PWS Ad Hoc Mechanical Solicitation (IDIQ Only) Rev 6.3.2020.pdf

DEFENSE LOGISTICS AGENCY

SECTION C – PERFORMANCE WORK STATEMENT (PWS)

MCNAMARA HEADQUARTERS COMPLEX (HQC)

MECHANICAL BUILDING IDIQ SERVICES

C.1 SECTION C- PERFORMANCE WORK STATEMENT

C1.1 PERFORMANCE REQUIREMENTS

C1.2 DEFINITIONS

C1.3 GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, MATERIALS AND SERVICES

C1.4 CONTRACTOR FURNISHED ITEMS

C1.5 MANAGEMENT

C1.6 FACILITY COORDINATORS and CONTRACTING OFFICERS REPRESENTATIVES (COR)

C1.7 WORK OUTSIDE REGULAR WORKING HOURS

C1.8 CONTINUITY OF SERVICES CONTRACTOR DEVELOPED PLAN

C1.9 WARRANTIES

C1.10 REPLACEMENT, MODERNIZATION, RENOVATION

C1.11 AS-BUILT DRAWINGS

C1.12 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT FORCES

C1.13 INDEFINITE DELIVERY/INDEFINITE QUANTITY PERFORMANCE

C.2 CONSTRUCTION WAGE RATE REQUIREMENTS STATUE / COLLECTIVE BARGAINING AGREEMENT

(Located within Solicitation)

C.3 DESCRIPTION OF FACILITIES

C.4 GOVERNMENT FURNISHED FACILITIES

C.5 GOVERNMENT FURNISHED EQUIPMENT

C.6 GOVERNMENT FURNISHED TOOLS and MATERIAL

C.7 CONTRACTOR FURNISHED MATERIAL

C.8 LIST OF RECORDS AND REPORTS

C.9 MANAGEMENT REQUIREMENTS

C.10 HAZARDOUS MATERIALS

C.11 QUALITY ASSURANCE SURVEILLANCE PROGRAM (QASP)

C.12 INFORMATION TECHNOLOGY and CYBER SECURITY

C.13 INVOICING INSTRUCTIONS

C.14 DIRECTIVES

C.15 SCHEDULE OF DEDUCTIONS

C.16 CLIENT AUTHORIZATION FORM

C.17 COMMON ACCESS CARD (CAC) PROCEDURES

C.18 CLIN STRUCTURE

SCOPE

C.1

The contractor shall provide all management, tools, equipment and personnel for the repair, replacement, installation services and construction/alteration services on all related mechanical, refrigeration systems and equipment for all buildings, structures within the

Defense Logistics Agency, Andrew T. McNamara Headquarters Complex (HQC) 8725 John J. Kingman Road, Fort Belvoir, VA

22060-0621. Buildings at the HQC include but are not limited to;

BLDG 2420 Visitors Control Center (VCC)

BLDG 2462 Andrew T. McNamara Headquarters Multi-story 1,100,000 square foot (SF) facility

BLDG 2463 Gate 1 Access Control

BLDG 2464 Gate 2 Access Control

BLDG 2465 Gate 3 Access Control

BLDG 2466 Recreational Building

BLDG 2467 Irrigation Well House

BLDG 2468 Child Development Center (CDC) 34,000 SF

BLDG 2469 Three Level Parking Garage building

BLDG 2480 Material Receiving and Screening Facility (MRSF) 15,000 SF

BLDG 2487 Outfall Control Structure

The resulting Contract shall be an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. All projects shall be awarded by individual task orders on an as needed basis. Projects shall be in support of real property repair, replacement, installation, alteration, and/or new construction.

The period of performance for this requirement will consist of a 12-month base period, plus four, one-year option periods. The total life of the contract shall not exceed 60 months from date the contract Period of Performance (POP) begins.

C.1.1 PERFORMANCE REQUIREMENTS

C.1.1.1 The prime contractor shall furnish all management, labor, supervision, tools, materials, equipment, incidental engineering, and transportation necessary to perform work in accordance with general craft and industry standards, applicable laws, regulations, codes and Federal specifications for the buildings and structures identified within this document and IDIQ task order PWS .

C.1.1.1.1 The Contractor shall plan, schedule, coordinate, and assure effective performance of all services described herein. The following type of work is typical, but not all inclusive, of the services required to be performed.

Repair, replacement, installation, alteration, and/or new construction on:

Air Distribution

Boilers

Controls

Chillers

Fire Suppression

HVAC

Plumbing

Refrigeration

Split Air Conditioning and Heat Pump Systems

C.1.1.2 Security

C.1.1.2 Facility Security Clearance. A Facility Security Clearance at the Secret level is needed for this contract. Contractors are required to submit written verification of an Active Facility Security Clearance (FCL) at the Secret level as part of their proposal submission. This will be validated as part of the technical evaluation of each proposal. The Contractor shall provide a copy of the FCL with the Technical Proposal, Volume 1. The Prime Contractor shall ensure that prior to entering into any sub-contracting agreements that each sub-contractor requiring access to secured infrastructure within the HQC has received and is in possession of a FCL at the appropriate level. All Prime Contractor personnel that require access to secured infrastructure shall, at a minimum, be eligible for access to classified information at SECRET level as verified through the Joint Personnel Adjudication System (JPAS). Prior to commencement of work, the Prime Contractor shall provide Visit Authorization Requests in accordance with the National Industrial

Security Program Manual (DOD 5220.22-M) and any instructions contained in the DD Form 254 (Contract Security Classification

Specification).

