Amendment to Solicitation SP4705-08-R-0015 P00001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The purpose of this amendment is to incorporate Questions and Answers, revise Statement of Work, add response date, add FAR 52.237-1, revise proposal submission, and delete Paragraphs C.1.21.2 and C.1.21.3 of the SOW. The changes are as follows:

1. The required response date/time 03-Oct-2008 01:00 PM has been added.

2. The following items have been checked or unchecked under the FAR 52.212-5:

52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2008):

x___ (5)(i) 52.219-6, Notice of Total Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644).

___ (22) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212).

x ____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option Contracts) (NOV 2006) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

3. The following have been added by reference:

Site Visit Information:

A site visit will be held on 25 September 2008 @ 10:00 A.M. Interested parties are requested to notify Jose Villanueva via email of the names of those who will be attending the site visit. A form for completion will be provided to all those who be attending. Please arrive at the front gate of Defense Logistics Agency (DLA) at 8725 John J. Kingman Road, Fort Belvoir, VA at least 15 minutes prior to the arranged time in order to secure a visitor pass. Limit the number of attendees to no more than two representatives from each company. To gain access to the installation you will need to have a government issued ID (e.g. drivers license, state issued photo ID) for every individual, and vehicle registration and insurance for each vehicle. Once you have entered to the gates, proceed to the flags to check in the building. Ms Leeann Bell or Mr. Mike Watts will be the point of contact for the site visit. If any problems, please contact Jose Villanueva @ 703-767-1208. Please note the site visit is only designed to allow interested parties the opportunity to visit the facility for viewing of the building, structures and related systems and equipment at DLA Headquarters Complex. Any technical questions should be reduced to writing and sent via email directly to the Contract Specialist at jose.villanueva@dla.mil within 24 hours after the site visit.

Prior to a site visit being scheduled, company must provide to the Contract Specialist: Company Name, Full Name(s) (no more than two (2) persons per company for the site visit), SSN(s), Date of Birth, and Cage Code, no later than September15th by 3:00 p.m. ET.

Visit Authorization Letter [NOTE: The authorization letter will be provided to those attending to be completed and returned prior to the site visit. All interested parties must hold a current facility clearance to be attend the site visit.]

Subject: Initial Badge/Badge Renewal

NOTE: All interested parties must hold a current facility clearance to attend the site visit

4. The following text have been deleted from the Statement of Work:

C.1.21.2 Labor Requirements. Proposals shall include labor estimates including the labor category, quantity, Contractor’s labor rate (from Schedule, Section B), extended labor category cost (labor rate multiplied by quantity), and total labor cost. No labor hours shall be included for to allow for mark-ups, travel time, material handling, overhead, profit, supervision, delay allowance, clerical support or other similar elements, since these items were included in the labor category unit prices and fixed burden rates bid in Schedule, Section B.

C.1.21.3 Material Requirements. Proposals shall include detailed bills of materials establishing the name/description, size, quantity, units, bare material price, Contractor’s Burden (Fixed Burden Rate from Schedule, Section B multiplied by bare material price), unit price (bare material price plus Contractor’s Burden), extended item price (unit price multiplied by quantity), and total material cost. If the cost of any item exceeds $500, the Contractor shall submit at least three (3) vendor quotes with the estimate. The Government will only pay the lowest price for materials as determined by vendor’s quotes or, should the Government locate a supplier having a lower price considering the factors of delivery time, availability and quality, the Government will pay that price rather than the lowest price submitted by the Contractor. The Contractor will be given the name of this supplier, but has the option of using any supplier he wishes. However, the Contractor will be paid only the lowest approved price.

C.1.21.3.1 Material prices shall be reduced by all discounts and rebates for core value or salvage value that accrue to the Contractor. For this contract, pre-expended bin supplies and materials incidental to the work materials as defined in Section C19.3 shall not be included in the material estimate.

C.1.21.3.2 The Contractor shall provide vendor invoices for materials upon submission of DO invoice. In the event that vendor invoices have not been received at the time of DO invoice submission, purchase orders will be acceptable up to DO limitations. Exceptions to the requirement for invoice receipt submission are when the work is subcontracted, unless special materials are procured by the prime Contractor for use by the subcontractor. Only vendor invoices or purchase orders applicable to the DO invoice shall be submitted. To alleviate the administrative burden of both the Government and the Contractor, the negotiated DO amount shall not be modified unless there is a variance of $100 or more to the DO cost, inclusive of all modifications.

5. The following have been added by full text:

QUESTIONS AND ANSWERS

The following questions and answers are hereby incorporated with in the solicitation. The questions are those asked by interested parties and answers are provided to address questions.

a.

The Main cover page 1 of the SF1449 has the SB set aside checked. However, Page 143 - 52.219-6 Notice of total Small Business Set Aside - IS NOT CHECKED.

Answer: This is an oversight. I am currently working on an amendment. In the modification we will make corrections to this oversight.

b.

