Attachment-1a-PWS-Documents-Exhibit and Attachments - GROUNDS MAINT.pdf

SECTION C

CONTRACT DOCUMENTS, EXHIBITS & ATTACHMENTS

ATTACHMENT DESCRIPTION

C1 PERFORMANCE WORK STATEMENT

C2 Description of Facilities C3 Government Furnished Facilities C4 Government Furnished Equipment C5 Government Furnished Material C6 Contractor Furnished Material C7 List of Records and Reports C8 Historical Data C9 Preventive Maintenance Program C10 Management Requirements C11 Building Operating Plan C12 Hazardous Materials C13 Performance Requirements Summary C14 Invoicing Instructions C15 Directives C16 Unit Price Descriptions/Deduction Schedule C17 Occupant Emergency Plan (OEM) and Fire Prevention and Evacuation Plan C18 Improved/Unimproved Grounds C19 Schedule of Deductions

ATTACHMENT C2

DESCRIPTION OF FACILITIES

ATTACHMENT C3

GOVERNMENT FURNISHED FACILITIES

The Government shall provide the Contractor with one (1) room to be used for office space, room 0112, per the attached floor plan.

ATTACHMENT C4

GOVERNMENT FURNISHED EQUIPMENT

1. The Government will provide the Contractor with one (1) workstation in Room 0112, access to a Local Area

Network (LAN) computer line, a personal computer to input data into the SPAN FM system, a printer, and a telephone (Class C line) for use for official business only. The Contractor may arrange for the installation of private business telephones at his expense and furnish the COR a list of those numbers. Service and maintenance of this Government Furnished Equipment will be provided by the HQC Technical Support Team.

2. The Contractor shall provide all other equipment and tools necessary for the proper performance of the work in this contract. Such equipment and tools shall be of the type customarily used in work of this kind and shall meet the approval of the COR. Back-up equipment and tools shall be made available to replace any defective equipment and tools that cannot be replaced within 72 hours.

3. The Government will provide the Contractor with one (1) four-drawer file cabinet with a key.

4. The Government will provide the Contractor with the following GFE to clean, operate and to provide maintenance, repair and replacement services. The Contractor shall verify quantities listed below:

a. Picnic Tables

b. Trash Containers

c. Cigarette Urns

d. Playground Equipment (see attached)

Government Furnished Government Issued Equipment (GFGI) Child Development Center

Playground Equipment List

The playground equipment listed below is Government Furnished Government Issued Equipment (GFGI). The Contractor shall assume responsibility for maintenance of the equipment and provide the weekly (W), monthly (M), semi-annual (SA) or annual (A) preventive maintenance as listed or as requested by the COR. At the end of the contract term, all equipment shall be returned to the Government, normal wear and tear.

Type of Equipment

Quantity

Frequency/ Pressure Wash

Inspection and Bolt Tighten and Anchor Check

Wood Sealant

#C-57- Shade Structure

SA

(Apr & Oct) A (Mar)

M

#C-58 - Weather Proof Cabinets with Sinks

#C-59 - Movable Tables

W (Apr - Oct)

#C-63 - Linked Play Structures

1) Preschool 2)Toddler

3) Kindergarten

(Apr-Oct)

#C-64 & C-85 Iron Mountain Forge Model Swing Set

Quantity Frequency/ Pressure Wash

Frequency/ Inspection and Bolt

Frequency/ Inspection and

Frequency/

Tighten Anchor

#C-65 - Play Platform

#C-66 - Basketball Hoop

#C-68 - Storage Shed

#C-69 - Playhouse

#C-70 - Play Maze

#C-71 - Sand / Water Play Table

#C-73 & C-79 Linked Play Structure

#C-74 - Trike Storage Facility

Quantity

Pressure Wash and Bolt Tighten and Anchor

#C-75 - Drinking Fountain

M (Apr - Oct)

#C-77 - Removable Shade Structure Sleeve

#C-80 - Pram Storage Structure

#C-81 - Storage Cabinets

#C-86 - Pirate Ship

The linked play structures consist of three separate structures, 1) Pre-school, 2) Toddler, and 3) Kindergarten.