C.1.1.2.1 Prime Contractor employees must obtain all necessary identification/ access badges required to fully execute the requirements of this contract. Forms, access to forms and instructions for badges will be given by the COR.

C.1.1.2.2 Common Access Card (CAC), see Attachment C.17 for instructions. Only required for Prime Contract Employees who require network access.

C.1.1.2.3 For employees not requiring a CAC card, a Defense Biometric Identification System (DBIDS) badge will be issued.

Initially, a Form 1728, Request for Contractor Badge is to be filled out for all Contractor personnel requiring access to the HQC and submitted to the COR (Government Sponsor) for approval and signature. The approved form 1728 is submitted to the DLA Personnel

Security Office wich will conduct an initial background check. If Personnel Security determines a more comprehensive background check is required, the Contractor will be notified on how to proceed. All Contractor employees must receive a favorable background investigation to obtain access to the HQC. If the background investigation shows that the employee has a criminal background, Personnel Security Office will make the determination on employee access to the HQC. Once the Contractor personnel have passed the background investigation, Physical Security Office will issue Contractor badges to each employee. All Contractor personnel working in the Secured Areas must possess a secret clearance prior to starting work. Government personnel will not provide escort services. For lost HQC Badge/Common Access Cards or HQC Badge/ Common Access Cards not turned in when requested or at the end of a contract, the finial invoice will not be paid until all cards have been returned and accounted for.

C.1.1.2.4 For a Defense Threat Reduction Agency (DTRA) access and badge, the contractor must meet the requirements in C.1.1.2.

The contractor must then provide a provide Visit Authorization Requests to the DTRA Personnel Security Office. The contractor must also fill out a DTRA Form 3 to be turned into the Government sponsor for signature and approval.

C.1.1.2.5 Building Security. The Prime Contractor shall be responsible for safeguarding all Government property provided for

Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. All persons and vehicles are subject to search.

C.1.1.2.6 Visitors must process through McNamara Headquarters Complex Visitors Control Building 2420. The weekday business hours are Monday through Friday from 6 a.m. to 4:30 p.m. The visitor control center is located at the HQC gate 1 closest to the Fort

Belvoir gate on Johnh J. Kingman Road. The center's parking lot is on the immediate right.

Active duty military, individuals with a current DoD/government Common Access Card or a military retiree/dependent ID card are not required to stop at the Visitors Center and may use any gate to enter the complex. Members of the public, family members, commercial vendors and contractors are considered visitors or guests and must enter the HQC through the VCC.

Visitors will need a state or government-issued photo ID, such as a driver's license or Virginia Real ID driver's license and take them to the HQC VCC for processing and access. Employees without a CAC or a military ID must go to the HQC VCC for a pass and access. Employee who lose their CAC, must stop at the VCC to get a pass to go to the Security Office to report the lost or stolen card, fill out a report and get a new card at the Pass & ID office.

DoD security regulations require HQC visitors to be cleared before accessing the facility. To reduce wait times, visitors can pre-register online in DBIDS, the Defense Biometric Identification System, before arriving at the center. Pre-registering in DBIDS enables visitors' sponsors to easily submit requests to HQC Security for required background checks without having to handle visitors personally identifiable information. The DBIDS online prescreening process is optional but highly encouraged.

Steps for pre-registering in DBIDS and entering through the visitors’ center are:

Step 1: The sponsor provides visitor with link to DBIDS pre-enrollment website https://dbids-global.dmdc.mil/enroll#!/ and their work email and phone number.

Step 2: The visitor goes online no more than 30 days before their scheduled visit and enters their personal information. At the end of the process, visitor receives a visit confirmation page with a QR code and six-digit number.

Step 3: The visitor sends a copy of the confirmation page, QR code and six-digit number to their sponsor.

Step 4: The sponsor sends a digitally signed email to HQVisitorAccess.HQDLA@dla.mil with a copy of the visit confirmation and date of the visit. Sponsors should submit their requests five business days before the visit when possible. Unless notified otherwise, the sponsor can expect that their visitor is approved to access the HQC.

Step 5: At the time of the visit, the visitor takes their state-issued photo ID, such as a driver's license or Virginia Real ID driver's license and a printout of the visit confirmation from DBIDS to the HQC VCC (directions above). The visitor is verified in DBIDS and issued a visitor's pass allowing them to drive through the HQC gate and park.

Step 6: Visitors will enter the Building 2462 Andrew T. McNamara Headquarters POD 1-9 through the main entrance at POD 4 facing the building on the 3-star flagpole side entrances and undergo security screening.

