Attachment 3- Updates SoW and Responses Final.docx

SPE300-20-R-0003 PRE-PROPOSAL QUESTIONS

Below are the Pre-Proposal Questions submitted to the Contracting Officer for Solicitation SPE300-20-R-0003. The pages referenced in the responses in this document are referencing the associated pages in the updated Statement of Work, Attachment 1of Amendment 0008.

1. INDUSTRY QUESTION: Please provide a copy of the support agreements between 1.) Commanding General Marine Corps Base Camp S.D. Butler and DLA Troop Support and 2.) DeCA and DLA for the GOCO located at Camp Kinser.

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0008, Attachment 1 the updated Statement of Work. The second paragraph of Section VIII (B)(1) was deleted in its entirety and replaced with the below:

The Prime Vendor must abide by the Support Agreements established between Commanding General Marine Corps Base Camp S.D. Butler and DLA Troop Support, and between Defense Commissary Agency (DeCA) and DLA Troop Support for the applicable GOCO warehouse space located at Camp Kinser. Offerors are advised that the warehouse space in building 202 is “common” or “shared” warehouse that will be utilized by both DeCA and the successful contractor. These agreements will be available upon request Post Award to the awardee.

2. INDUSTRY QUESTION: Please confirm that the estimated cost of the 70,000 square foot GOCO space was $20,535.00 for the entire 2020 fiscal year?

DLA TROOP SUPPORT RESPONSE: As page 106 of the Statement of Work indicates that the total estimate for FY 20 was $20,535.00. Actual service charges may be higher or lower.

3. INDUSTRY QUESTION: Given the required use of the GOCO warehouse, can this contract be performed without any additional commercial warehouse(s)?

DLA TROOP SUPPORT RESPONSE: Please refer to pg. 106, Section VIII(B)(1) of the Statement of Work.

4. INDUSTRY QUESTION: All parties submitting a proposal are eligible to investigate the use of this warehousing space and must incorporate its use as a part of the technical portion of the offer. At present it is not possible, practical, or safe for any to carry-out the necessary in-country recon/site-visit required to engage with local providers of transportation and LMR. Given the current travel environment with COVID and the 14 day quarantine for Japan for outside visitors, is there a way to get a GOCO site visit any time soon or are virtual/remote tours of the GOCO available to arrange? If a remote tour or virtual zoom tour is unavailable, can a virtual information session be held and plans/additional information on layout, facilities etc be provided?

DLA TROOP SUPPORT RESPONSE: Videos and pictures of the GOCO facility are available on the DLA Troop Support Webpage at https://www.dla.mil/TroopSupport/Subsistence/FoodServices/Regions/OCONUS/PVPacific/SPE30020R0003-Virtual-Tour/. When clicking on the video links it may take a few moments for the videos to upload and play. Also, try multiple web browsers if having an issue viewing the videos. In reference to support of LMR items, engagements with suppliers and others should be held virtually as much as practicable or possible.

5. INDUSTRY QUESTION: Does the GOCO house a kitchen/cutting room that is available for the Prime Vendor to use for audits?

DLA TROOP SUPPORT RESPONSE: There is a kitchen/cutting room available to use for audits.

6. INDUSTRY QUESTION: Can you provide the estimated percentage of sales by customer service type?

DLA TROOP SUPPORT RESPONSE: Please refer to page 140 Section XV(A) of the Statement of Work.

7. INDUSTRY QUESTION: Market Basket Item #65 Spinach is designated as Distribution Category 9 (OCONUS Chilled). Is this correct or is it included in 10 OCONUS FF&V?

DLA TROOP SUPPORT RESPONSE: Please see Amendment 008, Attachment 2 revised Market Basket.

8. INDUSTRY QUESTION: What is the annual volume of GFM?

DLA TROOP SUPPORT RESPONSE: MRE distribution varies from year to year based on customer demand in the region. Historically, 30,000 to 50,000 cases have been distributed a year, but offerors are reminded that any projections are estimates provided as guidance to the Prime Vendor to assist in its Supply chain management only. The government will not be responsible for any historical projections that are not realized. Please review Section XV(A)(7).

9. INDUSTRY QUESTION: Page 112 of Solicitation: please confirm static guards are required at warehouse facilities?

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0008, Attachment 1 updated Statement of Work. The following language on Page 112 of the original Statement of Work, Section IX(A)(6)(ii) was removed:

Guards for static security shall be utilized.

10. INDUSTRY QUESTION: Will DLA provide power, free of charge, to maintain storage container temperatures until access to unload product and store it in the warehouse is available?

DLA TROOP SUPPORT RESPONSE: Please refer to page 76, Section IV(A)(2)(vii) of the Statement of Work.

11. INDUSTRY QUESTION: How many Reefer Container Plug In points are available for maintaining Reefer Container temperatures?

DLA TROOP SUPPORT RESPONSE: There are a total of 36 plug-in points on the compound (18 ports in the front and 18 ports in the back).

12. INDUSTRY QUESTION: As highlighted in SOW, Section B.1.- The contractor is required to use the GOCO located at Camp Kinser. Therefore, can DLA please provide the correct details needed to complete this section of Factor 1?

