20130725_-_SPE600-13-R-0809_WPAFB_Q A_Set_1.pdf

Wright-Patterson AFB, OH Natural Gas, Water, and Wastewater

SPE600-13-R-0809

Questions & Answers – Set 1

1. Question: What is the deadline for submitting questions?

Government Response: The deadline for submitting questions is 30 days before the proposal due date as referenced in Section L.2.1.3, Point of Contact, of the solicitation.

2. Question: Are meters included in the privatization of the infrastructure?

Government Response: Meters will not be conveyed. It is current Air Force Policy not to convey meters, but this may change in the future as the Air Force is re-assessing its feasibility.

3. Question: How does a regulated utility company propose if it is not regulated by a public utility commission (PUC)?

Government Response: All offerors have the ability to propose under Schedule B-2, Schedule B- 2, Fixed Price with Economic Price Adjustment.

4. Question: When will the questions submitted 5 days ago be answered?

Government Response: Questions and answers will be posted in a timely manner, as possible.

We anticipate a 3-week turn-around time, at most.

5. Question: When is the due date for the proposals?

Government Response: Please refer to FedBizOpps for the proposal due date at all times to ensure you have the most updated information. At this time the proposal due date has been extended to October 9, 2013 by Amendment 0003 to the solicitation issued July 22, 2013.

6. Question: Will sign-in sheet be available to Offerors?

Government Response: A list of attendees was posted on FedBizOpps, June 14, 2013.

7. Question: Are the questions generated during the site visit due to DLA by this Friday?

Government Response: Questions are due as soon as possible.

8. Question: How do we submit questions?

Government Response: Submit questions to the Contracting Officer, Farheena Khan, Farheena.Khan@dla.mil and the Contract Specialists, Stephanie Fantasia, Stephanie.Fantasia@dla.mil and Megan Kesler, Megan.Kesler@dla.mil. Responses will be posted on FedBizOpps.

9. Question: What is the facility number for this water tower and when was it painted?

Government Response: The facility number is F/20390. It was constructed and painted in 2008.

10. Question: Are there any water vaults in water tower number F/20390?

Government Response: There are no water vaults in water tower F/20390.

11. Question: What is the capacity for the two water tanks (F/20222 and F/20460)?

Government Response: Please refer to Table 1 of Section JA3 for water tank capacity.

12. Question: Is there a well associated with the water treatment plant F/20085A?

Government Response: Yes, water is being supplied from four wells located in Area B.

13. Question: Is water well #1 representative of well #2?

Government Response: Yes, except for the building.

14. Question: Is the replacing of the 24-inch diameter sanitary sewer gravity line currently underway an ISDC?

Government Response: Although currently listed in attachment JA4, the 24-inch diameter sanitary sewer gravity line project is being removed from the list of ISDCs because the project is currently underway. An updated Section JA4 will be posted on FedBizOpps as an amendment to this solicitation.

15. Question: Is the 15-inch diameter sanitary sewer line that connects to the City of Dayton located where the 24-inch diameter sanitary sewer gravity line is?

Government Response: Yes. The 15-inch diameter sanitary sewer line is a separate line that runs parallel to the 24-inch along Springfield Pike for approximately 1,300 LF. The 15-inch diameter line serves the west side of Area B and connects to the City of Dayton’s sanitary system at a manhole in Huberville Avenue, located within the City of Riverside roughly 700 LF northwest of Bong Street.

16. Question: What is the age and material of the water distribution and wastewater collection systems?

Government Response: Please refer to Table 1 of Section JA3.

17. Question: What is the water main history?

Government Response: Please refer to Section JA3 for water main history and description.

18. Question: What is the SSO history?

Government Response: The Government is unable to determine what the offeror is asking.

Please define SSO.

19. Question: Are the water distribution and wastewater collection systems of Area A interconnected with the systems of Area B?

Government Response: The only connection point for the water system is the East Well Fields in Area B. The wells connect from Area B to Area A, but this connection is not currently used and has not been utilized since the late 80’s.

The 24-inch diameter wastewater line is a force main in Area A, and then changes to a gravity line near the Huffman Dam. Approximately 2,500 LF from the Huffman Dam, the 24-inch diameter gravity line receives influent flow from Area B, thereby connecting Area A and Area B.

20. Question: How will the potential conversion of the coal plant affect this project with respect to the natural gas infrastructure?

Government Response: At this time the conversion of the coal plant will not impact the infrastructure to be conveyed under this solicitation.

21. Question: Is there or can office space be available to contractor?

Government Response: Please refer to Section C.5.1.4, Contractor Facilities, of the solicitation:

Although the Government does not have existing facilities to support the System Owner (SO), a limited amount of on-Base land may be available for construction of SO support facilities. Please indicate in your proposal the amount of land required and the general layout of the proposed facilities within the land area.

22. Question: Has a condition assessment of the water distribution and sanitary collection system been done? If so, what year? Is the report available?

Government Response: Please refer to the Technical Library. All available information related to the offered systems is in the Technical Library.

