DLA Medical Gas Program - Amendment 0005 Continuation Pages.pdf

MEDICAL GAS ELECTRONIC CATALOG (ECAT) PROGRAM

SOLICITATION: SPE2DH-23-R-0002

AMENDMENT 0005

This Amendment hereby incorporates the following:

I. Solicitation pg. 4, Block 8, is hereby deleted and replaced with the following:

Block 8

Offer Due Date/Local Time: The solicitation closing date shall be October 31, 2024, at 3:00 P.M. Eastern Standard Time (EST). The Government reserves the right to have additional open seasons to award any regions not previously awarded under original solicitation issuance. Additional open season would be issued via posting of an amendment on https://www.dibbs.bsm.dla.mil.

II. Solicitation pgs. 37, Section IV. STATEMENT OF WORK, sub-section F.

CONTRACT MINIMUM REQUIREMENTS, paragraph (1.), sub-paragraph (II.), minimum requirement B4, hereby removes Medical Gaseous Oxygen (USP) as a minimum requirement and is revised as follows:

Medical Gas Type (Minimum Requirement B4): Vendors are required to offer medical gases (for existing bulk tank usage), which must include all of the following gases:

Medical Liquid Oxygen (USP) and Medical Liquid Nitrogen (NF).

NOTE: Bulk medical gas pricing shall be priced by cubic ft.

III. Solicitation pgs. 38, Section IV. STATEMENT OF WORK, sub-section F.

CONTRACT MINIMUM REQUIREMENTS, paragraph (1.), sub-paragraph (II.), minimum requirement B5, hereby removes Medical Gaseous Oxygen (USP) from the purity requirements and is revised as follows:

Medical Gas Purity (Minimum Requirement B5): Vendors are required to offer each of the below medical gases (for existing bulk tank usage) at corresponding purities that are equal to or greater than those provided below:

Medical Gas Type Medical

Gas Purity Medical Liquid Oxygen (USP) 99.00% Medical Liquid Nitrogen (NF) 99.00%

IV. Solicitation pg. 49, Section IV. STATEMENT OF WORK, sub-section J. DELIVERY

REQUIREMENTS, paragraph (4.), sub-paragraph (II.), is hereby deleted and replaced with the following (areas updated are in bold red text):

(II.) Government Owned Property

Although it is expected that the vast majority of medical gas cylinder refills will be to vendor provided medical gas cylinders via rental of those cylinders, there may be situations where the vendor is required to refill a Government-owned medical gas cylinder. In situations where Government owned property is required to be refilled by the vendor, the Government (i.e., facility being loaned/rented the cylinder(s)) shall be of the understanding that by doing so they are informally giving up the right to that exact piece of equipment, as the accurate tracking of specific Government owned cylinder(s) is not required. However, vendors that do have the capability to accurately track Government-owned cylinders, may propose to do so, and any costs associated (if any) with tracking and maintaining Governments-owned medical gas cylinders would be captured in the vendors Attachment B submission. In situations where the vendor does not have the capability to track the Government-owned cylinders, for record keeping purposes (on both Government side and vendor side), the Government still owns that cylinder(s), however, it may not be the same exact cylinder as originally provided to the vendor for refill. As such, vendors must also ensure that any Government owned cylinder(s) undergo the same inspection/maintenance as the vendors own cylinders are required to.

Reimbursement for lost or damaged Government-owned cylinders, while in the possession of the contractor, shall be settled in accordance with FAR 52.245-1.

V. Solicitation pg. 57, Section V. SOLICITATION PROVISIONS, sub-section A.

GENERAL INSTRUCTIONS, paragraph (2.), hereby adds Attachment G – Bulk Medical Gas Facility Data, as an attachment to the solicitation and revises the solicitation attachment listing and adds a NOTE 3, which reads as follows (areas updated are in bold red text):

SOLICITATION ATTACHMENTS:

Attachment A – Medical Gas Program Vendor Submission Form (v1) Attachment B – Medical Gas Program Pricing Submission Form (v1) Attachment C – Medical Gas Program Support Matrix (v1) Attachment D – DHA Procedures Manual (PM) for Medical Gases (Number 6040.06;

OCT 2021)

Attachment E – Subcontracting Plan Template 2023 Attachment F – Medical Gas Program ECAT Loader Attachment G – Bulk Medical Gas Facility Data

NOTE 3: Attachment G – Bulk Medical Gas Facility Data does not provide comprehensive data in relation to bulk medical gas usages, delivery frequency, tank sizes, etc. Therefore, the information provided within this spreadsheet should be treated as supplemental information for a limited number of facilities. This information may be useful to vendors when establishing their bulk medical gas pricing within their Attachment B submission.

