UPDATED-SOW Uniform and Shop Towel Rental.pdf

Source Selection Information -- See FAR 2.101 and 3.104 1

STATEMENT OF WORK

PROTECTIVE UNIFORM RENTAL FOR ELECTRICAL PERSONNEL

AND

SHOP TOWEL RENTAL

1.0. SCOPE.

1.1. Scope. This statement of work establishes the minimum requirements for a uniform and shop towel rental at DLA Aviation – Mechanicsburg (IPE MECH). Electrical personal must be provided Personal Protective Equipment (PPE) to include NFPA 70E-compliant uniforms for employees in the electrical department. It is the Government’s intent that a single primary contractor be awarded this contract, and the accomplishment of all work detailed by this specification.

2.0. APPLICABLE DOCUMENTS.

2.1. General. The documents listed in this section are specified in section 3 of this specification.

This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in section 3 of this specification, whether or not they are listed.

2.2. Government Documents.

2.2.1. Specifications, Standards, and Handbooks. The following specifications, standards, and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract.

FEDERAL STANDARDS

U.S Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1910: General Industry, OSHA Safety and Health Standards (2025 Ed.)

(Application for copies should be addressed to the OSHA Publications Superintendent of Documents P.O. Box 37535 Washington, D.C. 20013-7535)

National Fire Protection Association (NFPA) NFPA 70: National Electrical Code (2023 Ed.)

NFPA 70E: Standard for Electrical Safety in the Workplace (2024 Ed.)

NFPA 2113: Standard on Selection, Care, Use, Maintenance of Flame-Resistant Garments for Protection of industrial Personnel Against Short-Duration Thermal Exposures from Fire (2025

ED.)

Source Selection Information -- See FAR 2.101 and 3.104 2

ASTM F1506: Standard Performance Specification for Flame Resistant and Electric Arc Rated Protective Clothing Worn by Workers Exposed to Flame and Electric Arcs (2022 Ed.)

2.3. Non-Government Publications. The following documents form part of this purchase description to the extent specified herein. Unless otherwise specified, the issue of these documents are those cited in the solicitation or contract.

International Standard ASTM F1506-22: Standard Performance Specification for Flame Resistant and Electric Arc Rated Protective Clothing Worn by Workers Exposed to Flames and Electric Arcs ASTM 1449-20: Standard Guide for Industrial Laundering Care and Maintenance of Flame Resistant or Arc Rated Clothing (2020 Ed.)

3.0. REQUIREMENTS.

3.1. Vendor Responsibilities. The vendor shall be responsible for providing rented uniforms, which includes one long-sleeve shirt and one pair of pants, delivery and pick-up, laundering and repair. Each employee (up to a total of 10 employees) will receive 11 shirts and 11 pairs of pants, which are compliant with NFPA 70-E Risk/Hazard Category 2 and shall include the following requirements.

3.1.1. Uniform Standard. Uniforms shall be new when the base contract begins and if still serviceable may remain in place if the option year is exercised. The work shirt and pants uniform shall consist of a long sleeve shirt and long pants. The entire uniform shall be designated as Flame Resistant and Arc-Rated for Hazard/Risk Category 2, which shall meet and further be in compliance with ASTM F1506, NFPA 2112, and NFPA 70E standards.

3.1.2. Long Sleeve Shirts. The vendor shall supply long sleeve shirts with pockets and shall have name emblem and company emblem sewn on each shirt. The shirt shall have a name and company emblem sewn on the outside of each shirt identifying each employee’s first name and a company emblem reading DLA. Each long sleeve shirt shall not weigh over 6ozs per square yard. The vendor shall launder and repair rented shirts and provide all labor, material, services, facilities and equipment to provide clothing rental, laundering and repairing in accordance with ASTM 1449 and NFPA 2113.

3.1.3. Long Pants. The vendor shall supply pants that are to be long legged, zipper fly and contain pockets. The pants shall have a name emblem sewn on the inside of each pants identifying each employees first name. Each pair of pants shall not weigh over 7ozs per square yard. The vendor shall launder and repair rented pants and provide all labor, material, services, facilities and equipment to provide clothing rental, laundering and repairing in accordance with ASTM 1449 and NFPA 2113.

Source Selection Information -- See FAR 2.101 and 3.104 3

3.1.4. Material Rating. Physical characteristics of fabric must have a Flame Resistant Clothing (FRC) rating of (8.4) or higher and Thermal Protective characteristics of the fabric shall meet Hazard Category 2.