ATTACHMENT C5

GOVERNMENT FURNISHED MATERIAL (GFM)

The Government has no furnished materials to supply for work required under this contract with the exception of diesel fuel out of the Government owned tank at the gravel lot for the contractor to use in Contractor provided Utility Vehicle (UTV) for services at the HQC.

ATTACHMENT C6

CONTRACTOR FURNISHED MATERIAL

1. General. The Contractor shall furnish everything to perform the work under this contract.

2. The Contractor shall furnish all supplies, materials, personnel, tools and equipment necessary for the performance of work required by this contract. Warranties applicable to any equipment must be considered by the Contractor prior to performance of any service/maintenance. Equipment under warranty shall be maintained in accordance with warranty provisions and manufacturer instructions and conditions. Replacement parts used must be identical make and model of the part being replaced, or equal. All equal parts must be approved by the COR in advance of installation.

3. The Contractor shall maintain an on-site stock of expendable supply items for work at the HQC. All supplies shall be used in such a way that they do not present a threat to the safety and well-being of building occupants or visitors.

All material used shall comply with the current Commonwealth of Virginia, Federal and Local regulatory requirements.

4. The Government shall not be liable for any loss, breakage, or damage which might result to supplies and equipment by the Contractor or to any of his equipment or supplies which he chooses to leave unattended. Equipment, supplies, or materials must be stored off-site at the end of each workday.

5. The Contractor shall provide a minimum of two (2) portable radios for use by the Contractor’s Project Manager and primary service order Mechanic. Additional radios for work control shall be the Contractor’s responsibility as deemed necessary by the Project Manager.

ATTACHMENT C7

LIST OF RECORDS AND REPORTS

INITIAL REQUIREMENTS SCHEDULED SUBMISSION

Proposed Joint Inspection Plan Ten (10) Days After Notice of Award Designation of Supervisory Personnel Five (5) Days After Notice of Award List of Emergency Telephone Numbers and POC Five (5) Days After Notice of Award Proposed Preventive Maintenance (PM) Plan Ten (10) Days After Notice of Award Insurance Certificates Thirty (30) Days After Notice of Award Unit Price Descriptions Thirty (30) Days After Notice of Award Annual Work Schedule Thirty (30) Days After Notice of Award Annual Pesticide Treatment Plan Thirty (30) Days After Contract Start Monthly Work Schedule (Initial) Thirty (30) Days After Notice of Award Contractor Work Control Forms Thirty (30) Days Prior to Contract Start Strike Contingency Plan Fifteen (15) Days Prior to Contract Start Contractor Emergency Plan Fifteen (15) Days Prior to Contact Start Quality Control Plan Fifteen (15) Days Prior to Contract Start List of Proposed Chemicals & MSDS Sheets Fifteen (15) Days Prior to Contract Start Copies of Certificates (Pesticide Applicator) Fifteen (15) Days Prior to Contract Start Hazardous Material Inventory (HMI) Fifteen (150 Days After Contract Start Contract and Subcontracts Ten (10) Days Prior to Contract Start Pre-Existing Deficiency List Fifteen (15) Days After Joint Inspection Annual Irrigation Plan Thirty (30) Days After Contract Start Annual Flowerbed Landscaping Plan Thirty (30) Days After Contract Start Annual Tree Inspection Five (5) Days After Completion of Inspection Annual Paved Surface Inspection Five (5) Days After Completion of Inspection Joint Inventory of Government Furnished/Issued Equipment

Ten (10) Days After Contract Start

Joint Inspection Plan Ten (10) Days After Contract Award Contractor’s Equipment List Fifteen (15) Days After Contract Award Warranty Items Thirty (30) Days After Contract Start Badge and Background Checks (DLA 1728 & SF 85P) Fifteen (15) Days Prior to Contract Start Physicians Certificates Prior to Assignment of Employees Copy of Business License/Insurance Fifteen (15) Days Prior to Contract Start Resumes of Proposed Personnel Fifteen (15) Days Prior to Contract Start

