Medical Gas Program - Amendment 0003 Continuation Pages.pdf

MEDICAL GAS ELECTRONIC CATALOG (ECAT) PROGRAM

SOLICITATION: SPE2DH-23-R-0002

AMENDMENT 0003

This Amendment hereby incorporates the following:

I. The proposal submission deadline is hereby extended to October 8, 2024, at 3:00 P.M.

Eastern Standard Time (EST).

II. Attached are vendor submitted questions and DLA responses to those questions.

III. Solicitation pgs. 34-35, Section IV. STATEMENT OF WORK, sub-section F.

CONTRACT MINIMUM REQUIREMENTS, paragraph (1.), sub-paragraph (I.), minimum requirement B3a, hereby replaces the cylinder size requirements of Medical Gaseous Oxygen with the following (areas updated are in bold red text):

Medical Gaseous Oxygen

Required Cylinder Size(s)

Allowable Deviation (in

Liters)

Allowable Deviation (in

Cubic Ft.)

A / M4 +/- 25 +/- 0.88 B / M6 +/- 25 +/- 0.88 C / M9 +/- 25 +/- 0.88

D / M15 +/- 50 +/- 1.77 E / M24 +/- 50 +/- 1.77

Portable oxygen cylinder with integrated handle, valve, and regulator. Size D or E or equivalent

+/- 50 +/- 1.77

M / M122 +/- 250 +/- 8.83 G +/- 500 +/- 17.66

H / K/ M250 +/- 500 +/- 17.66 T +/- 500 +/- 17.66

NOTE: All other medical gas types and cylinder sizes specified under minimum requirement B3a remain unchanged.

IV. Solicitation pgs. 36-37, Section IV. STATEMENT OF WORK, sub-section F.

CONTRACT MINIMUM REQUIREMENTS, paragraph (1.), sub-paragraph (I.), minimum requirement B3b, hereby adds liquified Medical Carbon Dioixde and liquefied Medical Nitrous Oxide cylinder size and consists of the following:

Medical Carbon Dioxide (Liquified)

Size (By Weight)

Allowable Deviation (in lbs.)

Allowable Deviation (in kg)

20 lb. (9.1kg) +/- 3 +/- 1.36 50 lb. (22.7kg) +/- 3.5 +/- 1.59

Medical Nitrous Oxide (Liquified)

Size (By Weight)

Allowable Deviation (in lbs.)

Allowable Deviation (in kg)

20 lb. (9.1kg) +/- 3 +/- 1.36 50 lb. (22.7kg) +/- 3.5 +/- 1.59

NOTE: All other medical gas types and cylinder sizes specified under minimum requirement B3b remain unchanged.

V. Solicitation pg. 44, Section IV. STATEMENT OF WORK, sub-section H.

AUTHORITY TO ISSUE ORDERS, is hereby deleted and replaced with the following (areas updated are in bold red text):

The Electronic Catalog (ECAT) system, or any government-utilized successor system, will serve as the primary ordering method. As such, the Defense Logistics Agency (DLA) Troop Support is the single order entry point under this contract, as the DLA ECAT ordering application program resides at DLA Troop Support.

Additionally, the DLA Troop Support reserves the right to place manual orders under this contract. The DLA Troop Support Medical Supply Chain is the only activity authorized to place manual delivery orders under any resultant IDIQ contracts.

Orders may be issued under this program in support of requirements from the Department of Defense (DoD) and other Federal Agencies/Organizations. During the term of the resultant contract(s), the Government reserves the right to add other customer groups located within the established regions but not specifically identified in the solicitation minimum requirements to be supported by the resultant IDIQ contract(s), if the contracted vendor has the additional support capability/capacity. Any new facilities added to a specific state within a particular region shall be supported in accordance with the terms and conditions set forth in this solicitation and at the same established contract pricing as the other locations within that state/territory. In situations where a new location does not already have established state pricing, state pricing must be established and ultimately determined fair and reasonable prior to any work being performed at that new location.