In addition, Page 144 - 52.219-37 Notice of Total Service Disable Veteran Owned Small Business Set aside – IS CHECKED. Are you stating that this is a Service Disable Veteran Owned set aside?

Answer: No. This, too, is an oversight. The correction will be made in the modification.

c.

FAR 52.222-43 Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts - THIS I NOT CHECKED. It should be to increase the Davis Bacon Wage Increase each year.

Answer: Thanks for bringing this to our attention. I will look at this when reviewing for changes.

d.

What time on 9 SEP 08 (Tuesday) is this contract due? Contract is still due on Tuesday, there are no extensions, correct?

Answer: The closing date was not included within the solicitation. However, in the modification a closing date will be included of October 3, 2008.

e.

The Deliver to address is reflected as Leeann Bell Rom 3344. Is there a date time stamp machine there? Or should it actually be delivered to the contract office.

Answer: This is something that will be included in the modification. All proposals should be submitted to the address as stated. However, the proposal should be to the attention of the Contract Specialist. You will see a change within the modification.

f. Is there a possibility for this contract being performed over a ten year period instead of a five year period?

Answer: No it can not be extended for 10 years. The contract has a one year period (Base Year). There is four (4) option years. Each of these options years is for 12 months period. In accordance with FAR 17.204(e) unless otherwise approved in accordance with agency procedures, the total of the basic and option periods shall not exceed 5 years in the case of services, and the total of the basic and option quantities shall not exceed the requirement of five (5) years in the case of supplies.

g. From the Schedule, Section B, there appears to be missing information. For example

C1.21.2 Labor Requirements (for IDIQ) the solicitation states “Contractor’s labor rate

(from Schedule, Section B)….” and C.1.21.3 Material Requirements, “...Contractor’s

Burden (Fixed Burden Rate from Schedule, Section B…”. Could you please check the

Schedule to make sure that it is complete, it appears to me missing areas to put in IDIQ rates, Fixed Burden Rate, etc…?

Answer: The Sections C.1.21.2 and Section C.1.21.3 shall be replaced with the following:

C.1.21.2 Labor Requirements. Proposals shall include labor estimates including the labor category, quantity, Contractor’s labor rate, extended labor category cost (labor rate multiplied by quantity), and total labor cost. No labor hours shall be included to allow for mark-ups, travel time, material handling, overhead, profit, supervision, delay allowance, clerical support or other similar elements. The “Wages Determination” section will provide the labor rates.

C.1.21.3 Material Requirements. Proposals shall include detailed bills of materials establishing the name/description, size, quantity, units, bare material price, Contractor’s Burden (Fixed Burden Rate from Schedule, Wages Determination Section multiplied by bare material price), unit price (bare material price plus Contractor’s Burden), extended item price (unit price multiplied by quantity), and total material cost. If the cost of any item exceeds $500, the Contractor shall submit at least three (3) vendor quotes with the estimate. The Government will only pay the lowest price for materials as determined by vendor’s quotes or, should the Government locate a supplier having a lower price considering the factors of delivery time, availability and quality, the Government will pay that price rather than the lowest price submitted by the Contractor. The Contractor will be given the name of this supplier, but has the option of using any supplier he wishes. However, the Contractor will be paid only the lowest approved price.

6. The following have been modified:

PROPOSAL SUBMISSION

PROPOSAL SUBMISSION

The Technical and Price/Cost Proposal(s) shall be separate documents. The Technical Proposal shall consist of Volumes I as described below. The Price/Cost Proposal shall be set forth in Volume III.

NOTE: The Technical Proposal must not contain any reference to cost or any other related pricing. Proposal information will be streamlined as much as possible.

A detailed description of the format, content and page limitations of each volume is provided below.

The offeror shall submit four (4) written copies of its proposals with the appropriate listed subject headings as set forth below. Of these four (4) copies, three (3) copies shall contain no mention of the offeror’s name, or to the maximum extent practicable, include any information that could identify the Offeror. Identification of the “no mention of the offeror’s name” on the cover page of the specific volumes.

Each technical proposal shall be limited to the following number of standard (8-1/2 by 11 inch, Min. 10 pitch font) pages, including any drawings, sketches, and appendices. Proposal(s) should be submitted in CD ROM using WORD/EXCEL formats. Title/Heading on volumes to be utilized for identification of the solicitation/requirement is “Interior /Exterior Building Maintenance”.

I. GENERAL

Proposals shall be submitted in accordance with the closing date established in block 8 of Standard Form 1449.

Proposals shall remain valid for a period of 120 days from the solicitation closing date unless stated otherwise.

The offeror’s proposal should be packaged for delivery so as to assure safe and timely arrival at destination. The proposal package should be mailed or delivered to the address shown in Block 9 of Standard Form 1449 and to the attention of Jose Villanueva and clearly marked: RFP No. SP4705-08-R-0015.