OPERATIONAL REQUIREMENTS SCHEDULED SUBMISSION

Monthly Work Schedule Five (5) Working Days Prior to Each Scheduled Month Changes to Work Schedule Three (3) Days Prior to Performance Service Interruptions Fifteen (15) Days Prior to Interruption Proposed Revision to Preventive Maintenance Plan Fifteen (15) Working Days After Identification Utility Outage Requests Ten (10) Days Prior to Outage Notification of Facility Coordinator (FACO) Two (2) Working Days Prior to Work Request for Changes in Working Hours Two (2) Working Days Prior to Work Revisions to As-Built Drawings Five (5) Days After Completion of Work Completed Service Orders Two (2) Days After Completion of Work Completed Preventive Maintenance Service Orders Two (2) Days After Completion of Work Completed Minor Work Orders Two (2) Days After Completion of Work Key Control Inventory Report Monthly, Five (5) Working Days After Start of Month Indefinite Quantity (IDQ) Work Proposal Ten (10) Working Days After Receipt of RFP Changes to IDQ Scope of Work Two (2) Working Days After Site Visit Operation and Maintenance Reports Monthly, Five (5) Working Days After Start of Month Roster of Visitors Twenty-four (24) Hours in Advance Changes to Hazard Material Inventory (HMI) Ten (10) Days Prior to Use of New or Substitute

Chemical Delivery Order (DO) Report to Inspector Daily by 8:00 A.M.

Herbicide Application Request Ten (10) Days Prior to Application Work Outside Regular Work Hours Five (5) Days Before Performance of Work

PHASE-OUT REQUIREMENTS SCHEDULED SUBMISSION

Joint Inventory of Government Furnished Equipment At Completion or Termination of Contract Copies of All Reports Five (5) Days Prior to Completion or Termination Contractor Phase-out Plan Ninety (90) Days Prior to Completion or Termination

ATTACHMENT C8

HISTORICAL DATA

1. Service Order Historical Data. The HQC was partially occupied in July 1995 with full occupancy in October 1995.

The Child Development Center building was opened in February 1999 and the Defense Threat Reduction Agency (DTRA) Modular Structure was built-in as part of the HQC parking lot area with occupancy in Sept 2000.

Historical Data is compiled for all three buildings as listed below for routine, emergency, urgent, minor work and Indefinite Quantity work orders.

A. Estimated count for maintenance, service, repair, and minor construction projects:

Average Emergency Service Orders 1 per month or 12 per year Average Urgent Service Orders 1 per month or 12 per year

Average Minor Work Service Orders 2 per month or 24 per year Recurring Work Orders 115 per month or 1380 per year

B. Indefinite Quantity (IDQ) Work Orders. IDQ is defined as alteration requirements which exceed the scope of a service order for minor work. Alteration work is classified as IDQ when the total cost of the required work, including labor and materials, is beyond the scope of a service order for minor work, but less than $25,000.00. The estimated costs for FY01 IDQ work was $258,818.00.

C. Exterior Pest Management Service Orders. The following is estimated count for pest management services for

FY01:

Average Routine Service Orders 1 per month or 12 per year

ATTACHMENT C9

PREVENTIVE MAINTENANCE (PM) GUIDES

1. Preventive Maintenance (PM) is defined as the recurring day-to-day periodic scheduled work required to preserve or restore real property to such a condition that it may be used for its designated purpose. It includes work undertaken to prevent damage to a facility that otherwise would be more costly. Preventive Maintenance work tickets are set-up in the SPAM FM system. The Contractor’s responsibilities to ensure compliance with the contract terms are outlined in C.1.6.2, C.1.13, C.1.14 and C.1.15. All Preventive Maintenance is included in the fixed price portion of the contract.

2. Attached are established Preventive Maintenance Guidelines. Preventive Maintenance changes, additions or deletions are the Contractor’s responsibility. Training will be provided by the Government.