DLA TROOP SUPPORT RESPONSE: The following information can be utilized to fill in the requested information:

Place of Performance (Street Address, City, State, County, Zip Code):

Buildings 202 and 208 Camp Kinser, Okinawa, Japan

Name & Address of Owner & Operator of the Plant or Facility if other than Offeror or Respondent: US Government Camp Kinser, Okinawa, Japan

13. INDUSTRY QUESTION: SOW – Page 81 Paragraph V.A.(c) (ii). Catalog product prices must be reflective of the prime vendor’s last receipt price (the price of the stock most recently received into the OCONUS inventory). For all distribution categories, when multiple sources are being utilized and more than one manufacturer’s product is receipted prior to a catalog update, the Contractor shall establish the product price based on the mix of invoices received after the previous changes period. The product price would be derived as follows:

Supplier C – 30% X $6.30 = $1.89 Product price = $5.94 The calculations only total 90%. Would not 33.3% (instead of 30%) be the appropriate calculating factor to arrive at the right average? Can DLA please confirm how to correctly derive the product price?

DLA TROOP SUPPORT RESPONSE: The example contained within Section V (A)(1)(c)(1)(ii) on Page 81 of the original Statement of Work is deleted and replaced with the following:

Supplier A – 40% X $7.60 = $3.04 Supplier B – 30% X $5.90 = $1.77 Supplier C – 30% X $6.30 = $1.89 Product price = $6.70

14. INDUSTRY QUESTION: Please confirm that any airlift costs relating to “any Government emergency requirement to airlift product to a customer … [that] shall be moved via military assets or TRANSCOM Tender processes” will not be charged to the Prime Vendor?

DLA TROOP SUPPORT RESPONSE: All air transportation costs via military assets or TRANSCOM Tender processes will not be charged to the Prime Vendor. However, as per page 102 of the Statement of Work, Section VI(G) paragraph 4, “All Prime Vendor costs, including but not limited to tri-walls, ice, delivery to the airfield or to the over-pack facility, etc. shall be included in the standard distribution price for TRANSCOM airlifts. Door to door transportation is not available for airlift shipments. The Prime Vendor is responsible for all costs associated with delivery of product to the over-pack facility for every air shipment.”

15. INDUSTRY QUESTION: SOW – Page 135. Regarding special circumstances when FOB Origin terms would apply, can DLA confirm how will this be managed through cataloging/invoicing, without impacting regular sales and distribution prices?

DLA TROOP SUPPORT RESPONSE: Any order placed that would require this type of support would be manually adjusted to account for the reduction in the distribution price.

16. INDUSTRY QUESTION: SOW – Page 144. Will DLA provide reimbursements for late order cancelations that cause LMR unreturnable product?

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0008, Attachment 1 the updated Statement of Work. Page 144, Section XV(E) of the original Statement of Work was deleted in its entirety and replaced with the following:

Customers may cancel orders up until 12 noon of the day prior (local Okinawan time) to the RDD, and no restocking or disposal charges shall apply. Restocking or Disposal charges may be applied at the Contracting Officer's discretion for cancellations after 12 noon of the day prior to the RDD on orders over $10K. The Prime Vendor must notify the Contracting Officer, in writing, within 24 hours of any order that is cancelled for which restocking or disposal charges may apply. The Prime Vendor’s notification must include, purchase order number, order date, requested delivery date, date and time of cancellation, total order dollar value, case count, and total applicable restocking or disposal charges. Supplier and service provider invoices must accompany requests for disposal charges.

For example, if an order has an RDD of March 30, 2023 and the customer cancels at 12 noon on March 29, 2023, no restocking or disposal charges will apply. If an order has an RDD of March 30, 2023 and the customer cancels at 12:01 pm on March 29, 2023, restocking or disposal charges may apply.

17. INDUSTRY QUESTION: SOW – Page 144. Can DLA confirm that if a partial quantity of an item is filled that a “0% fill” will only be reflected against the unfilled quantity of the line item and not the full line item itself?

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0008, Attachment 1 the updated Statement of Work. Paragraph number 2 under section XV(H) on page 145 of the original Statement of Work was deleted in its entirety and replaced with the following:

Substitutions must be authorized by the customer. For ship orders, the substitution must be authorized by the ship and coordinated with the Navy Logistics Support Center (LSC). In the case of a contractor NIS on part of a quantity ordered, partial shipments are acceptable if the customer is notified and agrees. The unfilled quantity will count against the Prime Vendor’s fill rate and the Prime Vendor will not receive credit for the portion of the order that is not filled. The Prime Vendor’s fill rate will only reflect the portion of the order that is filled. The customer may elect to re-order under a new purchase order.

18. INDUSTRY QUESTION: SOW – Page 171. Can DLA please provide bidders with the most recent catalog, as the provided catalog is over one year old? Without the most recent the catalog the incumbent has a significant advantage over other bidders in knowing what items may or may not have been deleted or added.

DLA TROOP SUPPORT RESPONSE: These catalogs are merely an estimate and provided for information and evaluation purposes only.

19. INDUSTRY QUESTION: SOW – Page 86. Can DLA please confirm in instances where an NSN is associated as a Brand Specific item that only Manufacturer Quote Sheets stating that specific Brand will be accepted and evaluated by DLA?

DLA TROOP SUPPORT RESPONSE: Please refer to page 86, Section V(E)(1) of the Statement of Work.

20. INDUSTRY QUESTION: SOW – Page 85. In regards to shelf-life extensions, does DLA have a mechanism in place to pass on the offered discount to the end customer without requiring revaluation of all PV stock on hand for such an item?

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0008, Attachment 1, the updated Statement of Work. Page 120, Section X(A)(2)(iv) of the original Statement of Work was updated to read :

iv. If a shelf life extension is approved in accordance with the above specified procedure, the Contracting Officer replies to the Prime Vendor with acceptance of the submitted request for extension package for each approved item. After receipt of the notification of acceptance of the submitted request from the Contracting Officer, the Prime Vendor will update the product price inclusive of the price discount via an 832 transaction submission. The COR coordinates shelf life extension approvals to ensure items extended are issued immediately to customers agreeing to receive the products to preclude further product degradation. A copy of the shelf life extension approval (DD1232 and/or other Military Inspection Services paperwork) must accompany each shipment containing the extended product. Shelf-life shall only be extended once for any specific product. All requests for shelf life extensions for products that were previously (shelf life) extended will be rejected by the Contracting Officer.