VI. Solicitation pgs. 48-49, Section IV. STATEMENT OF WORK, sub-section J.

DELIVERY REQUIREMENTS, paragraph (4.), sub-paragraph (I.), is hereby deleted and replaced with the following:

(4.) PROPERTY OWNERSHIP AND DISPOSAL

(I.) Contractor Owned Property

All contractor-owned equipment, products and materials shall be installed, inspected, maintained, and repaired by the contractor in accordance with Food and Drug Administration (FDA) Current Good Manufacturing Practice (cGMP) regulations and shall be kept in good operating condition, clean, and rust free.

In accordance with FAR 52.247-66, for each cylinder lost or damaged beyond repair while in the Government’s possession, the Government shall pay to the vendor the replacement value (i.e., the established loss of use value), less the allocable rental paid for that cylinder. These cylinders shall become Government property. The replacement value/loss of use for each medical gas cylinder the vendor offers will be priced within its Attachment B – Medical Gas Program Vendor Submission Form submission.

Returnable cylinders shall remain the Contractor’s property and shall be loaned/rented to the Government for the period established at the delivery order level (hereafter referred to as the rental period). Any cylinder not returned within the rental period shall be charged a daily rental beginning with the first day after the loan period expires, to and including the day the cylinders are made available for delivery to the Contractor’s designated carrier. Any rental period extension shall be at the same rental charge rate of the initial delivery order, unless the vendor opts to waive the rental extension charge. If the Contractor does not waive the rental extension charge, the Government shall pay the Contractor the rental price established in the contract, per cylinder/per day.

In order to avoid situations where the ordering facility is using a cylinder past its rental period due date, particularly for an extended period of time, it is the responsibility of the ordering facility to ensure that the rental period purchased at time of original order is expected to be sufficient. No cylinder shall accrue rental charges in excess of the replacement value established in the contract. If the ordering facility allows rental charges to accrue in excess of the cylinder replacement value established in the contract, any outstanding rental charges accumulated over an extended period of time may not be eligible for payment under this program and would need to be settled directly between the ordering facility and the Contractor for reimbursement via other payment methods.

VII. Solicitation pg. 63, Section V. SOLICITATION PROVISIONS, sub-section D.

BUSINESS PROPOSAL SUBMISSION INSTRUCTIONS, paragraph (1.), hereby adds a NOTE 3 that states the following:

NOTE 3: Although medical gas support is broken out by region, pricing shall be established by each individual state within a particular region. Furthermore, this means that vendors will provide fixed pricing at a “state” level, which shall apply to any/all individual facilities located within the specified state, as outlined in Attachment B.

Vendors must complete all fields for each line item number in Attachment B, even if pricing is the same throughout all states within a particular region.

The state level structure described above only applies to pricing. Therefore, any vendor submitting a proposal must still be able to provide support, at a minimum, to all the specified individual Government facilities under a particular region.

VIII. Solicitation pgs. 63-64, Section V. SOLICITATION PROVISIONS, sub-section D.

BUSINESS PROPOSAL SUBMISSION INSTRUCTIONS, paragraph (1.), sub-paragraph (I.), is hereby deleted and replaced with the following (areas updated are in bold red text):

I. Medical Gas Cylinder Pricing Requirements

Vendors shall provide pricing for various cylinder compressed medical gases, in the specified required cylinder sizes, and at the specified required purities, as outlined in Section IV. STATEMENT OF WORK, sub-section F. CONTRACT MINIMUM REQUIREMENTS, paragraph (1.) BASIC REQUIREMENTS, sub-paragraph (I.).

In order to meet the medical gas cylinder minimum requirements, any vendor submitting a proposal to support a particular region(s) shall provide all the required information and pricing for each Line Item Number by completing columns E through N under Section C. of Solicitation Attachment B. Furthermore, the medical gas cylinder pricing must be broken out by unique individual part numbers (see note 2 below for exception) and vendors shall include all the necessary information in order to allow the Government the opportunity to easily identify whether the minimum requirements have been met and whether the proposal(s) is acceptable. Additionally, the medical gas cylinder requirements, as outlined in the SOW, were pre-formatted and itemized, each as individual line items in Attachment B. Vendors are required to complete all fields under the region(s) they are submitting a proposal to provide support to, for each individual line item. Furthermore, pricing for each individual line item shall be provided for each of the seven (7) years.

