SF33_SPE1C125R0078.PDF

10. FOR

INFORMATION

CALL:

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT No.

SPE1C1-25-R-0078

3. SOLICITATION No. 4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)X

2025 OCT 22

5. DATE ISSUED

1000201706

6. REQUISITION/PURCHASE No.

7. ISSUED BY 8. ADDRESS OFFER TO

NOTE : In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

DESCRIPTION

25. PAYMENT WILL BE MADE BY

CODE

SOLICITATION

until (Hour) (Date)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 33 (Rev.9-97) Prescribed by GSA FAR (48 CFR) 53.214 (c)

OFFER (Must be fully completed by offeror ) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

AWARD (To be completed by Government)

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(X) PAGE(S) SEC. DESCRIPTION PAGE(S)

SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

I CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

DELIVERIES OR PERFORMANCE

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

AMENDMENT NO. DATEAMENDMENT NO. DATE

G

H

SEC.

B

A

C

E

D

F

(X)

FACILITY

CODE

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE

19. ACCEPTED AS TO ITEMS NUMBERED

23. SUBMIT INVOICES TO ADDRESS SHOWN IN22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

24. ADMINISTERED BY (If other than item 7) CODE CODE

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer )

26. NAME OF CONTRACTING OFFICER (Type or print) calendar days (60 calendar days unless a different

15A. NAME AND

ADDRESS

OF OFFER-

OR

10 U.S.C. 2304 (c) ( 41 U.S.C. 253 (c) () )

DLA TROOP SUPPORT

C AND T SUPPLY CHAIN

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

See Continuation Sheet

Not Applicable 3:00PM 2025-Nov-24

Marissa Sacca DMS0190

A. NAME

Phone: 445-737-5984

FAX:

B. PHONE/FAX (NO COLLECT CALLS)

Marissa.1.Sacca@dla.mil

C. EMAIL ADDRESS

X 1

X 14

X 22

X 25

X 28

X 29

X 30

X 49

X 49

X 58

X 64

15B. TELEPHONE NUMBER 18. OFFER DATE

28. AWARD DATE

20. AMOUNT

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) CALENDAR DAYS (%)30 CALENDAR DAYS (%)

21. ACCOUNTING AND APPROPRIATION

ITEM

SPE1C1

EXT.NUMBERAREA CODE

(4 copies unless otherwise specified)

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SPE1C1-25-R-0078

SECTION A - SOLICITATION/CONTRACT FORM

TECHNICAL REQUIREMENTS

THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS (IDENTIFIED BY

AN `R' OR AN `I' NUMBER IN SECTION B) SET FORTH IN FULL TEXT IN THE DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB AT: http://www.dla.mil/HQ/ Acquisition/Offers/eProcurement.aspx.

FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE

SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE ACQUISITIONS, THE

REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE APPLIES UNLESS A

SOLICITATION AMENDMENT INCORPORATES A FOLLOWON REVISION, IN WHICH CASE THE

AMENDMENT DATE CONTROLS.

Reference Block 12 on page 1 of form SF33. Proposals shall remain valid for 180 calendar days after the date established for receipt of offers stated in Block 9 on page 1, or as modified by amendment to this Solicitation.

The following methods of submitting a proposal are authorized in the solicitation:

DLA Internet Bid Board System (DIBBS): To submit an offer through DIBBS, search for the solicitation and then click the Red "Offer" button on the search results screen (Note: users must be logged in to DIBBS in order to submit the offer through DIBBS). For additional guidance regarding uploading offers through DIBBS, refer to the "DIBBS Upload Offer Guidance" attachment located in Section J of this solicitation.

Responses received by other electronic means, even those within the FAR definition of “electronic commerce” or “electronic and information technology”, such as facsimile (fax), electronic mail (email) will not be considered for award.

The time for receipt of offer is 3:00 P.M. Eastern Standard Time, or when applicable, Eastern Daylight Savings Time on the return date. Offer submission using EDI/DIBBS is subject to electronic interface latency which can result in transmission delays. Offerors must consider transmission delays in the EDI/ DIBBS system when submitting offers for consideration and assume the risk of late transmission/ submission. As an alternative, the direct entry of offer information into the DIBBS website is a method that precludes transmission delays and will ensure the offer is evaluated.

HOW INTERRUPTIONS AFFECT RETURN TIME AND DATE: If an emergency or unanticipated event interrupts DIBBS processes so that offers cannot be submitted on DIBBS at the close of a solicitation, the return date/time will be extended to the same time of day on the next business day on which DIBBS processes resume. Notice of the extension will be provided on the DIBBS home page. A vendor's inability to submit an offer caused by failure of a vendor's hardware, software, Internet Service Provider, or the World Wide Web itself, is not cause for extension of a solicitation.

An offeror must be registered in DIBBS, and able to log in, to upload proposals. Therefore, offerors are encouraged to register immediately if not already registered. Further, offerors are encouraged to ensure they can log into their account immediately. An offeror's failure to register, be able to log in, http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

or ability to upload proposals for any reason does not constitute an acceptable reason for a late submission.

