SF1449-SP4705-20-R-0006.pdf

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Reference: WMADO 8(a) Competitive Requirement Number: 0353/20/0386

CONTINUATION OF SF 1449

ADMINISTRATIVE DATA

This solicitation is for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. The solicitation (RFQ SP4705-20-R-0006) is being issued as a Request for Proposal. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular 2020-04, effective January 15, 2020. This acquisition is 100% Small Business 8(a) Set-Aside. The applicable North American Industry Classification Standard Code is 561730 and the small business size standard is $7,500,000.00.

The award will be in accordance with FAR part 15 and 19. The solicitation will result in a Firm Fixed-Price (FFP) Contract which also includes some Indefinite Delivery/ Indefinite Quantity (IDIQ) work with a base year and with four (4) sequential one (1) year options. Proposals will be evaluated in accordance with FAR Part 15-Tradeoff and FAR 12. Proposals will be evaluated based on Combined Technical Risk rating to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the strengths, weaknesses, deficiencies, and risks of a proposal, See Table 1. Combined Technical/Risk Ratings.

The Government intends to award a contract resulting from this solicitation to the responsible offer whose proposal represents the best value after evaluation in accordance with the factors and sub-factors in the solicitation. In determining the “best value”, offers will be evaluated on three

(3) factors in descending order of importance, see below. When combined, the non-cost factors are more important than price. For the non-cost factors, technical approach is more important than past performance. The sub-factors under technical approach are of equal importance.

The intention of this solicitation is to obtain landscaping, grounds maintenance, exterior pest management, snow removal/ice control, and other related services at the Defense Logistics Agency (DLA) Headquarters Complex (HQC) by a Performance-Based, Firm Fixed-Price (FFP) Contract which also includes some Indefinite Delivery/ Indefinite Quantity (IDIQ) work. The Period of Performance (POP) will include a 12 month Base Year with four (4) one year option periods. The period of performance for the Base Year is 1 June 2020 – 31 May 2025. See Attachment 1-Performance Work Statement (PWS) for additional information on the requirement. A list of the line items numbers, quantities, and units of measure for the base and option years is located under Attachment 2 – Section B Price Schedule.

The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed-Price (FFP) Contract to include some Indefinite Delivery/ Indefinite Quantity (IDIQ) work resulting from this solicitation.

https://www.acquisition.gov/content/subpart-126-streamlined-procedures-evaluation-and-solicitation-commercial-items#i1112616 https://www.acquisition.gov/content/52212-1-instructions-offerors-commercial-items#i52_212-1

The provision at FAR 52.212-2, Evaluation-Commercial Items, will be used to evaluate the proposals.

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

The Government will award a contract resulting from this solicitation to the responsible offeror having submitted the offer that meets or exceeds the minimum performance or capability requirements and satisfies all terms and conditions of this solicitation. The following factors shall be used to evaluate quotations:

Factor I. Technical Capability a- Demonstration of ability to perform b - Key Personnel

Factor II. Past Performance Factor III. Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FACTOR I: Technical Capability: All contractors will be required to submit a maximum of five (5) pages detailing the structured technical proposal. The offer’s technical approach for accomplishing the objectives set forth in the PWS will be evaluated. The evaluation will include the offer’s soundness of approach, understanding of the Government’s requirements, and compliance with requirements, The Technical Team will evaluate the technical proposal of each offeror by examining the following factors:

a. Demonstration of abilities in grounds maintenance, landscaping, irrigation operation and maintenance, exterior pest management, snow removal / ice control and other related services covered under this RFP.

b. Demonstration of the contractor’s approach and understanding the Government’s requirements, including major problems anticipated by the offeror and plans to resolve these problems https://www.acquisition.gov/content/52212-2-evaluation-commercial-items#i1060530

c. Demonstration of the contractor’s security clearance, licensing, certifications, and specific experience requirements, for both contracted employees and or sub-contractors?

d. Demonstration of the contractor’s approach to installation, maintenance, inspection, testing and repair of service orders (routine, urgent, emergency and minor work), Indefinite Quantity (IQ) work, safety requirements, security requirements, Contractor Management plan, Contractor Emergency Plan (CEP), Quality Control Plan (QCP), Contractor Phase in and out Plan, Training, Pre-existing Deficiencies Inspection, Interface with other contractors and Government work forces, landscaping and grounds maintenance, includes grounds, fences, signs, gates, pond, playground equipment, etc. Operation, maintenance and repair of underground irrigation equipment and associated systems. Maintenance and repair of surfaced areas, roadways, parking garage, parking lots, loading docks, sidewalks, curbs, entrance pavers, porches, dining patio, etc.