21. INDUSTRY QUESTION: SOW – Page 104. How will the vessels know at the time of order placement how many pallets will be applicable to determine order lead time?

DLA TROOP SUPPORT RESPONSE: Page 102 of the Statement of Work has to do with SOLAS. If your question is regarding the language concerning pallets, that language on page 142 of the original Statement of Work has been removed.

22. INDUSTRY QUESTION: SOW – Page 104. Can DLA provide current distribution volumes on a per customer location basis?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket which provides estimated annual quantities. The estimated quantities for the items selected are indicated in tab Market Basket Column V and are for information and evaluation purposes only.

23. INDUSTRY QUESTION: SOW – Page 104. Can DLA provide current distribution volumes on a per Service basis?

DLA TROOP SUPPORT RESPONSE: Please refer to page 140 Section XV(A) of the Statement of Work.

24. INDUSTRY QUESTION: Market Basket, Line Item 6. Can DLA please confirm which item should be sourced if the item is phased out as suggested?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

25. INDUSTRY QUESTION: Market Basket, Line Item 15. Distribution category suggests that the water must be purchased in the USA. Can DLA please confirm this requirement.

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

26. INDUSTRY QUESTION: Market Basket, Line Item 26. The market basket lists the UOM as “CS” and the Distribution Category as 3. The Current catalog lists the UOM as “LB” and the Distribution Category as 4. Can DLA please confirm which of each value is correct?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

27. INDUSTRY QUESTION: Market Basket, Line Item 28. The Distribution Category lists the item as “Frozen Storage” while the item is chilled. Can DLA confirm which is correct?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

28. INDUSTRY QUESTION: Market Basket, Line Item 48. The Distribution Category lists the item as “Chilled Storage Temperature”. Can DLA Confirm this is correct?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

29. INDUSTRY QUESTION: Market Basket, Line Items 50, 51, 52, 53, 54, 55, 56, 57 and 58. The listed items are Short Shelf Life in nature and are listed as Chilled, which will require regular airlift to ensure arrival in Okinawa with sufficient shelf life remaining. Can DLA confirm if airlift will be provided for these items, as the distribution category suggests CONUS sourcing, or will the Distribution Category be updated to reflect LMR sourcing.

DLA TROOP SUPPORT RESPONSE: - Please refer to page 118, Section X(A)(1) of the Statement of Work, as well as this Amendment which revises Section VI(G) of the Statement of Work.

30. INDUSTRY QUESTION: Market Basket, Line Items 59, 60, 61, 62, 63 and 64. The NSN is a NAPA brand specific item (Ken’s Food brand). Can DLA please confirm that OCONUS purchase is authorized for this item (as per the Market Basket description and Distribution Category)?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

31. INDUSTRY QUESTION: Market Basket, Line Item 65. The Distribution Category indicates “OCONUS Chilled LB”. The correct UOM according to the standardized item report is “case”. Can DLA confirm the correct UOM of Distribution Category?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

32. INDUSTRY QUESTION: Market Basket, Line Item 74 and 75. Regarding Line Items 74 and 75 of the Market Basket: Please can DLA confirm the difference between these two items

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket. Also, the difference between Line items 74 and 75 is the size of the items.

33. INDUSTRY QUESTION: Regarding Market Basket Line Items 76, 77, 78, 79, 80, 81, and 82, the Market Basket Distribution Category is listed as “21” which is different than the Distribution Category listed for these items on the Current Catalog tab. Can DLA please confirm which Distribution Category is correct?

DLA TROOP SUPPORT RESPONSE: The distribution category of 21 is correct.

34. INDUSTRY QUESTION: Market Basket, Line Item 83. The Market Basket Distribution Category is listed as “21”. The Current Catalog Distribution Catalog Distribution Category is “19”. Can DLA please confirm which Distribution Category is correct?

DLA TROOP SUPPORT RESPONSE: The distribution category of 21 is correct.

35. INDUSTRY QUESTION: Catalog Stock Number 892001E293643 LASAGNA, DRY, RIDGED, 10 IN. LG, 12/1 LB PG. Please confirm that the Distribution Category is correct as the product description is “Dry” but Distribution Category is Frozen?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

36. INDUSTRY QUESTION: The following listed items are Short Shelf Life in nature and are listed as Chilled, which will require regular airlift to ensure arrival in Okinawa with sufficient shelf life remaining. Can DLA confirm if airlift will be provided for these items, as the distribution category suggests CONUS sourcing, or will the Distribution Category be updated to reflect LMR sourcing.