Visitors for Defense Threat Reduction Agency will enter Building 2462 Andrew T. McNamara Headquarters Pod-10 and will undergo additional processing and badging upon entering the building. Visitors requiring an escort must remain in the lobby until their sponsor arrives.

Visitors for the Child Development Center Building 2468 Main entrance to the CDC. All personnel are required to sign-in and sign-out at the CDC front entrance and receive access approval after normal working hours of 6:00 AM to 6:00 PM Monday through

Friday. After hours will need to be prearranged with the CDC Management.

https://dbids-global.dmdc.mil/enroll#!/ mailto:HQVisitorAccess.HQDLA@dla.mil

Walk-up visitors will be accepted at the HQC VCC, they should expect to wait while security checks are completed.

For more information, contact the HQC Visitor Access Office at HQCVisitorAccess.HQDLA@dla.mil or (571) 767-1899.

C.1.1.2.7 Parking

C.1.1.2.7.1 Parking. Vehicle owners and those who work on the HQC are responsible for parking in accordance with the HQC Parking

Policy. Personnel shall be aware of the contents of the HQC Parking Policy, obey signs posted to identify the various parking rules, and inquire of the security force when there is doubt. Strict enforcement of parking procedures will be enforced to control violations.

C.1.1.2.7.2 Personnel who park in unauthorized spaces will be issued a traffic citation. Personnel who collect three (3) traffic violations within a one (1) year period will receive a letter of warning advising that an additional violation will result in a six (6) month suspension of driving privileges at the HQC. The next violation will result in a Notice of Hearing letter.

C.1.1.2.7.3 Vehicles will be subject to towing for the following reasons: abandonment; parking in violation of complex policies;

constituting safety or security hazards; driving illegally on the HQC; the arrest of the owner/driver for a criminal violation; leaving a disabled vehicle on the complex for more than twenty-four (24) hours without notifying proper authorities. Towed vehicles and their contents remain the owner’s responsibility.

C.1.1.3 Key Control. The Contractor shall establish and implement a procedure for ensuring that all keys and/or combinations locks used are not misplaced and are not used by unauthorized persons. All keys and/or combination locks required for satisfactory accomplishment of tasks described in the contract will be furnished by the Government.

C.1.1.3.1 Keys issued to the Contractor shall not be duplicated. Combination locks shall not be disseminated beyond a “need to know” basis. The Contractor shall report loss of a key or compromise of a combination immediately to the COR. All keys lost by the

Contractor will be replaced by the Government at the COR’s discretion, existing locks will be replaced; the direct cost of which will be charged to the Contractor. Cost of replacing combination locks resulting from contractor caused compromise of combination will also be assessed to the Contractor. The Contractor shall provide a monthly key control inventory report to the COR.

C.1.1.4 Working Hours. The Government’s regular (normal) working hours are from 6:00 AM to 6:00 PM Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the KO. Some work will require the Contractor to work on certain tasks outside normal working hours. Any other work outside normal working hours requires the approval of the COR.

C.1.1.4.1 Federal Holidays: New Year’s Day, Inauguration Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

C.1.1.5 Government Quality Assurance (QA). In accordance with the FAR 52.212-4(a), “INSPECTION/ACCEPTANCE” clause, all work performed under this contract is subject to Government inspection at any time. The Government’s Quality Assurance

Surveillance Program (QASP) is not a substitute for Quality Control by the Contractor. All findings of unsatisfactory or non-performed work will be administered in accordance with the The Government’s Quality Assurance Surveillance Program (QASP) in

Attachment C.18. Findings of unsatisfactory or non-performed work will be documented and issued to the contractor as Quality

Deficiency Service Orders. All costs associated with rework (including correction of Quality Deficiency Service Orders) are the responsibility of the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its

Quality Assurance program and to vary the inspection methods utilized during the work without notice to the Contractor.

C.1.1.6 Workmanship and Materials Standards.

C.1.1.6.1 All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; applicable activity, Local, State, and Federal standards; and applicable building and safety codes; HQC construction specifications; and building standards of the HQC.

C.1.1.6.2 When the Contractor completes work on a facility, system, or piece of equipment, that facility, system, or equipment shall be free of missing components or defects which would prevent it from functioning as originally intended and designed. Corrective, repair and replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

C.1.1.6.3 Cleanup. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed from the HQC at the completion of the job and/or at the end of each day work is in progress.

mailto:HQCVisitorAccess.HQDLA@dla.mil

C.1.1.6.4 Protection and Damage. The Contractor shall provide all labor, materials, and equipment necessary for the protection of the general public, equipment, furnishings, buildings, and improved grounds from damage caused by the Contractor’s negligence.

Equipment, furnishings, buildings, and improved land damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and finished at no additional cost to the Government.

C.1.1.6.5 Any work which will alter the original appearance, performance, or capability of the equipment included in this specification must be approved in advance by the COR.

C.1.1.6.6 The use of impact tools or power actuated tools will not be permitted in occupied office spaces during regular working hours. Impact tools and power actuated tools may be used during regular working hours with the approval of the COR.