23. Question: How does the sewer connection project defined in Table 9 of the wastewater collection attachment relate to the current project that connects with the City of Dayton? Can you provide planning or alignment drawings?

Government Response: The project described in Table 9 is currently under construction. Table 9 will be updated. All drawings available are included in the Technical Library.

24. Question: Who pays for utilities, electric, gas, diesel fuel?

Government Response: Please refer to Sections JA2.3.1, JA3.3.1, and JA4.3.1 of the utility specific attachments.

25. Question: If wells are in bedrock, what is the typical depth when excavating?

Government Response: None of the wells extend down to bedrock.

26. Question: Is there a water valve on each side of the water line that connects to the City of Fairborn?

Government Response: Yes, please refer to Section JA3.3 and JA3.12.2.2, Table 11.

27. Question: When was the last time the water valve located on the Government’s side opened?

Government Response: The water valve was last opened in 1987.

28. Question: WPAFB currently performs an update to its Wellhead Protection Plan every other year.

Would the contractor be expected to perform these updates in the future?

Government Response: In accordance with Section C.3.2, Performance Standards, of the solicitation, the SO will be required to provide utility services in accordance with industry standards, and all applicable Federal, state, and local laws/regulations.

29. Question: Does the Government have any information regarding the amount of Infiltration and

Inflow (I/I) that enters the wastewater collection system?

Government Response: The Government has not performed any large studies to determine I/I.

30. Question: Does the Government have a calibrated hydraulic model of the water system that is less than five years old?

Government Response: The Government does not have a calibrated hydraulic model for the water system less than five years old.

31. Question: Does the Government have a calibrated hydraulic model of the wastewater collection system that is less than five years old?

Government Response: The Government does not have a calibrated hydraulic model for the wastewater collection system less than five years old.

32. Question: Is the Government interested in an approach that involves sub-metering of water usage at individual buildings so as to document and potentially charge back usage to tenants?

Government Response: Please refer to Sections C.3.3, Sub-Metering, and C.3.3.1, Future Sub- Meters, of the solicitation.

33. Question: What are the current expenses to operate and maintain the water and sewer systems?

Please include personnel, equipment, chemical, energy, and any other cost associated with maintaining and operating the water and sewer systems.

Government Response: The requested information is Source Selection Sensitive and, as such, the Government is unable to provide cost data for operation and maintenance of the infrastructure to be transferred.

34. Question: What replacement and upgrade projects are happening in 2013?

Government Response: There will be an update to the JA Sections that will capture new/replacement utility projects. Inventory sections JA2.2.1.2, JA 3.2.1.2, and JA4 4.2.1.2 will be updated and posted as an amendment on FedBizOpps.

35. Question: What replacement and upgrade projects have happened in the past 5 years? Past 10 years?

Government Response: Please refer to the inventory sections of the JA Attachments for each utility system.

36. Question: How many feet of water main, by size, are in Area A? Area B? Area C?

Government Response: Available information is provided in Table 1 of Section JA3.

37. Question: How many feet of sewer main, by size, are in Area A? Area B? Area C?

Government Response: Available information is provided in Table 1 of Section JA4.

38. Question: Please provide clarification on how Area B water service is operated between the two service areas.

Government Response: Pressure zones are operated separately, but there are normally closed valves that interconnect the zones. System “floats” on the towers.

39. Question: What constitutes a commercial vehicle requirement to use the contactor access gate?

Government Response: This information is provided in the Technical Library, Folder 9, Base Access Procedures.

40. Question: Will all of the vehicles owned and operated by the SO be exempted from commercial vehicle access requirements? If not all vehicles, which ones are most probable to be exempted?

41. Question: How will facility access and structure maintenance be defined with regard to buildings that house fire pumps, electrical and other systems that shall not be conveyed?

Government Response: Please refer to Section C.6, Access to the Utility System, of the

42. Question: Request clarification of the demarcation points between the fire pump systems and the high service pumping systems at water treatment plants: 20085 and 30172.

Government Response: An update to the JA Sections is forthcoming and will provide the requested clarification.

43. Question: Does the water storage level and high service pumping "control / scada" equipment convey? (Solicitation says no SCADA to be conveyed, but there appears to be a local control system for level and pumping control in place.)

Government Response: The local system controls are being conveyed. These controls are different from SCADA equipment which is not being conveyed. This information is included in the JA Sections for each utility distribution system.

44. Question: Where will the area be provided for the SO to build an administration and operations facility?

Government Response: Please refer to Section C.5.1.4, Contractor Facilities, of the solicitation.

Although the Government does not have existing facilities to support the SO, a limited amount of on-Base land may be available for construction of SO support facilities. Please indicate in your proposal, the amount of land required and the general layout of the proposed facilities within the land area.

45. Question: Will the Government transfer the existing file cabinets, desks, chairs, and laboratory equipment in buildings to the SO?

