SOW- Overhead Rollup Fire Doors Inspection Report.pdf

Defense Logistics Agency

DLA Installation Management Richmond

FRIF

Overhead Rollup Fire Door Inspection March 18, 2024

STATEMENT OF WORK (SOW)

1. SCOPE

Defense Supply Center Richmond’s Installation Management Division requires an outside vendor support to provide an Initial Inspection/Drop-Test on all Overhead Rolling Fire Doors. There are approximately 323 Fire Doors (see appendix 2). Government must maintain all fire doors in accordance with the National Fire Protection Association (NFPA) Standard for Fire Doors and Other Protective Openings. All findings during the Initial Inspection/Drop-Test should be reported to the government in an itemized listing format. Report specifications are listed in the scope of work below; please see section 4, Specific Requirements under E-Reporting. Documentation, records, and schedules for the standard preventative maintenance cycle shall be turned over to the Government upon termination or completion of the contract.

2. BACKGROUND

Defense Supply Center Richmond facility maintenance branch does not have qualified/trained personnel and or equipment for the tasks outlined in this scope of work. Overhead Rolling Fire Door Inspections have become an integral part of a building’s overall fire and life safety protection system. An operating rolling fire door is a key component to the compartmentalization of a building to stop the spread of deadly fire, smoke, and toxic fumes. If the rolling door assembly isn’t inspected or working properly, your facility is at risk. To ensure successful performance of fire doors, all fire doors must be properly installed and maintained. The National Fire Protection Association (NFPA) Standard 80, Standard for Fire Doors, and Other Opening Protectives, requires property managers to have their rolling steel fire doors and sliding fire doors inspected and tested at a minimum of once a year. Written documentation of these inspections and tests are to be kept on files. DSCR has approximately 323 (see attachment 2) overhead fire rolling doors.

3. OBJECTIVES

The purpose for this contract is to inspect and assess the status of all Fire Rolling Doors and related control systems located throughout the Defense Supply Center, Richmond. Doors must be in a state of readiness IAW National Fire Protection Association (NFPA) Standard 80 Standard for Fire Doors and Other Opening Protectives. Upon completion of the initial inspection and Drop-Test, the contractor will provide a report analysis of all findings and the report is to be itemized by the criteria listed in the scope below. The contractor will annotate the current condition of all Fire Doors upon completion of the inspection and drop-test. Contractor will mark the door and frame with certified fire labels that indicate fail or pass of that door and date. Standard findings and suggested preventative measures are to be shared with the government.

4. SPECIFIC REQUIREMENTS

Qualified Contractor(s) shall provide the following:

A. VISUAL INSPECTION- Conduct a visual inspection for anything that may cause a hazard during testing or affect proper operation or resetting.

1. Mounting and assembly bolts are not missing or loose.

2. Welds and weld locations comply with installation method for fire door assemblies welded to steel jambs per manufacturer’s installation instructions.

3. Fusible links are located per manufacturer's instructions.

4. Guide assemblies have the required fire expansion clearance per manufacturer's instructions.

5. Fusible links and sash chain/cable links are not painted or coated with dust or grease, cable is not kinked or pinched, chain is flexible and not twisted, and raceways are not obstructed.

6. Smoke detectors/release devices function properly.

7. Nothing that is not a part of the fire door assembly is attached to any part of the fire door assembly (suspended ceiling, light fixtures, ducting, conduits, framing and any other building materials).

B. OPERATIONAL CHECK- Open and close the door using normal operation. If you find the door is not properly balanced, or there is damage or missing parts that may create a hazard or prevent proper operation, have these conditions corrected before conducting a drop test.

C. DROP TEST- A drop test is required to confirm that the fire door will close automatically during a fire emergency. Use manufacturer's drop test instructions. Door must be fully open before drop test. The door must close fully so the bottom bar rests on the sill. The average closing speed must be between 6" and 24" per second.

D. RESET THE DOOR- Reset the door per manufacturer's instructions. Open and close the door by normal operation. Drop test the door a second time and reset again. Ultimate acceptance of a fire door is the decision of the authority having jurisdiction, as defined in NFPA 80.

