Spalding County Parks Dashboard_.pdf
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- Solicitation number
- PE-72600-NONST-2024-000000007
- Issued by
- Seminole County, Georgia
About this file
This document is a parks dashboard for Spalding County that provides detailed data and analysis on the county's parks system, including inventory, maintenance and operations costs, and future development plans. The dashboard includes information on the county's 23 parks with 786.76 total acres, which exceeds the national average of 9.2 acres per 1,000 residents for this population size. The document outlines the county's park system-wide cost analysis process, including tracking maintenance and operations costs, establishing baselines, and analyzing crew-level data. It also provides detailed cost breakdowns for specific parks, such as Tyus Park, City Park, and the Dog Park. The document indicates the county has an annual parks maintenance and operations budget of $2,650,594, which is $3.7 million less than the national average cost per acre.
The document also discusses the county's approach to future park development, noting that the $3,369 per acre cost can be used to estimate maintenance costs for new parks, excluding large capital structures like recreation centers. It provides examples of actual park costs for Fairmont Park and Volunteer Park to illustrate the detailed line-item analysis the county performs to understand internal costs. Overall, the parks dashboard demonstrates Spalding County's data-driven approach to managing and planning for its parks system.
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Parks Dashboard
This dashboard only includes data from Parks Maintenance Crews, it does not include Leisure Services.
Athletic
Fields 25
Playgrounds
Pavilions
Pickleball Courts
8.5
Miles Walking
Trails
Miles Mountain Bike Trails
Disc Golf Courses
Recreation Centers3
Lakes
Outdoor Basketball
Courts
Stretching Areas
Skate Park
50-Forward Center
Nature
Trail
Community Garden
Dog Park
Parks
Spalding County Statistics
NRPA average acres of park land per 1,000 residents in the population category 50K to
99K is 9.2 acres.
• Spalding County has 68,000 Residents
• 9.2 acres x 68 = 625.6 total acres
• Spalding County has 786.76 total acres
786.76
- 625.60
161.16 acres over national average
Spalding County Statistics
System Wide Cost Analysis Process
Static Park Inventory National Average Local vs National Whole System
Maintenance & Operation Costs
Individual Park Amenity Inventory
Determine Individual Park Maintenance & Operation Costs •Passive: Individual Asset Cost •Active: Per Acre
Asset Cost TrackingWeighted M&O
Asset Maintenance & Operations Baselines
Established
Baseline Tracking Begins
• Da ily Field Crew Review
• Weekly Supervisor Review
Efficiency Adjustments Based on Analysis Data
Per Acre
Data
Maintain Efficiency
Create Budgets
Effective Maintenance Decisions
Capital Decisions
System Wide Cost Analysis Process
Crew Level
Crew Tasks Data Input Learning Curve
Analysis
Refined Data Input
Daily Tasks Per
Crew Utilized
• Field Crews Analysis Daily
• Supervisors Review Weekly
Data Analysis
Daily Tasks Flow Chart
Crew Level
Crew Routes Reviewed
Adjustments Made Routes Maximized for Efficiency
Costs Reviewed:
•Uti l ities •Equipment Costs •Labor
Maintenance Plan Development
Facility Maintenance Costs
•Long – Term •Short - Term
Capital Plan
SavingsD at a A n al ys is
Crew Level: Parks East 1
22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
W O
T o ta l
A cr es C u t
2023 Week Number
Parks East 1
P Grounds Acres Parks Acres Parks Acres Goal P Grounds Acres Goal WO Grand Total
Crew Level: Parks East 2
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 50 51 52
W O
T o ta l
A cr es C u t
2023 Week Number
Parks East 2
Parks Acres P Grounds Acres Parks Acre Goal P Grounds Acre Goal Grand Total
Per Acre Expenditures National Average Per Acre Expenditure: $8,106
FY 24 Budget: $2,650,594
Parks Acres: 786.76 acres Active: 368.33 acres Passive: 418.43 acres
Spalding County Per Acre Expenditures:
Active Acres $2,650,594/368.33 acres = $7,196.25 per acre $909.75 below national average
Passive Acres $2,650,594/418.43 acres = $6,334.62 per acre $1,771.38 below national average
Combined Acres $2,650,594/786.76 acres = $3,369.00 per acre $4,737.00 below national average
Future Development Decisions
Based on our FY24 cost per acre, we can use our $3,369.00 per acre cost to estimate maintenance costs on any future developments.
(NOT including any large capital structures.
i.e., Rec Centers, Aquatic Center, Large Buildings, etc.)
Parks Maintenance & Operations Cost
Annual Examples
$2,650,594
Tyus Park 163 Acres
550K
City Park
51.36 Acres
173K
Park @ Oaks
3.5 Acres
12K
Dog Park 38 Acres
128K
Actual Park Cost – In Development Example Elements of Cost Line Items
A Better Understanding of Internal Costs Within the Park
Fairmont Park $123,160
Annual Cost
Volunteer Park $160,507
Annual Cost
Contracted facilities must be considered above the per acre costs.
Results
786.76 Acres x $8,106 (national cost/acre) = $6,377,476.56
- Spalding County Parks Budget = $2,650,594.00
SAVINGS!! = $3,700,000.00
| Slide 1 |
| Slide 2: Parks Dashboard Spalding County Statistics |
| Slide 3: NRPA average acres of park land per 1,000 residents in the population category 50K to 99K is 9.2 acres. |
| Slide 4: Parks Dashboard System Wide Cost Analysis Process |
| Slide 5: Parks Dashboard System Wide Cost Analysis Process |
| Slide 6: Parks Dashboard Crew Level |
| Slide 7: Parks Dashboard Crew Level |
| Slide 8: Parks Dashboard Crew Level: Parks East 1 |
| Slide 9: Parks Dashboard Crew Level: Parks East 2 |
| Slide 10: Parks Dashboard Per Acre Expenditures |
| Slide 11: Parks Dashboard Future Development Decisions |
| Slide 12: Parks Dashboard Parks Maintenance & Operations Cost Annual Examples |
| Slide 13: Parks Dashboard Actual Park Cost – In Development Example Elements of Cost Line Items |
| Slide 14: Parks Dashboard A Better Understanding of Internal Costs Within the Park |
| Slide 15: Parks Dashboard Results |
| Slide 16 |
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