NOTE 1: Rental / loss of use charges shall be applied under each gas type/cylinder combination line item, however, rental charges / loss of use charges that are the same price for multiple cylinder sizes may be identified via the same part number (as provided in the above sample chart). All other line items provided in Attachment B must be identified via individual unique part numbers.

NOTE 2: For pricing purposes, all cylinders quoted within the vendors Attachment B submission must come with industry standard valve protections caps, regulators, and valves based on corresponding offered medical gas and/or cylinder size. Additionally, all cylinders quoted within the vendors Attachment B submission must be offered in the industry standard cylinder material (i.e., steel, aluminum, etc.) based on corresponding offered medical gas and/or cylinder size. Unique or specialized valves, regulators, cylinder material, etc., that would come at an additional cost to the general cylinder price shall NOT be quoted within vendors Attachment B submission.

IX. Solicitation pgs. 64-65, Section V. SOLICITATION PROVISIONS, sub-section D.

paragraph (II.), is hereby deleted and replaced with the following (areas updated are in

II. Medical Gas Cylinder Related Charges

All medical gas cylinder related charges were pre-formatted and itemized, each as individual line items in Attachment B. As such, all of the below charges must be priced separately and not included under any other charge/fee/item.

(a.) Routine Delivery Fee: Vendors shall provide the company’s routine cylinder delivery fee, if any. This fee shall include the unloading, tagging, loading of empty cylinders, counting of cylinders, and any other activity required on-site during delivery of the cylinders.

(b.) Emergency Delivery Fee: Vendors shall provide the company’s emergency cylinder delivery fee, if any, which entails an expedited delivery and/or atypical day of delivery (i.e., weekend and/or holiday). This fee shall also include the unloading, tagging, loading of empty cylinders, counting of cylinders, and any other activity required on-site during delivery of the cylinders.

(c.) Fuel Surcharge: Vendors shall provide the company’s fuel charge, if any. This charge shall cover fuel costs associated with cylinder transport and delivery.

(d.) Hazardous Material Fee: Vendors shall provide the company’s hazardous fee, if any. This charge shall cover costs associated with the company’s compliance with hazmat safety standards.

NOTE: The above medical gas cylinder charges may vary by state; however, vendors shall only propose a single price for each fee within a particular state, which shall apply to all of the individual facilities located under that particular state.

X. Solicitation pg. 65, Section V. SOLICITATION PROVISIONS, sub-section D.

paragraph (III.), is hereby deleted and replaced with the following (areas updated are in

III. Bulk Medical Gas Pricing Requirements

Vendors shall provide pricing for the various bulk medical gases, at the specified required purities, as outlined in Section IV. STATEMENT OF WORK, sub-section F.

CONTRACT MINIMUM REQUIREMENTS, paragraph (1.) BASIC REQUIREMENTS, sub-paragraph I.

In order to meet the bulk medical gas minimum requirements, any vendor submitting a proposal to support a particular region(s) shall provide all the required information and pricing for each Line Item Number by completing columns E through N under Section D. of Solicitation Attachment B. Furthermore, the bulk medical gas pricing must be broken out by unique individual part numbers and vendors shall include all of the necessary information in order to allow the Government the opportunity to easily identify whether the minimum requirements have been met and whether the proposal(s) is acceptable. Additionally, the bulk medical gas requirements, as outlined in the SOW, were pre-formatted and itemized, each as individual line items in Attachment B. Vendors are required to complete all fields under the region(s) they are submitting a proposal to provide support to, for each individual line item. Furthermore, pricing for each individual line item shall be provided for each of the seven (7) years.

NOTE 1: As stated in Section IV. STATEMENT OF WORK, sub-section B.

CONTRACT SCOPE, bulk tank replacements are NOT in the scope of this program.

Therefore, vendors shall not include any fees specifically associated with bulk tank replacement within the vendors Attachment B submission.

NOTE 2: Bulk medical gas pricing shall be priced by cubic ft.

XI. Solicitation pgs. 65-66, Section V. SOLICITATION PROVISIONS, sub-section D.

paragraph (IV.), is hereby deleted and replaced with the following (areas updated are in

IV. Bulk Medical Gas Related Charges

All bulk medical gas related charges were pre-formatted and itemized, each as individual line items in Attachment B. As such, all of the below charges must be priced separately and not included under any other charge/fee/item.