E. REPORTING- Upon completion of the drop-test and initial inspection, a written report- PDF format must be provided with a status on all doors with the following:

• Location of the door along with the manufacturer and model for easier identification.

• Photograph of all fire doors.

• Description of the malfunction of the door or repair that’s found during the drop-test with the recommended repair/replacement using the same grade, materials, and measurements on doors currently installed.

• Cost of the repairs/replacement and the availability of those items if applicable.

• Labor fees, misc. fees.

• Certified tag markings on all doors that passed the drop-test with the date and next drop-test schedule.

• Label/Mark all doors that need repairs or replacement, if recommended.

5. CONTRACTOR QUALIFICATIONS

Only certified fire inspectors or contractors that are solely door repair/replacement companies that have the required safety inspections to operate a fire door drop test may bid on this contract.

Contractors shall be capable of inspecting rolling fire doors, drop tests etc. with in-house technicians per NFPA 80, 2022. Contractors shall have a minimum of 5 years’ experience.

Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, design, hardware procurement, installation, testing implementation, commissioning, training, and provide user manuals.

6. APPLICABLE DOCUMENTS

The contractor is required to reference and follow latest editions of the following publications:

a. The National Fire Protection Association (NFPA) Standard 80. Standard for Fire Doors and Other Opening Protectives

b. OSHA Standards CFR 1910.136

c. USACE EM 385-1-1 Safety Manual

d. National Electric Code (NEC)

7. SECURITY REQUIREMENT

a. IF CLASSIFIED CONTRACT

i. If the contractor requires access to classified information, the Contracting Officer will need to complete DD Form 254, Contract Security Classification Specification and forward it to the Account Manager/Contracting Officer for inclusion in the solicitation. This form should clearly specify whether access to classified information is required during the pre-award phase or only after contract award.

b. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

i. Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Logistics Agency (DLA) Headquarters (HQ) or other DLA field activity office(s), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

ii. Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2- R, Personnel Security Programs, and DLA Issuance 4314, Personnel Security Program, all DoD contractor personnel who have access to Federally controlled information systems must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

1. IT-I for an IT position requiring a Single Scope Background Investigation (SSBI) or SSBI equivalent.

2. IT-II for an IT position requiring a National Agency Check with Law and Credit (NACLC) or NACLC equivalent; and

3. IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DoD 5200.2-R. iii.

Previously completed security investigations may be accepted by the Government in lieu of new investigations if determined by the DLA Intelligence (DI) Personnel Security Office to be essentially equivalent in scope to the contract requirements. The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted. To assist the Government in making this determination, the contractor must provide the following information to the respective DI Personnel Security Office immediately upon receipt of the contract. This information must be provided for each contractor employee who will perform work on a Federally controlled facility and/or will require access to Federally controlled information systems.

The contractor shall fill out the supplied excel spreadsheet completely and type written.

Each contractor shall submit names on a separate excel form. Combining different contractors on one form is prohibited. Security personnel reviewing access forms may take up to 7 business days to complete their action.

1. Full name, with middle name, as applicable, with social security number.

2. Citizenship status with date and place of birth.

3. Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of identification of the type of investigation performed, date of the favorable adjudication, and name of the agency that performed the investigation.

4. Company name, address, phone, and fax numbers with email address.

5. Location of on-site workstation or phone number if off-site (if known by the time of award); and

6. Delivery order or contract number and expiration date; and name of the contracting officer.

iv. The contracting officer will ensure that the contractor is notified as soon as the assigned or cognizant DI Personnel Security Office decides regarding acceptance of the previous investigation and clearance level.

1. If a new investigation is deemed necessary, the respective DI Personnel Security Office will notify the contractor and contracting officer after appropriate checks in DoD databases have been made.

2. If the contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the DI Personnel Security Office will relay this information to the contractor and contracting officer for further action.

3. The contracting officer will ensure that the respective DI Personnel

Security Office initiates the investigation for the required clearance level(s) of the contractor personnel.