The proposal shall respond directly to each factor/subfactor. The non-price volumes of the proposal shall not contain price data. Responses shall not reference data in another volume.

The written proposals shall be provided in three (3) volumes identified as follows:

Volume I – Technical Proposal

Volume II – Past Performance

Volume III – Price/Cost Proposal

All volumes are due at the closing date of solicitation. The information submitted as Volume I through III shall be evaluated on the information presented; therefore, organization, clarity, accuracy of information, relevance, and completeness are of prime importance.

Each volume shall be contained in a separate three-ring slant-D binder of medium size. Several copies of each volume must be submitted (see table below). Each copy will be contained in its own binder. A binder cover sheet shall be affixed to the outer cover of each volume, which clearly identifies each volume (by volume number and name), copy number (i.e. copy 1 of 4), the RFP number, date of submission, and Offeror’s name. This information shall also appear on the edge of the binder to allow for rapid accountability when placed in vertical position in a storage cabinet. Tab indexing shall be used to identify all sections within a particular proposal volume. There shall be no writing on the tab index page other than the writing required to identify the particular section.

II. VOLUME I – TECHNICAL

A. Overview

Volume I shall consists of seven (7) sections. The table below identified each section and page limit. The Government shall not review pages that exceed the specified page limit.

(Plus training agreements)

Management Plan

(Plus subcontractor agreements)

B. Organization Plan

The Organization Plan shall address the offeror’s management process, authority and controls to ensure that objectives of this procurement are met. The structure proposed; lines of authority and responsibility for the performance of work; authority of the local management; crafts, skills and supervision available for local performance; personnel practices; and management controls over the workforce shall be addressed. The organization plan shall provide a work breakdown structure relating all SOW work requirements and how the manpower will be allocated to the function from on-site staff or subcontractor support.

C. Personnel Resources and Management Controls

The offeror shall address the proposed organizational structure and management controls to be implemented to provide a capable and effective workforce at all times and the essential procedures and training programs to administratively support contract requirements. The offeror shall indicate a comprehensive plan to obtain properly certified/factory trained technicians as required in the sow for maintenance and repair of critical equipment and systems, and should provide agreements or contingency agreements with firms to provide the necessary training. The offeror shall include a staffing chart which identifies position, full or part time, and personnel proposed (including any subcontractor personnel) for the position. The offeror shall include an organizational chart demonstrating the line of authority flowing from the Program Manager.

D. Quality Control Plan

The offeror shall provide a quality control plan to describe the processes that his team would implement to comply with the SOW requirements. The plan shall include the proposed methods and techniques for detection, correction of deficiencies and capability of responding to service orders and shall address the contractor’s procedures for evaluation individual deficiencies and trends to minimize repetition of deficiencies. The plan shall tie the quality control tasks to the positions identified in the staffing chart.

E. Alteration Project Management Plan

The offeror shall provide a management plan for the development of high quality, cost effective and timely IDQ proposals. The plan shall describe how the offeror intends to provide a staff experienced in developing estimates using R.S. Means and soliciting proposals per the company guidelines to meet the requirements of the SOW. The offeror’s plan shall describe how his proposed staff/procedures will provide for teaming in an effective manner with other contractors within the HQC who would be working on parts of the same alteration projects. The plan shall discuss whether the offeror intends to use subcontractor support or to augment its workforce with the offeror’s personnel not otherwise committed to the effort. The plan shall provide copies of subcontractor agreements and/or contingency agreements, or discuss the availability of offeror personnel not committed to the effort to be used for IDQ work.

F. Resumes

Using the format below the offeror shall provide resumes for all proposed personnel (both offeror and subcontractor personnel).

a. Full name of proposed employee

b. Proposed position

c. Education

d. Detailed description of previous ten (1) years of employment history. This description shall include the month and date began work, month and date stopped work, name of the company, position held, and summary of duties.

e. Copies of current licenses and certificates relevant to this effort.

G. Summary of Personnel Qualifications

The proposal shall discuss the following in reference to key personnel (project manager, on-site supervisor and shift supervisor):

1. Evidence of their knowledge of, and skill in, performing and supervising on-site staff and subcontract personnel in repairs and maintenance of equipment and systems similar to those existing in the HQC building.

2. Evidence of their experience in management and operation of facilities similar in size and complexity to the HQC building.

3. Evidence of their experience in the management of maintenance programs and the supervision of maintenance personnel using a computerized maintenance management system and using computer tools for scheduling and producing reports in a complete and timely manner.