Product Demonstration Model (PDM) Submission:

Product Demonstration Models are required to be submitted through traceable means via the U.S. Postal Service or a Commercial Carrier (Example: FedEx, Airborne, UPS, DHL, Emery). In-person delivery of PDMs by offerors is not authorized. The Tracking Number shall be provided as part of the DIBBS electronic upload proposal submission.

PDMs are to be delivered between 8:00 a.m. and 3:00 p.m., Monday through Friday, except for legal federal holidays as set forth in 5 USC 6103. Packages must be plainly marked ON THE OUTSIDE OF THE CARRIER'S PACKAGE with the solicitation number, date, and time set forth for receipt of offers as indicated in block 9 of the Standard Form 33. Ultimately, it is the offeror's responsibility to ensure that its PDMs are received at the correct location at the correct time. Failure to do so may result in the offeror's proposal being deemed untimely and not considered further for the award per FAR 52.215-1 Instruction to Offerors - Competitive Acquisitions.

NOTE: Defense Biometric Identification System (DBIDS) is used at this facility and DBIDS requirements shall be followed by all carriers attempting to deliver a proposal and/or package to this facility. Additional information can be obtained via https://dbids-global.dmdc.

mil

NOTE: EFFECTIVE 07 MAY 2025 ALL CARRIERS/INDIVIDUALS ATTEMPTING TO DELIVER

ANY PACKAGES/PROPOSALS/ETC. TO DLA TROOP SUPPORT SHALL HAVE PRESENT

CREDENTIALS THAT MEET REAL ID REQUIREMENTS IN ORDER TO GAIN ACCESS TO

MAKE A DELIVERY. NO EXCEPTIONS SHALL BE MADE.

The time for receipt of Product Demonstration Models is 3:00 P.M. Eastern Standard Time, or when applicable, Eastern Daylight Savings Time on the solicitation closing date. If a Product Demonstration Model is not submitted by date and time of the closing, your offer will be considered incomplete.

Product Demonstration Models shall be sent to:

DLA Troop Support ATT: Marissa Sacca Building 3-A-4422 700 Robbins Avenue Philadelphia, PA 19111

NOTE: In order for an offer to be considered timely, both Product Demonstration Models and Solicitation Package MUST be received by the date and time identified herein. Partial proposals (e.

g. PDMs only or Solicitation package only) will not be further evaluated and not eligible for award.

Offerors are responsible to ensure timely delivery and/or submittal.

Fill in the carrier and tracking number for the PDM(s) below:

CARRIER:________________________________________

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

TRACKING NUMBER:______________________________________

Please enter the following information (if applicable):

Offeror's assigned Contractor and Government Entity (CAGE) Code:__________________

Remittance Address: (if different from Contractor/Offeror address in block 15A of the SF 33).

The Government intends to award two (2) Indefinite Delivery/Indefinite Quantity, Fixed Price with Economic Price Adjustment (EPA) type contracts. The resultant contracts will each have a five-(5) year ordering period. Within the five-(5) year ordering period, there will be five (5), 12-month price tier periods. Failure to offer on all tiers will result in rejection of the offeror's entire proposal.

The Government intends to evaluate proposals and award the contracts without discussions with offerors.

Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

This acquisition will utilize Best Value Source Selection procedures. This Solicitation requires the submission of a Technical Proposal consisting of PDMs and Past Performance as part of the offer. For award evaluation purposes Technical merit is significantly more important in the award evaluation process than price. The Technical proposal will be evaluated to determine compliance with all characteristics listed for evaluation in the solicitation. Failure to furnish this information by the time specified in the solicitation may be cause for rejection of offers if not otherwise acceptable under the provisions for considering late offers.

Refer to Sections L and M for instructions regarding offer submission and evaluation criteria.

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

CAUTION NOTICES

Throughout the solicitation there are fill-ins and check boxes for the offeror to complete - failure to complete may result in rejection of the offer.

All signatures must be either handwritten or digital signatures. Typed signatures are not acceptable.

Full text of procurement notes (e.g. C03) can be found at the following link:

http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

SET-ASIDE CLAUSE CAUTION NOTICE

Provisions and Clauses in the Solicitation apply to both Lots except as follows:

FAR 52.219-6 Notice of Total Small Business Set-Aside applies only to Lot 1.

FAR 52.219-3 Notice of HUBZone Set-Aside applies only to Lot 2.

Refer to Section I of this solicitation for full-text of both clauses.

LOTS CAUTION NOTICE

There are two (2) Lots for this solicitation. Lot 1 is set-aside for Small Business concerns, and Lot 2 is set-aside for Historically Underutilized Business Zone (HUBZone) Small Business concerns. The Government intends to award one contract for Lot 1 and one contract for Lot 2. Award(s) will be made to the offeror(s) whose offer represents the best value to the Government based upon an integrated assessment of non-price factors and price. The intent is to have different contractors for each of the separate contracts that will be awarded under this solicitation. However, the Government reserves the right to make awards of multiple lots to the same contractor if the Government deems that it is in the Government's best interest. Orders will be issued under each separate contract without notice to, or consideration of, any other contract/ contractor. The fair opportunity provisions of FAR 16.505(b) will not be applicable to orders under the resulting contracts. The Lot structure for this solicitation is shown in Section B. Offerors are reminded that under the authority of FAR 6.202, the Government may exclude an offeror from receiving more than one award under this solicitation.

