AD HOC -- Answers to Questions for the Government -- 7-01-2020.pdf

RFP Document RFP Section Reference Question

Mechanical

Solicitation

Instruction to

Offerors

Section 1.19

INSTRUCTIONS

TO OFFEROR

Page 1 second paragraph

Section 1.19

INSTRUCTIONS TO

OFFEROR;

subparagraph

1.19.1.7.4 VOLUME

III – PRICING

PROPOSAL Section B states

NOTE: The below CLINs 0001 through

4002 are for reference / future Task

Orders award purposes only and the

Government does not expect this to be filled in when IDIQ proposals are submitted

“Offerors shall submit a completed pricing schedule for CLINs 0001 through

4003, and the pricing summary. The offeror shall type his proposed prices in the pricing schedule.”

These two statements contradict each other. Should the offeror complete CLINS

0001 – 4002? If yes, please provide a plug number for Materials(s) CLINS and confirm that there is not a CLIN 4003.

ANSWER: No, the Offeror does not need to fill out CLINs 0001 – 4002. Please refer to question #14 for the appropriate pricing tables.

Solicitation

Instruction to

Offerors

2. Section 1.7 KEY

PERSONNEL (a)

The Contractor shall assign to this contract the following key personnel:

(Insert employee’s name beside their

Title/Position.)

• Project Manager

• On-site Supervisor

• Shift Supervisor

Are these key personnel funded on the

IDIQ contract or the Task Orders level or both? Are they full-time, onsite positions and if yes, will the Government provide pricing CLINS on the IDIQ level for 1920 annual hours for these key positions?

ANSWER: Only the Task Order level is funded. The positions are not full-time positions but are required to complete work under each individual task order

Solicitation

Instruction to Offerors

1.9 CONTRACT

ADMINISTRATION

DATA

Should the offeror include 1.9

CONTRACT ADMINISTRATION DATA

information in our price volume or another location of our proposal?

ANSWER: The information required under 1.9 CONTRACT ADMINISTRATION DATA should only be included within

Volume I Technical Approach.

Solicitation

Instruction to

Offerors

1.16 TASK ORDER

MANAGEMENT -

CONTRACT

CLAUSES (pages 12- 57)

Does the offeror need to include

CONTRACT CLAUSES (pages 12-57) if we are current in our System for Award

Management (SAM) www.sam.gov registration?

ANSWER: All contractors are required to provide Representations and Certifications from the System for Award

Management (SAM) along with their Solicitation Response.

http://www.sam.gov/

Solicitation

Instruction to Offerors

1.19.1.2.1 Factor 1

Technical

Approach/Risk Proposal Subfactor 1

Factor 1 Technical Approach/Risk

Proposal Subfactor 1 – mentions a

Transition Plan and is the only reference to a Transition Plan in the RFP.

Is a Transition Plan Required in the proposal? If yes under which factor and subfactor?

ANSWER: No. A Transition Plan is not required for this acquisition.

Solicitation

Instruction to

Offerors

1.19.1.2.1 Factor 1

Technical

Approach/Risk

Proposal Subfactor 1

Factor 1 Technical Approach/Risk

Proposal Subfactor 1, ends the section with, The contractor shall demonstrate in detail and address each of the following in the Technical Proposal

Please explain what information should go in Factor 1 - Subfactor 1- Approach and

Experience in Understanding the

Government's Requirements. Is there instruction information missing from this section of the proposal? If yes, please provide instruction on what the offeror is to “demonstrate in detail and address each of the following in the Technical

Proposal”.

ANSWER: The information required for Factor 1 Sub-Factor 1 are the following: Technical Plan, Quality Control Plan, Key Personnel Plan, Resumes.

NOTE: As previously stated under Question 5, No. A Transition Plan is not required for this acquisition.

Solicitation

Instruction to

Offerors

1.19.1.3.1 Factor 1

Key Personnel –

Subfactor 2

Licensing, certifications, training, specific experience requirements, etc…

The proposal shall discuss the following in reference to licensing, certifications, training.

Please provide the missing instruction to

“discuss the following in reference to licensing, certifications, training.”

ANSWER: The various licensing, certifications, and training are included throughout the Performance Work Statement.

Solicitation

Instruction to Offerors

1.19.1.4.1 - Price

Proposal

The price proposal will be evaluated to ensure the proposed total acquisition price and the labor mix satisfies the Government’s requirements.

The labor mix is provided by the

Government, how will this be used as an evaluation criteria?

ANSWER: The Labor Mix will be evaluated based on the sample task order vendor response required to perform the task per RS Means.

Solicitation

Instruction to Offerors page 63 of Section

1.19.1.6 VOLUME I –

TECHNICAL

APPROACH

The table on page 63 of Section 1.19.1.6

VOLUME I – TECHNICAL

APPROACH states that the page limit for Factor 3 is 28 pages.

Is the correct page limit 25 pages?

ANSWER: The correct page limit is 25 pages as referenced on Page 60 under Section 1.19.1.4 FACTOR 3 – Management

Approach.

Solicitation

Instruction to Offerors

11. 1.19.1.7.1

VOLUME II – PAST

PERFORMANCE

All sections of Volume II shall be contained in the same 3- ring binder.