ATTACHMENT C10

MANAGEMENT REQUIREMENTS

1. CONTRACTOR’S MANAGEMENT REQUIREMENTS:

a. The Contractor is fully responsible for the efficient, economical, and satisfactory operation, maintenance, and repair of the grounds and landscaped areas covered by this contract.

b. The Contractor shall provide all management, administrative, and technical functions necessary for the effective and timely accomplishment of all contract requirements. Throughout the term of this contract, the Government will inspect and audit the Contractor’s activities to ensure compliance with all contractual requirements. The Contractor shall provide the necessary staff and training required to perform maintenance and operational functions including the planning, scheduling, and allocation of resources.

c. The Contractor shall develop and maintain records sufficient to accomplish the above functions and provide comprehensive, timely, and accurate monthly reports to the Government for review and approval, in accordance with contract requirements or as requested by the COR.

2. PERSONNEL

a. The Contractor shall employ at all times a sufficient number of qualified employees to properly, safely, and economically manage, operate, repair and maintain the grounds, gates, and buildings structures.

b. All matters pertaining to the employment, supervision, or compensation, promotion, and discharge of contract employees are the responsibility of the Contractor, who is, in all respects, their employer.

c. Each employee of the Contractor shall read, write, and speak fluent English.

d. The KO may require the immediate dismissal of any Contractor employee and/or subcontractor employee who is identified as a potential threat to health, safety, security, general well-being, or operational mission of the building and it’s population. The KO may require the Contractor to remove any employee from the HQC who is found objectionable by the COR. The removal from the HQC of such person(s) shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

e. The Government may require medical screening of Contractor personnel at the Contractor’s expense, to ascertain whether employee(s) has been using a controlled substance and/or alcohol.

f. Contractor personnel shall present a neat appearance and be easily recognized. The employee(s) must wear Contractor issued distinctive clothing (uniform shirt and pants) bearing a distinguishing emblem or patch. The clothing shall be approved by the COR. Supervisory employees shall be easily distinguished from non-supervisory employees by wearing of white uniform shirts.

g. Identification badges issued by the Government to Contractor employees must be conspicuously displayed on the front upper quadrant of all Contractor employees while work is being performed under this contract.

h. Contractor employees shall not loiter around the HQC during off-duty hours.

i. All Contractor personnel assigned for work at the HQC shall perform their entire shift on-site at the HQC.

Contractor personnel may leave the site in those instances where it is necessary to complete the mission (i.e. picking up equipment or an emergency spare part).

j. Health Examinations. The Contractor shall be responsible for all pre-employment physical examinations.

The pre-employment physical exam shall include a tuberculin skin test or chest x-ray. A physician’s certificate showing the results of the exam shall be provided to the COR before the employee(s) is assigned to perform duties at the HQC.

The physician’s certificate shall state that the employee does not have any condition that would interfere with the safe interaction with children. The physical exam and TB skin test shall be updated annually. Current health cards issued by a source approved by the State of Virginia shall be maintained for each staff member by the Contractor for inspections at all times. Required medical examinations and treatments for all related illnesses or injuries shall be the responsibility of the Contractor. The Contracting Officer reserves the right to require a more definitive examination of any employee assigned to perform duties at the CDC.

k. Contractor personnel assigned to work at the CDC who have been absent for a potentially transmissible illness or for a period of three (3) or more days shall present a statement from a physician that they are free from illness or disease on return to duty. A copy of the statement shall be submitted to the COR. The Government reserves the right to require examinations or re-examinations of any employee as determined necessary by the Contracting Officer.

l. The Government reserves the right to take microbiological specimen for cultures from Contractor personnel when recommended by the Contracting Officer.

m. Contractor staff shall have received requisite immunizations (i.e., tetanus and tuberculosis) prior to beginning work in the CDC. Immunizations required are tetanus, measles, (rubella), polio and tuberculosis testing.

The Contractor shall document in the employee’s record and submit proof of such immunizations to the COR prior to contract performance.

