Amendment_6_(Clarifications).pdf

SPE300-25-R-0061 Subsistence Prime Vendor Republic of Korea

Pre-Proposal Clarifications and Responses 23 December 2025

CLARIFICATION 1

Regarding the recent amendment No. 0005 concerning the Pick-Up and Re-Delivery of Customer-Owned Product for Navy Afloat customers in Korea, respectfully requests clarification.

If a customer places an order for a 30-day storage period but withdraws the product after only a few days, is the Prime Vendor authorized to invoice for the full 30-day block, or must the fee be prorated?

RESPONSE 1

Scenario 1: If customer-owned product is picked up from the customer, stored as the Prime Vendor’s commercial warehouse anywhere from one (1) to thirty days (30), before being re-delivered to the customer the Prime Vendor is entitled to:

23 Pick-Up of Customer Owned Product from Customer Location PALLET

24 Re-Delivery of Customer Owned Product to Customer Location PALLET

25 Storage of Customer Owned Product PALLET

Scenario 2: If customer-owned product is picked up from the customer, stored as the Prime Vendor’s commercial warehouse from thirty-one (31) to sixty days (60), before re-delivered to the customer the Prime Vendor is entitled to:

23 Pick-Up of Customer Owned Product from Customer Location PALLET

24 Re-Delivery of Customer Owned Product to Customer Location PALLET

24 Re-Delivery of Customer Owned Product to Customer Location PALLET

CLARIFICATION 2

Regarding the recent amendment No. 0005 concerning the Pick-Up and Re-Delivery of Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

Maximum Storage Duration. Step 7 allows for extensions in 30-day increments. Is there a defined maximum number of extensions allowed?

RESPONSE 2

Storage of Customer Owned Product at the Prime Vendor’s commercial warehouse is anticipated to be on an as-needed basis dependent upon customer requirements. DLA customers may request Prime Vendor assistance with storage Customer Owned Product periodically throughout the contract, however, those instances will be short-term solutions.

CLARIFICATION 3

Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

Abandonment Trigger. At what point does the Government consider the product "abandoned"?

RESPONSE 3

Storage of Customer Owned Product at the Prime Vendor’s commercial warehouse is anticipated to be on an as-needed basis dependent upon customer requirements. DLA customers may request Prime Vendor assistance with storage Customer Owned Product periodically throughout the contract, however, those instances will be short-term solutions.

The Prime Vendor shall contact the Contracting Officer at the beginning of the second thirty (30) day storage period, and each subsequent storage period, to request disposition instructions for customer-owned product.

CLARIFICATION 4

Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

Disposal Distribution Category. In the event of abandonment or product spoilage (rendering it unfit for re-delivery), the Prime Vendor will incur significant costs for certified disposal, particularly for perishable or hazardous items. Will DLA add a separate Distribution Category for Disposal Fees? Since disposal costs are not included in the Pick-Up/Re-Delivery fees mentioned in Categories 23, 24, and 25, a dedicated CLIN is necessary to cover hauling, tipping fees, and certification of destruction.

RESPONSE 4

All product disposal, regardless of type, must exclusively utilize:

Distribution Category 13 Disposal (which includes Transportation and requires approval at the Contracting Officer's discretion)

See Statement of Work (page 63) Section IV. Product Sourcing and Pricing Subsection, O.

Disposal of Products.

CLARIFICATION 5

Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

To protect both the Government and the Contractor from liability regarding pre-existing spoilage (e.g., thermal abuse prior to pick-up), will the Government mandate a joint inspection at the point of pick-up, where both a Navy representative and the Contractor sign a "Condition of Receipt" documenting temperature and packaging integrity?

RESPONSE 5

The determination of product acceptability must be made by the Prime Vendor at the time of Pick Up. The Prime Vendor shall have the right to refuse any product that has expired or shows evidence of spoilage.

CLARIFICATION 6

Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

To protect both the Government and the Contractor from liability regarding pre-existing spoilage (e.g., thermal abuse prior to pick-up), does the Contractor have the right to refuse pick-up of products that show visible signs of spoilage, infestation, or leaking that could jeopardize the sanitation of the Prime Vendor’s commercial warehouse?

RESPONSE 6

The determination of product acceptability must be made by the Prime Vendor at the time of Pick

CLARIFICATION 7

Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

To protect both the Government and the Contractor from liability regarding pre-existing spoilage (e.g., thermal abuse prior to pick-up), will a defined discover window be allowed for the

Contractor to report "latent" defects found during warehouse put-away. After this window, the Contractor would assume stewardship of the product in its documented state at the time of receipt.

RESPONSE 7

The determination of product acceptability must be made by the Prime Vendor at the time of Pick

CLARIFICATION 8

Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

Notice Period. To ensure transport availability, what is the minimum required lead time for a "Notice of Pick-up"?

RESPONSE 8

The Customer shall notify the Prime Vendor a minimum of 72 hours prior to requested pickup, specifying the items and the number of dry, frozen, and chilled pallets.

The Statement of Work Section XIV. Delivery, Title, Orders, and Order Fill Rates, Sub-Section H. Pick-Up and Re-Delivery Transportation (beginning on page 122) is updated, via Amendment 0006, to the solicitation.

CLARIFICATION 9

Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

Capacity Notifications: The policy applies "when capacity is available." What is the formal procedure for a Prime Vendor to notify DLA and the Customer that the warehouse has reached maximum capacity?

RESPONSE 9

Upon notification from the customer specifying the number of pallets to be picked up, the Prime Vendor is required to inform the Contracting Officer of its available storage capacity. This notification must be provided within 24 hours.

CLARIFICATION 10

Regarding the recent amendment No. 0005 concerning the Pick-Up and Re-Delivery of Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

Palletization Standards: Will the Customer be required to ensure all products are palletized, shrink-wrapped, and labeled to standard commercial shipping specifications before the Prime Vendor arrives for pick-up?

RESPONSE 10

For Customer Owned Product, the Navy Afloat is responsible for ensuring Customer Owned Product is palletized in accordance with good commercial practices. The palletized loads require placards. The placards contain identification and contract data markings, which are to be stenciled, printed or labeled on two adjacent sides of the pallet. The placards shall contain the stock number(s), Food Items Code(s) (FICs), item description(s), quantities, expiration date(s), and contract.

The Statement of Work Section XIV. Delivery, Title, Orders, and Order Fill Rates, Sub-Section H. Pick-Up and Re-Delivery Transportation (beginning on page 122) is updated, via Amendment 0006, to the solicitation.

CLARIFICATION 11

Customer-Owned Product for Navy Afloat customers in Korea, respectfully clarify:

STORES Tracking. Since these items are not Prime Vendor inventory, will the STORES system provide a specific "non-catalog" or "dummy" SKU for these pallets to ensure they do not interfere with standard inventory replenishment and auditing?

RESPONSE 11

A specific Local Stock Number (LSN) with a Product Price of $0.00 shall be created for each distribution category applicable to Customer Owned product:

23 Pick-Up of Customer Owned Product from Customer Location PALLET

24 Re-Delivery of Customer Owned Product to Customer Location PALLET

13 (if necessary) Disposal (Incl. Trans; Approved at the Contracting Officer's Discretion) CS

CLARIFICATION 12

Line Item 21 – Salt, Table, Iodized, 3000/0.5MG Pg – UOM states EA and the evaluated unit per UOM is 3,000. The 0.5MG salt packets come in qty of 3,000 per case. Shouldn’t the UOM be CS and the evaluated unit be adjusted to 1? The distribution fee category previously assigned to was CS and Amendment 5 changed it to align with distribution fee category to EA. We believe the distribution fee category for this item should be aligned to CS and the UOM should be changed to CS.

RESPONSE 12

Line Item 21, LSN 895001E097020, SALT, TABLE, IODIZED, 3000/0.5 GM PG has been removed from the Market Basket.

Business Proposal/Pricing Workbook, tab “Market Basket”, is updated via Amendment 0006, to the solicitation.

CLARIFICATION 13

There were three (3) new distribution fee categories (23-25) added to Amendment

5. Distribution fee category 25 is for storage of customer owned products. It does not state whether the product is frozen, chilled, or ambient. Could you clarify whether the customer-owned products to be stored are frozen, chilled, or ambient?

RESPONSE 13

Customer Owned Product encompasses dry, frozen, and/or chilled.

CLARIFICATION 14

There were three (3) new distribution fee categories (23-25) added to Amendment

5. Distribution fee category 25 is for storage of customer owned products. Could an estimated duration of storage be provided?

RESPONSE 14

Storage of Customer Owned Product at the Prime Vendor’s commercial warehouse is anticipated to be on an as-needed basis dependent upon customer requirements. DLA customers may request Prime Vendor assistance with storage Customer Owned Product periodically throughout the contract, however, those instances will be short-term solutions.

CLARIFICATION 15

Is a South Korean company with no legal presence (nexus) or office in the U.S. eligible to bid as a Prime Vendor?

RESPONSE 15

Foreign entities are eligible to bid on Solicitation SPE300-25-R-0061 for the Subsistence Prime Vendor in the Republic of Korea, provided they meet all other requirements specified in the solicitation.

CLARIFICATION 16

Given the Small Business set-aside designation, is a South Korean large enterprise eligible to participate, or is this strictly limited to U.S. SBA-qualified Small Businesses?

RESPONSE 16

Solicitation SPE300-25-R-0061 Subsistence Prime Vendor Republic of Korea is a 100% Small Business Set-Aside.

For the latest guidance refer to https://www.sba.gov/document/support-affiliation-guide-sizestandards