VI. Solicitation pg. 61, Section V. SOLICITATION PROVISIONS, sub-section C.

TECHNICAL PROPOSAL SUBMISSION INSTRUCTIONS, paragraph (2.), sub-paragraph (II.), hereby adds the following support plan element:

(e.) As it relates specifically to medical gas cylinder support, vendors that are capable of tracking Government-owned medical gas cylinders shall be assessed as a strength in the evaluation. This includes ensuring that any Government owned cylinder(s) undergo the same inspection and maintenance as the vendors own cylinders are required to.

VII. Solicitation pg. 61, Section V. SOLICITATION PROVISIONS, sub-section C.

TECHNICAL PROPOSAL SUBMISSION INSTRUCTIONS, paragraph (2.), sub-paragraph (II.), hereby revises the last paragraph contained under paragraph (II.) to the following (areas updated are in bold red text):

Proposed support plans shall be detailed and clearly demonstrate the ability of the vendor to support a particular region(s), via its vast available resources and/or networks, and in accordance with the SOW. Additionally, proposed support plans demonstrating the vendors ability to effectively maintain normal support and handle increased support requirements (both in quantity and delivery rate) during unforeseen situations, including emergency situations, in addition to more favorable lead times, (including emergency order lead times), cylinder tracking capability, and strategic ideas or best practices in place to effectively ensure continuity of supply and overall support is maintained throughout the life of any resultant contract, shall be assigned a strength in the evaluation.

VIII. Solicitation pg. 63, Section V. SOLICITATION PROVISIONS, sub-section D.

BUSINESS PROPOSAL SUBMISSION INSTRUCTIONS, paragraph (1.), hereby revises NOTE 3 (previously incorporated via Amendment 0003) and states the following (areas updated are in bold red text):

NOTE 3: Although medical gas support is broken out by region, pricing shall be established by each individual state within a particular region for medical gas cylinders and by each individual facility location for bulk medical gases. This means that vendors will provide fixed pricing at a “state” level for medical gas cylinders, which shall apply to any/all individual facilities located within the specified state, as outlined in Attachment B, with the exception of the cylinder rental, purchase, and loss of use charges, which shall be provided pricing at the regional level. Furthermore, vendors will provide fixed pricing at a “facility” level for bulk medical gases, which shall apply to the specified individual facility, as outlined in Attachment B, with the exception of the bulk tank rental charges, which shall be provided pricing at the regional level. Vendors must complete all fields for each line item number in Attachment B, even if pricing is the same throughout all states/facilities within a particular region.

The “state” and “facility” level structure described above only applies to pricing.

Therefore, any vendor submitting a proposal must still be able to provide support, at a minimum, to all the specified individual Government facilities under a particular region.

IX. Solicitation pgs. 64-65, Section V. SOLICITATION PROVISIONS, sub-section D.

BUSINESS PROPOSAL SUBMISSION INSTRUCTIONS, paragraph (1.), sub-paragraph (II.), is hereby deleted and replaced with the following (areas updated are in bold red text):

I. Medical Gas Cylinder Related Charges

All medical gas cylinder related charges were pre-formatted and itemized, each as individual line items in Attachment B. As such, all of the below charges must be priced separately and not included under any other charge/fee/item.

(a.) Routine Delivery Fee: Vendors shall provide the company’s routine cylinder delivery fee, if any. This fee shall include the unloading, tagging, loading of empty cylinders, counting of cylinders, and any other activity required on-site during delivery of the cylinders.

(b.) Emergency Delivery Fee: Vendors shall provide the company’s emergency cylinder delivery fee, if any, which entails an expedited delivery and/or atypical day of delivery (i.e., weekend and/or holiday). This fee shall also include the unloading, tagging, loading of empty cylinders, counting of cylinders, and any other activity required on-site during delivery of the cylinders.

(c.) Fuel Surcharge: Vendors shall provide the company’s fuel charge, if any. This charge shall cover fuel costs associated with cylinder transport and delivery.

(d.) Hazardous Material Fee: Vendors shall provide the company’s hazardous fee, if any. This charge shall cover costs associated with the company’s compliance with hazmat safety standards.

NOTE: The above medical gas cylinder charges may vary by individual facility;

however, vendors shall only propose a single price for each fee among each facility.

X. Solicitation pgs. 65-66, Section V. SOLICITATION PROVISIONS, sub-section D.

BUSINESS PROPOSAL SUBMISSION INSTRUCTIONS, paragraph (1.), sub-paragraph (IV.), is hereby deleted and replaced with the following (areas updated are in bold red text):

IV. Bulk Medical Gas Related Charges

All bulk medical gas related charges were pre-formatted and itemized, each as individual line items in Attachment B. As such, all of the below charges must be priced separately and not included under any other charge/fee/item.