3. SUPERVISORY EMPLOYEES

a. General. The Contractor shall provide sufficient on-site supervision to fulfill the terms and conditions of this contract. The Contractor shall ensure that all work required by this contract is satisfactorily supervised by a Project Manager. The Project Manager shall be available at all times, while contract work is in progress, to receive notices, reports, or requests from either the KO or COR. The names and telephone numbers of the individuals designated as Supervisory personnel shall be furnished to the COR within five (5) days after contract award date. Government employees are not authorized to exercise either direct or indirect supervision over Contractor and/or Sub-contractor employees.

b. Prior to assignment of the Project Manager to the contract, a detailed resume containing, as a minimum, a detailed description of his/her previous five (5) years employment history, along with names and telephone numbers of his/her immediate supervisor. The resume requirements must be submitted to the COR for approval prior to assignment.

c. The Project Manager shall be required to operate the SPAN FM system to receive and process service calls, provide the status of on-going work, close-out service orders, preventive maintenance service orders and minor work at a minimum.

d. Contact after Normal Working Hours. After normal work hours, the Project Manager shall be available within one (1) hour at the site when contacted by Physical Security or the COR. The Contractor shall provide the COR, within five (5) days from contract award, a written listing of telephone numbers which the Government may use at any time to directly contact the Contractor, Project Manager, and major Sub-contractors. The Contractor shall immediately notify the COR of any changes in these numbers.

e. Project Manager. The term Project Manager means a person designated in writing by the Contractor who has complete authority to act for the Contractor in every detail during the term of the contract. The Project Manager shall have signature authority and be permitted to accept service orders, notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The Project Manager shall be on-site during regular working hours, 7:00 a.m. to 4:00 p.m., Monday through Friday. The Project Manager shall be responsible for the satisfactory performance of all work done by Contractor personnel.

f. The Project Manager shall be responsible for the overall management and coordination of all work, and shall act as a central point of contact with the Government.

g. The Project Manager shall posses the following minimum experience in the operation and maintenance of grounds, landscaping, pest management, and cleaning maintenance of building structures.

1. At least three (3) years of recent (within the past five (5) years) management experience in the management and supervision of grounds, landscaping, irrigations systems, cleaning maintenance and pest management for buildings of the approximate size and characteristics of the buildings covered by this contract.

2. A thorough understanding and knowledge of operation and maintenance of grounds, buildings and structures, landscaping, and pest management.

3. The ability to use computer systems.

4. The knowledge of horticulture and pesticide applications to provide proper coverage of grounds and landscape areas.

5. The ability to read, write and speak fluent English.

6. The ability to read and interpret plans and specifications.

h. Prior to assignment of the Project Manager to the contract and part of the Contactor’s Technical Proposal, a detailed resume containing, as a minimum, the information specified below must be submitted to the KO for approval.

These qualification standards and resume requirements shall apply to both new and replacement Project Managers.

1. The full name of the proposed Project Manager

2. A detailed description of his/her previous five (5) years employment history.

3. The names and addresses of the companies for whom the proposed Project Manager worked during the past five (5) years, along with the names and telephone numbers of his/her immediate supervisor.

4. Copies of certificates of pertinent training required for the performance of work under this contract for the past five (5) years (i.e., Horticulture, Pesticide Applicator Certificate, computer training, etc).

i. Entomologist or Equivalent. The Contractor shall furnish all labor, supervision, tools, materials, equipment, vermin control, transportation, and management necessary to perform work in accordance with general craft and industry standards, applicable laws, regulations, codes and Federal specifications. The Contractor shall be required to submit all pertinent information required to provide exterior pest management control services to the grounds, exterior of buildings and structures covered under this contract. Prior to assignment, a detailed resume containing, as a minimum, the information specified below must be submitted to the COR for approval.

1. At least three (3) years of recent (within the last five (5) years) experience in the management and supervision of pest management services for grounds and facility(s) of the approximate size and characteristics of the facility(s) covered by this contract. The Contractor’s employee shall be licensed by the State of Virginia in the following categories (1) Agricultural, (2) Forest, (3) Ornamental and Pest, or equivalent.

2. A thorough understanding of Pest Management requirements.

3. The ability to read, write and speak fluent English.

4. The names and addresses of the companies for whom the proposed Entomologist worked during the past five (5) years, along with names and telephone numbers of his/her immediate supervisors.

5. A copy of all applicable business licenses and Pesticide Applicator Certificates must be provided for any contractor employee providing service to the grounds and building structures covered under this contract.