(a.) Routine Delivery Fee: Vendors shall provide the company’s routine bulk gas delivery fee, if any. This charge shall include any general (non-specialty) activities required on-site during delivery of the bulk gas, including any activities specified in the SOW and/or DHA Procedures Manual (Attachment D).

(b.) Emergency Delivery Fee: Vendors shall provide the company’s emergency bulk gas delivery fee, if any, which entails an expedited delivery and/or atypical day of delivery (i.e., weekend and/or holiday).

(c.) Fuel Surcharge: Vendors shall provide the company’s fuel charge, if any. This charge shall cover fuel costs associated with bulk gas transport and delivery.

(d.) Hazardous Material Fee: Vendors shall provide the company’s hazardous fee, if any. This charge shall cover costs associated with the company’s compliance with hazmat safety standards.

(e.) Telemetry Fee: Vendors shall provide the company’s telemetry fee, which provides 24/7/365 bulk tank monitoring of gas levels and conditions.

(f.) Hot Fill Charge: Vendors shall provide the company’s hot fill charge, which may be necessary in certain situations in order to cool-down and refill a bulk tank that has gone empty and is warm.

(g.) Certification Fee: Vendors shall provide the company’s certification fee, if any. This charge shall cover the costs associated with company’s certification of the medical gases being delivered.

NOTE: The above medical gas cylinder charges may vary by state; however, vendors shall only propose a single price for each fee within a particular state, which shall apply to all the individual facilities located under that particular state

XII. Attachment B – Medical Gas Program Pricing Submission Form is hereby replaced with the attached version (v2) and the following changes were made:

(i.) Line items were added, as applicable, to each regional tab of the spreadsheet to specify the individual state/territory that each line item corresponds to, which allows vendors to provide pricing by individual state/territory, rather than at a single regional price.

NOTE: The above change only applies to pricing. Any vendor submitting a proposal must still be able to provide coverage, at a minimum, to all of the specified individual Government facilities under any particular region the vendor is submitting a proposal to support.

(ii.) A “State” column was added to each regional tab to indicate which each line item corresponds to for vendors to price accordingly.

(iii.) In accordance with the change outlined under paragraph III. above, a new line item was added under Medical Gaseous Oxygen under each year and within each regional tab.

(iv.) In accordance with the change outlined under paragraph IV. above, new line items were added for Medical Carbon Dioxide (Liquified) and Medical Nitrous Oxide (Liquified) under each year and within each regional tab.

(v.) Bookmarks were added to the “Regional Price Summary” for the Medical Gas

Cylinder and Bulk Medical Gas years, of each region. The years underlined (i.e., Year 1, Year 2, etc.,) indicate that a cell is bookmarked. When clicking the bookmarked cell, it will automatically bring vendors to the applicable area of the spreadsheet. For example, clicking Pacific Region Medical Gas Cylinder Pricing “Year 1” will automatically bring vendors to the areas within the Pacific Region where Year 1 pricing of medical gas cylinders begins.

XIII. Attachment A – Medical Gas Program Vendor Submission Form is hereby replaced with the attached version (v2) and the following changes were made:

(i.) Certification C6 of the “Sustainment and Support” tab has been updated with revised language, in accordance with the solicitation revision specified under paragraph XIV. below.

XIV. Solicitation pg. 38, Section IV. STATEMENT OF WORK, sub-section F.

CONTRACT MINIMUM REQUIREMENTS, paragraph (2.), sub-paragraph (III.), Certification C6, is hereby deleted and replaced with the following:

Certification C6: Vendors must certify that they can and will meet all of the requirements specified within Attachment D – DHA Procedures Manual for Medical Gases, with the exception of the cylinder color coding (i.e., painting, striping, and stenciling) requirements identified on pg. 31, paragraph 5 of the document. In place of this exception, cylinders shall be color coded in accordance with CGA Publication C-9 – Standard Color Marking of Compressed Gas Containers Intended for Medical Use, dated September 2013.

XV. All other Terms and Conditions in this RFO remain unchanged and in full effect.