Exterior pest management services. Cleaning and maintenance of building structures, guard houses, recreation center, loading docks, parking garage, bus shelters, porches, etc. Snow removal and ice control services. Indefinite Delivery/Indefinite Quantity (IDIQ) work items of maintenance, repair, equipment installations and minor construction/alterations less than $25,000 per occurrence. If the Contractor agrees, IDIQ in excess of $25,000 may be ordered, insurance items and sub-contractor plan, hazardous waste response and disposal.

e. Demonstration of the contractor’s approach to Preventive Maintenance here in the

HQC.

f. Demonstration of the contractor’s management capabilities, including organization structure, management strategy for utilization of resources and proposed key personnel and resumes of key personnel

Table 1. Combined Technical/Risk Ratings Color Rating Description Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

2. FACTOR II: PAST PERFORMANCE-

The offer’s past performance information will be evaluated. Past performance is one indicator of an offer’s ability to successfully perform the contract. Past Performance will not be a sub-factor for scoring proposes. A contractor’s past performance will be scored as whole, considering the following guidelines for evaluation. The evaluation will include any relevant past performance to fulfill the requirements of the PWS. Any offeror without a record of past performance or for whom information on past performance is not available for any of the elements, will receive a neutral rating. For offerors with adverse past performance, such information shall be documented and provided to the Contracting Officer for communications with the offeror. The Technical Evaluation Team will evaluate the proposal of each offeror by considering the following elements:

(a) Recency and Relevancy. This source of Past Performance information will be provided in the vendor's written proposal. The first aspect is to evaluate whether the vendor's or the proposed subcontractor's present past performance is relevant or not relevant to the effort to be acquired. In establishing what is relevant for the acquisition, consideration shall be given to what aspects of a vendor's contract history would give the most confidence that the vendor will satisfy the current procurement. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type and degree of subcontract teaming.

(b) Quality of Historical Contracts: The second aspect will be evaluated to ensure: The organization's history of successful completion of contracts; history of producing high-quality reports and deliverables; commitment to customer satisfaction and history of staying on schedule and within budget as evidenced by Past Performance Survey Questionnaires and information provided in the Vendor's written proposal. The Past Performance Survey will be used to collect this information. See Attachment -II Survey Cover Sheet and Past Performance Survey Questionnaire.

(1) Sources of Past Performance Information for Evaluation. Sources are as follows:

(a) Past performance information may be provided by the offerer, as solicited.

(b) Past performance information may be obtained from questionnaires tailored to the circumstances of the acquisition.

(c) Past performance information shall be obtained from any other sources available to the Government to include, but not limited to, PPIRS or other databases; interviews with Program Managers, Contracting Officers, and Fee-Determining Officials; and the Defense Contract Management Agency.

PAST PERFORMANCE RELEVANCY RATING

Exceptional- All sources of information are current, relevant reliable and the context of the data reflects the type of service required by the SOW.

Acceptable - Nearly all of the sources of information confirm that the offer’s performance is Acceptable. Nearly all of the sources of information are current, relevant, and reliable and the context of the data reflects the type of service required by the SOW.

Neutral - This score is assigned to an offer without a record of past performance or whom information on current relevant past performance is not available for a contract of this magnitude.

Marginal - Most all of the sources of information confirm that the offer’s performance is Marginal. Most of the sources of information are current, relevant, and reliable and the context of the data reflects the type of service required in the SOW.

Unsatisfactory - Most of the sources of information make unfavorable reports regarding the offeror’s performance. There is sufficient current, relevant, reliable source of information to make this determination.

All offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition.

https://www.acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://www.acquisition.gov/content/52212-4-contract-terms-and-conditions-commercial-items#i1060971 https://www.acquisition.gov/content/52212-5-contract-terms-and-conditions-required-implement-statutes-or-executive-orders-commercial-items#i52_212_5

THE FOLLOWING TERMS, PROVISIONS AND CLAUSES ARE APPLICABLE TO THIS

ACQUISITION:

The full text of clauses may be accessed electronically at www.acquisition.gov/far. The following clauses and provisions apply to this solicitation:

FAR 52.202 -- Definitions of Words and Terms Provisions and Clauses (Nov 2013) FAR 52.203-2 -- Certificate of Independent Price Determination (Apr 1985) FAR 52.203-3 – Gratuities (Apr 1984) FAR 52.203-5 -- Covenant Against Contingent Fees (May 2014) FAR 52.203-7 -- Anti-Kickback Procedures (May 2014) FAR 52.203-8 -- Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) FAR 52.203-10 -- Price or Fee Adjustment for Illegal or Improper Activity (May 2014) FAR 52.203-11 -- Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2007) FAR 52.203-12 -- Limitation on Payments to Influence Certain Federal Transactions (Oct 2010) FAR 52.203-13 – Contractor Code of Business Ethics and Conduct (Oct 2015) FAR 52.203-14 – Display of Hotline Poster(s) (Oct 2015) FAR 52.203-17 – Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014) FAR 52.203-18 – Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (Jan 2017) FAR 52.203-19 – Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) FAR 52.204-4 -- Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.204-7 -- System for Award Management (OCT 2016) FAR 52.204-9-- Personal Identity Verification of Contractor Personnel (Jan 2011) FAR 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) FAR 52.204-13 – System for Award Management Maintenance (Oct 2018) FAR 52.204-16 --Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.204-17 Ownership or Control of Offeror (July 2016)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019)

(Section 889(a)(1)(A) of Pub. L. 115-232). FAR_Case_2018-017-Interim_rule.pdf

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG

2019) (Section 889(a)(1)(A) of Pub. L. 115-232). FAR_Case_2018-017-Interim_rule.pdf FAR 52.213-1 -- Fast Payment Procedure (May 2006) FAR 52.214-35 -- Submission of Offers in U.S. Currency (Apr 1991) FAR 52.215-1 -- Instructions to Offerors -- Competitive Acquisition (Jan 2017) FAR 52.215-8 -- Order of Precedence -- Uniform Contract Format (Oct 1997) FAR 52.215-20 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (Oct 2010) FAR 52.216-1 -- Type of Contract (Apr 1984) FAR 52.216-24 -- Limitation of Government Liability (Apr 1984) FAR 52.216-25 -- Contract De-finalization (Oct 2010) FAR 52.217-3 -- Evaluation Exclusive of Options (Apr 1984) FAR 52.217-8 -- Option to Extend Services. (NOV 1999) http://www.acquisition.gov/far

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day.

(End of Clause) FAR 52.217-9 -- Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 (months).

(End of Clause) FAR 52.219-6 -- Notice of Total Small Business Set-Aside (Nov 2011) FAR 52.219-13 -- Notice of Set-Aside of Orders (Nov 2011) FAR 52.219-14 -- Limitations on Subcontracting (Jan 2017) FAR 52.222-7 -- Withholding of Funds (May 2014) FAR 52.222-8 -- Payrolls and Basic Records (Aug 2018) FAR 52.222-9 -- Apprentices and Trainees (Jul 2005) FAR 52.222-10 -- Compliance with Copeland Act Requirements (Feb 1988) FAR 52.222-11 -- Subcontracts (Labor Standards) (May 2014) FAR 52.222-12 -- Contract Termination – Debarment (May 2014) FAR 52.222-14 -- Disputes Concerning Labor Standards (Feb 1988) FAR 52.222-15 -- Certification of Eligibility (May 2014) FAR 52.222-17 – Non-displacement of Qualified Workers (May 2014) FAR 52.222-40 – Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) FAR 52.222-54 – Employment Eligibility Verification (Oct 2015) FAR 52.222-55 -- Minimum Wages Under Executive Order 13658 (Dec 2015) FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) FAR 52.223-5 -- Pollution Prevention and Right-to-Know Information (May 2011) FAR 52.223-19 -- Compliance with Environmental Management Systems (May 2011) FAR 52.223-21 – Foams (Jun 2016) FAR 52.232-8 -- Discounts for Prompt Payment (Feb 2002) FAR 52.232-11 – Extras (Apr 1984) FAR 52.232-17 -- Interest. (MAY 2014) FAR 52.232-23 -- Assignment of Claims (May 2014) FAR 52.232-31 -- Invitation to Propose Financing Terms (May 2014) FAR 52.232-37 -- Multiple Payment Arrangements (May 1999) FAR 52.232-39--Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-1 – Disputes (May 2014) FAR 52.233-2 -- Service of Protest. (SEP 2006)

FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004)