4. NON-SUPERVISORY EMPLOYEES

Craft Personnel (Non-supervisory). The Contractor shall have sufficient qualified personnel for each craft such as Grounds Laborers, Entomology technicians or equivalent, or other crafts and trades required for performance of this contract. The Contractor’s employees shall posses Journeyman skill levels and licenses required to operate, service, maintain and answer service calls associated with all requirements covered by this contract. At a minimum, five (5) craft person shall be on-site from 7:00 a.m. to 4:00 p.m., Monday through Saturday, to respond to service calls and to perform recurring as well as necessary service order work. Craft personnel shall be able to read, write and speak fluent English.

ATTACHMENT C11

CONTRACTOR EMERGENCY PLAN

The Contractor Emergency Plan (CEP) shall be developed by the Contractor as a critical part of the Management Plan and shall be submitted in draft as part of the Technical Proposal. The Contractor’s CEP will define the Contractor’s procedures and actions he will take to provide support to the Governments OEP (Attachment C17). After contract award, the CEP shall be submitted for approval in final fifteen (15) days prior to contract start. The CEP shall include, at a minimum, the following:

a. The Contractor’s procedures and actions to support the Government’s OEP

b. The Contractor’s plan to operate the facility during natural disasters, regardless of time of occurrence.

c. The Contractor’s procedures to operate the facility during all emergency situations (fires, accident and rescue operations, strikes, civil disturbances, utility outages and military contingency operations).

d. The names, address, telephone number and current position of each employee that will participate in the CEP.

e. The specific functions that each employee will perform during emergency situations.

f. If temporary or sub-contractor employees are to be used, the same information is required.

ATTACHMENT C12

HAZARDOUS MATERIALS

1. The Contractor shall submit to the COR for approval, fifteen (15) days after contract start, an inventory of all hazardous materials/chemicals that the Contractor (or any sub-contractor) intends to use in the performance of this contract.

2. The inventory shall include a Fort Belvoir IPM Evaluation and Execution Form (see attached sheet for pesticide applications) and a Hazardous Material Inventory (HMI) for each material/chemical proposed (see attached forms). The Contractor shall not use materials/chemicals not approved by Ft. Belvoir or those materials/chemicals not provided to the COR for approval. Any materials/chemicals not approved, the Contractor shall have substitute alternatives within fifteen (15) days after notification of submittal rejection, or as directed by the COR. The Contractor shall attach the appropriate Material Safety Data Sheet (MSDS) for each chemical in the inventory.

3. The Contractor shall notify the COR, within ten (10) days in writing, of any change in the Hazardous Material

Inventory. Prior to using any new or substitute chemical, the Contractor shall obtain all the aforementioned approvals of the COR.

4. The Contractor’s material/chemical use shall in no way threaten the health or safety of the general public or disrupt tenant agency operations. The Contractor shall comply with all existing Commonwealth of Virginia, Federal and local laws and regulations for safe handling, storage, disposal, use, and recycling of hazardous materials/chemicals.

5. The words materials and chemicals are interchangeable for the purpose of this exhibit.

FORT BELVOIR IPM EVALUATION AND EXECUTION FORM

(THIS FORM MUST BE COMPLETED BY YOUR ORGANIZATION FOR EACH TARGET PEST

AND APPROVED BY THE FORT BELVOIR PEST MANAGEMENT COORDINATOR BEFORE

ANY PESTICIDES ARE APPLIED)

SITE/PEST

ASSESSMENT

PEST

MONITORING

PEST

SCOUTING

ACTION THRESHOLD – TOLERANCE LEVELS:

MANAGEMENT OPTIONS

CULTURAL

CHANGES

PHYSICAL/

MECHANICAL

BIOLOGICAL CHEMICAL

FOLLOW-UP ACTION

SITE DLA HQC ORGANIZATION DSS-OI BLDG NO. 2462

POINT OF CONTACT _________________ DATE ___________ PHONE __________

(ALL COMPLETED FORMS ARE TO BE FORWARDED TO PETE WAAS, FORT BELVOIR PEST MGMT

COORDINATOR, DIRECTORATE OF INSTALLATION SUPPORT, ENVIRONMENTAL AND NATURAL

RESOURCE DIVISION, BLDG. 1442, RM 201, TELEPHONE 806-0048, FAX 806-0622)

