan and unplanned deficiencies discovered during preventive and operator maintenance or operations. The contractor shall subcontract with a qualified company to purchase other maintenance and repairs/services/supplies required immediately to permit continued performance of the contract and/or eliminate hazards to life or property following a breakdown of facilities or equipment, accident, fire, or product spill.

C-5.1.1.13 Sustainment, Restoration, and Modernization (SRM)/ Military Construction (MILCON). SRM or MILCON required is the Government’s responsibility in accordance with DLA ENERGY policies and DoD 4140.25M. The Contractor will notify the COR of SRM or MILCON needed based upon the maintenance plan and unplanned deficiencies discovered during preventive and operator maintenance or operations, and will assist as required/requested in the development and execution of the projects. Maintenance work not able to be completed by the contractor will be submitted on a DA 4283 to the COR and the local DPW work order section.

C-5.1.1.14 Building and Grounds Maintenance. The Contractor shall maintain building and grounds in accordance with Base guidelines. The Contractor will ensure buildings are clean, free of debris, pest free, and report any pest infestations to the local Director of Public Works (DPW) U.S. Army. The DPW has the responsibility for providing the pest services. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the COR. Grass cutting and snow removal is the responsibility of the Director of Public Works US Army.

C-5.2 Inventory Management. The management of fuel inventories involves a full range of actions associated with ordering/requisitioning, receipt, transfer, issue, automated management system information system, Business System Management- Energy (BSM-E), physical inventory and storage of fuel. IMCOM Korea shall nominate and provide a certified Property Administrator (PA) (who has broad experience in petroleum management, e.g. operations, accounting, facilities management, etc.)

that will monitor contractor performance and compliance with the terms and conditions of the operations and maintenance contract in accordance with DLA ENERGY Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=479

C-5.2.1 Physical Inventory Management. The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DoD 4140.25M and DLA ENERGY Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=479 or https://east.esps.disa.mil/dod/dla/dlaenergy/scm/SitePages/Publications.aspx. Copies will be made available to the COR/PA upon request.

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

• Ensure that adequate stocks are on-hand to fully support mission requirements at all facilities and maintain inventory levels required.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations.

C-5.2.2 BSM-E Computer Software and Hardware. The Government will provide the appropriate hardware and software for BSM-E at all fuel facilities.

C-5.2.3 Automated Dispensing System Key/Card Management. The Area Property Book Office (PBO shall be responsible for issuing and revoking keys/cards as required in writing by the 403rd Army Field Support Brigade (AFSB) and its LRCs. The Area LRC/PBO, and or VCO (Vehicle Control Officer)/TM shall issue keys/cards within two working days after receiving the written request. For visiting units/exercises the Area LRC/PBO shall issue keys/cards within two working days after receiving written http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=479 http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=479 https://east.esps.disa.mil/dod/dla/dlaenergy/scm/SitePages/Publications.aspx request verified by the VILKEY manager. Preauthorization of unit key/card authorized and recommended for units with a short rotation cycle.

C-5.3 Quality Control.. The contractors shall ensure product quality in accordance with current MIL STD 3004 and include (but not limited to) requirements for sampling, testing methods, equipment, documentation of tests, and record keeping. No petroleum product shall be received or issued until product quality determinations have confirmed conformance with specifications. Table 2 (Fuel Samples) lists periodic receipt and bulk storage samples required by Army Policy. Additional sampling/testing may be required as determined by the COR. The Contractor will be required to submit all fuel samples to Pyeongtaek (the Camp Humphrey’s ). This is a DLA Energy contracted Fuel Laboratory that provides/conducts lab services for DLA capitalized sites in Korea. The contractor is responsible for all cost associated with submitting samples to the lab, and all laboratory consumables costs are absorbed by the lab. This cost will be included in the offers price under CLIN 0001.

Table 2: Fuel Samples

SAMPLE TYPE FREQUENCY

Aqua Glow Daily Filter-Effectiveness Every 30 days Visual Inspection/API Gravity Every Receipt Receipt Sample- 1 Gallon All Levels 3-7 Random Samples Annually Storage Tank- 1 Gallon All Levels Semi-annually Storage Tank- 1 Gallon Bottom Annual

C-5.4 Safety. The Contractor will ensure that personnel at the fuel facilities are provided with a safe and healthy environment. It is essential that contractor personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principal hazards to be encountered and how to prevent or reduce these hazards in accordance with USFK Regulation 385-1.

Contractor shall comply with all safety requirements and base fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time. Contractor shall reimburse the Government for all fire protection responses and any material used in emergency response to the facility caused by contractor personnel error, negligence, or oversight. Contractor shall provide 24 hour contact information to the base fire department dispatch center.

C-5.5 Security. The Contractor shall incorporate necessary physical security, personnel security and information system security to ensure the integrity and safety of the fuel facilities and government furnished equipment. The contractor shall incorporate physical, personnel and information system security measures in the Contract Compliance Plan. These security measures shall include controlled access by authorized personnel only to fuel facilities and equipment under Contractor control, security of all gates, buildings and facilities when not in use; ensure that system valves and refueling equipment are secured when not in use; and information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development of security measures.