FAR 52.236-2 -- Differing Site Conditions (Apr 1984)

FAR 52.236-3 -- Site Investigation and Conditions Affecting the Work (Apr 1984)

FAR 52.236-6 -- Superintendence by the Contractor (Apr 1984)

FAR 52.236-7 -- Permits and Responsibilities (Nov 1991)

FAR 52.236-8 -- Other Contracts (Apr 1984)

FAR 52.237-3-- Continuity of Services (Jan 1991)

FAR 52.236-11 -- Use and Possession Prior to Completion (Apr 1984)

FAR 52.236-12 -- Cleaning Up (Apr 1984)

FAR 52.236-13 -- Accident Prevention (Nov 1991)

FAR 52.242-1 -- Notice of Intent to Disallow Costs (Apr 1984)

FAR 52.242-13 -- Bankruptcy. (JUL1995)

FAR 52.242-14 -- Suspension of Work (Apr 1984)

FAR 52.242-15 -- Stop-Work Order (Aug. 1989)

FAR 52.243-1 -- Changes-Fixed-Price (Aug 1987)

FAR 52.243-4 – Changes (Jun 2007)

FAR 52.244-6 -- Subcontracts for Commercial Items (Jan 2019) FAR 52.247-17 – Charges (Apr 1984) FAR 52.247-27 -- Contract Not Affected by Oral Agreement (Apr 1984) FAR 52.249-2 -- Termination for Convenience of the Government (Fixed-Price) (Apr 2012) FAR 52.249-4 -- Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) FAR 52.252-5 -- Authorized Deviations in Provisions (Apr 1984) FAR 52.252-6 -- Authorized Deviations in Clauses (Apr 1984) DFARS 252.201-7000 Contracting Officer's Representative. (DEC 1991)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

(SEP 2011)

DFARS 252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense Contract-Related Felonies (DEC 2008) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. (SEP 2013) DFARS 252.203-7003, Agency Office of the Inspector General (DEC 2012)

DFARS 252.203-7004 Display of Hotline Posters (Oct 2016)

DFAR 252.203-7005 Representation Relating to Compensation of Former DoD Officials

(NOV 2011)

DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992)

DFARS 252.204-7006 Billing Instructions (OCT 2005) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. (OCT 2016) DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) DFARS 252.205-7000 Provision of Information to Cooperative Agreement Holders (DEC 1991) DFARS 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (OCT 2015) DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (JAN 2018) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. (JUN 2012)

DFARS 252.223-7004 Drug-Free Work Force (SEP 1988)

DFARS 252.225-7012 Preference for Certain Domestic Commodities (DEC 2017)

DFAR 252.225-7048 Export-Controlled Items (JUNE 2013)

DFARS 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004)

DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.236-7000 Modification Proposals--Price Breakdown (DEC 1991)

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013)

DFARS 252.243-7001 Pricing of Contract Modifications (DEC 1991)

DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2012)

DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013))

252.232-7006 Wide Area WorkFlow Payment Instructions.

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

https://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) DLAD 52.233-9001 Disputes – Agreement to Use Alternative Dispute Resolution (ADR).

As prescribed in 33.214, insert the following provision:

DISPUTES – AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (DEC 2016)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

(End of Provision)

DLAD 37.103-90 Contracting officer responsibility.

(e) The contracting officer shall ensure compliance with USD(AT&L) memorandum dated November 28, 2012, Enterprise-wide Contractor Manpower Reporting Application. The contractor manpower reporting http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf requirement does not apply to procurements listed by product service code S111 Utilities-Gas services, S112 Utilities-Electricity services, S113 Utilities-Telephone and/or Communications services, S114 Utilities-Water services, S119 Other Utilities and Construction of structures and facilities.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill.

(f) Adhere to the requirements set forth in the USD(AT&L) memorandum dated December 6, 2012, Service Acquisition Workshop (SAW). Document the consideration of a SAW for actions over $100 million. Acquisitions for services valued over $100 million shall be coordinated with the SSM.

(S-90) Solicitations and contracts shall include procurement note C05 when the services to be provided require professional employees, and evaluation of proposed key managerial personnel is required to assess the probability of successful performance.