C.1.1.6.7 Burning Permits. Burning permits are required before burning or welding equipment can be put to use. The Contractor shall notify the COR prior to seeking a burning permit. To obtain a permit, the Contractor shall coordinate with Installation Management leadership (delegated authority from the Ft. Belvoir Fire Department), in advance, for each day welding or burning is performed.

C.1.1.6.8 Fire Alarm Disable Requests. Fire alarm disable requests are required 24 hours prior to disable. The Contractor shall coordinate with the COR.

C.1.1.7 Variation in Quantities for Services. Quantities and services depicted throughout this contract represent the Government’s best estimate of the quantity of work for the period of performance. After contract award, situations may arise which impact upon the

Government’s requirements and necessitate changes to this contract due to unforeseen new requirements, upgrades or improvements.

Should this occur, the KO will provide new separately priced requirements by way of a STATEMENT OF WORK (SOW) or

PERFORMANCE WORK STATEMENT (PWS) using the IDIQ procedures in Section C.1.23. Absent prior approval of the

Contracting Officer under the IDIQ procedures or in accordance with a pre-approved modification of the contract, no adjustments to firm fixed pricing (if applicable) shall be made for service orders issued under the following provisions. Should other provisions in

Section C conflict with the provisions provided herein, the other provisions shall take precedence.

C.1.1.7.1 If the Government elects to add services due to unforeseen circumstances, new requirements, upgrades or improvements, the

Contracting Officer (KO) will then modify the contract or IDIQ task order to add the requirement(s). A negotiated equitable adjustment will be executed for the additional requirement(s).

C.1.1.8 Contractor Licensing, Certification and Specific Experience Requirements. The Contractor and sub-contractors shall possess all licenses required by the Local, State and Federal Government. Local Government includes Fairfax County and Fort Belvoir. These licenses include, but are not limited to, Commonwealth of Virginia Class A Contractors License, Fairfax County Business License, Commonwealth of Virginia Master HVACR License, and Commonwealth of Virginia Master Plumber License.

The Prime Contractor staff shall be licensed, fully knowledgeable and capable (well trained) to perform such work on all of the tasks on the PWS. This includes but not limited to buildings HVACR systems, Building Automation Systems, plumbing systems, fire suppression systems, kitchen equipment and all other related tasks as specified in the PWS or IDIQ Task Order. Should a casualty/fault occur to a piece of equipment, it is expected that the on-site staff shall be capable of performing appropriate damage control and then call in the required technical specialist with the certification, license or factory training to make specialized repairs

C.1.1.9 Safety. The Contractor shall establish an accident and safety program that shall provide safety, health protection, and personnel medical maintenance as required by the Occupational Safety and Health Administration (OSHA) and all Code of Federal

Regulation segments implementing OSHA. The Government reserves the right to conduct unannounced safety inspections and environmental audits at any time.

C.1.1.9.1 The Government reserves the right to investigate accidents involving Contractor personnel. The Contractor shall immediately report to the COR any bodily injury or death of Contractor personnel while in the performance of official duties, damage to Government property estimated to be in excess of $100, or loss of Government property resulting from activities of the Contractor, its agents, or employees.

C.1.1.9.2 The Contractor shall provide employees with protection against health hazards by furnishing all industry standard protective equipment required for performance of this contract. All equipment shall be National Institute of Occupational Safety and Health

(NIOSH) or Mine Safety and Health Administration (MSHA) approved for the usage intended, whichever is the most stringent.

Conflicting instructions shall be brought to the COR for resolution.

C.1.1.9.3 The Contractor shall ensure that all signs, equipment, machinery, and hazards are marked or painted to identify the hazard.

The colors and markings used shall conform to OSHA regulations specified at 29 CFR 1910.144 (Safety Color Code for Marking

Physical Hazards), ANSI A13-1 and other State and Local statutes as applicable.

C.1.1.9.4 The Contractor shall ensure that all operating equipment and tools have guards which conform to the provisions of OSHA regulations specified at 29 CFR 1910, Subparts O and P.

C.1.1.9.5 All waste material defined at 40 CFR 251.20 which could affect the environment must be disposed of in accordance with directions provided by the Environmental Protection Office/Safety Officer.

C.1.1.9.6 Scheduled safety tests shall be the responsibility of the Contractor to perform, at no cost to the Government, in accordance with building specifications and as outlined in this contract.

C.1.1.9.7 The Contractor shall submit a list of proposed products, solvents, cleaners, chemicals and substances to be used in performance of this contract to the COR within fifteen (15) days after contract award., see Attachment C.15. The list shall include:

trade name, chemical composition, formulation, concentration, and application rate of active ingredients, method of application, EPA registration number, and Material Safety Data Sheets (MSDS) / Safety Data Sheets (SDS) for each product, chemical or substance.