4. Evidence of their experience using R.S. Means as an estimating tools.

III. VOLUME II – PAST PERFORMANCE

A. The offeror shall submit as Volume II its evidence of past performance on contracts/delivery orders that have or had requirements consistent with the scope and complexity of this requirement as described in the Statement of Work. Past Performance information may be on contracts for Federal, State, or Local Government, or commercial contracts. All sections of Volume II shall be contained in the same 3-ring binder. Specific requirements for each section as specified below. Volume II shall consist of two sections:

· Section 1 - Past Performance Project Descriptions

· Section 2 - Past Performance Matrix

B. Information provided by an Offeror in its proposal is subject to verification/validation by the Government during the evaluation and/or pre-award survey process. The Government reserves the right to contact the Government/commercial points of contact, project officials, and any other persons who have been involved in any of the contracts listed by the Offeror in its proposal, for the purposes of verifying the information provided and obtaining additional information concerning the Offeror’s performance on these contracts. This applies to the Offeror and any proposed subcontractors. Furthermore, the Government may use past performance information obtained from other than the sources identified by the offeror. The information obtained will be used for both the responsibility determination and the best value decision.

C. Past Performance Project Descriptions

Offerors shall submit the following information as part of their proposal for both the offeror and proposed major subcontractors:

1. A list of the last five (5) contracts and subcontracts during the past three years completed or currently in process. (Do not provide a total of more than 8 project descriptions.) Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, and commercial customers. Offerors that are newly formed entities without prior contracts should list contract and subcontract experience as required above for all key personnel. Each project description shall be no greater than two (2) 8.5x11 inch pages using a 12 point new courier font. The following format should be used for project description submittals:

2. Past Performance Project Description Format

a. Past performance project descriptions shall be submitted using the following format:

1. PROJECT NO.: Identity each Project Description (PD) by number; e.g., PD1, PD2, etc.

2. PROJECT NAME: Self-explanatory

3. PRIMARY PERFORMER: Self-explanatory

4. CONTRACT/ORDER NO: Indicate the contract number applicable, the order number under which the project was.

5. PRIME CONTRACTOR: Self-explanatory

6. MAJOR SUBCONTRACTORS: List the major subcontractors contract/order

7. CONTRACT/ORDER TYPE: e.g., IDIQ, FFP, T&M, etc.

8. CONTRACT/ORDER TOTAL DOLLAR VALUE: Indicate the total contract/order for the project.

9. CONTRACT/ORDER PERIOD OF PERFORMANCE: Indicate by month the start and completion (or ongoing) dates for the period of performance.

10. LIST OF QUALITY AWARDS OR QUALITY CERTIFICATIONS RECEIVED: List any quality awards, quality certifications of work performed for the project.

11. ASSIGNED PERSONNEL: Show the labor required to complete listed by labor category title, average number of people, hours by category.

12. CONTRACTING OFFICER NAME, ADDRESS, VOICE PHONE, FAX PHONE: Self-explanatory

13. ADMINISTRATIVE CONTRACTING OFFICER (if different than #12): NAME, ADDRESS, VOICE PHONE, FAX PHONE: Self-explanatory

14. GOVERNMENT/COMMERCIAL (CUSTOMER) TECHNICAL POINT OF CONTACT NAME ADDRESS, VOICE PHONE, FAX PHONE: Identity the individual (e.g. COR, COTR or Task Monitor)

15. FACILITY MAINTAINED: Identify the facility maintained and general description of the requirements (i.e. electrical system, electronic security system, etc.).

16. DESCRIBE SYSTEMS MAINTAINED: Provide a general description of the applicable system maintained (i.e. electrical system, electronic security system, etc.)

17. COVERAGE: Describe response time to routine, urgent and service calls. Identify whether your personnel maintained 24 hours a day (i.e. contractor employees maintained in a building) or what period of the time your employees day.

18. PROBLEM AREAS: Describe any problem areas encountered which may reflect negatively upon your organization from a perspective and the resolution of the problem.

b. The offeror may provide information on problems encountered on the contracts and subcontracts identified in (a) above, and the corrective actions taken to resolve those problems. Offerors should not provide general information on their performance of the identified contracts. General performance information will be obtained from the references.

c. The offeror may describe any quality awards or certifications that indicate the offeror possess a high-quality process for developing and producing the product or service required. Such awards or certifications include, for example, the Malcolm Baldrige Quality Award, other government quality awards, and private sector awards or certifications (e.g., the automobile industry’s QS 9000, Sematech’s SSQA, or ANSI/EIA-599). A copy of the award or certificate shall be included with the project description. Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the qualifications still apply.

3. Each offeror shall be evaluated on his/her performance under existing and prior contracts for similar products or services. Performance information shall be used for both responsibility determinations and as an evaluation factor against which offerors’ relative rankings will be compared to assure the best value to the Government. The Government shall focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. References other than those identified by the offerors may be contacted by the Government, and the information received shall be used in the evaluation of the offeror’s past performance. The Past Performance Survey will be used to collect this information.

D. Past Performance Matrix

1. Offerors shall submit Past Performances Matrix as Section 2 of Volume II using the guidance provided in subparagraph 2 below. The matrix shall provide information on contracts/orders on which the Offeror or any of its proposed subcontractors performed or is performing work, as a prime contractor or as a subcontractor. The contracts/orders listed in the matrix must be the same as the contracts/orders contained in the Volume II Section 1, Project Descriptions.