C-5.5.1 Base Access Requirements. All Contractor personnel shall possess the required base access in accordance with USFK Regulation 190-7 in order to perform the required functions within this statement of work.

C-5.6 Environmental Protection. The Contractor shall actively protect and enhance the quality of the environment by complying with all applicable regulatory requirements. The contractor shall support and participate in the host base Environmental Management System. The government/outgoing contractor will provide the following environmental documents: USFK 200-1, Environmental Governing Standards, Spill Prevention Control and Countermeasures (SPCC) Plan, Facility Emergency Response Plan (OPA 90) (FRP), Hazardous Waste Management System. The Contractor is responsible for keeping both the SPCC and FRP current and available to all employees and inspectors both internal and external. If the Contractor receives a notice of violation from a federal or South Korean agency, the Contractor shall immediately notify the COR or Contracting Officer.

C-5.6.1 Spill Response

C-5.6.1.1. In the event of a reportable fuel spill, leak, or discharge, the Contractor shall make the required notifications in accordance with the Facility Response Plan.

C-5.6.1.2. In the event of a fuel spill, leak, or discharge originating from the covered GOCO facilities and/or equipment, the Contractor shall immediately initiate spill response procedures in accordance with the Facility Response Plan.

C-5.6.1.3. The Contractor's designated Terminal Manager shall serve as the Facility Spill Coordinator (FSC) and shall act as the On Scene Commander (OSC) during oil spill emergencies until or unless relieved by the Facility Incident Commander.

The Contractor shall train the terminal manager in order to qualify him as the FSC and the OSC. The training requirements may be set aside providing that the terminal manager attended an approved course within three years prior to the contract start and can provide proof thereof (i.e., certification of completion). The training shall be accomplished within the first 30 days of the contract period.

C-5.6.1.4. The Contractor will be reimbursed for all reasonable, allocable, and allowable expenses incurred in containing, preventing the spread of, and, if required, cleanup of a petroleum spill, or leak which was not proximately caused by the willful misconduct or negligence of the Contractor or its employees. For this reason, the Contractor should not include the cost of liability insurance in its price charged to the Government for services provided for any of these risks that the Government is assuming in this paragraph as a self-insured entity.

C-5.7 Training. The Contractor shall establish and maintain a training program to ensure that applicable personnel receive training in the areas defined below and in accordance with all federal, state, and local laws and regulations. Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall maintain documentation of training records with will include, but not limited to employee name, date of training, course information (synopsis), and test results, if applicable. These records will be made available to the COR upon request. This training shall include, but not limited to, OSHA Hazard Communication, Confined Space training, Hazardous Waste Operations and Emergency Response (HAZWOPER), OSHA Lock- out/Tagout, Personnel Protective Equipment, DoT Safe Transportation of Hazardous Materials, fuel operations, and environmental compliance, IAW applicable regulations. Training for BSM-E will be funded by DLA ENERGY. This includes transportation and lodging only.

Whether the training is conducted on site or at the VAREC facility will be at the discretion of DLA ENERGY. The Contractor shall establish a quarterly familiarization program to provide familiarization to military personnel on the operation of the bulk-loading rack and retail dispensing pumps to ensure safety and proper operation during use and to prevent spills. The Contractor shall establish a program to provide training to military personnel on the operation of the aviation refueling systems to ensure safety and proper operation during use and to prevent spills. The Contractor will provide familiarization training to the installation Fire Department’s on the facilities and procedures when requested.

C-5.8 Contractor Furnished Equipment and Facilities. The Contractor shall provide sufficient and adequate tools, equipment, materials, and vehicles to adequately and safely perform all operational and maintenance tasks required by the contract. The contractor shall provide one (1) portable toilet facility at K16 service station for the use of their employees service and maintained by the contractor under CLIN 0001. The contractor shall insure compatibility between contractor-furnished equipment and government-furnished equipment and facilities.

C-5.8.1 Disposition of Contractor Furnished Equipment. Contractor furnished equipment identified herein shall be used solely in the performance of the work defined in Section C-5.0. The Contractor shall not store equipment in excess of the contract requirements on Government property. On termination of the contract, all equipment shall be removed from Government property within 30 days. Thereafter, the Contractor shall be charged the prevailing commercial storage rate for each piece of equipment kept on Government property.

C-5.8.2 Uniforms, Clothing, and Safety Equipment. The Contractor shall provide a distinctive company uniform for personnel to wear in the performance of their duties. Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires. The Contractor shall provide all personal safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, goggles, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel.

C-5.9 Government Furnished Equipment and Facilities. The Contractor shall submit all data required; maintain all records; and care for, maintain and account for all government-furnished property. The Contractor shall be responsible for the equipment and be required to conduct an annual inventory and maintain a signed receipt document furnished by the government. Equipment and supply additions to the document may originate from a number of sources. Any defects in or damage to any government furnished equipment regardless of causation shall be reported immediately to the COR. When an item of Government property is no longer required, the Government, at its discretion, is not required to replace the item.

