SP4702-24-R-0012 RFP.pdf

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SP4702-24-R-0012 1 of 118

SP4702-24-R-0012 1 of 118

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SP4702-24-R-0012 2 of 118

SP4702-24-R-0012 2 of 118

SECTION A

CONTRACT INFORMATION

Description: DLA Office of General Counsel- Court Reporting Services PR: 7006253565, 7006561115, and 707264711 Customer: DLA Office of General Counsel, Period of Performance: One (1) base year and four (4) option years.

PSC # R606 Material Code # V00007612 Total Small Business Set Aside Acquisition NAICS Code: 561492 Firm-Fixed-Price Acquisition Acquisition Authority: Federal Acquisition Regulation (FAR) 13 Subpart 13.5 – Simplified Procedures for Certain Commercial Products and Commercial Services and FAR part 15 Contracting by Negotiation

Delivery of services: DLA Land and Maritime, Aviation and Distribution

GENERAL INFORMATION

The scope of this contract is to obtain real-time court reporting services, for the DLA Office of General Counsel across three Major Subordinate Commands (MSCs): Land and Maritime, Aviation, and Distribution. The services of a court reporter capture and preserve a verbatim record of legal proceedings, ensuring the record is both accurate and court admissible.

All work shall be accomplished in accordance with the Performance Work Statement (PWS).

a. This is a non-personal service contract.

b. Period of Performance: Base year plus, Option year one (1), two (2), three (3) and four

(4) included in this contract but will not be exercise at the time of award.

c. Quotes are required to be received by July 25th, 2024 at 3:00PM Eastern Standard Time.

Note: the e-mail address for submission of quotes is Becky.Hard@dla.mil and Ivan.Badillo@dla.mil.

d. Include a completed copy of the provision at 52.212-3, Offeror Representations and Certification – Commercial Products and Commercial Services, with it’s offer.

e. Award without discussions – The government intends to evaluate quotes and make award without discussions. Quotes should contain the vendor’s best terms within the proposed technical and business approach, to include all evaluation factors. Additionally, the government reserves the right to conduct discussions and request revisions to quotes if it is determined to be in the government’s best interest to do so

SP4702-24-R-0012 3 of 118

SP4702-24-R-0012 3 of 118 mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Ivan.Badillo@dla.mil mailto:Ivan.Badillo@dla.mil mailto:Ivan.Badillo@dla.mil mailto:Ivan.Badillo@dla.mil mailto:Ivan.Badillo@dla.mil mailto:Ivan.Badillo@dla.mil mailto:Ivan.Badillo@dla.mil mailto:Ivan.Badillo@dla.mil

f. NO AWARD - The Government reserves the right to not make an award because of this RFP if such award is determined contrary to the best interest of the Government.

g. QUOTE PREPARATION COSTS - The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any technical or price volumes in response to this RFP.

h. SUBMISSION OF QUESTIONS - Should the vendor have any questions with regards to the RFP, they should submit them, via e- mail, to Becky Hard at Becky.Hard@dla.mil and Copy Ivan Badillo at Ivan.badillo@dla.mil. All questions must be received by July 10, 2024 at 3:00 pm, after which the period for responding to questions shall have closed.

SERVICE CONTRACTOR REPORT (SCR), FAR 52.204-14: is not applicable as this award is not expected to exceed the threshold specified in FAR 4.1703

Common Access Card: The Awardee shall not need access to Common Access Cards (CACs) in order to perform. (DLAM 1000.13) is inapplicable to this requirement.

IT IS THE RESPONSIBILITY OF THE VENDOR TO BECOME KNOWLEDGEABLE

IN THE SUBMISSION OF THE INVOICE INTO THE WIDE AREA WORKFLOW

(WAWF)_

ASSISTANCE IN SUBMITTING DOCUMENTS/INVOICES INTO THE WIDE AREA

WORKFLOW (WAWF)

If you need instruction on how to submit an invoice to the Government in WAWF, follow the below instructions. It is not necessary to log into WAWF to access the training.