ENSURE ALL CLAUSE FILL-INS ARE COMPLETE BEFORE SUBMITTING PROPOSAL

All offerors must complete annual representations and certifications electronically via the Online Representations and Certifications Application (website at: http://www.sam.gov).

This acquisition will utilize Best Value Trade-Off Source Selection Procedures. A technical proposal will be required in support of your offer. Please read sections "L" and "M" carefully as they contain instructions for preparation and explain the factors that will be used in the evaluation of your proposal.

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Offerors are cautioned to make their original offer their best offer, as the Government reserves the right to make an award based on the initial offers without further discussions or negotiations.

Offerors must provide fill-in information throughout the solicitation. Please sign page one of this solicitation and return the entire completed solicitation as your offer.

Please complete FAR 52.215-6 Place of Performance in this solicitation for each cutting and sewing place of performance and identify which function the place of performance will perform. For sewing, indicate the particular item each place of performance will be sewing.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All Contractors must register on the SAM website: https://www.sam.gov in order to be considered for award.

Offerors are reminded to complete all applicable representations and certifications appearing in this solicitation. Failure to complete all representations and certifications may result in the offer being removed from award consideration for failure to comply with all terms and conditions of the solicitation.

LATE BIDS

It is the Offeror's responsibility to ensure that offers reach the Government office designated in the solicitation on time.

Timeliness of an offeror's submission will be based upon the following:

1) The timeliness of an offeror's Price and the Past Performance Technical Proposals will be based upon the receipt time stamp in the DIBBS electronic upload proposal submission.

2) The timeliness of PDMs will be based on the date/time listed in the tracking information provided.

Tracking information MUST clearly indicate that the carrier delivered the PDM package(s) by the solicitation closing date and time.

NOTE: If the ability to upload proposals is unavailable for any reason, this does not constitute an acceptable reason for a late bid.

NOTE: In order for an offer to be considered timely, both Product Demonstration Models and the Solicitation Package MUST be received by the date and time identified herein. Partial proposals (e.g., PDM only or Solicitation package only) will not be further evaluated and not eligible for award. Offerors are responsible to ensure timely delivery and/or submittal.

Late Submissions, Modifications, and Withdrawals: See Section L, FAR 52.214-7, or FAR 52.215-1. All offers are subject to all terms and conditions contained in the solicitation.

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

Reference FAR 15.208(a), which states "Offerors are responsible for submitting proposals, and any revisions, and modifications, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Offerors may use any transmission method authorized by the solicitation..."

Once logged in, vendors will be able to submit an offer in response to a solicitation found on the Request for Proposal (RFP) search screen by selecting the “Offer” icon. The button will only be selectable for vendors who are logged onto DIBBS. If not logged in yet, DIBBS will take you to the log in screen.

It is also the responsibility of the Offeror to address and mark offers as specified in FAR 52.214-5 (DEC 2016) - SUBMISSION OF BIDS - OR FAR 52.215-1 (NOV 2021) - INSTRUCTIONS TO THE

OFFERORS - COMPETITIVE ACQUISITION

CAUTION: Email offers are not authorized for submission of initial offers but may be authorized for subsequent requests for revised offers or final proposal revisions. Offerors are cautioned that email proposals, modifications to proposals, acknowledgement of amendments, withdrawal of proposal, responses to negotiations, and/or final proposal revisions will only be considered when email proposals are authorized.

NOTICE TO PROSPECTIVE SUPPLIERS ON USE OF SUPPLIER PERFORMANCE RISK SYSTEM IN

PAST PERFORMANCE EVALUATIONS

The Supplier Performance Risk System (SPRS) application https://www.sprs.csd.disa.mil/) will be used in the evaluation of suppliers' past performance. Reference provision language elsewhere in this solicitation.

THE GOVERNMENT WILL RESERVE THE RIGHT TO CONSIDER PAST PERFORMANCE

INFORMATION THAT OCCURS FOLLOWING THE CLOSING OF THE SOLICITATION AS WELL.

PRODUCT DEMONSTRATION MODELS

This solicitation requires submission of Product Demonstration Models (PDMs) at time of closing as specified in this document. This solicitation will permit only an initial submission of the PDMs with the offeror's proposal at the time and date of initial closing of the solicitation; offerors will not be given the opportunity to present subsequent submissions to correct deficiencies noted in the Government's evaluation of initial PDMs. Therefore, it is imperative that offerors put forth their best effort in constructing their PDMs. Any correction to the PDMs will not be permitted and will not be accepted by the Government.