C-5.9.1 Other Government Furnished Equipment. In addition to the facilities listed in Appendix H, the Government will provide the following supplies and equipment.

• BSM computer system, i.e., CPU, monitor, keyboard, printer, and modem, to operate under BSM.

• Fire Suppression Equipment: All fire suppression equipment (i.e., fire extinguishers, portable and installed fire suppression equipment) will be provided, overhauled, and when necessary, replaced by the Government. The Government will determine the quantity and type of fire suppression equipment at the stations.

• Utilities: Electricity, water, sewage, and telephone (One outside commercial line).

• Material Safety Data Sheets (for Government-Owned Products only)

• Dumpster/Trash removal and disposal

C-5.9.2 Inventory of Government Furnished Equipment/Property Inventory. At contract start-up, the Contractor and Government (COR) will conduct a joint inventory of all Government property (Appendix H). The Contractor and the COR shall certify the listing and the general condition of all Government property. Thereafter, the Contractor and COR shall conduct a joint inventory of Government Furnished Equipment annually. This joint inventory shall be conducted not later than 30 days from the anniversary date each year of a multi-year contract.

C-5.9.3 Unauthorized Use of Facilities. The Contractor and its employees shall not use the facilities or premises for any outside commercial activities not specified in this PWS or contract. The Contractor shall not permit or authorize personnel to store or repair any personal property including boats, vehicles, trailers, motorcycles, etc., at service stations. In addition, the Contractor shall not utilize station property or facilities for storage or repair of Contractor-owned vehicles and equipment not specifically required by the contract provisions. Parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during working hours. The Contractor shall not allow employees to cook, smoke, and have open flames, or have flammable materials in the work areas or inside any building. The designated smoking and cooking area will be coordinated with the COR. No planting or gardening shall be allowed.

SECTION 6.0 DELIVERABLES

C-6.1 Contractor Detailed Plans. Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the COR reviewed plans to the Contracting Officer for review and acceptance. The detailed plans listed below shall be reviewed by the COR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and shall be updated, as required, throughout the contract period.

C-6.1.1 Contract Compliance Plan (CCP). The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, bulk storage operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR). The Contractor shall submit an updated CCP to the Contracting Officer for review and approval within 30 days after contract award. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.

C-6.1.2 Product Quality Control Plan. The Contractor shall provide a comprehensive and detailed plan that will ensure that products handled by the Contractor remain on-specification. The plan shall include sampling, testing methods, equipment, documentation of tests, records keeping, and actions to be taken in the event of unacceptable test results. The plan shall describe how product quality surveillance data will be documented and reported to support all retail, bulk, and aviation missions. The plan shall identify responsible parties for the functions. This plan shall be submitted 30 days after contract award and shall be effective at the start of the contract performance period.

C-6.1.3 Maintenance Plan. The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall identify the frequencies, methods, and procedures for accomplishing the maintenance objectives set forth within.

C-6.1.4 Environmental Protection Plan. The Contractor shall provide a comprehensive and detailed plan that will ensure compliance with all applicable federal, local environmental laws, regulations, and other guidance.

C-6.1.5 Safety Plan. The Contractor’s safety program shall include both classroom and hands-on instruction to ensure all personnel are able to recognize and handle potential hazards to avoid dangerous exposure and to develop safe working habits, practices, and skills. The Contractor shall outline procedures necessary to maintain safety in accordance with applicable federal and local laws and regulations. At a minimum, this plan shall include Confined Space Entry, Disaster Preparedness, Fire Prevention and Protection, Personal Protective Equipment, Hazardous Waste Operations, Emergency Response, Safety and Health Standards, Hazardous Communications, Lockout/Tag out, and Fuel Handling Operations.

C-6.1.6 Training Plan. The plan shall identify length of training, training sources for employees, description of courses for federally and locally mandated and generally required safety training, environmental protection training, and job qualification training. IMCOM Pacific through its Garrisons will provide Hazardous Material Management – 172 annual refresher and Hazardous Waste Inspection. Hazardous Waste Operations will be provided if SMR funds are available.

C-6.1.7 Operations Plan. The plan shall provide comprehensive and detailed step-by-step procedures covering all requirements specified in C-5.1.1.

C-6.1.8 Product Inventory Control and Accountability Plan. The plan shall provide comprehensive and detailed procedures to ensure compliance with the requirements of DoD 4140.25M, DLA ENERGY Interim Guidance, and DLA ENERGY sponsored application guidance.

C-6.1.9 Security Plan. The plan shall clearly identify staffing and procedures necessary to maintain security and incorporate all elements of the concept plan.

APPENDIX A:

Fuel Facility Infrastructure

Location Type of Operation Product Tank Size Method of Receipt

Camp Carroll Service Station KDR 1 10,000 usg AST Truck KDR 1 5,000 usg AST Truck MG7 1 10,000 usg AST Truck

Camp Casey

Service Station KDR 2 3,200 usg UST Truck

MG7…