2. The contracts/orders shall represent and provide evidence on the Offeror’s and its proposed subcontractors’ experience maintaining and repairing systems similar to those identified in this solicitation.

E. Client Authorization Letter

Offerors are encouraged to notify references provided in their proposal of the Government’s intent to conduct past performance surveys, and encourage references to complete the surveys in a timely accurate manner. A sample client authorization letter is provided. Offerors should send their listed private sector references a letter similar to the one attached authorizing the reference to provide past performance to the Government.

IV VOLUME III – COST PROPOSAL

A. The offerors shall submit as Volume III the submittals required by the RFP and the price proposal. All sections of Volume III shall be contained in the same 3-ring binder; specifically, Volume III shall consist of three (3) sections as follows:

Section 1 – Pricing schedule

Section 2 – Certifications

B. Pricing Schedule

Offerors shall submit a completed pricing schedule for CLINs 0001 through 4109, and the pricing summary. The offeror shall type his proposed prices in the pricing schedule. The offeror shall take care to ensure that mathematical calculations are correct. In instances where the unit price and extended price do not agree, the unit price will be used as the correct price. In instances where the summation of SUBCLINs are incorrect, the extended prices will be used as the correct price.

C. Certifications

1449 and any modifications shall be included. Sections B and D of this RFP contains several contractor self certification provisions and fill ins. A copy of sections B and D of the RFP should be submitted with each certification executed.

All cost information shall be placed in Volume III. Volume III shall include costs for the base period and the four (4) options in Section B. The cost proposal shall include a summary for each year and a five-year summary.

7. The following Statement of Work has been reprinted in its entirety to incorporate changes:

SECTION C

SECTION C - STATEMENT OF WORK

ANDREW T. MCNAMARA (ATM)

HEADQUARTERS COMPLEX (HQC)

INTERIOR AND EXTERIOR BUILDING MAINTENANCE SERVICES

GENERAL INTENTION

C.1 The intention of this solicitation is to obtain operation, maintenance, service, repair, replacement and minor construction/alteration services for buildings, structures and related systems and equipment at the Defense Logistics Agency, Andrew T. McNamara (ATM) Headquarters Complex (HQC), Building 2462, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6220, the Defense Threat Reduction Center (DTRC), Building 2462A, and the Child Development Center (CDC), Building 2468, 8715 Wills Road, Building 2468, Fort Belvoir, VA by a Performance Based, combination Firm Fixed Price - Indefinite Delivery Indefinite Quantity Contract. All building structures are within the ATM fence line.

Recurring maintenance, repair, replacement and minor work services will be awarded as firm fixed price line items, some as monthly services and others as one-time annual services. Throughout the term of this contract there may be additional non-recurring requirements for minor facility alterations and/or Americans with Disabilities Act (ADA) upgrades not currently known but subsequently deemed necessary. This type of work will be separately priced and provided by the contractor as Indefinite Delivery/Indefinite Quantity work, which will become part of this contract by placement of task orders for services and incidental materials. A separate statement of work will be provided to the contractor. The period of performance is a base period effective October 1, 2008 through September 30, 2009 with four (4) sequential one (1) year option periods with the total life of the contract not exceeding 60 months from date of award.

C.1.2 GENERAL REQUIREMENTS

C.1.2.1 The Contractor shall furnish all management, labor, supervision, tools, materials, equipment, incidental engineering, and transportation necessary to perform work in accordance with general craft and industry standards, applicable laws, regulations, codes and Federal specifications for buildings and structures stated below. The Contractor shall plan, schedule, coordinate, and assure effective performance of all services described herein. This work includes but is not limited to the following functional areas:

(1) Maintenance and repair services including replacement of constituent materials necessary for the interior and exterior maintenance of building and structures, including the adjacent Parking Garage.

(2) Maintenance, repair and replacement of overhead door equipment and associated systems.

(3) Maintenance, repair and replacement of dock leveler equipment and associated systems.

(4) Window Cleaning, Venetian Blinds and Shade Cleaning, Skylight and Ledge Cleaning, and Canopy Cleaning.

(5) Service Calls.

(6) Indefinite Delivery/Indefinite Quantity (ID/IQ) projects requiring a separate statement of work and prior approval of Contractor’s estimates for labor hours and materials; special non-recurring projects may involve minor construction/alterations or non-routine maintenance, repair, or equipment installation.

C.1.2.2 Facility Security Clearance. The Contractor shall, immediately upon award and prior to commencement of work, provide the Contracting Officer with written verification of an Active Facility Security Clearance (FCL) at the Secret level. After validation by the Government the notice to proceed will be issued. The Contractor shall provide a copy of the FCL with the Technical Proposal, Volume 1.

The Prime Contractor shall ensure that prior to entering into any sub-contracting agreements that each sub-contractor that will require access to the Defense Threat Reduction Center (DTRC) within the HQC is in possession of a FCL at the appropriate level.