1. Click on the Help/Training folder located on the top right hand corner WAWF home page.

https://wawf.eb.mil/xhtml/unauth/home/login.xhtml#

2. Go to Training

3. Click on Web based Training

4. Click on iRAPT

5. Go to Roles and click on vendor

6. Click Vendor creating documents in iRAPT

7. Under Document, Scroll down through the documents list and selected the document you wish to learn about. In this case the document you should select is The 2-1 invoice. You find both a video and step by step instructions on how to complete any the form and be able to submit your invoice into WAWF.

After reviewing this information and you are still having problems, you can call the Defense Finance and Accounting Services (DFAS) Help Desk at 1-800-756-4571 Prompt 2. Their hours of operation are between 7:30 AM to 4:30 PM; Monday to Friday Eastern Standard Time.

SP4702-24-R-0012 4 of 118

SP4702-24-R-0012 4 of 118 mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Becky.Hard@dla.mil mailto:Ivan.badillo@dla.mil mailto:Ivan.badillo@dla.mil mailto:Ivan.badillo@dla.mil mailto:Ivan.badillo@dla.mil mailto:Ivan.badillo@dla.mil mailto:Ivan.badillo@dla.mil mailto:Ivan.badillo@dla.mil mailto:Ivan.badillo@dla.mil

Assistance may also be available to assist in the submission of the invoice by contacting the Procurement Technical Assistance Center (PTAC) office located in your State. There is an office for your county. Their website for further information is:

http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines

This is a 2-1 invoice.

VENDOR INSTRUCTIONS

a. Period for Acceptance of Offers: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another period is specified in an addendum to the solicitation.

b. This section specifies the format and content that the offeror shall use for submission of a quote in response to this RFQ. The quote will include a written section that requires the offeror to respond in accordance with these instructions. For evaluation purposes, the goal is not to restrict the offeror in the manner in which work is performed, but rather to ensure a certain degree of uniformity in the format of the response for evaluation purposes. To receive full consideration, the offeror shall ensure that the information provided within the quote is factual, accurate, and complete.

c. The Government will issue a single contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. Therefore, it is important that your initial quote submittal is on the most favorable terms and complies with all instructions contained in this request. The Government also reserves the right not to issue an award as a result of this request if such an award is determined to be contrary to the best interests of the Government. Selection will be based upon a comparative assessment of quotes against all the vendor selection criteria set forth in this RFQ.

d. Exceptions to any terms and conditions of the RFP may make the quote unacceptable.

e. Refer to SECTION L and M - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERS for documentation of technical acceptability.

In order to be further considered for award, offeror shall submit the following as a part of their quote:

a. Signed 1449.

b. Completed pricing Documents and CLINS.

c. Complete section K of the solicitation (Representations, certifications, and other statements of

OFFERORS ORRESPONDANTS)

d. Acknowledge of any solicitation amendments.

e. Confirm compliance with requirements included in the solicitation.

f.. If applicable, include GSA Contract number with relevant information to contract.

SP4702-24-R-0012 5 of 118

SP4702-24-R-0012 5 of 118 http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines

Section B – Supplies or Services and Prices/Costs

Instructions: Fill in pricing on the charts listed below.

Base Year: 9/30/2024 - 9/29/2025

Line Description EST Quantity Unit Unit Price Total Amount 0001 Court Reporter Services 300 HR $ $

0002 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0001, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for the Base Year – Aviation PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2024 – 29SEP2025

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0002 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for the Base Year – Aviation PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2024 – 29SEP2025

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 0003 Court Reporter Services 300 HR $ $

0004 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0003, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for the Base Year – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2024 – 29SEP2025

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0004 R606-V00007612 5000 UN $ $

SP4702-24-R-0012 6 of 118

SP4702-24-R-0012 6 of 118

NOUN: Court reporting Transcript Pages for the Base Year – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2024 – 29SEP2025