Please confirm that this proposal is electronic delivery and that no hard copies are required.

ANSWER: Yes. All proposals shall be sent electronically to Ron Fairley at Ronald.fairley@dla.mil and Beverly Williams at

Beverly.j.williams@dla.mil.

Solicitation

1.19.1.7.2 Past

Performance Project

Descriptions

Instruction to

Offerors

Each project description shall be no greater than two (2) 8.5x11 inch pages using a 12-point new courier font

For consistency will the Government allow the past performance to be in the same standard (8-1/2 by 11 inch, Times New

Roman text, Min. 10 pitch font as the

Technical Volume?

ANSWER: Yes. The Government will allow for the same font as requested.

Solicitation

Instruction to Offerors

13. 1.19.1.7.3 Past

Performance Matrix

Will the Government please provide the

Past Performance Matrix or is the Offeror format acceptable?

ANSWER: The Government will provide a Past Performance Matrix as part of an Amendment to this Solicitation.

Solicitation

Instruction to Offerors

1.19.1.7.3.1 Client

Authorization Letter

Please confirm that 1.19.1.7.3.1 Client

Authorization Letter is only required for commercial past performance customers.

ANSWER: Yes. The Authorization Letter is only required from Commercial Past Performance.

Solicitation

Instruction to

Offerors

15. 1.19.1.7.4

VOLUME III –

PRICING PROPOSAL

Will the Government provide a pricing spreadsheet?

ANSWER: The Contractor will price the following tables from the Instruction to Offerors as part of Volume III – Factor 5, Price/Cost Proposal:

Base Year Alteration and Repair Table

Option Year-1 Alteration and Repair Table

Option Year-2 Alteration and Repair Table

Option Year-3 Alteration and Repair Table

Option Year-4 Alteration and Repair Table

Sample

Statement of Work

Is there a requirement for the offeror to remove an existing cooling system and lines or just install a new system/lines?

ANSWER: Removal of existing system is not required

Statement of

Work

Are all adequate power, supply, and return lines already provided to the server room?

ANSWER: Electrical requirements not included in this order. See SOW item3, supply and return chilled water lines are to be provided and installed by the offeror.

PWS Page 1 - Table of

Contents and Page 14 of 49

C1.10 REPLACEMENT,

MODERNIZATION, RENOVATION

The TOC lists C1.10 REPLACEMENT, MODERNIZATION, RENOVATION however there is not a PWS description of

C.1.10 on page 14. Please provide the

PWS description for this section.

ANSWER:

Please revise Table of Contents

C.1.10 SECTION INTENTIONALLY BLANK

Statement of

Work

#2 Page 1 The contractor shall provide and install new APC Cooling Units for server rooms indicated on drawings.

Please provide the Manufacturer and

Model Number of the APC units and the desired number of units. This is necessary to determine the physical size and specific electrical and mechanical requirements.

ANSWER:

Manufacturer: APC

Product Line: APC In ROW RC

Model No.: ACRC301S

PWS ATTACHMENT 1:

PERFORMANCE

REQUIREMENTS

SUMMARY

PERFORMANCE

REQUIREMENTS

SUMMARY TABLE 1

(PRS) Page 33

Clin 2 LIST OF RECORDS AND

REPORTS

Attachment 1 on page 33 lists CLIN 2 List of Records and Reports. The pricing tables do not contain this CLIN. Please clarify.

ANSWER: Vendors need to reference the Contract Line Item (CLIN) structure within the Instruction to Offerors. The Performance

Work Statement will be amended to remove the reference to the List of Records and Reports under CLIN 0002. The reference to

CLIN 0003 will be deleted in its entirety.

PWS ATTACHMENT C.15

SCHEDULE OF

DEDUCTIONS

The contractor is to populate unit and extended price. This table will match

CLIN Pricing on IDIQ Task Order

The Pricing Instructions do not mention

Attachment C.15, nor do the pricing tables in the instructions have Clin 2 LIST OF

RECORDS AND REPORTS. Please clarify pricing instruction regarding this matter.

ANSWER: Please reference number nineteen (19) above referencing the removal of List of Records and Reports.

PWS C.18 CLIN

STRUCTURE

CLIN 0001- 1 IDIQ Alterations Work

CLIN 0002- Materials

Should Clin 2 LIST OF RECORDS AND

REPORTS be added to this section?

ANSWER: Please reference number nineteen (19) above referencing the removal of List of Records and Reports.

PWS C.8 / C.9.2.3.5.2 .4 C.8 States that all licenses will be provided 5 days after contract start, C.9.2.3.5.2.4 states that licenses for the

Shift Supervisor will be provided with the proposal

Will the government confirm that licenses held by the shift supervisor and other key personnel will be provided 5 days after contract start?

ANSWER: Key personnel licenses required along with the proposal. Remaining licenses are due 5 days after contract start.

Amendments SF 30 Will the Government provide SF 30s for the Amendments?

ANSWER: For the purpose of this requirement no SF 30s were issued in Beta.SAM.gov., on any of the Amendments. A signed copy of the SF 1449 will be an acknowledgment of all the requirements and Amendments under this requirement.