4. It is the contractor’s responsibility to ensure that adequate information is provided, and that each contractor employee completes the appropriate paperwork, as required either by the contracting officer or by the DI Personnel Security Office, to begin the investigation process for the required clearance level.

v. The contractor is responsible for ensuring that each contractor employee assigned to the position has the appropriate security clearance level.

vi. The contractor shall submit each request for IT access and investigation through the contracting officer to the assigned or cognizant DI Personnel Security Office.

Requests shall include the following information and/or documentation:

1. Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the

SF 86, Questionnaire for National Security Positions (see note below);

2. proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or naturalization certificate); and

3. Form FD-258, fingerprint card (however, fingerprinting can be performed by the cognizant DI Personnel Security Office).

4. (Note to (f) (1) above: An investigation request is facilitated through use of the SF 85 or the SF 86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, which is required with submission of the SF85 or SF 86, are available at the Office of Personnel Management’s (OPM) system called Electronic Questionnaires for Investigations Processing (e-QIP). Hard copy of the SF85 and SF86 are available at OPM’s website, www.opm.gov, but hard copies of the forms are not accepted)

vii. Required documentation, listed above in paragraphs (f) (1) through (3), must be provided by the contractor as directed by the contracting officer to the cognizant DI Personnel Security Office at the time of fingerprinting or prior to the DI Security Office releasing the investigation to the Office of Personnel Management.

viii. Upon completion of the appropriate investigation, the results of the investigation will be forwarded by the office performing the investigation to either the appropriate adjudication facility for eligibility determination or the DI Security Division for review and determination regarding the applicant’s suitability to occupy an unescorted entry position in performance of the DLA contract.

Contractor personnel shall not commence work on this effort until the investigation has been favorably adjudicated or has been waived into the position pending completion of adjudication. The DI Personnel Security Office will ensure that results of investigations will be sent by the office performing the investigation to the Defense Industrial Security Clearance Office (DISCO) or DI Personnel Security Office.

ix. A waiver for an IT-I or IT-II position to allow assignment of an individual contractor employee to commence work prior to completion of the investigation may be granted in emergency situations when it is determined that a delay would be harmful to national security. A request for waiver will be considered only after the Government is in receipt of the individual contractor employee’s completed forms. The Commander/Director or an authorized representative of the DLA organization for which the contractor will perform must approve the request for a waiver. The cognizant DI Personnel Security Office reserves the right to determine whether a waiver request will be forwarded for processing; however, there will be no waiver for an IT-III position. The individual contractor employee for which the waiver is being requested may not be assigned to a position, that is, physically work at the Federally controlled facility and/or be granted access to Federally controlled information systems, until the waiver has been approved.

x. The requirements of this clause apply to the prime contractor and any subcontractors the prime contractor may employ during this contract, as well as any temporary employees that may be hired by the contractor. The Government retains the right to request removal of contractor personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this contract, who are determined by the contracting officer to conflict with the interests of the Government. If such removal occurs, the contractor shall assign qualified personnel, with the required investigation, to any vacancy.

xi. All contractor personnel who are granted access to Government and/or federally controlled information systems shall observe all local automated information system (AIS) security policies and procedures as provided by the DLA site Information Systems Security Officer. Violations of local AIS security policy, such as password sharing, performing personal work, file access violations, or browsing files outside the scope of the contract, will result in removal of the employee from Government property and referral to the contractor for appropriate disciplinary action. Actions taken by the contractor in response to a violation will be evaluated and will be reflected in the contractor’s performance assessment for use in making future source selection decisions. In addition, based on the nature and extent of any violations of AIS security policy, the Government will consider whether it needs to pursue any other actions under the contract such as a possible termination.

xii. The contractor is also required to obtain a Common Access Card (CAC) for each contractor employee in accordance with procedures established at the DLA HQ or field activity office. When a CAC is required, the contracting officer will ensure that the contractor follows the requirements of Homeland Security Presidential Directive 12.

xiii. Contractor personnel must additionally receive Operations Security (OPSEC) and Information Security (INFOSEC) awareness training. The DLA annual OPSEC refresher training and DLA annual INFOSEC training will satisfy these requirements and are available through the DI Security Office.

xiv. When a contractor employee who has been granted a clearance is removed from the contract, the contractor shall provide an appropriately trained substitute who has met or will meet the investigative requirements of this clause. The substitute may not begin work on the contract without written documentation, signed by the contracting officer, stating that the new employee has met one of the criteria set forth in paragraphs (c), (d), or (i) of this clause, (i.e., acceptance of a previously completed security investigation, satisfactory completion of a new investigation, or a waiver allowing work to begin pending completion of an investigation).