Catalog Stock Numbers:

891001E292107 CHEESE, PROV , NAT, CHL, SMK, 3/10 - 14 LB EA

891001E396878 MILK, NF, CHL, CHOC, 12/8 OZ CO

891001E198595 CHEESE, CHDR, NAT, SHRD, CHL, 4/5 LB PG

891001E195570 CHEESE, AM, SL, CHL, 120 CT, 4/5 LB PG

891001E297982 YOGURT, LF, PLAINE, CHL. 6/32 OZ CO

890501E611014 HAM, BNLS, CKD, DELI, SL, CHL, SMK, 0.5 SL, 6/2 LB PG

893501E625088 BASE, CKN, RST, CHL, GF, 5 GAL YIELD, 6/1 LB TUB CO

891001E299882 CREAM, HEAVY, CHL, ESL, 36% MILK FAT MIN, 12/32 FL OZ CO 893501E625087 BASE, BEEF, RST, CHL, GF, 5 GAL YIELD, 6/1 LB TUB CO

891001E192100 BUTTER, SALTED, US GRAA, IW, 47/LB, 4/4.25 LB PG

892001E625549 TORTILLAS, SS, FLOUR, PRESSED, 12 IN., 6/12 CT PG

894501E298251 MARGARINE, SOLID, 30/1 LB PG

891001E291348 CHEESE, FETA, CHL, CRUMBLED, 4/2.5 LB CO

892001E617512 TORTILLAS, SPINACH & HERB, CHL, FLOUR, PRESSED, 12 IN, 6/2.75 LB CO

892001E617509 TORTILLAS, GARLIC HERB, CHL, FLOUR, PRESSED, 12 IN., 6/2.75 LB CO

893501E625091 BASE, VEG, LS, CHL, GF, 6 GAL YIELD, 6/1 LB TUB CO

892001E192055 TORTILLAS, SS, TOMATO BASIL, FLOUR, PRESSED, 12 IN., 6/12 CT PG

892001E398320 TORTILLAS, SS, CHIPOLTE, FLOUR, PRESSED, 12 IN., 6/12 CT PG

892001E617511 TORTILLAS, JALAPENO CHEESE, CHL, FLOUR, PRESSED, 12 IN., 6/12 CT CO

891001E294868 EGGNOG, CHL, ESL, 12/1 QT CO

896001E622821 YOGURT, GREEK, NF, 12/32 OZ CO

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket, pages 101-102 Section VI(G), page 119 Section X(A)(iv) and page 170, General Notes Regarding Submission of Price (Business) Proposal/Pricing (v) of the Statement of Work.

37. INDUSTRY QUESTION: Catalog Stock Number 893501E625087 BASE, BEEF, RST, CHL, GF, 5 GAL YIELD, 6/1 LB TUB CO The listed items are Short Shelf Life in nature and are listed as Chilled, which will require regular airlift to ensure arrival in Okinawa with sufficient shelf life remaining. Can DLA confirm if airlift will be provided for these items, as the distribution category suggests CONUS sourcing, or will the Distribution Category be updated to reflect LMR sourcing.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 101-102, Section VI(G), page 119, Section X(A)(iv),and page 170, General Notes Regarding Submission of Price (Business) Proposal/Pricing (v), in the Statement of Work. Also, please refer to Amendment 008, Attachment 2 revised Market Basket.

38. INDUSTRY QUESTION: Catalog Stock Number 897001E010072 PRODUCE DISPOSAL FEE Please confirm that the correct distribution category should be "15 - Disposal (Incl. Trans; Approved at the Contracting Officer's Discretion)"?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

39. INDUSTRY QUESTION: Catalog Stock Number 897001E010068 PACIFIC REGION MRE DISTRIBUTION FEE. Assigned distribution category 15 does not refer to MRE. Should this not be DP category 17 GFM Inspection, Storage, Rework, Relabel, Distribution, Dry (Single Case/Box) CS instead? If this indeed the case should then the Annual Quantity (Adjusted) - In Unit of Measure Listed in Column D for category 17 not reflect a higher value than the current 50?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

40. INDUSTRY QUESTION: Catalog Stock Number 810501E080330 BAG, POLYOLEFIN, COOK/CHILL, FOR HOT OR COLD PUMPABLE FOOD PRODUCTS, CLEAR, 10. Assigned distribution category 15 is incorrect. Please confirm the correct Distribution category.

41. INDUSTRY QUESTION: On the last sentence under CODE DATES, page 137 of Attachment 1 (Military shelf life is not acceptable as acceptable shelf life is in accordance with coded date) – There are manufacturers who offers Military shelf life. Can you confirm if we are indeed to follow the commercial shelf life of ALL items?

DLA TROOP SUPPORT RESPONSE: Please refer to page 136, Section XII(6), of the Statement of Work.

42. INDUSTRY QUESTION: Under DELIVERY, TITLE, ORDERS, AND ORDER FILL RATES – CUSTOMER DELIVERIES, number 7 on page 142 (Normal routine deliveries for Afloat Load Out customers shall be made as soon as possible in accordance with the customers RDD, taking into consideration the customers’ location, order processing time, transit time and weather conditions. Load Out orders must be submitted to the Prime Vendor 60 days prior to the RDD. Top off orders must be submitted 45 days prior to the RDD) – The “point to point” average delivery time to Okinawa from East and West Coast US is 45 days. If the Load Out orders are placed 60 days prior to the RDD, that gives the PV an additional 15 days of PO lead time only. Will this Load Out orders lead time be increased by at least two more weeks?

· Page 94, Item I,2 Surge and Sustainment states; “ Normal mobilization strategies provide lead times of at least 30 days to build to the necessary support level.”

· If average transit times are 45 days how is a 30 day lead time for Surge and Sustainment plausible? Should this requirement be at least 45-60 days?

DLA TROOP SUPPORT RESPONSE: Please refer to Sections V(K)(1-2) and (L)(1-2) of the Statement Work located on page 93.

Also, the first sentence of paragraph 9 of Section VI(A) of the Statement of Work is deleted in its entirety and revised to read:

DLA Troop Support has been advised by USTRANSCOM that the “Point to Point” delivery time to Okinawa from the Eastern and Western U.S. coasts averages twenty-seven (27) days depending upon the point of embarkation.