C.1.2.2.1 Building Security. All Prime Contractor personnel that require access to DTRA infrastructure shall, at a minimum, be eligible for access to classified information at SECRET level as verified through the Joint Personnel Adjudication System (JPAS). Prior to commencement of work, the Prime Contractor shall provide Visit Authorization Requests in accordance with the National Industrial Security Program Manual (DOD 5220.22-M) and any instructions contained in the DD Form 254 (Contract Security Classification Specification), on all personnel that will be required to have access to DTRA infrastructure.

The Prime Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

C.1.2.2.2 Entrance into the ATM is controlled through a single entry point. Visitors (personnel not part of ATM workforce, Government or Contractor, are required to sign-in and sign-out at the main entrance Atrium Guard Desk. Permanent workforce personnel are not required to sign-in or sign-out, however, the Contractor shall provide the Contracting Officer (KO), upon demand, a roster of Contractor personnel that are employed for work at the ATM. All visitors are required to sign-in and sign-out between 7:00 PM and 5:00 AM. The Contractor shall provide the Contracting Officer’s Representative (COR) with a roster of visitors at least twenty-four (24) hours in advance of their expected arrival. All Contractor personnel shall be identified to the Government during the phase-in period or upon employment whichever is earlier.

C.1.2.2.3 Entry into the CDC is the same as in paragraph C.1.2.3 and sub-paragraphs except that visitors must access the CDC through the front entrance to the CDC unless it is after normal working hours. All personnel are required to sign-in and sign-out at the HQC main entrance Atrium Guard Desk and receive access approval after normal working hours of 6:00 AM to 6:00 PM Monday through Friday.

C.1.2.2.4 Entry into the DTRC is controlled through a single point entry. Visiting personnel not part of the HQC/DTRC workforce are required to sign-in and sign-out at the main entrance of the DTRC. Visitors without an approved secret clearance must be escorted by DTRC approved personnel. The Contractor shall be required to provide contractor personnel that have a current secret clearance for all work performed at the DTRC. The DTRC security personnel will not provide escort services for day-to-day operations.

C.1.2.2.5 The COR will provide the Contractor with a supply of Standard Forms 85P (Questionnaire for Public Trust Positions) and DLA Form 1728, Request for Contractor Badge, to be filled out for all Contractor personnel requiring access to the ATM. Once the DLA Form 1728 Forms are completed, the Contractor will contact the COR for signature. The DES Personnel Security Office will check the system to see if there has ever been a background check on each individual before the SF 85P will be filled out. If Personnel Security determines a background check is required, the Contractor will be notified. The SF 85Ps will be completed before the employee(s) begin work at the HQC. All Contractor employees must receive a favorable background investigation. If the background investigation shows that the employee has a criminal background, DES-S will make the determination to allow employee access to the ATM. Once the Contractor personnel have passed the background investigation, DES Physical Security Office will issue Contractor badges to each employee. All Contractor personnel working in the DTRC must posses a secret clearance prior to starting work October 1, 2008. The DTRC personnel will not provide escort services.

C.1.2.2.6 Parking. All Contractor personnel shall register vehicles with the Physical Security Division. As a minimum, a Headquarters Complex decal will be issued and appropriately displayed on the front driver’s side bumper or in the top center of the windshield.

C.1.2.2.6.1 All personnel are granted access to the ATM by the Host Administrator. Vehicle owners and those who work on the ATM are responsible for parking in accordance with the HQC Parking Policy. Personnel are expected to be aware of the contents of the HQC Parking Policy, obey signs posted to identify the various parking rules, and inquire of the security force when there is doubt. Strict enforcement of parking procedures will be enforced to control violations.

C.1.2.2.6.2 Those who park in unauthorized spaces will be issued a traffic citation. Personnel who collect three (3) traffic violations within a one (1) year period will receive a letter of warning advising that an additional violation will result in a six (6) month suspension of driving privileges at the ATM. The next violation will result in a Notice of Hearing letter.

C.1.2.2.6.3 Vehicles will be subject to towing for the following reasons: abandonment; parking in violation of complex policies; constituting safety or security hazards; driving illegally on the ATM; the arrest of the owner/driver for a criminal violation; leaving a disabled vehicle on the complex for more than twenty-four (24) hours without notifying proper authorities. Towed vehicles and their contents remain the owner’s responsibility.

C.1.2.2.7 Key Control. The Contractor shall establish and implement a procedure for ensuring that all keys and/or combinations locks used are not misplaced and are not used by unauthorized persons. All keys and/or combination locks required for satisfactory accomplishment of tasks described in the contract will be furnished by the Government.

C.1.2.2.7.1 Keys issued to the Contractor shall not be duplicated unless authorized; combination locks shall not be disseminated beyond a “need to know” basis. The Contractor shall report loss of a key or compromise of a combination immediately to the COR. All keys lost by the Contractor will be replaced by the Government at the COR’s discretion, existing locks will be replaced; the direct cost of which will be charged to the Contractor. Cost of replacing combination locks resulting from contracting caused compromise of combination will also be assessed to the Contractor. The Contractor shall provide a monthly key control inventory report to the COR.