FAILURE TO SUBMIT PDMs WITH THE OFFEROR'S PROPOSAL AT THE TIME AND DATE OF THE

INITIAL CLOSING OF THE SOLICITATION WILL CAUSE THE OFFEROR'S ENTIRE PROPOSAL TO

BE REJECTED.

Note that the PDMs will be evaluated using the patterns and specifications provided in this solicitation. All previous versions and variations of patterns and specifications for the item being procured under the acquisition are irrelevant.

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PATTERN REQUESTS

DLA Troop Support has developed a web-based system that allows manufacturers the ability to request specifications, patterns and drawings on our contracting page. To request technical data/patterns for DLA Troop Support Clothing and Textiles (C&T) solicitations, use the following link to the DLA Troop Support C&T Technical Data Repository area at: https://www.dla.mil/Troop-Support/Clothing-and-Textiles/Industry- Support/Spec-Request/.

BERRY AMENDMENT CAUTION NOTICE

OFFERORS ARE REQUIRED TO COMPLY WITH DOMESTIC MATERIAL RESTRICTIONS. THE BERRY

AMENDMENT, THE BUY AMERICAN ACT, AND OTHER DOMESTIC MATERIAL RESTRICTION MAY APPLY.

OFFERORS ARE INSTRUCTED TO REFER TO THE SOLICITATION CLAUSES RELATED TO FOREIGN

SOURCING FOR MORE INFORMATION ON APPLICABILITY. THE BERRY AMENDMENT THRESHOLD HAS INCREASED FROM $150,000 TO $200,000 AS OF OCTOBER 1, 2025 AND VENDORS MUST CAREFULLY REVIEW RELATED CLAUSES DFARS 252.225-7006, 252.225-7012, AND 252.225-7015 FOR APPLICABILITY OF REQUIREMENTS. IF YOUR OFFER IS BASED ON A NON-DOMESTIC MATERIAL, YOU ARE REQUIRED TO PROVIDE DISCLOSURE INFORMATION IN YOUR QUOTE AND/OR THROUGH WRITTEN NOTIFICATION TO

THE POINT OF CONTACT LISTED IN THE SOLICITATION.

NOTE: THE DEPARMENT OF DEFENSE IS PROHIBITED BY THE PROVISIONS OF THE BERRY AMENDMENT FROM PROCURING ITEMS OF CLOTHING THAT HAVE NOT BEEN GROWN OR PRODUCED IN THE UNITED

STATES OR ITS POSSESSIONS.

Section 833 of the National Defense Authorization Act for Fiscal Year 2006 Act added language to 10 U.S.C. 2533a (Berry Amendment) requiring that all articles or items of “clothing”, including the materials and components thereof, purchased by the Department of Defense be grown, reprocessed, reused, or produced in the United States, other than sensors, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

Preference for Certain Domestic Commodities -- Offerors are cautioned that all components must be of domestic origin in compliance with clause DFARS 252.225-7012, Preference for Certain Domestic Commodities (APR 2022).

CONTRACTOR CODE OF BUSINESS ETHICS

FAR 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

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This solicitation includes FAR 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT. The contractor shall comply with the terms of the clause and have a written code of business ethics and conduct;

exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). Contractors must provide a copy of its written code of business ethics and conduct to the Contracting Officer upon request by the Contracting Officer.

C&T ELECTRONIC INVOICING -- DLA TROOP SUPPORT

The Directorate of Clothing and Textiles (C&T) requires electronic invoicing on all contracts unless another method is mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office.

UTILIZATION OF WIDE AREA WORKFLOW - RECEIPTS AND ACCEPTANCE (WAWF-RA) IN CONJUNCTION WITH DFARS 252.232-7003, Electronic Submission of Payment Requests.

The Directorate of Clothing and Textiles utilizes VIM-ASAP, which is short for DLA Virtual Item Manager ARN Supply-Chain Automated Processing, to transmit data to WAWF-RA. VIM-ASAP is the only authorized method to electronically process requests for payment to WAWF-RA for the Directorate of Clothing and Textiles. VIM-ASAP will give you visibility of contract information, track production status and print labels. VIM-ASAP pre-populates contract data on your invoices, such as unit price, contract numbers, item numbers, addresses, and many other fields that will save you labor and time.

Advanced Shipment Notifications (ASNs) associated with Radio Frequency Identification are sent via VIM-ASAP to WAWF-RA processes.

Please contact the VIM-ASAP help desk at 888-940-7348 to get started today!

For questions about invoice preparation, call the DFAS Customer Service Resource Center at 1-800-756-4571, or check out these resources:

http://www.dfas.mil/contractorsvendors.html ...under the "Contractor/Vendor Pay" link.

REQUIREMENTS FOR ACCESS TO VIM

Please note: Vendors under contract with DLA Troop Support Clothing & Textiles are able to use a web-based application called VIM, or Virtual Item Manager (https://vim.dla.mil). VIM allows manufacturers to generate and transmit contract documents such as Delivery Orders (DD1155s) and Material Inspection and Receiving Reports (DD250s). Previously, vendors registered using a user ID and password; however, soon all vendors must use an ECA certificate to access VIM. Please see below for more information.