(a.) Routine Delivery Fee: Vendors shall provide the company’s routine bulk gas delivery fee, if any. This charge shall include any general (non-specialty) activities required on-site during delivery of the bulk gas, including any activities specified in the SOW and/or DHA Procedures Manual (Attachment D).

(b.) Emergency Delivery Fee: Vendors shall provide the company’s emergency bulk gas delivery fee, if any, which entails an expedited delivery and/or atypical day of delivery (i.e., weekend and/or holiday).

(c.) Fuel Surcharge: Vendors shall provide the company’s fuel charge, if any. This charge shall cover fuel costs associated with bulk gas transport and delivery.

(d.) Hazardous Material Fee: Vendors shall provide the company’s hazardous fee, if any. This charge shall cover costs associated with the company’s compliance with hazmat safety standards.

(e.) Telemetry Fee: Vendors shall provide the company’s telemetry fee, which provides 24/7/365 bulk tank monitoring of gas levels and conditions.

(f.) Hot Fill Charge: Vendors shall provide the company’s hot fill charge, which may be necessary in certain situations in order to cool-down and refill a bulk tank that has gone empty and is warm.

(g.) Certification Fee: Vendors shall provide the company’s certification fee, if any. This charge shall cover the costs associated with company’s certification of the medical gases being delivered.

NOTE: The above bulk medical gas charges may vary by individual facility; however, vendors shall only propose a single price for each fee among each facility.

XI. Attachment B – Medical Gas Program Pricing Submission Form is hereby replaced with the attached version (v3) and the following changes were made:

(i.) Section A. Medical Gas Cylinder Related Fees of Attachment B - Line items were added, as applicable, to each regional tab of the spreadsheet to specify the individual facility that each line item corresponds to, which allows vendors to provide pricing by individual facility, rather than at a single regional price.

(ii.) Section B. Bulk Medical Gas Related Fees of Attachment B - Line items were added, as applicable, to each regional tab of the spreadsheet to specify the individual facility that each line item corresponds to, which allows vendors to provide pricing by individual facility, rather than at a single regional price.

(iii.) Section C. Medical Gas Cylinder of Attachment B - Daily cylinder rental charges were removed as line items for each gas type and were updated as line items by each cylinder size.

(iv.) Section C. Medical Gas Cylinder of Attachment B - Loss of use cylinder charges were removed as line items for each gas type and were updated as line items by each cylinder size.

(v.) Section C. Medical Gas Cylinder of Attachment B - Monthly rental charges were removed in their entirety as line items.

(vi.) Section C. Medical Gas Cylinder of Attachment B - Instances of the usage

“FOR RENTAL ONLY” were revised to “CONTRACTOR OWNED

CYLINDER REFILL”.

(vii.) Section C. Medical Gas Cylinder of Attachment B - Instances of the usage

“FOR PURCHASE ONLY” were revised to “GOVERNMENT OWNED

CYLINDER REFILL”.

(viii.) Section D. Bulk Medical Gas of Attachment B - Line items were added, as applicable, to each regional tab of the spreadsheet to specify the individual facility that each line item corresponds to, which allows vendors to provide pricing by individual facility, rather than at a single regional price.

(ix.) Section D. Bulk Medical Gas of Attachment B – As stated in paragraphs II. and

III. of this amendment, medical gaseous oxygen was removed as a requirement for bulk. As such, all medical gaseous oxygen line items relating to bulk medical gas were removed in their entirety.

(x.) Section D. Bulk Medical Gas of Attachment B – Bulk medical gas line items were added, as applicable, for bulk tank rental charges of three (3) standard tank sizes (1,500 gal, 3,000 gal, and 6,000 gal), which vendors shall provide pricing for at the state level.

(xi.) Section E. Dry Ice (Optional) of Attachment B - Line items were added, as applicable, to each regional tab of the spreadsheet to specify the individual facility that each line item corresponds to, which allows vendors to provide pricing by individual facility, rather than at a single regional price.

XII. Attachment A – Medical Gas Program Vendor Submission Form is hereby replaced with the attached version (v3) and the following changes were made:

(i.) Minimum Requirement B4: “Medical Gaseous Oxygen (USP)” was removed as a requirement for bulk medical gas type.

(ii.) Minimum Requirement B5: “Medical Gaseous Oxygen (USP)” was removed as a requirement for bulk medical gas purity.

XIII. All other Terms and Conditions in this solicitation remain unchanged and in full effect.