Individuals removed from this contract because of a violation of local AIS security policy are removed for the duration of the contract.

xv. The contractor shall notify the contracting officer in writing, within 12 hours, when an employee working on this contract resigns, is reassigned, terminated, or no longer requires admittance to the federally controlled facility or access to federally controlled information systems. When the contractor employee departs, the contractor will relay departure information to the cognizant DI Security Office so appropriate databases can be updated. The contractor will ensure each departed employee has completed the DLA J6 Out-Processing Checklist, when applicable, for the necessary security briefing, has returned any Government-furnished equipment, returned the DoD CAC and DLA (or equivalent) badge, returned any DoD or DLA vehicle decal, and requested deletion of local area network account with a prepared Department of Defense (DD) form 2875. The contractor will be responsible for any costs involved for failure to complete the out-processing, including recovery of Government property and investigation involved.

xvi. These contractor security requirements do not excuse the contractor from meeting the delivery schedule set forth in the contract or waive the delivery schedule in any way. The contractor shall meet the required delivery schedule unless the contracting officer grants a waiver or extension.

xvii. The contractor shall not bill for personnel, who are not working on the contract while that employee’s clearance investigation is pending.

xviii. The cognizant security office for this contract is DLA Intelligence at Richmond:

Mailing address:

DSCR

6090 Strathmore Rd.

Richmond, VA 23237-5100 Attn: DLA Intelligence (at Richmond) Security Office

8. INSTALLATION SECURITY REQUIREMENTS

a. CONTRACTOR ACCESS AND USE OF PREMISES

The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx

Security Requirements at Defense Supply Center Richmond (DSCR):

1. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outer most garment above the waistline. This pass is issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open

Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. To obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor. The contractor shall fill out the required excel form, type written. A separate excel form is required for each contractor/sub-contractor.

Return the excel for to the COR/PM for processing. Security has up to 5 business days to respond to each request.

3. One day pass: Contractors requiring only a one-day visit may request a one-day pass.

Contractors are permitted one, one day pass per year. Submit the names, company, date, and time to the COR/PM. The COR/PM will process the request. Once the COR/PM submits the request the personnel can arrive at the visitor’s center where they will be vetted. Security will advise at that time if access is granted.

4. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

5. The DSCR Police Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered in the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander.

6. If entry is denied, the Contractor and COR/PM will be immediately notified. DSCR Police Department may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation Commander has deemed unfit for unaccompanied access.

7. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

8. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Chief, Security Operations, or designee at the Visitor Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the Contracting Officer or designee will submit a new request. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

9. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

10. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

11. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

12. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

13. The Government is not responsible for job site security. Removal of material from jobsite and DSCR subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

b. TRAFFIC LAWS AND ENFORCEMENT:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the

DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are MANDATORY.

iii. Use of cellphones while driving is prohibited. Exception: use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering DSCR are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto DSCR with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

c. TRUCK DELIVERIES

i. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

ii. All commercial vehicles will enter DSCR through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi- trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans.

All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON). iv.

Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN).

Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

9. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. LOCK COMBINATIONS The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW.

d. ENVIRONMENTAL REQUIREMENTS The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

e. DISCLOSURE OF INFORMATION Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be averse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer.