Why is VIM requiring access via ECA certificate?

DoDI 8520.2 Mandates the use of DoD PKI identity certificates when accessing DoD information systems. The DoD established the External Certification Authority (ECA) program to support the issuance of DoD- approved certificates http://www.dfas.mil/contractorsvendors.html

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to industry partners and other external entities and organizations. ECA certificates enable contractors to securely communicate with the DoD and authenticate themselves to DoD Information Systems.

What are ECA Certificates?

ECA Certificates are individually issued digital identity credentials. The DoD relies upon these credentials to ensure the identity of the user in online environments or when a certificate holder tries accessing DoD Information Systems.

ECA Certificates are stored either on hardware devices (smart cards or USB devices) or software versions (stored on your computer's hard drive).

You will use your certificate to:

1) Establish your identity when trying to access a protected site

2) Legally "sign" a document, form or application

3) Encrypt messages (email) or documents to ensure confidentiality

Much like a driver's license or a passport, they are unique to each individual, and cannot be shared. It is against DoD Regulations to share a username and password or allow someone to access another's ECA certificate for any reason. Violation of this policy will result in the immediate revocation of the original owner's certificate.

How can I obtain an ECA Certificate?

The following are entities authorized by the DoD to issue ECA Certificates. Review and apply for an ECA Certificate from one of the below organizations to access your VIM account:

1) IdenTrust: http://www.identrust.com/certificates/eca/index.html

2) ORC (Operational Research Consultants): http://eca.orc.com/

I have an ECA Certificate, how do I access VIM now?

Simply log into VIM with your existing User ID and Password as usual and then follow the steps:

1) Under Menu, click the “Certificate Registration” option

2) Read the brief instruction and then click “Continue”

3) Your certificate will display in a pop-up. Select the certificate and click “Continue”

4) You will be prompted to enter your current password for confirmation and click “OK”

5) The message displays “Your Certificate has been successfully registered…” Click “OK” to complete the process.

You will be logged out of VIM and prompted to login with your certificate.

6) Click “Accept” to the Terms and then select “Certificate Login”.

7) Your certificate will display in a pop-up. Select the certificate and click “OK” and you will be logged into your VIM account.

Remember, your old login credentials will no longer be valid and you will use your certificate to login into VIM.

Stop shipment delays and rejections!

For deliveries to the 3PL-Third Party Logistics locations, ensure your Government or commercial bills of lading are correctly annotated with the following information in the description of articles:

Weight http://www.identrust.com/certificates/eca/index.html http://eca.orc.com/

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Pieces National Stock Number(s) (NSNs) Contract Number Shipment Number Building/Door Number

Your truckers/dispatchers/ brokers/etc. should have this information readily available when they phone for a delivery appointment to Pre-Lodge:

Carrier Name Number of Pallets Vendor Name Contract Number Delivery Order Number Shipment Number

Delivery appointments are required. If a carrier is unable to make a delivery appointment on time, or needs to reschedule, the carrier should call the phone numbers listed below to inform the 3PL and to make other arrangements:

DoDAAC: SC0150 RIC: VSTQ Name and Delivery Address: LVI - Army 3PL Pendergrass Distribution Center 596 Bonnie Valentine Way - DOOR 20-23 Pendergrass, GA 30567 Supports: Army Recruit (Bag) Items Receiving Hours: 6:00AM - 2:00PM Schedule Deliveries: 706-693-1918 Option #1

DoDAAC: UY0159 RIC: VSTJ Name and Delivery Address: LVI - OCIE SE Pendergrass Distribution Center 596 Bonnie Valentine Way - DOOR 28 Pendergrass, GA 30567 Supports: Organizational Clothing and Individual Equipment (OCIE) Items to the Southeast Region (All Services) Receiving Hours: 6:00AM - 2:00PM Schedule Deliveries: 706-693-1918 Option #1

Don't let the following common invoicing errors delay your payments any longer:

Missing or Erroneous Contract Number Missing Call/Delivery Order Number Missing or Erroneous Shipment Number Failure to Mark DD250 as an Original Invoice Failure to Distribute a Copy of the DD250 to the Contract Administration Office Terminal Contract Line Item Number (CLIN) is Omitted, Incorrect or Does Not Match that Appearing in the Contract Missing or Erroneous Unit of Issue Quantity and Price are Incorrect

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

Wrong Pay Office on Invoice

Be sure your original invoice is properly completed and legible.

PATIENT PROTECTION AND AFFORDABLE HEALTH CARE ACT

Please note that the Patient Protection and Affordable Health Care Act ("the Act"), 124 Stat. 119, imposes duties upon employers concerning the provision of health care to their employees. Health insurance costs, including any costs associated with compliance with changes in the applicable law, are the sole responsibility of the offeror.

Offerors are advised that their proposals should include any costs associated with the implementation of the Act. Any changes in health coverage costs and/or costs associated with compliance, occurring after award of a contract pursuant to this solicitation will not form the basis for an equitable adjustment of the contract price.

