Solicitation Amendment 002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP4702 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SP470224R0012

X

2024 JUL 18

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, X is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, X is required to sign this document and return 1 copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DCSO COLUMBUS-DIVISION-1

PO BOX 3990

COLUMBUS OH 43218-3990

USA

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUATION SHEET

CONTINUED ON NEXT PAGE

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SP470224R0012 - 002

Solicitation Amendment 002 is being issued to answer questions received during the question period. Please see below

Question 1: For the EEO office contract you are using prior to this solicitation, who is the current vendor(s), contract number(s) and pricing?

Answer 1: This is a new Requirements for the Office of General Counsel across 3 locations.

EEO contract number is: SP4702-19-C-0010. You can request more information via Freedom of Information Act

(FOIA)

Question 2: There are a lot of HUBZone companies that can perform this work. Please make this a HUBZone set-aside?

Answer 2: The acquisition strategy was to go 100 Set Aside for Small Business based on Market Research.

This decision was reviewed and approved by the Headquarters Small Business Office.

Question 3: You are estimating that 100 hours of court reporting and only 1666 pages of transcript which is well below the industry average:

Answer 3: This requirement will be utilized on an “as needed” basis. See page 16 of the solicitation, number 4 explains how the requirement services will be communicated to awardee.

Question 4: Do all proceedings get transcribed?

Answer 4: No

Question 5: If not, what percentage of the hours do not get typed?

Answer 5: We would not request a percentage of hours. We would either need the entire proceeding transcribed or not.

Question 6: Is there a special format required?

Answer 6: No

- Please provide a sample? N/A

Question 7: In addition to court reporting work will the contractor be required to transcribe recordings provided by the agency?

Answer 7: No

- What is the estimated volume of this transcription only work? N/A

Question 8: How much of the work is estimated to be in person?

Answer 8: Unable to determine. In recent years all proceedings have been virtual, but we do not want to eliminate the possibility.

Question 9: In what locations will in person work be required?

Answer 9: See page 15 of the solicitation for locations

Question 10: What is the percentage breakdown for these locations?

Answer 10: As needed across all 3 locations.

Question 11: Section C. 2. Says “Equipment shall be able to transition between or within rooms, if necessary, without losing the transcripts or notes typed prior to each move.”

a.Would you elaborate on the circumstances under which this would happen?

Answer 11a: If we needed to move from one conference room to another. As state above, in recent years, all proceedings have been virtual.

b. What is the estimated volume of this type of proceeding?

Answer 11b: Cannot estimate this.

Question 12: Please confirm that all assignments will require realtime services (hookups to parties, judge etc. for streaming transcript)?

Answer 12: All assignments will require Realtime services in accordance with the PWS.

Question 13: What percentage of the work will require realtime services?

Answer 13: 100%

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SP470224R0012 - 002

Question 14: If not all, would you add a line item for non-realtime as there is a significant price difference between work requiring realtime and work that does not?

Answer 14: All Assignments will be in realtime.

Question 15: In addition to the realtime connection will the Agency require same day rough drafts? Answer 15: No

Question 16: What are the deliverables for this work?

Answer 16: Deliverables are the transcript. Also, that the contractor complies with the PWS guidelines to be on time/ prepared for all assignments.

Question 17: What are the delivery times for these deliverables?

Answer 17: Within 10 business days of the assignment end date.

Question 18: In addition to NCRA certification will you accept certifications from the other two national associations, AAERT and NVRA?

Answer 18: Yes

All other aspects of the original solicitation remain unchanged.