The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

g. DATA RIGHTS

The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the DSCR Fire Prevention office 24 hours in advance of any work that involves open flames, grinding, or spark producing operations and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

c. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

d. INVOICING AND PAYMENT SCHEDULE

i. The contractor shall submit the invoice monthly. The invoice shall include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the appropriate system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

ii. The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically. Hard copy invoices cannot be accepted.

iii. Name and Address of Contractor or Vendor iv. Invoice date

v. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

vi. Invoice number, account number, and/or any other identifying number agreed to by contract.

vii. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

viii. Description: line-item number, National Stock Number, Manufacture’s Part

Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

ix. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

x. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

xi. Point of Contact (POC) name (where practicable), title and telephone number of person to notify if the invoice is defective.

xii. Other substantiating documentation or information required.

xiii. The contractor’s failure to include the necessary information will result in invoices being rejected.

xiv. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice. Attachments created in any Microsoft Office product are attachable to the invoice. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

xv. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

xvi. WAWF Tools and Help

xvii. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

xviii. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐ mailing to cscassig@ogden.disa.mil.

xix. WAWF Vendor “Quick Reference” Guides are located at:

xx. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusi n ess_solutions/wawf_overview/vendor_information.

xxi. PERSONNEL AND RELATED REQUIREMENTS xxii. CONTRACTOR

EMPLOYEES

xxiii. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees by always wearing a Security Identification Badge above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are Government employees.

e. CONTRACT OVERSIGHT POSITION

i. The contractor’s proposal shall include the name and contact information of the individual responsible for the following functions:

1. Authority to act as the principle point of contact with the Contracting

Officer.

2. Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

f. CONTRACTOR INTERFACES The Contractor may be required as part of the performance of this effort to work with other Contractors or Government employees working for the Government. Also, this Contractor shall not direct the work of other Contractors in any manner. Contract personnel will also interface with other support personnel, such as the Contracting Officer Representative (COR), and the Government Program Manager as required.

Contract personnel will also interface with internal and external customers.

11. PERIOD OF PERFORMANCE

The period of performance (POP) is as follows: 45 days after NTP (Notice to Proceed).

12. HOURS OF OPERATION

Normal hours for contractor work on DSCR will be from 7:00am-5:00pm Monday through Friday excluding holidays or base closures. Each project may have different work hours. The contractor shall request what hours they would like to work from the PM for approval.

13. FEDERAL HOLIDAYS

a. The Contractor is not required to provide services on the ten Federal holidays observed at DLA unless approved by the COTR/Project Manager. The following holidays are observed:

b. New Year's Day (January 1)

c. Martin Luther King's Birthday (Third Monday in January)

d. Presidents’ Day (Third Monday in February)

e. Memorial Day (last Monday in May)

f. Juneteenth (June 19)

g. Independence Day (July 4)

h. Labor Day (first Monday in September)

i. Columbus Day (Second Monday in October)

j. Veteran's Day (November 11)

k. Thanksgiving Day (Fourth Thursday in November)

l. Christmas Day (December 25th)

m. When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

14. OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor shall not provide services until DSCR reopens.

In cases of inclement weather or other emergency installation closures the contractor shall contact DSCR emergency notification hotline at (804) 279-3599 to verify status.

15. PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 6090 Strathmore Rd., Richmond, VA 23237 Richmond, Virginia.

16. IMPORTANT CONSIDERATIONS

a. Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the Contracting Officer with an information copy to the COR/PM.

b. Any door locks or hardware required shall accept best cores. The contractor shall provide a core for each lock provided pre-pinned to DSCR specifications. Contact the PM 60 days before the final inspection to obtain the pin schedule. The contractor shall have the pinned cores mailed directly to the FRIM shop supervisor. The mailing shall have a tracking number.

c. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms, or conditions of this SOW) will be addressed to the COR/PM with an information copy to the Contracting Officer.

d. The contractor is required to and shall adhere to The Buy American Act. The Contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project. The contractor shall consider ALL electrical, mechanical, plumbing, security or any other interferences that may impede their work to be part of their work under this SOW. The contractor shall remove, disable, relocate etc. all interferences as needed ensuring all items function as they were intended to at the conclusion of the contract. All items that need to be terminated for any reason are the responsibility of the contractor.

e. Anytime any utilities (water, heat, AC, gas etc.) will need to be shut down for any period during the life of the contract, the contractor shall provide 14 calendar day advance notice to the COR/PM.

f. The contractor shall provide a back flow preventer for use on any hydrant. The contractor shall provide documentation that the back flow preventer has been inspected within the previous six months prior to using the hydrant. No hydrant shall be used without the proper documentation. The contractor shall provide the Government COR/PM three business day notice if they will need to access a hydrant. The contractor shall fill out and submit to the COR/PM the hydrant application 3 business days in advance. The application must be approved by the fire department and a copy provided to the contractor prior to hydrant use.