E-VERIFY CAUTION NOTICE

Pursuant to FAR clause 52.222-54 vendors are required to enroll in the E-Verify program within thirty (30) days after the date of a contract award and comply with all terms of the clause. In addition, vendors are required to provide evidence of their enrollment in the E-Verify program to the contracting officer within thirty (30) days after the date of a contract award.

POINT OF CONTACT FOR TRANSPORTATION INSTRUCTIONS

(a) For Defense Contract Management Agency (DCMA) administered orders to include DCMA Americas, Canada:

The Contractor shall contact the transportation officer at the administering DCMA location. To obtain the applicable Government shipping document/instructions, 7 days prior to shipment availability, the Contractor shall use the Shipping Instructions Request (SIR) web-based eTool application available through the DCMA's website http://www.

DCMA.mil at http://www.dcma.mil/itcso/cbt/SIR/index.cfm.

(b) For DCMA International outside contiguous United States (OCONUS) administered orders (excluding DCMA Americas, Canada): The Contractor shall either use Department of Defense (DD) Form 1659 or the DCMA SIR eTool as directed by the DCMA International Transportation Office.

(1) An electronic version of the DD Form 1659 can be accessed at: http://www.dtic.mil/whs/directives/infomgt/ forms/eforms/dd1659.pdf or may be obtained from the responsible DCMA International Contract Administration Office (CAO) Transportation Office.

(c) For Defense Logistics Agency (DLA) administered orders: The Contractor shall contact the DLA Distribution Supply Chain Transportation Office Helpdesk for shipping instructions at 1-800-456-5507 or via e-mail to delivery@dla.mil (preferred). The DLA Distribution's operating hours are Monday through Friday, 6:00 a.m. to 5:30 p.

m. eastern standard time, excluding holidays. The DLA Vendor Shipment Module (VSM), previously known as the Distribution Planning and Management System (DPMS), available at https://vsm.distribution.dla.mil, may be used to obtain transportation instructions in lieu of contacting the transportation office.

http://www.DCMA.mil http://www.DCMA.mil http://www.dcma.mil/itcso/cbt/SIR/index.cfm http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1659.pdf http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1659.pdf mailto:delivery@dla.mil

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

NIST CAUTION NOTICE

A current NIST SP 800-171 assessment (not more than 3 years old) is required in order to be considered for award.

Offerors are cautioned to read all provisions/clauses pertaining to NIST SP 800-171 requirements (e.g.

252.204-7008, -7012, -7019, and -7020).

ROYALTY CAUTION NOTICE

When submitting your offer, you are indicating that the unit pricing submitted includes no royalties, licenses or other authorization from third parties related to Operational Camouflage Pattern either as an indirect or direct cost to the United States Government on this contract or through any other contract which involves the United States Government. Further, the contractor warrants that: (i) the above is applied to all subcontracts and/or suppliers, and (ii) the unit prices set forth in the Schedule in Section B do not include allowances for royalty related expenses pertaining to the Operational Camouflage Pattern. Please note that the government may require the vendor, either pre- or post- award, to adequately demonstrate that their unit prices do not include royalty related expenses. Additionally, there is the potential for audit(s) to be performed after award. FAR 52.227-6 is included in this Solicitation.

CONVERSIONS

The Government reserves the right to perform conversions to the various combat utility uniforms with similar patterns and specifications, should the Government determine a need. Any conversion will be via modification and issued under the changes clause. It is the offeror's responsibility to locate component suppliers whose supplies meet the requirements of the solicitation, specifications, and related technical documents.

AUTHORIZED NEGOTIATORS:

The Government does not intend to hold discussions/negotiations, however, if discussions/negotiations are deemed necessary by the Contracting Officer, then the offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal.

Please list names, titles, e-mail addresses, and telephone numbers for each authorized negotiator.

Name:

Title:

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

Email:

Phone:

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

This solicitation contains two (2) lots and the Government intends to award two (2) separate fixed price with EPA, indefinite delivery/indefinite quantity type contracts under this solicitation. The intent is to have different contractors for each of the separate contracts that will be awarded under this solicitation.

However, the Government reserves the right to make awards of both lots to the same contractor if the Government deems that it is in the Government's best interest. Orders will be issued under each separate contract without notice to, or consideration of, any other contract/contractor. The fair opportunity provisions of FAR 16.505(b) will not be applicable to orders under the resultant contracts. The lot structure for this solicitation is shown in Schedule of Supplies/Services below. Offerors are reminded that under the authority of FAR 6.202, the Government may exclude an offeror from receiving more than one award under this solicitation.

The resultant contracts will each have a five-(5) year ordering period. Within the five-(5) year ordering period, there will be five-(5), 12-month price tier periods. Failure to provide a unit price for each tier period in the table set forth below may be deemed as a non-acceptance of the solicitation terms and conditions and may result in the rejection of the offeror's entire proposal.