3.1.5. Delivery and Pick-up. The vendor shall be responsible for the delivery of clean uniforms and pick-up of soiled uniforms on a weekly schedule. Upon completion of service, the contractor will provide a copy of the service ticket to the Program Office Representative, and shall be accomplished during normal business hours Monday – Friday from 8:00 AM – 3:00 PM.

3.2. Shop Towel Responsibilities. The vendor shall be responsible for suppling rented shop towels, delivery and pick-up, laundering for DLA Aviation – Mechanicsburg (IPE MECH), and shall include the following requirements.

3.2.1. Material and Size. The shop towels shall be made of cotton and measure at least 12 inches by 12 inches. There is no requirement for a specific color, but the towels must be clean and usable (i.e. not oil coated).

3.2.2. Shop Towels Inventory. The vendor shall be responsible for supplying 1000 shop towels for a rotating inventory, this rotating inventory shall be used to exchange the soiled shop towels for laundered shop towels during the delivery and pick-up service.

3.2.3. Delivery and Pick-up. The vendor shall be responsible for the delivery of clean shop towels and pick-up of soiled shop towels on a weekly schedule. Weekly delivery and a Pick-up schedule can be discussed after contract award. Delivery can only be made during the hours of 8:00 AM to 3:00 PM, Monday through Friday (excluding Federal Holidays).

3.3. Overages. Any additional work that needs to be performed that is above and beyond the work described in this scope of work needs to be approved, in advance, by Ryan Beecher or other designated Government Official.

4.0. PERFORMANCE.

4.1 Vendor Performance. The vendor will comply with the site specific regulations while visiting or performing work on a government facility.

4.1.1. Period of Performance: Twelve (12) month Base Period and four (4) twelve (12) month Option Periods. The anticipated start date is August 1, 2025.

4.1.2. Place of Performance: Vendor will deliver uniforms to DLA Aviation –VID, Bldg. 404 and Shop Towels to Bldg. 505 Tool Crib.

DLA Aviation –VID IPE Services Division 5450 Carlisle Pike

Source Selection Information -- See FAR 2.101 and 3.104 4

Mechanicsburg, PA 17050-2411

4.1.3. Hours of Work: Vendor will deliver/pick-up uniforms Towels during business hours between 8:00 a.m. and 3:00 p.m. EST, Monday through Friday, excluding Federal Holidays.

The vendor is not required to provide services on the eleven (11) Federal Holidays observed at DLA as follows:

New Year's Day (January I), Martin Luther King's Birthday (Third Monday in January), President' Day (Third Monday in February, Memorial Day (last Monday in May), Juneteenth Day (June 19th), Independence Day (July 4), Labor Day (first Monday in September), Columbus Day (Second Monday in October), Veteran's Day (November 11), Thanksgiving Day (Fourth Thursday in November), Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the vendor is not required to provide services.

Adverse Weather Information number is 1-888-427-6001.

4.2. Government Furnished Property, Facilities, and Services:

The Government shall provide access to buildings to facilitate pick-up/delivery of uniforms.

4.3. Security Requirements: Upon Award, the vendor shall notify the Program Office Representative immediately in writing with the full name, social security number, date of birth, and place of birth of all employees assigned to work on the contract. The Program Office Representative will forward the provided information to the Naval Support Activity (NSA) Pass and ID Office Representative for a criminal background check. The NSA Pass and ID Office Representative will verify the information and notify the Program Office Representative as soon as possible if the contractor is cleared to perform services on behalf of the government.

The provisions outlined above apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract. Waivers will not be granted under any circumstances.

DLA retains the right to request removal of Contractor personnel, regardless of prior clearance status, whose actions, while assigned to this contract, clearly conflict with the interest of the government. The reason for removal shall be fully documented in writing by the Contracting

Source Selection Information -- See FAR 2.101 and 3.104 5

Officer. When and if such removal occurs, the Contractor shall within five (5) working days assign qualified personnel to any vacancy(s) thus created.

5.0. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).

In fulfillment of this effort, the Contractor shall provide the deliverables identified in this section. All deliverables shall be submitted to the Contracting Officer’s Representative (COR) for acceptance unless otherwise directed by the Government.

Unless otherwise specified, the Government will review draft deliverables and provide comments back to the contractor or approve or disapprove the deliverable(s). The contractor will have a maximum of ten

(10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified are intended to be workdays unless otherwise specified.