Government Response: Please refer to Section C.5.1.2, Tools, Vehicles, and Equipment, of the

46. Question: Area A is in a floodplain, when was the last time operations were limited/restricted due to flood waters? How often has this occurred in the last 20 years?

Government Response: Operations have never been limited due to an area-wide flood.

Operations have been limited two to three times in the last 20 years due to localized flooding.

47. Question: Are there any routine base planning exercises (FPCON, ERP, etc.) that will require SO participation and frequency of exercises and planning meetings?

Government Response: Please refer to Section C.9.6, Exercises and Crisis Situations Requiring Utility Support, of the solicitation.

48. Question: Are there Right of Ways that the SO will be responsible for? If so, how much acreage must be cleared and the frequency of maintenance?

Government Response: Please refer to Section C.6.2, Right of Access, of the solicitation.

49. Question: What level of security clearance will be required for unescorted entrance to restricted areas and Controlled Access Areas?

50. Question: What Geographically Separated Units (GSUs) or other areas will require specific access requirements (i.e. process/ restrictions to access airfield, process/restrictions to access range areas, etc.)?

Government Response: Airfield access requires specific training administered by the Airfield Manager. Other functions on base will require coordination (e.g., NASIC, Shooting Range, etc.)

51. Question: Are there any water/wastewater planning studies? If so, please provide.

Government Response: There is not any water/wastewater planning studies available.

52. Question: Please provide copies of all applicable water and wastewater permits.

Government Response: All existing permits are contained in the Technical Library.

53. Question: Please provide hydraulic models reports for the water distribution system and sewer system.

Government Response: There are no hydraulic models of the water or wastewater distribution system.

54. Question: Are there any active environmental issues that are located where there are water or wastewater assets?

Government Response: All information available is contained in the Technical Library.

55. Question: Are there any endangered species, plants or trees that impact construction or excavation

(such as Bald Eagle nesting grounds or plants listed on the Federal or Ohio Endangered Species/Plants)?

56. Question: Will any assets be conveyed in a “temporarily out of service” status?

Government Response: No.

57. Question: Are there any special potable water quality or high demand requirements for a specific facility on base that will affect the SO?

Government Response: The Government is not aware of any special potable water quality or high demand facility located on Base.

58. Question: Are there any potable water quality issues related to the well water supply?

59. Question: What chemicals are used and what are current volumes used?

Government Response: The types of chemicals used are outlined in the appropriate Section JAs.

Quantities can be estimated based upon current consumption data also provided in the appropriate Section JAs.

60. Question: Can all existing water pipe be abandoned in-place? If yes, are there any special requirements?

Government Response: Non-visible, existing water pipe may be abandoned in-place. However, the SO must follow all local, state, and Federal regulations. Please refer to Sections C.5.1.6, Disposition of Removed or Salvaged Materials, and C.6.3, Restoration of Premises at Expiration or Termination, of the solicitation for information regarding abandonment of infrastructure.

61. Question: Please confirm the Government or a third party will maintain the communications equipment, obstruction lights, Government equipment and all other accoutrements on the tanks not related to water system operation.

Government Response: Please refer to Sections JAs for information related to infrastructure being conveyed or not conveyed.

62. Question: If escorts are required in Restricted Access Areas, please confirm that these will be provided as needed at no cost to the SO or his subcontractor.

Government Response: Escorts will be provided as needed at no cost to the SO.

63. Question: Please provide updated mapping for leaks and pressures.

Government Response: This type of mapping has not been performed.

64. Question: Please provide the most recent Waterline Survey.

Government Response: This type of survey has not been performed.

65. Question: Are there any known issues with operation of water towers (such as failure to provide adequate water turnover) or wells (such as failing drawn down tests)?

Government Response: The Government is not aware of any issues with the operation of the water towers.

66. Question: Please provide the frequency, quantity, and an example of each required regulatory sample for both water and wastewater.

Government Response: The installation currently follows and complies with all OEPA requirements.

67. Question: What are the grease issues in the collection system?

Government Response: When the system is awarded, the SO should make its own determination of any grease issues based on the type of system.

68. Question: Please provide summary reports for the following over the past five years, if available:

o Sanitary sewer overflows (SSO’s) in the gravity sewers, force mains and lift stations, o Customer complaints for both water and wastewater, o Fats, oil and grease complaints in the sewer system, o Violations and exceedances of regulatory permits, o Water system leaks and main breaks, o Soil borings that would show soil types and ground water levels

Government Response: The requested information is not available.

69. Question: What is the 5 and 10-year Capital Improvement Project (CIP) Plan?

Government Response: Please clarify what is meant by “Capital Improvement Project (CIP) Plan”. Please see Section C.11, SDCs/Upgrades/Connections and Renewals and Replacements, of the solicitation for requirements of the Contractor to prepare and submit an Annual SDC/Upgrades/Connections and Renewals and Replacements Plan.

70. Question: Are we responsible for lawn maintenance around the plants and pump stations?

Government Response: The SO is responsible for ground maintenance in and immediately around its fenced-in areas.