SPE1C120R0058 Questions and Responses v2.pdf

Army 3PL Solicitation – SPE1C1‐20‐R‐0058 Questions and Responses Version II

1. What is the MRO cutoff time and expected fulfillment time interval? A: A MRO received by the

3PL Contractor prior to 2:00 PM EST will be considered to have been received that same business day for the purposes of calculating on‐time delivery. MROs received 2:00 PM EST or later will be considered to have been received during the next business day for the purposes of calculating on‐ time delivery. The priority delivery time frame ranges from one to six business days (see page 79 of the solicitation attachment.)

2. What is the average number of lines (NSN's) per MRO: A: A MRO is an order for one particular item / NSN.

3. What is the average quantity per line (NSN) per MRO: A: The quantity of the particular NSN being ordered will vary. It can be for one each, five each, two cartons, etc…

4. For returns, are these simply to be processed back to usable inventory or will they need to be inspected for future use? A: Returns can be placed back into both usable and/or unusable inventory depending on the reason for the return and/or the condition of the packaging upon receipt of the return. The 3PL contractor is not responsible for inspecting the quality of returned items. (See section 3.8. Quality Acceptance of the solicitation attachment).

5. Do you have any historical shipment data or general seasonality? A: Estimated shipment quantities (and weights for shipments greater than 150 pounds) for a recent 12‐month period are provided beginning on page 43 of the solicitation attachment. Information regarding seasonality is not available.

6. Can you share how many pallet positions are needed for 3,000 kits/Sq footage? A: See section

2.0. “Scope” for estimated square footage for the entire program. An estimate for AGSU kits or for other particular items is not provided.

7. Is there any seasonal MRO and Kit variability? Can you please share if so? A: The number of

MROs and kits ordered will vary from month‐to‐month. There is no seasonality / variability information to provide.

8. Can you confirm the location of current facility? A: Outside of Atlanta, Georgia

9. Can you provide the average carton dimensions? A: Cartons / boxes come in a variety of different dimensions depending on the item. Examples of typical box sizes include but are not limited to all of the following (dimension are in inches): 15 x 12 x 10, 16 x 12 x 8, 21 x 15 x 15, 23 x 15 x 15, 24 x 15 x 15, 24 x 16 x 16, and 30 x 16 x 12.

10. Are RFIDs provided on each item? A: No. RFID tags are not found on each item. However, many items distributed to recruit training centers will have RFID tags applied by the item manufacturer.

11. For inbound operations, can you provide the number of inbound lines received in an average month? A: The number of item lines received will vary by month, but is in the general range of

3,000 to 3,500.

12. Who is providing the cartons for shipping out product (MRO and kits)? A: Boxes will not be provided by the Government. Shipments can be made by using the boxes in which the items are already packed provided that the boxes are suitable for shipment.

13. Are the kits shipped in corrugated boxes or returnable containers? A: Boxes

14. What is the size of the shipping container for kit? A: There is no set carton size per AGSU kit.

15. Can you provide detailed data at the NSN level; min / max information… product dimensions… quantity per carton… product description…

A: Detailed data is not available at the NSN level. Min / Max information is not provided at the

NSN level. Guaranteed minimums for MROs are provided on page 74 of the solicitation attachment. Product dimensions and box size will vary depending on the item being stored.

There is no standard size as boxes received from clothing suppliers will come in a variety of different sizes and dimensions. The quantity per carton will also vary depending on the items being stored. The items to be supplied consist of military clothing items including Dress Coats, Slacks, Shirts, Undergarments, Shoes, Caps, Physical Fitness Apparel, along with various other

Clothing and Textile items. (Page 88 of the solicitation attachment).

16. What is the timing requirement on kit builds: A: The delivery time frame for AGSU kits is specified in Section 3.3. “Delivery Requirements”.

17. What is the order distribution of kits per month? A: There is no specific monthly estimate of

AGSU kit orders. An annual estimate of 85,000 kits is specified in the solicitation attachment.

18. For outbound orders, is a code used to assign priority for picking / shipping an order? A: See “Priority Delivery Timeframe” at the bottom of page 79 of the solicitation attachment.

19. For outbound orders, what percentage of the orders are in each priority code referenced? A:

Priority levels for shipments from a recent 12‐month period are provided are provided beginning on page 43 of the solicitation attachment.

20. From an Information Technology standpoint, can you provide a data flow topology that illustrates the inbound messages from DLA to the contractor and outbound messages from the contractor back to DLA? Can you identify what are the trigger events/business rules for each message? Can you identify the method you want the contractor to integrate with DLA?

A: For Information Technology related questions as in those mentioned above, see Section 2.4.

“System Transactions” beginning on page 89 of the solicitation attachment. In general, the 3PL

Contractor will be required to use Electronic Data Interchange (EDI) transactions to send and receive information to and from DLA Troop Support. The type of EDI transactions to be used are provided in Sections 2.4. and 2.5. of the solicitation attachment.

21. What are the specific types of reports/portal visibility features and data elements needed? A:

The information required for the transaction history web‐portal can be found in Section 5.1. of the solicitation attachment.