There are two (2) items covered under this solicitation. The full requirement is below, and the lot structure follows:

Item 0001: Female Coat, Improved Hot Weather Combat Uniform (IHWCU), Operational Camouflage Pattern (OCP), Type II, Class II (hereinafter referred to as IHWCU Female Coat)

NSN Series: 8415-01-687-0952

PGC: 00225

PD/CID/Spec: GL-PD-15-04G dated July 7, 2021 Pattern Date: January 13, 2021 Term: 60 months (5 years) Inspection and Acceptance: Source FOB: Destination Minimum Quantity for the 5 years: 45,000 each (EA) Annual Estimated Quantity (AEQ) for each of the 5 years: 180,000 EA

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

Maximum Quantity for the 5 years: 1,350,000 EA

Item 0002: Female Trousers, IHWCU, OCP, Type II, Class II (hereinafter referred to as IHWCU Female Trousers)

NSN Series: 8415-01-687-1339

PGC: 00226

PD/CID/Spec: GL-PD-15-05G dated July 7, 2021 Pattern Date: July 30, 2020 Term: 60 months (5 years) Inspection and Acceptance: Source FOB: Destination Minimum Quantity for the 5 years: 7,755 pair (PR) Annual Estimated Quantity (AEQ) for each of the 5 years: 31,020 PR Maximum Quantity for the 5 years: 193,875 PR

LOT STRUCTURE:

Lot 1 -- Small Business Set-Aside

Item 0001: IHWCU Female Coat Minimum Quantity for the 5 years: 22,500 EA Annual Estimated Quantity (AEQ) for each of the 5 years: 90,000 EA Maximum Quantity for the 5 years: 675,000 EA

Item 0002: IHWCU Female Trousers Minimum Quantity for the 5 years: 7,755 PR Annual Estimated Quantity (AEQ) for each of the 5 years: 31,020 PR Maximum Quantity for the 5 years: 193,875 PR

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

Lot 2 -- HUBZone Set-Aside

Item 0001: IHWCU Female Coat Minimum Quantity for the 5 years: 22,500 EA Annual Estimated Quantity (AEQ) for each of the 5 years: 90,000 EA Maximum Quantity for the 5 years: 675,000 EA

GUARANTEED MINIMUM DOLLAR VALUE

The minimum quantity for this procurement shall be 22,500 EA IHWCU Female Coats and 7,755 PR IHWCU Female Trousers for Lot 1, and 22,500 EA IHWCU Female Coats for Lot 2. The minimum quantity may be ordered during any tier/performance period or combination of tier/performance periods for each item. The Government may fulfill the minimum quantity by issuing a single delivery order or any number of delivery orders for each item. However, in fulfilling the minimum quantity, the total dollar value expended by the Government shall not exceed the dollar value of the minimum quantity procured at the lowest unit price for the IHWCU Female Coats and IHWCU Female Trousers established under the contract(s) and is hereafter referred to as the "Guaranteed Minimum Dollar Value." The Government will be considered to have fulfilled its obligation to order the minimum quantity when the Guaranteed Minimum Dollar Value has been met. The Guaranteed Minimum Dollar Value for Lot 1 will be calculated by multiplying the lowest offered unit price for the IHWCU Female Coat and the IHWCU Female Trousers by the minimum quantity (22,500 units and 7,755 units respectively) and then adding those dollar values together. The Guaranteed Minimum Dollar value for Lot 2 will be calculated by multiplying the lowest offered unit price for the IHWCU Female Coat by the minimum quantity (22,500 units). The final Guaranteed Minimum Dollar Value will be established at time of award(s) when final pricing is known, using the methodology described above.

DELIVERIES

For any delivery order issued under the resultant contract, sizes can be unilaterally modified at no cost to the Government so long as the change is issued via a delivery order modification at least 90 days before the incremental due date. Size changes can be bilaterally requested at any point during the life of the contract.

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Inspection and Acceptance: Origin

All deliveries under the resultant contracts will be required to be delivered FOB Destination to the following addresses:

VSTQ: LVI - Army 3PL

Pendergrass Distribution Center 596 Bonnie Valentine Way - DOOR 20-23 Pendergrass, GA 30567

VSTJ: LVI - OCIE SE

Pendergrass Distribution Center 596 Bonnie Valentine Way - DOOR 28 Pendergrass, GA 30567

Notes:

1. The production lead time (PLT) under the first delivery orders will be 180 days after date of award;

subsequent deliveries will be 150 days.

2. Acceleration of delivery is not permitted unless authorized in writing by the Contracting Officer.

3. RFID tags are required at the item, pallet, and case level for all items covered under this solicitation.

4. Government inspection of lots will be performed by the Quality Assurance Representative (QAR) at the manufacturing facility.