DLAD 52.204-9000 Contractor Personnel Security Requirements (JUL 2015)

SUBMISSION INSTRUCTIONS:

Solicitation documents, plans and specifications will only be available via Beta.Sam homepage located at Beta.Sam,gov. No hard copies will be issued and no written or fax requests will be accepted. It is the contractor's responsibility to monitor Beta.Sam site for any amendments. All contractors must be registered in: www.SAM.gov as required by FAR 4.1102. Each offeror is required to complete their presentations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online at www.sam.gov.

The proposal package should be emailed to Regina L. Griffin at regina.griffin@dla.mil and clearly state in the email Subject Line: Solicitation No. SP4705-20-R-0006.

The proposal shall respond directly to each factor/subfactor. The non-price volumes of the proposal shall not contain price data. Responses shall not reference data in another volume.

Proposal Requirements Contractors are required to submit their proposals as indicated below:

• Cover Letter

• Technical a- Demonstration of ability to perform b - Key Personnel

• Past Performance Information

• Price/Cost Schedule Cover Letter: The contractor shall include a signed copy of the solicitation's cover letter on company letterhead as part of the proposal submission. The cover http://www.ecmra.mil/ http://www.ecmra.mill/ http://www.acq.osd.mil/dpap/policy/policyvault/USA006637-12-DPAP.pdf mailto:regina.griffin@dla.mil letter must contain a statement committing the Contractor's firm to the proposal and stating its validity for a period of at least 120 days. In addition, include Solicitation number, Title of the proposal, CAGE Code, DUNS, Contractor name and address, Point of contact name and phone number. Prospective awardees shall sign the cover page of proposals submitted, indicating acceptance of all terms and conditions included in this solicitation.

The written proposals shall be provided in volumes identified as follows:

Volume I – Technical Proposal a- Demonstration of ability to perform b - Key Personnel

Volume II – Past Performance

Volume III – Price/Cost Proposal

All volumes are due at the closing date of solicitation. The information submitted as Volume I through III shall be evaluated on the information presented; therefore, organization, clarity, accuracy of information, relevance, and completeness are of prime importance.

Two (2) copies of volumes I and II must be submitted (see table below). One (1) copy of Volume III. A binder cover sheet shall be affixed to the outer cover of each volume, which clearly identifies each volume (by volume number and name), copy number (i.e. copy 1 of 2), the RFP number, date of submission, and Offeror’s name. Note: The offeror’s name must only be included on the original copy. The volume copy should not reference or include the Offeror’s name.

VOLUME QUANTITY

Volume I 2

Volume II 2

Volume III 1

VOLUME I – TECHNICAL CAPABILITIES

Overview

Volume I shall consists of 3 sections. The table below identified each section and page limit. The Government shall not review pages that exceed the specified page limit.

TABLE I

FACTOR 1 TECHNICAL CAPABILITY

SECTION TITLE PAGE LIMIT

Section 1 Demonstration of ability to perform

Section 2 Key Personnel: Licensing, certifications, training, specific experience requirements etc.

1 each proposed employee

Section 3 Resumes

(Must include level of security clearance per resume resubmitted)

2 per resume plus copies of license and certifications

Installation Plan

The Contractor shall provide a draft Installation Plan, part of Volume 1, Technical Performance, of the Contractor’s proposal that describes how the Contractor will ensure day to day operations, recurring work, periodic work, service order work and IDIQ work will be managed, along with other specific plans describing how the Contractor will ensure that all services will be continuously provided.. The final Installation Plan shall be due to the COR for approval thirty

(30) days after contract start.

Contractor Emergency Plan (CEP).

The Government’s Occupant Emergency Plan (OEP) is used by the Government during building emergencies. The Contractor shall prepare a Contractor Emergency Plan which will define the Contractor’s procedures and actions he will take to provide support to the Government’s OEP.

The Contractor’s CEP shall be submitted in draft as part of the Technical Proposal, Volume I, Technical Performance. Designated Contractor personnel, including the Project Manager, shall be thoroughly familiar with the Government’s OEP, and shall be trained by the Contractor to fully understand their responsibilities relative to each emergency plan.

Quality Control Plan (QCP).

The Contractor shall establish and maintain a Quality Control Program (QCP) in accordance with the FAR 52.212-4(a) “INSPECTION/ACCEPTANCE” clause, to ensure that the work performed under the contract conforms to contract requirements. The Contractor shall develop a draft QCP for submittal to the KO as part of Volume I – Technical Performance, of the Proposal.

The Contractor’s final QCP shall be submitted to the KO for approval fifteen (15) days after contract start.