The format for the individual deliverables will be determined through consultation between the COR and the contractor. The QASP identifies the methods the government will use to measure performance of the service provider against the requirements and performance standards of the PWS. The QASP consists of guidelines for performance surveillance, evaluation, reporting, deficiency notification, and adjustments.

a. Performance Requirements Summary

The tasks the Contractor shall perform are defined in Section B – Contractor Requirements. All deliverables will be submitted to the COR for acceptance unless otherwise agreed upon.

The Government will make objective and subjective assessments of the contractor’s performance to determine whether contract performance is acceptable. The contractor is expected to perform all functions in a professional manner and prepare accurate and timely documentation.

Progress will normally be tracked based on the milestone event when the contractor receives a specific task.

Performance may vary with the complexity of the acquisition and/or technical document. It is expected that the documentation and procedures will comply with all major regulatory and process requirements and agency policies and procedures.

b. Method of Surveillance The Government will ensure quality assurance and timeliness of all tasks via COR Inspections and Customer Feedback. The Government will inspect and evaluate performance of each completed task or deliverable required in the

SOW.

Source Selection Information -- See FAR 2.101 and 3.104 6

c. Inspection and Acceptance Criteria Final inspection and acceptance of all work performed, and other deliverables will be performed at the place of delivery by the COR.

The basis for acceptance shall be compliance with the requirements set forth in this SOW, the Contractor's proposal and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

d. General Acceptance Criteria

General quality measures, as set forth below, will be applied to each work product received from the contractor under the resultant task order. These performance measurements are defined as:

Quality Products shall be provided as specified in SOW.

Timeliness Products shall be submitted on or before the due dates determined/specified between the COR and contractor or submitted in accordance with a later scheduled date determined by the Government.

e. Fixed Price Performance Based Service Contract Payments

The following procedures apply:

• The contractor shall submit a monthly invoice for 100% monthly amount for each SOW task. As part of the COR’s monthly certification process, the COR will indicate on the invoice submitted the amounts authorized for payment for each task based on the performance measures described herein.

• The determination for payment will be made in accordance with the procedures set forth below.

• The COR or his/her designated representative will advise the contractor of what the Contracting Officer’s (KO’s) authorized amount of payment will be for each month. The contractor may direct questions on any withholding of a payment to the Contracting Officer.

f. Performance Review and Payments

Below are the Performance Standards that will be used in evaluating performance in determining the amount of the payment owed to the contractor.

These Performance Standards apply to the deliverables listed in Section B – Contractor Requirements and to all performance under this task order SOW.

Source Selection Information -- See FAR 2.101 and 3.104 7

Timeliness Satisfactory Meets or exceeds contractual requirements in terms of timeliness of delivery. The timeliness of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Unsatisfactory Does not meet most contractual requirements in terms of timeliness of delivery and recovery is not likely in a timely manner. The timeliness of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Quality Satisfactory Meets or exceeds contractual requirements in terms of quality of work performed. The quality of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Unsatisfactory Does not meet most contractual requirements in terms of quality and recovery is not likely in a timely manner. The quality of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Disincentives are applied for rating of “Unsatisfactory” as follows:

Satisfactory = 100% payment Unsatisfactory = Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

g. Deliverables

The following Table identifies the deliverables resulting from the tasks defined in Section B – Contractor Requirements.

TABLE 1: DELIVERABLES:

Table 1 identifies the Deliverables resulting from the tasks defined in

Section B – Contractor Requirements

Deliverable Deliverable

Reference Deliverable Due Date

Vendor Responsibilities 3.1 As Required Shop Towel Responsibilities 3.2 As Required

Source Selection Information -- See FAR 2.101 and 3.104 8

TABLE 2: PERFORMANCE REQUIREMENTS:

Table 2 identifies the Performance Requirements resulting from the Deliverables in Table 1.

Deliverable Deliverable

Reference Surveillance Method and Performance Standards

Surveillance Schedule

Vendor Responsibilities 3.1 100% COR Inspection Performance Standards

As Required

Shop Towel Responsibilities 3.2 100% COR Inspection Performance

As Required

h. Combatting Trafficking in Persons (CTIP) The COR will monitor the vendor compliance with Combatting Trafficking in Persons (CTIP) clause in accordance with DFARS PGI 222.1703(4), such that noncompliance with 52.222-50 is documented to the KO, utilizing and annually completing the CTIP checklist at: http://ctip.defense.gov/.

http://ctip.defense.gov/