Additionally, when any new products, solvents, cleaners, chemicals or substances are planned for use, the Contractor shall submit to the COR the required information ten (10) days prior to ordering or bringing the materials onto the HQC. The contractor is responsible to comply with the Emergency Planning and Community Right-to-Know Act (EPCRA) and Fort Belvoir Environmental policies and procedures

C.1.1.9.8 There shall be a minimum of two (2) qualified personnel in the working areas any time work is being performed on or near energized equipment, or on ladders or lifts used in the atrium or parking lot areas or areas where there is a possible danger to contractor personal or building occupants. Barriers such as safety sawhorses, cones, and or barrier tape shall be used to block off areas to keep building occupants safe and out of areas that the contractor is working, to include while working in or above ceiling on ladders or lifts.

C.1.1.9.9 The contractor shall ensure all equipment shall be treated as energized unless tested and grounded and in compliance with

OSHA standard for The Control of Hazardous Energy (Lockout/Tagout), Title 29 Code of Federal Regulations (CFR) Part 1910.147

Lockout Tagging and National Fire Protection Agency (NFPA), testing, and grounding performed for personal protection prior to working on de-energized conductors shall be done by the person performing the work and verified by the onsite shift supervisor. Each tag shall be signed and dated as required in the lockout tag out regulation.

C.1.1.10 Fire Protection and Prevention. The Contractor shall comply with all safety, National Fire Protection Agency (NFPA) and fire requirements outlined in U.S. Army, Ft. Belvoir (USAFB) Fire Regulations, copies of which are available in the office of the Post

Fire Marshal, USA FT Belvoir, Virginia.

C.1.1.10.1 The Contractor shall be liable for any fire loss to Government property attributable to negligence or willful misconduct of the Contractor or Contractor’s employees, including failure to comply with prevention or clarification on fire prevention and protection matters.

C.1.1.10.2 The Contractor shall familiarize employees with the USAFB Fire Regulations, location of fire reporting telephones near site of work and correct fire reporting procedure. The USAFB Fire Marshall may be contacted for any additional information or clarification on fire prevention and protection matters.

C.1.1.11 Performance Evaluation Meetings. The Project Manager and Onsite Supervisor shall meet weekly with the COR during the first month of the contract. Meetings shall be held thereafter as determined necessary by the contract, COR or by an IDIQ task order.

Subcontractor Supervisors shall be in attendance at the meetings during the IDIQ task order POP of the contract and as applicable or as requested by the COR thereafter. The Contractor shall provide management representatives at the meetings above the level of

Project Manager at the COR’s request to resolve performance issues. The Contractor will provide written meeting minutes to the COR within one (1) day following the meeting. Work Control monthly meetings shall be conducted with the COR where the Contractor presents his/her analysis of the past month and current workload, quality and overall performance with defined actions for improved performance. See C.1.23 INDEFINITE DELIVERY/INDEFINITE QUANTITY PERFORMANCE.

C.1.1.12 Visibility. The HQC will be visited frequently by high-ranking Department of Defense Officials, Congressional

Representatives, Diplomats, and other World-wide Corporate Executives. The high visibility of the HQC necessitates that the buildings be maintained in like new condition.

C.1.1.13 Bidders Library. The Government has established a bidders library containing construction specifications and drawings.

Requests to review the following types of drawings available will be coordinated through the COR.

C.1.1.13.1 Architectural – Orientation Plans, Floor Plans, Framing Plans, Beam/Column/Joist Schedules, Structural Plans, Architectural/Structural details, Architectural/Structural elevations, Masonry sections and details.

C.1.1.13.2 Electrical – Lighting Plans, Power Plans, Communication Plans, Security System Plans, Fire Alarm Plans, Lightning

Protection Plans, Power Riser Diagrams, Fire Alarm Riser Diagrams, Single Line Drawings, Panel Board Schedules, Electrical

Details, Lighting Fixture Schedules.

C.1.1.13.3 Mechanical – Plumbing Plans, Fire Protection Plans, HVACR Plans, Mechanical Details, Mechanical Schedules, Control

Diagrams, Piping Schematics, Riser Diagrams.

C.1.1.13.4 Civil – Site location/layout Plan; Topographic Survey and Demolition Plan; Grading and Drainage Plan; Utility Plan;

Storm Drainage Profile; Sediment and Erosion Control Plan; Underground irrigation System; Civil Details; Subsurface Exploration

Logs and Notes.

C.1.1.13.5 Landscape - Landscaping Plan; Plant List and Details; Irrigation Details; Irrigation Plan Line & head Layout; Irrigation

Spray Patterns; Hardscape Coloring Schemes.

C.1.1.13.6 Transportation – Survey Data; Traffic Control Plans; Intersection Details; Typical Sections; Traffic Signal Plans; Pavement

Markings; Cross Sections.

C.1.2 DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below.

C.1.2.1 Where “as shown”, “as indicated”, “as detailed”, or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

Where ‘as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or other words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the KO is intended unless stated otherwise.

C.1.2.2 Additional Material Handling. Time expended for loading materials from storage to truck; unloading materials to work area, moving materials from storage to job site, removing debris, and handling of materials during the job that is not included in the craft time standard.