Additionally, the following language on page 141, Section XV(A)(7) of the Statement of Work is updated to read :

7. Deliveries for customers shall be made as soon as possible in accordance with the customers’ RDD and lead time requirement, taking into consideration the customers’ location, order processing time, transit time and weather conditions.

i. In preparing the RDD, the customer should take into account the PV’s transit time.

Note: In preparing the RDD, the customer should take into account the Prime Vendor’s transit time to the desired final destination. Any demurrage costs incurred as a result of ship schedule changes are the responsibility of the Prime Vendor and will not be reimbursed by DLA Troop Support.

In lieu of:

7. Normal routine deliveries for Afloat customers shall be made as soon as possible in accordance with the customers required delivery date (RDD), taking into consideration the customers’ location, order processing time, transit time and weather conditions.

i. In preparing the RDD, the customer should take into account the PV’s transit time.

ii. Navy Load Out is defined as any STORES Order > 100 pallets

iii. Navy Top Off is defined as any STORES Order < 100 pallets

Normal routine deliveries for Afloat Load Out customers shall be made as soon as possible in accordance with the customers RDD, taking into consideration the customers’ location, order processing time, transit time and weather conditions. Load Out orders must be submitted to the Prime Vendor 60 days prior to the RDD. Top off orders must be submitted 45 days prior to the RDD. Note: In preparing the RDD, the customer should take into account the Prime Vendor’s transit time to the desired final destination. Any demurrage costs incurred as a result of ship schedule changes are the responsibility of the Prime Vendor and will not be reimbursed by DLA Troop Support.

43. INDUSTRY QUESTION: The Market Basket 76-83 was categorized as GFM in the spreadsheet but based on the item description, the said items fall into the nonfood category. Can DFEE CAT be changed from 19 to 21 - FSOS (NONFOOD) CS?

DLA TROOP SUPPORT RESPONSE: The distribution category for Items 76-83 in the Market Basket is 21.

44. INDUSTRY QUESTION: Market Basket # 65, EVAL Unit and UOM is LB but EVAL Unit per UOM is 4. Is it necessary to change it by 1 from 4?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

45. INDUSTRY QUESTION: The bid assigned DFEE CAT for all Master Basket FFV lines was OCONUS - cat # 9 & 10, does that mean produce from CONUS cannot be offered if not available locally?

DLA TROOP SUPPORT RESPONSE: Please reference pages 84, Section V(C)(2), of the Statement of Work and be advised these are the categories that are assigned in the market basket. Also, please reference pages 101-102, Section VI(G).

46. INDUSTRY QUESTION: Page 76, Item 2 iii of SOW it states; “Once the new Prime Vendor and the incumbent Prime Vendor have agreed upon the products that will be purchased, the new Prime Vendor shall pick-up those products from the incumbent Prime Vendor’s primary warehouse facility for inspection and acceptance.” Please confirm that this does not apply as the incumbent is currently utilizing the GOCO.

DLA TROOP SUPPORT RESPONSE: Page 76, Section IV(A)(2)(iii) fourth bullet, of the Statement of Work is revised to read:

Once the new Prime Vendor and the incumbent Prime Vendor have agreed upon the products that will be purchased, a detailed list of all items included in this sale shall be provided to the Contracting Officer to include the product name, stock number, quantity sold, etc.

In lieu of:

Once the new Prime Vendor and the incumbent Prime Vendor have agreed upon the products that will be purchased, the new Prime Vendor shall pick-up those products from the incumbent Prime Vendor’s primary warehouse facility for inspection and acceptance. A detailed list of all items included in this sale shall be provided to the Contracting Officer to include the product name, stock number, quantity sold, etc.

47. INDUSTRY QUESTION: Page 76, Item 2 iii of SOW it states; “ In accordance with the average demand history for each item, quantities sold to the new Prime Vendor shall be a minimum of 2 months of stock (where available) and shall not exceed 8 months of stock, unless otherwise approved by the Contracting Officer”. Please confirm that incoming contractor is under no obligation to purchase more than 2 months of existing stock.

DLA TROOP SUPPORT RESPONSE: Please refer to page 75, Section IV(A)(2), of the Statement of Work.

48. INDUSTRY QUESTION: Page 76, Item 2 iii of SOW it states; “The GOCO is contracted to be utilized by the new Prime Vendor, therefore, the Government anticipates that it will be necessary for both contractors to co-exist at the GOCO for the final 30 days of the implementation period to ensure a smooth transition of support to the customer.” Which contractor is responsible for the GOCO related expenses such as utility cost during this period?

DLA TROOP SUPPORT RESPONSE: Per page 75, Section IV(A)(2)(iii):

Any additional terms beyond those specified below must be agreed upon between the two parties and will be considered a commercial agreement separate from the requirements of this solicitation and resulting contract.

49. INDUSTRY QUESTION: Page 95, Item O _ Disposal of Product. Will the contractor be required to utilize and pay Public Works for disposal of PV items or are we required to arrange for a commercial waste hauler?

DLA TROOP SUPPORT RESPONSE: For disposal of Prime Vendor items, the Prime Vendor will make arrangements with an authorized contractor.

50. INDUSTRY QUESTION: Page 102, Item H – PV Product Transfer. Are we able to utilize DTS for the shipment of the PV transfers between PVs?

DLA TROOP SUPPORT RESPONSE: Please refer to page 102, Section VI(H), of the Statement of Work. DTS is not involved in transfer of product between Prime Vendors.

