Attachment 1- Updated SoW Table of Contents.docx
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- Solicitation number
- SPE30020R0003
About this file
This document includes an attachment to a solicitation for a subsistence prime vendor contract on Okinawa and the related federal contract opportunity. The solicitation attachment provides a table of contents outlining the contract terms and conditions covering areas such as product sourcing and pricing, transportation, security measures, quality control and inspections, packaging and labeling, order fulfillment, and contract administration.
The related federal contract opportunity is a solicitation to establish an Indefinite Delivery Indefinite Quantity contract with Economic Price Adjustment for a period of five years. The contractor will act as a prime vendor responsible for supplying semi-perishable and perishable food items to military and authorized customers on Okinawa, with a maximum value of $255 million. The solicitation is set aside for small businesses and will utilize trade-off procedures for award. The anticipated solicitation issue date is August/September 2020, with responses due as outlined in the solicitation.
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Text version
TABLE OF CONTENTS
| I. | CONTRACT TERMS AND CONDITIONS | 8 |
| II. | INTRODUCTION | 73 |
| III. | ESTIMATED VALUE/GUARANTEED MINIMUM/MAXIMUM QUANITY | 74 |
| IV. | CONTRACT IMPLEMENTATION PHASE | 74 |
| A. CONTRACT IMPLEMENTATION PHASE – RAMP UP | 74 | |
| B. CONTRACT TRANSITION OUT– RAMP DOWN | 77 | |
| V. | PRODUCT SOURCING AND PRICING | 78 |
| A. | PRICE DEFINITIONS AND PROVISIONS | 78 |
| B. | DISTRIBUTION CATEGORIES | 83 |
| C. | DOMESTIC ITEM PREFERENCE | 84 |
| D. | LOCAL MARKET READY ITEMS: | 85 |
| E. | BRAND NAME ITEMS | 86 |
| F. | NATIONAL CONTRACT TYPE CONTRACTS | 86 |
| G. | DLA TROOP SUPPORT MANUFACTURER’S PRICING AGREEMENT PROGRAM: | 86 |
| H. | MANDATORY ITEMS (MANDATORY FOOD PRODUCTS AND NON-FOOD ITEMS) | 87 |
| I. | NATIONAL ALLOWANCE PROGRAM AGREEMENT (NAPA) | 89 |
| J. | REBATES/DISCOUNTS AND PRICE-RELATED PROVISIONS | 91 |
| K. | ITEM AVAILABILITY | 93 |
| L. | SURGE AND SUSTAINMENT | 93 |
| M. | FOOD SERVICE OPERATING SUPPLIES (FSOS) | 94 |
| N. | DISPENSING SUPPLIES AND SERVICES | 94 |
| O. | DISPOSAL OF PRODUCTS | 95 |
| VI. | TRANSPORTATION | 95 |
| A. | BEST SERVICES | 95 |
| B. | INSURANCE/LIABILITY AND CLAIMS | 98 |
| C. | CUSTOMS | 100 |
| D. | PRIME VENDOR RESPONSIBILITIES REGARDING TRANSPORTATION | 100 |
| E. | GOVERNMENT RESPONSIBILITIES REGARDING TRANSPORTATION | 101 |
| F. | VEHICLE TRANSPORTATION | 101 |
| G. | AIRLIFTS | 101 |
| H. | PRIME VENDOR PRODUCT TRANSFER | 102 |
| I. | SAFETY OF LIFE AT SEA (SOLAS) | 102 |
| VII. INTERNATIONAL AGREEMENTS, WORKERS COMPENSATION INSURANCE, AND INTERPRETATIONS/TRANSLATIONS | 104 | |
| A. | INTERNATIONAL AGREEMENTS (i.e. Defense Cooperation Agreement, Diplomatic Notes, Status of Forces Agreement (“SOFA”), etc.) | 104 |
| B. | WORKERS COMPENSATION INSURANCE | 104 |
| C. | INTERPRETATIONS/TRANSLATIONS | 105 |
| VIII. | INVENTORY AND WAREHOUSE MANAGEMENT | 105 |
| A. | WAREHOUSE MANAGEMENT | 105 |
| B. WAREHOUSE MANAGEMENT –OKINAWA – CONTRACTOR OWNED CONTRACTOR OPERATED (COCO) / GOVERNMENT OWNED CONTRACTOR OPERATED (GOCO) WAREHOUSE SPACE | 106 | |
| C. | BREAKING CASES | 110 |
| IX. | SECURITY MEASURES / FORCE PROTECTION AND THEATER SUPPORT | 110 |
| A. | SECURITY MEASURES / FORCE PROTECTION | 110 |
| B. | THEATER SUPPORT | 112 |
| C. | CONTINGENCY OPERATIONS | 116 |
| D. | MANDATORY ELIGIBILITY FOR INSTALLATION ACCESS | 117 |
| E. | CYBERSECURITY REQUIREMENTS | 117 |
| X. | QUALITY CONTROL, QUALITY ASSURANCE AND INSPECTIONS | 118 |
| A. | PRODUCT QUALITY | 118 |
| B. | PRODUCT SANITARILY APPROVED SOURCE REQUIREMENTS | 121 |
| C. | WARRANTIES | 121 |
| D. | QUALITY PROGRAM | 121 |
| E. | QUALITY SYSTEMS MANAGEMENT VISITS AND AUDITS | 122 |
| F. | WAREHOUSING AND SANITATION PROGRAM/STORED PRODUCT PEST MANAGEMENT | 129 |
| G. | DELIVERY TEMPERATURES, SHIPPING AND STORAGE REQUIREMENTS | 131 |
| H. | REJECTION PROCEDURES | 132 |
| I. | AUTHORIZED RETURNS | 132 |
| J. | SHORT SHIPMENTS AND SHIPPING ERRORS | 133 |
| K. | U.S. ARMY MEDICAL DEPARTMENT ARMY PUBLIC HEALTH CENTER INSPECTORS AND INSPECTIONS | 133 |
| L. | MILITARY INSPECTION AT DESTINATION | 133 |
| XI. | PACKAGING, PACKING, AND LABELING | 134 |
| XII. | MARKINGS | 135 |
| XIII. | PALLETIZATION | 137 |
| XIV. | CUSTOMERS | 138 |
| A. | OKINAWA | 138 |
| B. NON-COMPETITION | 139 | |
| XV. | DELIVERY, TITLE, ORDERS, AND ORDER FILL RATES | 140 |
| A. | CUSTOMER DELIVERIES: | 140 |
| B. | TITLE | 142 |
| C. ORDERING SYSTEM – SUBSISTENCE TOTAL ORDER AND RECEIPT ELECTRONIC SYSTEM (STORES) | 142 | |
| D. ORDER PLACEMENT LEAD TIMES | 143 | |
| E. | ORDER CANCELLATION | 143 |
| F. | HOLIDAYS | 144 |
| G. | EMERGENCY ORDERS | 144 |
| H. | ORDER FILL OR SUBSTITUTION POLICY | 144 |
| I. | NEW ITEMS | 145 |
| J. | FILL RATE/SUBSTITUTIONS/EXCEPTIONS | 148 |
| XVI. | CONTRACT AUTHORITY, ADMINISTRATION, IN-PROCESS REVIEWS, INVOICES, PAYMENTS, REPORTS, AND PRIME VENDOR 832 CATALOGS | 151 |
| A. | CONTRACTING AUTHORITY | 151 |
| B. | ADMINISTRATION | 152 |
| C. | IN-PROCESS REVIEWS | 152 |
| D. | NOTICE TO CONTRACTORS | 152 |
| E. | CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM | 152 |
| F. | INVOICING | 153 |
| G. | PAYMENTS | 155 |
| H. | MANAGEMENT REPORTS | 156 |
| I. | CATALOG ORDER GUIDE | 159 |
| J. | PRIME VENDOR 832 CATALOGS | 159 |
| K. | OTHER CONSIDERATIONS | 159 |
| ADDENDUM TO FAR 52.212-1 – Instructions to Offerors – Commercial Items | 159 | |
| PERFORMANCE QUESTIONAIRE | 165 | |
| OFFICIAL DLA TROOP SUPPORT OCONUS SUBSISTENCE PRICE DOCUMENTATION SHEET | 171 | |
| ADDENDUM TO FAR 52.212-2 | 172 |
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