Contractor Phase-In Plan

Up to thirty (30) days prior to the start of the contract, the Contractor will be allowed to bring his employees on-site to become familiar with the operation, maintenance and repair of the equipment and systems covered by this contract. The purpose of this phase-in period is to allow the Contractor an opportunity to make necessary preparations to ensure uninterrupted performance at the start of this contract. The Contractor shall develop a phase-in plan for submittal to the KO as part of Volume I – Technical Performance, of the Proposal.

Snow Removal/Ice Control Plan

The Contractor shall develop a draft snow removal/ice control plan as required under C.1.24 for submittal as part of Volume I, Technical Performance, of the Proposal. The final snow removal/ice control plan shall be submitted to the KO for approval thirty (30) days after contract start. All work shall be included in the fixed price portion of the contract.

EVALUATION FACTOR II - PAST PERFORMANCE

VOLUME II – PAST PERFORMANCE

The offeror shall submit as Volume II its evidence of past performance on contracts/delivery orders that have or had requirements consistent with the scope and complexity of this requirement as described in the Performance Work Statement. Past Performance information may be on contracts for Federal, State, or Local Government, or commercial contracts. Specific requirements for each section as specified below. Volume II shall consist of two sections:

- Section 1 - Past Performance Project Descriptions

- Section 2 - Past Performance Matrix

Information provided by an Offeror in its proposal is subject to verification/validation by the Government during the evaluation and/or pre-award survey process. The Government reserves the right to contact the Government/commercial points of contact, project officials, and any other persons who have been involved in any of the contracts listed by the Offeror in its proposal, for the purposes of verifying the information provided and obtaining additional information concerning the Offeror’s performance on these contracts. This applies to the Offeror and any proposed subcontractors. Furthermore, the Government may use past performance information obtained from other than the sources identified by the offeror. The information obtained will be used for both the responsibility determination and the best value decision.

Past Performance Project Descriptions

Offerors shall submit the following information as part of their proposal for both the offeror and proposed major subcontractors:

1. A list of the last five (5) contracts and subcontracts during the past three years completed or currently in process. (Do not provide a total of more than 8 project descriptions.) Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, and commercial customers. Offerors that are newly formed entities without prior contracts should list contract and subcontract experience as required above for all key personnel.

Each project description shall be no greater than two (2) 8.5x11 inch pages using a 12 point new courier font. The following format should be used for project description submittals:

2. Past Performance Project Description Format:

a. Past performance project descriptions shall be submitted using the following format:

1. PROJECT NO.: Identity each Project Description (PD) by number; e.g., PD1, PD2, etc.

2. PROJECT NAME: Self-explanatory

3. PRIMARY PERFORMER: Self-explanatory

4. CONTRACT/ORDER NO: Indicate the contract number applicable, the order number under which the project was.

5. PRIME CONTRACTOR: Self-explanatory

6. MAJOR SUBCONTRACTORS: List the major subcontractors contract/order

7. CONTRACT/ORDER TYPE: e.g., IDIQ, FFP, T&M, etc.

8. CONTRACT/ORDER TOTAL DOLLAR VALUE: Indicate the total contract/order for the project.

9. CONTRACT/ORDER PERIOD OF PERFORMANCE: Indicate by month the start and completion (or ongoing) dates for the period of performance.

10. LIST OF QUALITY AWARDS OR QUALITY CERTIFICATIONS RECEIVED: List any quality awards, quality certifications of work performed for the project.

11. ASSIGNED PERSONNEL: Show the labor required to complete listed by labor category title, average number of people, hours by category.

12. CONTRACTING OFFICER NAME, ADDRESS, VOICE PHONE, FAX PHONE: Self-explanatory

13. ADMINISTRATIVE CONTRACTING OFFICER (if different than #12): NAME, ADDRESS, VOICE PHONE, FAX PHONE: Self-explanatory

14. GOVERNMENT/COMMERCIAL (CUSTOMER) TECHNICAL POINT OF

CONTACT NAME ADDRESS, VOICE PHONE, FAX PHONE: Identity the individual (e.g. COR, COTR or Task Monitor)

15. FACILITY MAINTAINED: Identify the facility maintained and general description of the requirements.

16. DESCRIBE AREAS MAINTAINED: Provide a general description of the areas maintained (i.e. administrative, food preparation, administrative, vending, etc.)

17. COVERAGE: Describe response time to routine, urgent and emergency service calls.

Identify whether your personnel were on-site or scheduled, and how many hours a day at site.