C.1.2.3 Facilities. The HQC is a 806,000 square foot facility, with five floors located on approximately 70.8 acres (see Attachment C3). In addition to the main building there are three (3) guard houses, one (1) out fall structure, one (1) recreation building, and one (1) Child Development Center. The HQC houses the Defense Logistics Agency Headquarters (HQC) as well as other agency tenants such as, the Defense Technical Information center (DTIC), the Defense Contract Audit Agency (DCAA), the Defense National Stockpile Center (DNSC), the Defense Threat Reduction Center (DTRC) and the Defense Energy Supply Center (DESC).

C.1.2.3.1 The CDC is estimated to be a 24,000 square foot building, with one floor located on approximately 4.35 acres within the fenced in area of the ATM at 8715 Wills Road, Building 2468.

C.1.2.3.2 The DTRC is an addition added in 2005 and is estimated to be a 316,913 square foot addition to the HQC with six (6) floors consisting of mainly administrative spaces with a population of 1300 personnel. A Parking Structure with three (3) floors and 982 parking spaces was built between PODS 8-9 of the ATM parking lot.

C.1.2.4 Working Hours. The Government’s regular (normal) working hours are from 6:00AM to 7:00PM Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the KO. Some work, including touch-up painting and venetian blind cleaning, will require the Contractor to work on certain tasks outside normal working hours. Any other work outside normal working hours requires the approval of the COR.

C.1.2.4.1 Federal Holidays: New Year’s Day, Inauguration Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

C.1.2.5 Government Quality Assurance (QA). In accordance with the FAR 52.212-4(a), “INSPECTION/ACCEPTANCE” clause, all work performed under this contract is subject to Government inspection at any time. The Government’s Quality Assurance Surveillance Program is not a substitute for Quality Control by the Contractor. All findings of unsatisfactory or non-performed work will be administered in accordance with the “CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES” clause and the Performance Requirements Summary (PRS) in Attachment C14. Findings of unsatisfactory or non-performed work will be documented and issued to the contractor as Quality Deficiency Service Orders. All costs associated with rework (including correction of Quality Deficiency Service Orders) are the responsibility of the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its Quality Assurance program and to vary the inspection methods utilized during the work without notice to the Contractor.

C.1.2.6 Workmanship and Materials Standards.

C.1.2.6.1 All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; applicable activity, Local, State, and Federal standards; and applicable building and safety codes; HQC construction specifications; and operation and maintenance standards of the HQC.

C.1.2.6.2 When the Contractor completes work on a facility, system, or piece of equipment, that facility, system, or equipment shall be free of missing components or defects which would prevent it from functioning as originally intended and designed. Corrective, repair and replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

C.1.2.6.3 Cleanup. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed from the HQC at the completion of the job and/or at the end of each day work is in progress.

C.1.2.6.4 Protection and Damage. The Contractor shall provide all labor, materials, and equipment necessary for the protection of the general public, equipment, furnishings, buildings, and improved grounds from damage caused by the Contractor’s negligence. Equipment, furnishings, buildings, and improved land damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and finished at no additional cost to the Government.

C.1.2.6.5 Any work which will alter the original appearance of the equipment included in this specification must be approved in advance by the COR.

C.1.2.6.6 The use of impact tools or power actuated tools will not be permitted in occupied office spaces during regular working hours. Impact tools and power actuated tools may be used during regular working hours with the approval of the COR.

C.1.2.6.7 Burning Permits. Burning permits are required before burning or welding equipment can be put to use. The Contractor shall notify the COR prior to seeking a burning permit. To obtain a permit, the Contractor shall coordinate with the Ft. Belvoir Fire Department, in advance, for each day welding or burning is performed.

C.1.2.7 Variation in Quantities for Services. Quantities and services depicted throughout this contract represent the Government’s best estimate of the quantity of work for the period of performance. After contract award, situations may arise which impact upon the Government’s requirements and necessitate changes to this contract due to unforeseen ADA requirements, upgrades or improvements. Should this occur, the KO will provide new separately priced requirements by way of a statement of work using the IDIQ procedures in Section C.1.21. Absent prior approval of the Contracting Officer under the IDIQ procedures or in accordance with a pre-approved modification of the contract, no adjustments to firm fixed pricing shall be made for service orders issued under the following provisions. Should other provisions in Section C conflict with the provisions provided herein, the other provisions shall take precedence.