FIRST LOT INSPECTION

Once the contract has been awarded, the contractor will be required to contact the Contracting Officer in writing 10 days before the first lot is ready for presentation for inspection at the manufacturing facility for each item ordered on the subject contract. DLA Troop Support requires that the QAR at the manufacturing facility send five samples from the first lot to DLA Troop Support for inspection. DLA Troop Support's inspection of the five samples will be concurrent with and independent of the QAR's inspection of the first lot. After review of the five samples, DLA Troop Support may require additional samples showing any deficiencies have been corrected. Additionally, DLA Troop Support may require replacement or correction of garments in the first or subsequent lots exhibiting the deficiencies.

SPECIAL MEASUREMENTS

(a) The Government reserves the right to make size changes to include special measurement items.

Special measurement items may be outside the range of the normal size tariff for that item. The Contractor will be responsible for adjustments to the Government-furnished patterns made necessary by the addition of special measurement items. Variation in quantity for all special measurement orders is +/- 0%.

Inspection and Acceptance are at destination.

(b) Delivery of the special measurement items shall be to the location designated in the delivery order formalizing the change. The special measurement items shall arrive at the designated location within thirty

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calendar days after the effective date of the delivery order.

SPECIAL MEASUREMENT PRICING:

*Special Measurement Unit Price shall not exceed a 25% increase over the tariff size unit price for the corresponding item during the ordering term.

**Transportation Cost: The cost of shipping should not exceed USPS Flat Rate Priority.

Identification of Sources for All Components for Clothing/Textile Items

(a) The offeror shall indicate below the names and addresses of those suppliers from whom each component will be obtained for use in the performance of any resultant contract. In addition, for each component, the offeror shall also identify the name of the item's manufacturer and the address of the manufacturing location. Failure to furnish this information with the offer may result in rejection of the offer.

(b) No change in the supplier(s) or manufacturer(s) listed below shall be permitted between the opening/ closing date of the offer and the award, except where time permits and then only upon receipt of the Contracting Officer's written approval.

(c) Any change in the supplier(s) or manufacturer(s) listed below, and in any resultant contract, is prohibited unless it is specifically approved in advance by the Contracting Officer.

Component and Quantity Name and Address of Supplier

Name and Address of Manufacturer

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

Component and Quantity Name and Address of Supplier

Name and Address of Manufacturer

Please add sheets as needed.

Identification of Qualified Laboratory and Source Sampling

(a) The offeror or bidder shall indicate in paragraph (e) below the name and address of the laboratory or laboratories where components or end items will be tested during the course of any resultant contract. Any laboratory proposed by the Contractor is subject to the approval of the Contracting Officer.

(b) The Government quality assurance representative (QAR) will cut samples from a lot at the textile component source and send them for testing to the laboratory cited below. (The acceptability of each lot will be determined through the testing of these samples). In addition, the QAR will simultaneously cut samples from the same rolls of material and send them to the DLA Troop Support laboratory when advised by the DLA Troop Support textile technologist to do so. For end items, duplicate samples will be drawn.

Source sampling procedures are detailed further in DLA Troop Support Clothing & Textiles Additional Quality Assurance Requirements, see Section C of this Solicitation.

(c) The prime Contractor will notify the DLA Troop Support textile technologists at the DLA Troop Support laboratory at paactlab@dla.mil in writing at least ten days in advance when lots are to be presented to allow Government witnessing of testing at the Contractor's laboratory. If the Government intends to witness testing, a representative from the DLA Troop Support laboratory will notify the Contractor's laboratory. In the absence of Government notification, testing should proceed as scheduled.

(d) Should the Contracting Officer withdraw approval of the laboratory proposed by the Contractor during the course of a contract, DLA Troop Support will perform the required testing for up to 30 calendar days from the date of approval withdrawal. The charge for testing will be the DLA Troop Support laboratory's effective cost rate on the date of testing. The Contractor is responsible for securing the services of another laboratory during this period.

(e) Any change in the laboratory (or laboratories) specified below is prohibited unless approved in advance by the Contracting Officer.

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Please add sheets as needed.

* When a single lot of material requires testing by more than one laboratory for different characteristics, list the name of the secondary laboratory and the test characteristics below:

Please add sheets as needed.

(f) It is solely the prime Contractor's responsibility to schedule laboratory testing and to obtain test reports.

The cost of laboratory testing shall also be borne by the prime Contractor.

(g) Shipments of component materials to the prime Contractor need not be deferred pending test results except when shade approval is required (see paragraph (h)). Cutting production lots without a passing laboratory test report on the corresponding samples is done at the Contractor's own risk.

(h) Shade evaluation is acceptance testing. Therefore, component lots may not be shipped to the prime Contractor until the DLA Troop Support laboratory accepts the shade of the material.

(End of Text)

FAR 52.215-6 -- Place of Performance (OCT 1997)

(a) The offeror or respondent, in the performance of any contract resulting from this solicitation, [ ] intends, [ ] does not intend [check applicable block] to use one or more plants or facilities located at a different address from the address of the offeror or respondent as indicated in this proposal or response to request for information.

(b) If the offeror or respondent checks “intends” in paragraph (a) of this provision, it shall insert in the following spaces the required information:

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

Please add sheets as needed.

(End of Provision)

Caution: Please complete the above provision for each cutting and sewing place of…