C.1.2.3 Alterations. Alterations is work that may include but not limited to installation of equipment and miscellaneous items, fabrication of miscellaneous items, relocation of equipment, materials and devices, minor construction work requirements and miscellaneous services.

C.1.2.4 Contracting Officer (KO). The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

C.1.2.5 Contracting Officer’s Representative (COR). The person whom the KO will designate by name or position title to act as intermediary between the Contractor and the KO on matters pertinent to this contract and be his/her authorized representative.

C.1.2.6 Alternate Contracting Officer’s Representative (ACOR). The person whom the KO will designate by name or position title to act as an alternate to the COR as intermediary between the Contractor and the KO on matters pertaining to this contract and be his/her authorized representative when the COR is not available.

C.1.2.7 Contracting Officer’s Technical Representative (COTR). The person whom the KO will designate by name or position title to act as intermediary between the Contractor and the KO on matters pertinent to this contract and be his/her authorized representative when the COR is not available. The COTR is equal to an alternate COR in terms of any sections in these specifications.

C.1.2.8 Component Part. Any part of any item or system that is detachable or removable from the main body or main assembly of the item or system.

C.1.2.9 Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime

Contractor shall ensure that subcontractors comply with the provisions of this contract.

C.1.2.10 Craft Hour. A craft hour is one hour of craft time which shall include only the purely productive portion of direct, skilled labor required to perform a specific task at the work location. Time for job preparation, safety standby personnel, gas free entry certification for confined space entry, travel, normal and any additional material handling (including erection and dismantling of scaffolding), craft delay allowances (including security escort), and inspection, supervision, and similar indirect labor elements are not included. Craft time is the actual productive time the contractor is working.

C.1.2.11 CONSTRUCTION WAGE RATE REQUIREMENTS STATUE. The Contractor shall pay employees not less than the minimum wages and fringe benefits specified in the Construction Wage Rate Requirements Statute Wage Determination. The

Government reserves the right to survey the Contractor's employees for compliance with the Construction Wage Rate Requirements

Statute.

C.1.2.12 Delay Allowances. Time expended for planning the work in the shop and at the job site; personal needs; balancing delays waiting for other craftsmen; unavoidable delays; partial day influence; waiting for tools or materiel that should have been at the job site.

C.1.2.13 Task Order (TO). Task Orders are documents SF 1449 or DD Form 1155 issued by the Contracting Officer when the

Government accepts an offer from the contractor for the performance of IDIQ services.

C.1.2.14 Direct Labor Costs. Wages or salaries which can be properly identified with and charged to one specific product or service.

Direct labor cost shall include all direct labor employee benefit costs and burdens. Employee benefits shall include the employer’s cost contributions for health and welfare, injury compensation, Federal and State Unemployment and Social Security taxes. It shall also include a burden factor to recover the cost of paid absence due to Federal Holidays, vacation, and election days required by the

Department of Labor Wage Determinations. Other benefit costs including retirement contributions and paid sick leave may be included where identifiable and payable by the Contractor.

C.1.2.15 Direct Labor Hours. Those hours actually expended in the accomplishment of direct labor cost work.

C.1.2.16 Direct Materials Cost. The actual vendor invoice charges for materials used for performance of work under this contract.

Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value of salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used. The Government does not pay state or local taxes.

C.1.2.17 Facility. Industrial property for production, maintenance, research, development, or testing, including real property and rights therein, buildings, structures, improvements, and built-in equipment.

C.1.2.18 Government Furnished Property (GFP). Government furnished property includes all property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

C.1.2.19 Hazardous Materials. A substance or material, including a hazardous substance capable of posing an unreasonable risk to health, safety and property. Refer to 49 CFR, Part 172 “Hazardous Materials Table” and Appendix 172.101, List of Hazardous

Substances and Reportable Quantities.

C.1.2.20 Hazardous Waste. Any material that is subject to the Hazardous Waste Manifest Requirements of the US Environmental

Protection Agency as specified in 40 CFR Parts 261 and 262.

C.1.2.21 Improved Grounds. Improved Grounds are areas that require intensive maintenance and management and are highly developed. These grounds include building structures, i.e., Buildings 2463, 2464, 2465 Gate 1, 2 and 3 Access Control, 2466

Recreational Building, 2468 CDC, 2469 Parking Structure, and miscellaneous shelters for trash, bus stop, smoking, etc.

C.1.2.22 Indefinite Delivery/Indefinite Quantity (IDIQ) Work. IDIQ is defined as alterations exceeding minor work, construction requirements and extraordinary repair work. Work shall be completed within the time frames specified on each task order.

C.1.2.23 Job Preparation. All work and costs associated with receiving and considering a job assignment and instructions; planning equipment and material requirements; obtaining proper tools; laying out job, tools, materials, and equipment; setting up ready to begin work; cleaning and storing tools and equipment and cleanup of job site.

C.1.2.24 Latent defects. Latent defects are defects that are present in a hidden or undeveloped state and are not visible or apparent at the time of inspection, but which become obvious or come into being at some future time.

C.1.2.24.1 Performance Work Statement (PWS). A summary of work to be performed.

C.1.2.25 Quality Assurance (QA). A method used by the Government to provide a measure of control over the quality of purchased goods and services received.

C.1.2.26 Quality Assurance Evaluator. The Government employee responsible for the daily monitoring of Contractor performance.

C.1.2.27 Quality Control. A method used by the Contractor to control the quality of goods and services produced.

C.1.2.28 Regular Working Hours for the HQC. The Government’s regular (normal) working hours are from 6:00 AM to 6:00 PM

Monday through Friday except (a) Federal Holidays and (b) other days specifically designated by the KO.

C.1.2.29 Repair. Repair is the restoration of a piece of equipment, a system, or a facility to such condition that it may be effectively and reliably utilized for its designated purposes, and is a result of ordinary use, operation, normal wear and tear and the passage of time. Repairs may be overhaul, reprocessing, or replacement of constituent parts or materials that have deteriorated by action of the elements or usage and have not been corrected through maintenance, or replacement of the entire unit or system.

C.1.2.30 Response Time. Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate tools, equipment, and materials, ready to perform the work required.

C.1.2.31 Standard Operating Procedure (SOP). An SOP is used for operational work of a fixed nature that requires dedicated attention on a continuing basis. Construction, maintenance and repair work are not accomplished using SOPs except work including operations and scheduled inspections and preventive maintenance services performed by operators but excluding maintenance and repair work not formally performed by operator personnel.

C.1.2.32 Travel time. Time expended between shop and the job site; waiting for vehicle; getting in and out of vehicle; loading and carrying a tool box; vehicle travel; unloading, walking from vehicle to job site; opening and closing door; walking up and down stairs;

using elevators; and access to secure or controlled areas.

C.1.3 GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, MATERIALS AND SERVICES

C.1.3.1 In accordance with the GOVERNMENT PROPERTY (FIXED-PRICE CONTRACTS) clause, the Government will provide the Contractor the use of certain Government owned facilities and material for use only with this contract. The use of Government furnished facilities and materials for other purposes are prohibited. All facilities and materials will be provided in “as-is” condition.

The furnished Government owned facilities and equipment will be determined on each IDIQ task order PWS.

C.1.3.2 Government Furnished Facilities. The Government may provide space as determined necessary for each IDIQ task order

The Contractor shall assume responsibility and accountability of such facilities provided for his/her use and shall take adequate precautions to prevent fire hazards, safety hazards, odor, and vermin. The cost of any repairs caused by negligence or abuse by the

Contractor or his employees shall be the responsibility of the Contractor. Custodial services for Government furnished facilities shall be the responsibility of the Contractor and as a minimum shall be maintained at the same level as similar spaces occupied by the

Government. The Contractor shall obtain written approval by the COR before making any modifications or alterations to any of these areas. Any modifications to Government furnished facilities shall be at the Contractor’s expense. At the completion of the contract all areas shall be returned to the Government in the same condition as received, except for reasonable wear and tear.

C.1.3.3 Government Furnished Equipment (GFE). The Government will not provide the Contractor the use of existing and available

Government owned equipment in the performance of the contract

C.1.3.4 Availability of Utilities. The Government will furnish the following utility services at existing outlets for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, natural gas, telephone, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

C.1.4 CONTRACTOR FURNISHED ITEMS

The Contractor shall provide all equipment, tools, materials, parts, components, and services to perform all contract requirements. All replacement parts and components shall be new, industrial grade, equal to or better than the manufacturer’s original equipment specifications and compatible with existing systems. All parts and materials shall be standard products of manufactures regularly engaged in the production of such products. If new parts are not available, the Contractor may request approval in writing from the

COR to use rebuilt parts. Use of rebuilt parts before receipt of approval or without approval is at the risk of the Contractor. All parts whether new or rebuilt shall carry a full one year (1) warranty as required by this contract or in the IDIQ task order PWS.

C.1.4.1 No part shall be utilized for any purpose other than that which it has been designed and manufactured. The Contractor shall retain all replaced parts for at least ten (10) working days and upon request make them available to the Government for inspection.

C.1.4.2 Materials containing Asbestos or PCB’s or lead based paints shall not be brought on-site.

C.1.4.3 The Contractor shall not store hazardous materials on-site in a quantity greater than the amount used during one week.

C.1.4.4 The Contractor is expected to establish the availability of parts and materials likely to be required in the accomplishment of maintenance and repair work and to stock any parts that cannot be readily obtained.

C.1.4.4.1 All parts bought and stocked by the Contractor shall be the property of the Contractor. The Government will not reimburse the Contractor for any stocked parts not used during the term of this contract. It is the responsibility of the Contractor for the timely procurement of replacement and repair parts.

C.1.4.5 Any parts, equipment or materials damaged during the performance of the contract shall be replaced or repaired by the

Contractor at no additional cost to the Government. Work that must interface with or access the building systems shall be scheduled and coordinated with the COR.

C.1.4.6 When disputes arise concerning material, equipment and components selected for work items already completed, the

Contractor shall, at no cost to the Government, remove, replace or rework material, equipment and components so compliance with the Government’s requirements are satisfied. The resolution of formal disputes is addressed in the FAR 52.212-4(d) “DISPUTES” clause.

C.1.4.7 The COR may require test data showing that any materials or supplies procured by the Contractor meet the specifications.

The COR may at times require samples, MSDS / SDS, manufacturer’s data cut sheets, etc., of materials used in this contract.

C.1.4.8 In addition to Attachment C.5, Government Furnished Equipment, the Contractor shall, at no cost to the Government, furnish all administrative equipment, supplies, computers, reproduction equipment, fax machines, file cabinets, etc. to fulfill the administrative functions of this contract.

C.1.4.9 In accordance with the DLA Affirmative Procurement Program for EPA Designated Guideline Items Containing Recovered

Materials and the Environmental Management Policy, the Contractor shall follow the procedures detailed in the Program (S).

Questions concerning compliance shall be referred to the COR. NOTE: The defined program document can be accessed on the DLA web site http:// https://www.dla.mil/WhatDLAOffers/EnvironmentalandSustainablePrograms. The following amplifying comments apply:

C.1.4.9.1 Annual reports – per reference (a) – are due to the COR by November 10 of each year.

C.1.4.9.2 Section II of reference (a) is NOT applicable.

C.1.4.9.3 Section III of reference (a) will be addressed by DS-FFI.

C.1.4.9.4 The Contractor is encouraged to discuss with the Contracting Officer the specific procedures for making procurements through the GSA or DLA supply activities.

C.1.4.10. An abbreviated listing of the Guideline Products with Recycled Content is given below but not limited to:

A. Paper and Paper Products

B. Lubricating Oils

C.1.5 MANAGEMENT

C.1.5.1.1 The Contractor is fully responsible for efficient, economical, satisfactory services covered under this contract.

C.1.5.1.2 The Contractor shall provide all necessary management, administrative, and technical functions necessary for the effective and timely accomplishment of all contract requirements.

C.1.5.1.3 The Contractor shall employ at all times a sufficient number of qualified employees in accordance with the Task

PERFORMANCE WORK STATEMENT (PWS) requirements in this contract.

C.1.5.1.4 The Government will inspect and audit the contractor’s activities, and performance throughout the term of this contract to ensure compliance with all contractual requirements. All matters pertaining to the employment, supervision, or compensation, promotion, and discharge of contract employees shall be the responsibility of the Contractor, who is in all respects their employer.

C.1.5.1.5 The KO may require the immediate dismissal of any Contractor employee and /or subcontractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the building and its population. The

KO may require the contractor to remove any employee from the HQC who is found objectionable. The removal from the HQC of such person(s) shall not relieve the Contractor of the requirement to provide sufficient personnel to perform all contract requirements.

C.1.5.1.6 The Contractor shall manage the total work effort associated with the services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, engineering , scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The

Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. All contractor employees performing work in secured areas, shall have a secret clearance prior to starting work.

C.1.5.2 Work Control. For each task order, the Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in accordance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the COR. The status of any item of work must be provided with one (1) hour of the inquiry during regular working hours, and within two (2) hours after regular working hours. The Contractor shall attend formal reviews at the HQC with the COR on a monthly basis as requested by the COR to discuss work performance, areas of concern, etc. The On-site Supervisor and Project Manager shall attend the monthly review and present to the COR their analysis of the quality and timeliness of the past month’s performance and actions planned to improve performance. See attachment C.8.

C.1.5.3 Work Schedule. The Contractor shall schedule and arrange work so as to cause the least interference with the normal operation of Government business and mission. In those cases, where some interference may be essentially unavoidable, the

Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. All work schedules shall be submitted for approval to the COR. Once approved, all work shall be performed in compliance with the work schedule to facilitate the Government’s inspection of the work. Changes to the work schedule shall be submitted for the COR’s approval at least three (3) working days prior to scheduled performance. Whenever non-essential services have been scheduled on a holiday, the services shall be performed on the following working day. The COR must approve all unscheduled work. In preparing the work schedule, the Contractor shall comply with the following:

C.1.5.3.1 Monthly Work Schedule. The Contractor shall develop and submit detailed work schedules to the COR for approval five (5) working days after the start of the IDIQ task order award or as applicable. The initial schedule format must be submitted to the COR for approval within five (5) working days after notice of task order award. The monthly schedule shall identify all work under the

IDIQ task order in detail using a computer generated project scheduler such as Microsoft Project. In preparing the monthly work schedule, the Contractor shall comply with the following general requirements:

C.1.5.3.1.1 IDIQ Task Order work shall be identified, start and completion dates of all work phases and disciplines set for the coming month.

C.1.5.3.1.2 Changes or additions that prevent the Contractor from completing work on schedule or which change the scope of the work shall be reported to the COR in writing.

C.1.5.4 Service Interruptions. If any services must be discontinued (even temporarily) because of scheduled contract work, the

Contractor shall notify the COR at least fifteen (15) working days in advance. If the discontinued service is because of an emergency breakdown, the Contractor shall notify the COR immediately.