J A docx.pdf

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD FORT

BELVOIR, VIRGINIA 22060-6221

DCSO-H

J&A No 25FY12

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION

1. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

AGENCY:

JOINT FORCES STAFF COLLEGE

7800 HAMPTON BLVD

NORFOLK VA 23511

POC: Mr. Cary Willcox

E-mail: willcoxc@ndu.edu

CONTRACTING ACTIVITY:

DLA Contracting Services Office Headquarters (DCSO-H)

8725 John J. Kingman Road, Stop: 6220

Fort Belvoir, VA 22060-6220

POC: Mrs. Beverly J. Williams

E-mail: beverly.j.williams@dla.mil

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

All non-personal labor, equipment and services to perform AVAYA maintenance on existing software licenses and telecommunications hardware located at Joint Forces Staff

College at Norfolk, Virginia.

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET

THE AGENCY’S NEEDS/ESTIMATED DOLLAR AMOUNT

The contractor is required to provide Avaya Systems Maintenance Services for a period of performance which commences at contract award for 12 months. The total estimated price for the 12 months period is $33,176.04

4. IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING

OTHER THAN FULL AND OPEN COMPETITION.

FAR 6.302-1( c), Only one responsible source and no other supplies or services will satisfy the agency’s requirement, application for brand name descriptions.

mailto:willcoxc@ndu.edu mailto:beverly.j.williams@dla.mil

DCSO-HQ

J&A No. 25FY12

5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES

USE OF THE AUTHORITY CITED.

Purchase of non-AVAYA products or the use of non-AVAYA approved and licensed third party service providers will void existing AVAYA equipment warranties. AVAYA requires third party service providers to be AVAYA licensed or AVAYA certified before performing services on AVAYA equipment or software. AVAYA licensed third-party service providers must possess the capability to perform at the large business enterprise solution level.

DLA requires AVAYA maintenance with AVAYA initialization and administration and

AVAYA Tier 1 through Tier 4 support. Only AVAYA maintenance can provide the level of service required to meet the existing telephone infrastructure. Only AVAYA maintenance, not partner assisted maintenance is acceptable.

6. A DESCRIPTION OF THE EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS PRACTICABLE,

INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED BY

REQUIRED BY SUBPART 5.2 AND , IF NOT , WHICH EXCEPTION UNDER

5.202 APPLIES.

This acquisition will be published as an unrestricted acquisition in FEDBIZOPS. All interested responsible, technically qualified parties are encouraged to submit a quotation.

7. ADETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE.

Given the unrestricted nature of this acquisition, the contracting officer anticipates adequate price competition to result from the forthcoming competition. Consequently, the anticipated cost to the Government will be fair and reasonable.

8. A STATEMENT OF THE MARKET RESEARCH CONDUCTED (SEE Part 10) and the results of a statement of the reason market research was not conducted.

No market research was conducted as this acquisition involves the acquisition of commercial non-personal services applies to commercial software and commercial telecommunications equipment both of which are widely and readily available in the commercial marketplace.

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION SUCH AS AN ESTIMATE OF THE COST TO THE

GOVERNMENT THAT WOULD BE DUPLICATED AND HOW THE

ESTIMATE WAS DERIVED.

The risk of no service coverage for AVAYA equipment and software is unacceptable to DLA management. The monetization of non-performance risk during the non-contract period is not reasonably possible but is believed to be substantial. Duplication of the cost of service is not possible or germaine as

AVAYA is the only technically qualified source for the service.

10. A LISTING OF SOURCES, IF ANY, THAT EXPRESSED, IN

WRITING, AN INTEREST IN THE ACQUISITON.

No sources have expressed a written interest in the instant acquisition.

11. ASTATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY

TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES REQUIRED.

DLA has and continues to exercise competition as often as possible and is required to conduct on-going reviews to keep abreast of new technology, both in industry and in the government, as a continuing effort within DLA. DLA always uses a variety of vendors, manufacturers and contracts to fulfill its requirements and will continue its practice of surveying the market to ensure future full and open competition.

CERTIFICATIONS THAT THE JUSTIFICATION IS ACCURATE

AND COMPLETE TO THE BEST OF THE KNOWLEDGE OF

ALL SIGNERS.

12. CERTIFICATIONS:

TECHNICAL/REQUIREMENTS CERTIFICATION

I hereby certify that the support data provided for which I’m responsible and which form a basis for this justification are complete and accurate:

CARY WILLCOX DATE