51. INDUSTRY QUESTION: Page 106 B 1 states: “The Support Agreements states that the following services will be provided: Entomology, Equipment Maintenance (Includes HVAC), Facility Maintenance & Minor Repair, Refuse Collection & Disposal, Utilities (Electric, Gas, Water, Sewage). The Prime Vendor will be required to pay for all of the aforementioned services as billed by DLA. The Prime Vendor will be required to pay the Electricity, Water, and sewer services in accordance with the stabilized rates and any applicable Activity Surcharge. The total estimate for the aforementioned services for fiscal year 2020 was $20,535.00.” Please confirm the aforementioned services and estimated annual costs include services for Entomology, Equipment Maintenance (Includes HVAC), Facility Maintenance & Minor Repair, Refuse Collection & Disposal, Utilities (Electric, Gas, Water, Sewage) and not use Utilities.

DLA TROOP SUPPORT RESPONSE: Please refer to the third and fourth paragraphs of page 106, Section VIII(B)(1) of the Statement of Work.

52. INDUSTRY QUESTION: Page 107 B 1, How many pallet positions high/vertical does the current racking accommodate?

DLA TROOP SUPPORT RESPONSE: Each row is stacked 8 high.

53. INDUSTRY QUESTION: Page 109 B 5, the solicitation mentions that the contractor is required to use the GOCO. Please clarify the reference in this section that states; “5. At times, it may be necessary for GFM to be located in the Prime Vendor’s commercial warehouse. GFM may only be stored at the commercial warehouse if directed by the Contracting Officer.”

DLA TROOP SUPPORT RESPONSE: The following language on page 109, Section VIII(B)(5) of the original Statement of Work is removed:

5. At times, it may be necessary for GFM to be located in the Prime Vendor’s commercial warehouse. GFM may only be stored at the commercial warehouse if directed by the Contracting Officer. The Prime Vendor will bear the risk of loss or damages for the supplies warehoused in the Prime Vendor’s commercial warehouse due to negligence of the Prime Vendor.

54. INDUSTRY QUESTION: Page 116, B 10 -Theater Support please confirm ITV refers to vehicle tracking such as GPS and is only required for delivery vehicles and not required for inbound PV containers handled by DTS?

DLA TROOP SUPPORT RESPONSE: For the over ocean DTS movement, a GPS tracker is not required.

55. INDUSTRY QUESTION: We do not see the following Fill Rate Exception code. V12 - CONUS/OCONUS NIS Caused by DTS Delay. Please clarify if the contractor will be allowed to utilize this fill rate exception in the event of delays associated with DTS.

DLA TROOP SUPPORT RESPONSE: Please refer to page 97, Section VI(A)(9) of the Statement of Work.

56. INDUSTRY QUESTION: Would you have a pre proposal conference or virtual conference ?

DLA TROOP SUPPORT RESPONSE: Please refer to page 4 of the Statement of Work.

57. INDUSTRY QUESTION: Water is listed as CONUS dry, despite number of PHC approved source in Okinawa.

DLA TROOP SUPPORT RESPONSE: This item is purchased CONUS. Please refer to Amendment 008, Attachment 2 revised Market Basket.

58. INDUSTRY QUESTION: Shell Eggs are listed as CONUS Frozen category:

59. INDUSTRY QUESTION: All of the following dairy items are listed as CONUS Chilled, although, there are number PHC approved sources for dairy in Okinawa:

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket. Please also refer to page 84, Section V(C) paragraph 2, of the Statement of Work.

60. INDUSTRY QUESTION: The following 6 items are listed as OCONUS Dry, while their NSNs are NAPA, and branded as Ken’s Foods (manufactured in US):

61. INDUSTRY QUESTION: From Page 12 of solicitation paragraphed (n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. What constitutes "Acceptance”?

DLA TROOP SUPPORT RESPONSE: Please refer to page 13, Paragraph 1 of the Addendum to FAR 52.212-4 and page 133, Section X(L), of the Statement of Work.

62. INDUSTRY QUESTION: From Page 33/34 Paragraphs (g) and 3(g)(1)(ii) The offeror certifies that the following supplies are Canadian end products or Israeli end products as defined in the clause of this solicitation entitled “Buy American—Free Trade Agreements—Israeli Trade Act”:

Canadian or Israeli End Products:

Line Item No.

Country of Origin Is this merely a requirement to report, or is this evaluated positively or negatively based on the quantities procured from these two countries?

DLA TROOP SUPPORT RESPONSE: Please review the clauses and provisions marked within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (AUG 2020) as well as FAR 52.212-3 Offeror Representations and Certifications –Commercial Items (AUG 2020).

63. INDUSTRY QUESTION: If a Prime Vendor or subcontractor actually produces some fruit and vegetable products on the Island of Okinawa, can they provide their own quote for said items?

DLA TROOP SUPPORT RESPONSE: Please refer to page 84, Section (V)(C)(1- 2) and page 85, Section (D)(2), of the Statement of Work.

64. INDUSTRY QUESTION: : How long after the award of the contract, to have access to the Facility (GOCO) for engineer assessment?

DLA TROOP SUPPORT RESPONSE: Please refer to page 76, Section IV(A)(2)(vi), of the Statement of Work.

65. INDUSTRY QUESTION: Page 74 paragraph. IV. May we have a copy of the GOCO facility construction/architectural plans (past, and future if applicable)?

DLA TROOP SUPPORT RESPONSE: Information regarding the GOCO facility can be found in Section VIII(B), as well as the Videos and pictures of the GOCO facility that are available on the DLA Troop Support Webpage at https://www.dla.mil/TroopSupport/Subsistence/FoodServices/Regions/OCONUS/PVPacific/SPE30020R0003-Virtual-Tour/. When clicking on the video links it may take a few moments for the videos to upload and play. Also, try multiple web browsers if having an issue viewing the videos.

66. INDUSTRY QUESTION: Tab Market Basket item 26, 890501E602407 CORNISH HEN, WHL, FZN, US GRA, 24/23-27 OZ EA, 1/35-41 LB CS. According to the description this is a frozen catch weight item (lbs.) and therefore the DP category should be 4. This is set as DP category 3.Total Annual Quantity Base on Historical UOM is 26.870 units. When cross referencing this in the current catalog this is 26.870 lbs. and the given category there is 4. Believe that the MB category for this line should be changed to 4 or the Total Annual Quantity Base on Historical UOM in the market basket spreadsheet should be adjusted to an amount that does reflect the quantity in cases. Please clarify and provide your valuable input on this.

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 008, Attachment 2 revised Market Basket.

67. INDUSTRY QUESTION: DP cat#12 CONUS FF&V LB. In relation to the category the following is stated in the contract: If requested by the customer and approved by the Contracting Officer, FF&V items that are unavailable in the Okinawa Local Market or hearty enough to meet shelf-life requirements when delivered to the customer; e.g., red apples, golden/yellow apples, pears, russet potatoes and various specialty FF&V items that are required for holidays, must be purchased by the Prime Vendor from sources within the Continental United States (CONUS) and shipped surface carrier via the Defense Transportation System (DIS). So, this DP is to be used when:

• FF& V items that are unavailable in the Okinawa Local Market

• FF&V in the Okinawa Local Market being hearty enough to meet shelf-life requirements when delivered to the customer

• The examples given are "hard" FF&V items and various specialty FF&V that are required for holidays.

The PV is obliged to ship via DTS (surface) in case items that are not available on the local market, local market FF&V items that are not hearty enough to meet the shelf-life requirements when delivered to the customer and various FF&V items that are required for the holidays. This can therefore be in general any FF&V item and the PV cannot guarantee that all FF&V items purchased in CONUS still have sufficient shelf life or the needed quality standard at the moment of delivery.

(i) Should there therefore be a flying option as well in particular for the FF&V not being classified as "hard" FF&V? If not, who determines whether or not an FF&V product can be shipped ex. CONUS to Okinawa and delivered to final destination in Okinawa?

DLA TROOP SUPPORT RESPONSE: Please refer to page 84, Section V(C), page 98, Section VI(A) paragraph 11, and page 101, Section VI(G) second paragraph, of the Statement of Work.

68. INDUSTRY QUESTION: (ii) The USC contract is equipped to ship temperature-controlled containers. Does the USC also cover requirement other than the preferred carrying temperature settings to have a full climatecontrolled intermodal shipping option?

DLA TROOP SUPPORT RESPONSE: Please see page 99, Section VI(B)(2), of the Statement of Work.

69. INDUSTRY QUESTION: (iii) For shipping FF&V for a long period of time via surface in a reefer container we have to think about:

· Cold Treatment in transit to exterminates fruit flies and their larvae

· Atmosphere Management involving Reducing oxygen, Increasing or removing carbon dioxide and Removing ethylene and other volatiles through:

· Fresh-air management

· Controlled Atmosphere

· Regulated Atmosphere

· Humidity Management

· Humidity control

· Dehumidification Is the USC contract designed and capable to cover the movement of this type of cargo?

DLA TROOP SUPPORT RESPONSE: Please see page 99, Section VI(B)(2), of the Statement of Work.

70. INDUSTRY QUESTION: For DP categories listed below, please confirm if this applies to Class I material which has been previously ordered and delivered by the Prime Vendor 24 Pick Up of Customer Owned Product from Customer Location 25 Re-Delivery of Customer Owned Product to Customer Location 26 Storage of Customer Owned Product

DLA TROOP SUPPORT RESPONSE: These distribution categories apply to Class I material which is customer owned product.

71. INDUSTRY QUESTION: The current catalogue tab lists the items that were cataloged for customer support as of September 4th 2019. We are aware that it includes the Market Basket items but identifies other items that are most likely to be catalogued by the contractor post award and that is provided for informational purposes only. Even though provided for informational purposes the selected MB items and their volumes out of this tab are the key indicators and driving factors in both product pricing and distribution pricing for final TEP. The TEP of each offerer can be used for informational purposes within DLA TS to benchmark the individual submitted pricing. The data provided is informal but how can this informal data representing circa 50 % in product value, cases and weight but only 83/627 = 13 % of the expected catalogued line items lead to a representative price evaluation and in case needed a best value evaluation when different offeror becoming technical more equal?

To avoid any further deviation from a representative business proposal due to incorrect, limited, or outdated can DLA TS a minimum adhere below requests:

Contrary to other SPV RFQ's issued by DLA TS this one has only provided a listing of the customers in Okinawa and stated that dependent upon the specific customer, deliveries shall average 1 to 3 times per week to each other customer, unless the customer and Prime Vendor agree upon more or less frequent stops.

Can DLA TS provide, as it has in other solicitations, the following that directly impact the business proposal:

DLA TROOP SUPPORT RESPONSE: Please refer to page 140, Section XV(A), and page 170, General Notes Regarding Submission of Price (Business) Proposal/Pricing (v) of the Statement of Work.

72. INDUSTRY QUESTION:

The current catalog listed is from 4th September 2019

DLA TROOP SUPPORT RESPONSE: Please refer to page 170, General Notes Regarding Submission of Price (Business) Proposal/Pricing paragraph (v), of the Statement of Work. Also, please refer to Amendment 008, Attachment 2 revised Market Basket.