C.1.2.7.1 Service Orders (SO). Excluding Service Orders for Preventive Maintenance or Quality Deficiency Service Orders, the estimated annual quantities of the types of service calls are identified in Attachment C9, Historical Data. The actual quantities of service orders issued during each performance period will most likely differ from that shown, and an annual variance for each type of service order not to exceed 25 percent is considered normal. Accordingly, no adjustment will be made to the contract price unless the total annual quantity of each type of service order issued during the performance period is greater than 125 percent or less than 75 percent of the respective estimated annual quantity shown in Attachment C9, Historical Data. An equitable adjustment will be made only for that quantity of service orders which either is greater than 125 percent or less than 75 percent of the quantity shown.

C.1.2.7.2 Recurring Services. The annual quantity of work for all recurring services is identified throughout Section C. Preventive Maintenance on systems and structures shall also be considered recurring services and will be scheduled based on the annual and monthly schedules stated in this document.

C.1.2.7.2.1 Upon notification from the Contractor within the initial sixty (60) days of performance, the Government will adjust the contract price at the same unit price shown in the Unit Price Descriptions for validated errors in the quantities identified in this contract. The Contractor shall identify the specific error and the corrected quantity. Notification of errors after the initial sixty (60) days will not be considered.

C.1.2.7.2.2 If the Government elects to reduce services, an adjustment will be made in the contract price at the same accepted unit price stated in the Unit Price Descriptions, if the reduction does not reduce the work to below ninety (90) percent of the original quantity identified. Should the Government delete work to less than ninety (90) percent of the original quantity identified, a negotiated equitable adjustment will be executed only for the work which is below ninety (90) percent of the original quantity.

C.1.2.7.2.3 If the Government elects to add services due to unforeseen circumstances, ADA requirements, upgrades or improvements, the Contracting Officer (KO) will provide the Contractor with an IDIQ project Task Order and will then modify the contract to add the requirement(s) for maintenance, service and repair. A negotiated equitable adjustment will be executed for the additional requirement(s).

C.1.2.8 Contractor Licensing, Certification and Specific Experience Requirements. The Contractor shall posses all licenses required by the Local, State and Federal Government. Local Government includes Fairfax County and Fort Belvoir. These licenses include, but are not limited to, Commonwealth of Virginia Class A Contractors License and Fairfax County Business License. In addition to Contractor licenses, the following individual specific experience or licenses must be held by the Contractor’s employees as necessary. The Contractor shall provide copies of all licenses prior to contract start.

C.1.2.8.1 Carpenter/Locksmith. The Contractor shall be required to provide a qualified locksmith/carpenter to ensure day-to-day recurring maintenance, service and repairs for interior and exterior doors, administrative entrance locks, lock combination changes, safe openings and drillings, and secured areas that utilize a variety of types of secure locks. The Contractor’s carpenter/locksmith shall have a minimum of five (5) years experience and shall have bonding and certification by the Commonwealth of Virginia.

C.1.2.8.2 Acetylene cutting, Welding or Electric Welding. The Contractor shall provide personnel certified in accordance with the National Board of Boiler and Pressure Vessel Inspection Code and Section VIII and IX of the ASME Boiler and Pressure Vessel Code when performing acetylene cutting, welding or electric welding.

C.1.2.8.3 Carpenter/Punch-out Mechanics. The Contractor shall provide qualified carpenter personnel that will be required to provide basic carpentry and painting skills for building walls, metal studs, suspended ceilings, patch work, painting of walls, touch-up painting or any other carpentry or maintenance requirements as requested by the COR. The Contractor’s Carpenter/Punch-out Mechanics must have a minimum of five (5) years experience.

C.1.2.9 Safety. The Contractor shall establish an accident and safety program that shall provide safety, health protection, and personnel medical maintenance as required by the Occupational Safety and Health Administration (OSHA) and all Code of Federal Regulation segments implementing OSHA. The Government reserves the right to conduct unannounced safety inspections at any time.

C.1.2.9.1 The Government reserves the right to investigate accidents involving Contractor personnel. The Contractor shall immediately report to the COR any bodily injury or death of Contractor personnel while in the performance of official duties, damage to Government property estimated to be in excess of $100, or loss of Government property resulting from activities of the Contractor, its agents, or employees.

C.1.2.9.2 The Contractor shall provide employees with protection against health hazards by furnishing all industry standard protective equipment required for performance of this contract. All equipment shall be National Institute of Occupational Safety and Health (NIOSH) or Mine Safety and Health Administration (MSHA) approved for the usage intended, whichever is the most stringent. Conflicting instructions shall be brought to the COR for resolution.

C.1.2.9.3 The Contractor shall ensure that all signs, equipment, machinery, and hazards are marked or painted to identify the hazard. The colors and markings used shall conform to OSHA regulations specified at 29 CFR 1910.144 (Safety Color Code for Marking Physical Hazards), and other State and Local statutes as applicable.

C.1.2.9.4 The Contractor shall ensure that all operating equipment and tools have guards which conform to the provisions of OSHA regulations specified at 29 CFR 1910, Subparts O and P.

C.1.2.9.5 All waste material defined at 40 CFR 251.20 which could affect the environment must be disposed of in accordance…