18. PROBLEM AREAS: Describe any problem areas encountered which may reflect negatively upon your organization from a perspective and the resolution of the problem.

19.

b. The offeror may provide information on problems encountered on the contracts and subcontracts identified in (a) above, and the corrective actions taken to resolve those problems.

Offerors should not provide general information on their performance of the identified contracts.

General performance information will be obtained from the references.

c. The offeror may describe any quality awards or certifications that indicate the offeror possess a high-quality process for developing and producing the product or service required. A copy of the award or certificate shall be included with the project description. Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed.

1. Each offeror shall be evaluated on his/her performance under existing and prior contracts for similar products or services. Performance information shall be used for both responsibility determinations and as an evaluation factor against which offerors’ relative rankings will be compared to assure the best value to the Government. The Government shall focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. References other than those identified by the offerors may be contacted by the Government, and the information received shall be used in the evaluation of the offeror’s past performance. The Past Performance Survey will be used to collect this information. See Attachment –III Survey Cover Sheet and Past Performance Survey Questionnaire.

2. EVALUATION FACTOR III- PRICE

Proposed price to the Government will be evaluated in every source selection but no adjectival ratings will be utilized for evaluating cost or price since cost or price is not rated. The total proposed price is defined as the sum of the estimated annual demand quantity value over the three year period of performance, to include surge as well as any stated monetary evaluation factors, if applicable.

VOLUME III – PRICING PROPOSAL

A. The offerors shall submit as Volume III the submittals required by the RFP and the price proposal. Specifically, Volume III shall consist of two (2) sections as follows:

Section 1 – Pricing schedule

Section 2 – Certifications

B. Pricing Schedule

Offerors shall submit a completed pricing schedule for Base Year CLINs through Option Year 4 CLINs, and the pricing summary. The offeror shall type his proposed prices in the pricing schedule. The offeror shall take care to ensure that mathematical calculations are correct. In instances where the unit price and extended price do not agree, the unit price will be used as the correct price. In instances where the summation of SUBCLINs are incorrect, the extended prices will be used as the correct price. See Attachment II –Section B Pricing Schedule.

C. Certifications

Any modifications shall be included in the proposal package. Attachment-II Price Schedule and certain clauses of this RFP contains several contractor self-certification provisions and fill-ins.

Attachment-II Price Schedule and self-certification provisions and fill-ins of the RFP should be submitted with each certification executed.

All cost information shall be placed in Volume III. Volume III shall include costs for the base period and the four (4) options, see Attachment-II-Price Schedule. The cost proposal shall include a summary for each year and a five-year summary.

3. Price Evaluation

In accordance with 52.215-1, the Government intends to evaluate and award without discussion.

Offerors are encouraged to submit their most favorable pricing to include discounts, terms and proposed technical and business approach in their initial response. However, the Government reserves the right to conduct discussions at its discretion. The Government may require continued performance under FAR 52.217-8 Option to Extend Services within the limits and at the rates specified in the contract. Price will be evaluated for reasonableness and completeness to ensure a realistic level of effort.

OFFERS ARE DUE NO LATER THAN May 5, 2020, 2:00 PM Eastern Time. Offers received after this date and time will not be considered for award. Offers shall be emailed to Regina.Griffin@dla.mil; DCSO is only accepting email submissions.

If you have any questions, please submit them in writing not later than April 9, 2020. All questions (if applicable) should be submitted to regina.griffin@dla.mil and/or Beverly.j.williams@dla.mil.

All communications with the requiring activity concerning this solicitation shall cease until the award is announced.

During this period, interaction is only allowed with the Contracting Officer and the Contract Specialist.

Contracting Office Address:

8725 John J. Kingman Road Suite 1145 Fort Belvoir, Virginia 22060-6220

Place of Performance:

Defense Logistics Agency, 8725 John J. Kingman Road Fort Belvoir, Virginia 22060

Primary Point of Contact: Regina Griffin, Contract Specialist at regina.griffin@dla.mil, Phone 571-767-1185

Secondary Point of Contact:

Beverly Williams, Contracting Officer Beverly.J,Williams@dla.mil Phone: 703-767-1192

Attachments:

Attachment I-Statement of Work Attachment II-Price Schedule Attachment III-Past Performance Survey Cover & Questionnaire mailto:Regina.Griffin@dla.mil

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

FACILITY

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED…