Attachment 1- Updated SoW language.pdf

SPE300-20-R-0003

The language in Section VI (G) on page 101-102 of the Statement of Work is deleted in its entirety and replaced with the following:

G. AIRLIFTS

1. Airlifts to support customer requirements in Okinawa are not anticipated and must be authorized by the Contracting Officer. The Prime Vendor is required to stock sufficient quantities of product to meet all Okinawa customer demands. If an item with an established demand is not properly managed by the vendor, a not-in-stock situation occurs, and the item is projected to be out of stock for more than 21 days, the Prime

Vendor will be required to airlift product at its own expense.

The Contracting Office may authorize airlifts in coordination with the United States

Defense Transportation System (DTS) to fulfill customer requirements for short shelf life highly perishable items that cannot be sourced in the local market. Airlifts will only be authorized when a local source is not available. Airlift requests must be submitted for approval to the Contracting Officer with documentation to substantiate the need to airlift the items. Only the Contracting Officer may approve an airlift request. If approved, the

Prime Vendor will deliver the product to the designated CONUS facility for preparation for the airlift.

Occasionally, airlifts may be required to fulfill customer requirements which have expedited Required Delivery Dates (RDD), or for an item requirement which is in excess of 300% of the vendor’s average monthly demand (surge quantities). The Prime

Vendor must notify the Contracting Officer immediately of the requirement in order to request an Airlift approval. Only the Contracting Officer may approve an Airlift request.

Any Government emergency requirement to airlift product to a customer must be directed by the Contracting Officer and the product shall be moved via military assets or

TRANSCOM Tender processes.

For all airlifts except CONUS airlifts scheduled through USTRANSCOM contracts, the

Prime Vendor is responsible for costs associated with preparing the product for airlift and delivery of product to the over-packer or airfield. All Prime Vendor costs for the preparation of the product for airlift and delivery of the product to the over-pack facility or airfield shall be included in the distribution price. Pallet tri-walls must be constructed from the appropriate level of cardboard to withstand the normal requirements of the journey. Frozen and chill pallet tri-walls must be lined with suitable insulating materials and either wet ice or dry ice will be added, as needed, to maintain the products for the expected journey timeframes.

For all CONUS airlifts scheduled through USTRANSCOM contracts, the prime vendor is responsible for costs associated with delivery of product to the over-pack facility or airfield. All Prime Vendor costs for delivery of the product to the over-pack facility or airfield shall be included in the distribution price.

If, due to time constraints, air tenders through USTRANSCOM are not available, the

Prime Vendor must have a working arrangement in place with a commercial air source that can be ready to deliver on a moment’s notice. All costs associated with commercial air transportation, including but not limited to delivery to the over-pack facility or airfield, tri-walls etc. shall be included in the distribution price. The Prime

Vendor remains responsible for its product during USTRANSCOM and commercial transit.

2. When an airlift requirement is identified, an airlift request will be submitted by the

Prime Vendor to DLA for Contracting Officer approval via an email that contains an airlift spreadsheet template, Attachment 7 to the solicitation. The Prime Vendor will manually create the PIID that is referenced on the spreadsheet. The PIID should be a 13 digit character using the following format. Ship To DODAAC + Julian

Date + Sequential Number.

Example: PIID created on December 10, 2021 for a shipment (DODAAC = UY0359):

UY03591344001

If the Contracting Officer approves the airlift request, the Prime Vendor will deliver the product to the over packer and provide the airlift spreadsheet to the over packer. The over packer is to finalize the dimensions, weight, and package indicators and update this information on the airlift spreadsheet. Once the over packer finalizes the weights, dimensions, and package indicators, the over packer will send the Prime Vendor the updated airlift spreadsheet via email. The Prime Vendor will then upload the updated airlift spreadsheet containing the final weights, dimensions and package indicators into

VSM. The Prime Vendor is required to submit the airlift spreadsheet to VSM to generate the Bill of Lading (BOL) and Shipping Label and provide to the carrier. The

Prime Vendor is to include the desired temperature as notes in the BOL.