At no time will the contractor use the hydrant without an approved hydrant application. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount of water to accomplish cleaning vehicles and equipment etc.

g. The Contractor shall diligently prosecute their work and must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for any reason.

h. Weather - The contractor shall always keep weather conditions in mind throughout the life of this contract. Whenever weather conditions indicate strong winds, tornados, hurricanes etc. the contractor shall act accordingly. Any damage or harm caused by contractor material, debris etc. will be the sole responsibility of the contractor.

i. Camera Security Policy

i. If a contractor would like to take photographs on DSCR it must follow the below guidance. Submit all requests to the PM/COR on the visit request form with all information filled out.

ii. This guidance applies to the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on DSCR, including tenant activities.

iii. DLA Aviation Public Affairs Office (PAO) is the approving authority for all photography on DSCR pertaining to media and the taking of photographs and/or videos by non-federal employees for use in non-DLA or DoD news or promotional materials. Members of the DLA Aviation PAO will coordinate, approve, and always escort members of the media on DSCR. Under no circumstances will media be allowed on DSCR or to take photographs without having a PAO representative present.

iv. DLA Installation Management Richmond, Security and Emergency Services Division (DM-FRS) is the approving authority for all photography and/or videography conducted by contractors in support of projects being overseen or granted by DLA Installation Management. DM-FRS is responsible for oversight of such contractors taking photographs on DSCR and will process and issue camera passes to contractors.

v. Contractors who take photographs must be escorted and obtain prior approval of their photography from the PM/COR.

vi. Requests for camera passes must be submitted by employees charged with escorting contractors. Submit requests via email to avnvisitrequest@dla.mil with “Camera Pass” in the subject line. Requests should be made no later than 3 days in advance of the event date requested and must include the name, title, and company of the individual to be issued the pass, area to be photographed and purpose, the escort’s point of contact information, and the desired length of the pass.

vii. All employees are responsible to ensure that classified information under their control, and unclassified material that falls under the Privacy Act of 1974 or protected under the Freedom of Information Act, will be not photographed.

viii. Cameras will not be allowed in areas where classified information is discussed, electronically or physically stored, processed, or transmitted. Photography is also not authorized in locker rooms, and restrooms. Visitors and members of the public who are granted access to the installation may take photographs of outdoor areas such as the static aircraft displays, historic buildings, the elk herd, and at social gatherings.

ix. Photographs will not be taken of access control points.

17. POINTS OF CONTACT

CONTRACTING OFFICER

Name: Brandon Jump Comm. Phone: (804)-279-4512 Fax:

Email: Brandon.Jump@dla.mil DLA Contracting Services 6090 Strathmore Rd.

Richmond, VA 23237

CONTRACT SPECIALIST

Name: Nic Mace

Comm.Phone:804-279-2235

Fax: (804) 279- 3246 Email: Nicholas.Mace@dla.mil

DLA Contracting Services Office (Richmond)

Richmond, Virginia 23237

CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Management Richmond COR point of contact is:

Name: Heather Reese Alternate: Clarence Moore Comm. Phone: (804) 801-9501 Cell Phone (804)-801-9501 Email: Heather.Reese@dla.mil DLA Installation Management Richmond

Richmond, Virginia 23237

PROJECT MANAGER (PM)

Name: ADD TEXT

Comm. Phone: (804) 279-ADD TEXT DLA Installation Management Richmond 6090 Strathmore Rd.

Richmond, Virginia 23237

DEFINITIONS & ACRONYMS

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime

Cell Phone: ADD TEXT Email: ADD TEXT mailto:Brandon.Jump@dla.mil

CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW.

When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the Subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHU Air Handler Unit AR Army Regulation CFR Code of Federal Regulations CONUS Continental…