APPROVED ____________________ DATE _________

OTHER REQUIREMENTS _______________________________________________

HAZARDOUS MATERIAL INVENTORY SHEET

DATE: ______________________

BUILDING: ____________________________________________

ADDRESS: ____________________________________________

POINT OF CONTACT: __________________________________

TELEPHONE NUMBER: ________________________________

CONTRACTOR: _______________________________________

NOTE: The appropriate Material Safety Data Sheet (MSDS) for each chemical/ Hazardous material used shall be attached to the corresponding Hazardous Material Inventory Sheet for submission to the COR.

PRODUCT NAME / MANUFACTURER STOCK NO. USE POINT

ATTACHMENT C13

PERFORMANCE REQUIREMENTS SUMMARY

1. ontract requirements listed throughout the Statement of Work summarize specific firm fixed-price tasks that are to be performed under this contract. The Contractor’s work is based on recurring work and monthly work tickets as specified in the Historical Data, Attachment C8.

2. During each month, the Government will compare Contractor performance to the contract requirements through inspections of work performed. The Government will evaluate each required service based on the following inspection methods:

a. COR Inspections (Monthly Inspection/QDR’s Issued)

b. Work In Progress - Indefinite Quantity Work (IDQ)

3. Performance of a required service is considered Satisfactory when the number of defective units (unsatisfactory outputs) found by the Government during contract surveillance does not have to be re-performed. When the number of defective units discovered by the COR causes re-work by the Contractor, the Contractor’s overall performance for that type of service is considered unsatisfactory. The COR will issue the Contractor a Quality Deficiency Report (QDR) for re-work. The Contractor shall be required to respond in writing to a QDR by entering the information into the SPAN FM system upon completion. The QDR will require the Contractor to explain, in writing, why performance was unacceptable, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future.

4. The Contractor shall re-perform, without additional cost to the Government, ALL work found to be unsatisfactory. The COR will determine the amount of time the Contractor will be given to re-perform the work on a case by case basis. Re-performance will not improve the overall rating of the service in question and the QDR counts towards the Government’s Monthly Inspection Service Count.

5. For unsatisfactory services performed that exceed a 5% limit to the estimated quantities listed under Historical

Data, Attachment C9, throughout any given month, the Government reserves the right to deduct for ALL services re-performed and/or not provided. Work tickets are averaged out at $100.00 per ticket. If the Contractor’s QDR count is within the Government’s limit of 5%, the Government will not take a deduction for the month. If the Contractor’s QDR count exceeds the Government’s 5% limit, the Government has the option to deduct for the full QDR count for the month at $100.00 per work ticket.

EXAMPLE: Average work ticket count of 89 per month. If the Contractor’s Quality Deficiencies count does not exceed the given 5%, there will be no deduction for the month. If the Contractor exceeds the 5% given by the Government, the full percentage will be deducted as follows:

Monthly Work Ticket Count: 89 $100.00 QDR’s Issued for the Month: 5/89 .05% No Deductions Taken

Monthly Work Ticket Count: 89 $100.00

QDR’s Issued for the Month: 10/89 .11% Deductions for 10 work tickets at $100.00 per work ticket or $1000.00 would be deducted from the Contractor’s Monthly Invoice.

6. Monthly payment to the Contractor will be reduced for unsatisfactory performance. If performance of required service is unsatisfactory, and the unsatisfactory performance is clearly the fault of the Contractor, an average amount of $100.00 per work ticket will be deducted from the Contractor’s monthly payment once the limit of 5% has been exceeded.

7. Indefinite Quantity (IDQ) work will be monitored and inspected as work is ongoing and as outlined in Clause B.38. The Contractor will be deducted 1% for each day the delivery order is not completed by the delivery order due date. The maximum deduction in price will not exceed 15% of the total delivery order price.