73. INDUSTRY QUESTION: Confirmation of quantities for NSN# 897001E010068 as well as a clarification on the description that reads: PACIFIC REGION MRE DISTRIBUTION FEE.

DLA TROOP SUPPORT RESPONSE: Please refer to page 108 Section VIII(B)(5) and Amendment 008, Attachment 2 revised Market Basket.

STATEMENT OF WORK CHANGES

Below are the changes to the original Statement of Work for Solicitation SPE300-20-R-0003.

Page 76, Section IV(A)(2)( iii) fourth bullet point of the Statement of Work is deleted in its entirety and revised to read:

Once the new Prime Vendor and the incumbent Prime Vendor have agreed upon the products that will be purchased, a detailed list of all items included in this sale shall be provided to the Contracting Officer to include the product name, stock number, quantity sold, etc.

The example contained within Section V (A)(1)(c)(1)(ii) on Page 81 is deleted and replaced with the following:

Supplier A – 40% X $7.60 = $3.04 Supplier B – 30% X $5.90 = $1.77 Supplier C – 30% X $6.30 = $1.89 Product price = $6.70

Page 95, the last paragraph of Section V(O) of the Statement of Work is deleted in its entirety and replaced with the following:

Disposal of expired GFM material at the Government Owned Contractor Operated (GOCO) facilities must be coordinated with the Department of Public Works in Okinawa and the Contracting Officer. The Prime Vendor will prepare expired GFM material for disposal and coordinate with the Department of Public Works in Okinawa and the Contracting Officer. The Government will coordinate payment of disposal directly with the Department of Public Works for GFM material only. The Prime Vendor will not be paid the distribution price, category 15, for the disposal of GFM at the GOCO facilities.

Page 97, Section VI(A) the first sentence of paragraph 9 of the Statement of Work is revised to read:

DLA Troop Support has been advised by USTRANSCOM that the “Point to Point” delivery time to Okinawa from the Eastern and Western U.S. coasts averages twenty-seven (27) days depending upon the point of embarkation.

In lieu of:

DLA Troop Support has been advised by USTRANSCOM that the “Point to Point” delivery time to Okinawa from the Eastern and Western U.S. coasts averages forty-five (45) days depending upon the point of embarkation.

The following language on page 102, Section VI (G) of the Statement of Work is updated to read:

Airlifts to support customer requirements in Okinawa are not anticipated and must be authorized by the Contracting Officer. The Prime Vendor is required to stock sufficient quantities of product to meet all Okinawa customer demands. If an item with an established demand is not properly managed by the vendor, a not-in-stock situation occurs, and the item is projected to be out of stock for more than 21 days, the Prime Vendor will be required to airlift product at its own expense.

The Contracting Office may authorize airlifts in coordination with the United States Defense Transportation System (DTS) to fulfill customer requirements for short shelf life highly perishable items that cannot be sourced in the local market. Airlifts will only be authorized when a local source is not available. Airlift requests must be submitted for approval to the Contracting Officer with documentation to substantiate the need to airlift the items. Only the Contracting Officer may approve an airlift request. If approved, the Prime Vendor will deliver the product to the designated CONUS facility for preparation for the airlift.

Occasionally, airlifts may be required to fulfill customer requirements which have expedited Required Delivery Dates (RDD), or for an item requirement which is in excess of 300% of the vendor’s average monthly demand (surge quantities). The Prime Vendor must notify the Contracting Officer immediately of the requirement in order to request an Airlift approval. Only the Contracting Officer may approve an Airlift request. Any Government emergency requirement to airlift product to a customer must be directed by the Contracting Officer and the product shall be moved via military assets or TRANSCOM Tender processes. All prime vendor costs, including but not limited to tri-walls, ice, delivery to the airfield, etc. shall be included in the distribution price.

All Prime Vendor costs, including but not limited to tri-walls, ice, delivery to the airfield or to the over-pack facility, etc. shall be included in the standard distribution price for TRANSCOM airlifts. Door to door transportation is not available for airlift shipments. The Prime Vendor is responsible for all costs associated with delivery of product to the over-pack facility for every air shipment.

Page 102, Section VI (H) of the Statement of Work is deleted in its entirety and revised to read:

DLA Troop Support Prime Vendors may be permitted to transfer product between one another based on their own agreements. DTS will not be used to transfer product from SPV platform to SPV platform. Any movement of the product from SPV platform to SPV platform would be the responsibility of the Prime Vendor(s). However, the receiving Prime Vendor must catalog the item(s) at the actual unit price as defined in this solicitation which is equal to product price plus the receiving Prime Vendor’s distribution price. The receiving Prime Vendor will not be entitled to any amount above contract product price.

The following language on page 105, Section VII(A)(4) of the Statement of Work is removed:

4. The requirements of paragraph (c)(2) and (e)(1) of 252.225-7976 Contractor Personnel Performing in Japan (DEVIATION 2018-O0019) apply to non-SOFA-covered contractor personnel.

The second paragraph of Section VIII (B)(1) on page 107 of the Statement of Work is deleted in its entirety and replaced with the following:

The Prime Vendor must abide by the Support Agreements established between Commanding General Marine Corps Base Camp S.D. Butler and DLA Troop Support, and between Defense Commissary Agency (DeCA) and DLA Troop Support for the applicable GOCO warehouse space located at Camp Kinser. Offerors are advised that the warehouse space in building 202 is “common” or “shared” warehouse that will be utilized by both DeCA and the successful contractor. These agreements will be available upon request Post Award to the awardee.

The…