ATTACHMENT C14

INVOICING INSTRUCTIONS

1. CONTRACTOR RESPONSIBILITIES. An original invoice, with all supporting documentation, shall be submitted to the Contracting Officer’s Representative (COR) at the address listed below for certification by the first of each month following services provided.

Andrew T. McNamara Headquarters Complex Room 0126, ATTN: COR’s Name 8725 John J. Kingman Road, Bldg. 2462 Ft. Belvoir, VA 22060-6220

2. COR RESPONSIBILITIES. The COR will annotate on the invoice the date received and accepted. If acceptable, the COR will include the statement, “THIS INVOICE IS CERTIFIED CORRECT AND PROPER FOR PAYMENT”, if no certification statement has already been included on the invoice. The Contractor’s invoice must be certified within five (5) days of receipt. The COR then will sign and date it, include their office symbol and telephone number; and forward the original to DFAS Columbus for payment via facsimile.

If the COR disagrees with the invoice, the COR shall immediately notify the Contractor telephonically of non-certification and state the area(s) of disagreement. The COR will then return only the Original invoice to the Contractor as an enclosure to a written letter, listing the area(s) of disagreement and send a copy of the letter with enclosure to the Contracting Officer. The COR is not authorized to correct invoices.

ATTACHMENT C15

DIRECTIVES

COMPLIANCE REGULATIONS LISTING

FEDERAL LAWS

Clean Air Act Amendments of 1990 – Title VI Stratospheric Ozone Protection Clean Water Act Defense Authorization Act FY 1993 Section 326 (P.L. 102-484) Resource Conservation and Recovery Act (RCRA) Safe Drinking Water Act (SDWA) Toxic Substances Control Act (TSCA)

FEDERAL REGULATIONS

40 CFR 251.20 Disposal of Hazardous Waste 40 CFR 136 Sampling and Analysis of Water 40 CFR 260-267 Control and Disposal of Hazardous Waste 40 CFR 761 Control and Disposal of PCBs 29 CFR 1901.1001 Asbestos in General Industry 29 CFR 1910, subparts O & P Operating Equipment and Tools 29 CFR 1910.1444 Safety Color Code for Marking Physical Hazards 29 CFR 1926.58 Asbestos in the Construction Industry 49 CFR Hazardous Substances – Spill Response Law

SPECIFICATIONS

Construction Specifications Andrew T. McNamara Headquarters Complex, Ft. Belvoir, Virginia Invitation Number DACA31-92-B-0037 January 3, 1991

STANDARDS

ANSI A16.1 Cabinets & Countertops ANSI A39.1 Safety Code for Window Cleaning ANSI A137.1 (1980) Ceramic Tile NFPA 20 Centrifugal Fire Pumps NFPA 25 Water Based Fire Protection Systems NFPA 51 Welding and Cutting NFPA 70 National Electrical Code NFPA 80 Fire Doors and Windows

NFPA 80A Protection of Buildings from Exterior Fire Exposures NFPA 101 Life Safety Code

ATTACHMENT C16

UNIT PRICE DESCRIPTIONS

The quantities provided are estimated quantities. The Contractor shall verify quantities for pricing.

MONTHLY EXTENDED

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT PRICE PRICE

1 Grounds Maintenance, Pest 115 acres $ __________ $ ___________ Management, and Cleaning Maintenance for Grounds and Structures

2 Landscaping and Underground 159,129 sq. yd. $___________ $___________ Irrigation System and Maintenance

3 Surfaced Area Cleaning and 207,514 sq. yd. $___________ $___________ Maintenance

4 Provide Management including 1 lump $___________ $___________ planning, scheduling, cost accounting report preparation and quality control

ATTACHMENT C17

HEADQUARTERS COMPLEX

OCCUPANT EMERGENCY PLAN (OEP)

AND

FIRE PREVENTION AND EVACUATION PLAN

All contract personnel will follow the direction and orders as presented in the current McNamara Emergency Management and Occupant Emergency Plans. These Operational plans are briefed by the Office of Emergency Management on a quarterly basis.

ATTACHMENT C18

PWS C.1.17.6: 9.7 TABLE-QUESTION/ANSWERS# 50