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 0005 Court Reporter Services 300 HR $ $

0006 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0005, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for the Base Year – Distribution PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2024 – 29SEP2025

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0006 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for the Base Year – Distribution PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2024 – 29SEP2025

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Option Year 1: 9/30/2025 - 9/29/2026

Line Description EST Quantity Unit Unit Price Total Amount 1001 Court Reporter Services 300 HR $ $

1002 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1001, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for the Option Year 1 – Aviation PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

SP4702-24-R-0012 7 of 118

SP4702-24-R-0012 7 of 118

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2025 – 29SEP2026

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1002 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 1– Aviation PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2025 – 29SEP2026

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 1003 Court Reporter Services 300 HR $ $

1004 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1003, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for Option Year 1 – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2025 – 29SEP2026

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1004 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 1 – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2025 – 29SEP2026

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 1005 Court Reporter Services 300 HR $ $

1006 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1005, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for Option Year 1– Distribution PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

SP4702-24-R-0012 8 of 118

SP4702-24-R-0012 8 of 118

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2025 – 29SEP2026

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1006 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 1 – Distribution PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2025 – 29SEP2026

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Option Year 2: 9/30/2026 - 9/29/2027

Line Description EST Quantity Unit Unit Price Total Amount 2001 Court Reporter Services 300 HR $ $

2002 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2001, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for the Option Year 2 – Aviation PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2026 – 29SEP2027

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2002 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 2– Aviation PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2026 – 29SEP2027

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 2003 Court Reporter Services 300 HR $ $

2004 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2003, R606-V00007612 300 HR $ $

SP4702-24-R-0012 9 of 118

SP4702-24-R-0012 9 of 118

NOUN: Court Reporting Services for Option Year 2 – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2026 – 29SEP2027

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2004 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 2 – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2026 – 29SEP2027

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 2005 Court Reporter Services 300 HR $ $

2006 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2005, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for Option Year 1– Distribution PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2026 – 29SEP2027

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2006 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 1 – Distribution PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2026 – 29SEP2027

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Option Year 3: 9/30/2027 - 9/29/2028

Line Description EST Quantity Unit Unit Price Total Amount 3001 Court Reporter Services 300 HR $ $

3002 Transcript Pages UN Page $ $

SP4702-24-R-0012 10 of 118

SP4702-24-R-0012 10 of 118

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3001, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for the Option Year 3 – Aviation PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2027 – 29SEP2028

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3002 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 3– Aviation PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2027 – 29SEP2028

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 3003 Court Reporter Services 300 HR $ $

3004 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3003, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for Option Year 3 – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2027 – 29SEP2028

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3004 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 3 – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2027 – 29SEP2028

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 3005 Court Reporter Services 300 HR $ $

3006 Transcript Pages 5000 UN $ $

SP4702-24-R-0012 11 of 118

SP4702-24-R-0012 11 of 118

3005, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for Option Year 3– Distribution PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2027 – 29SEP2028

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3006 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 3 – Distribution PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2027 – 29SEP2028

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Option Year 4: 9/30/2028 - 9/29/2029

Line Description EST Quantity Unit Unit Price Total Amount 4001 Court Reporter Services 300 HR $ $

4002 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4001, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for the Option Year 4 – Aviation PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2028 – 29SEP2029

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4002 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 4– Aviation PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2028 – 29SEP2029

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 4003 Court Reporter Services 300 HR $ $

SP4702-24-R-0012 12 of 118

SP4702-24-R-0012 12 of 118

4004 Transcript Pages 5000 UN $ $

4003, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for Option Year 4 – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2028 – 29SEP2029

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4004 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 4 – Land & Maritime PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2028 – 29SEP2029

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

Line Description EST Quantity Unit Unit Price Total Amount 4005 Court Reporter Services 300 HR $ $

4006 Transcript Pages 5000 UN $ $

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4005, R606-V00007612 300 HR $ $

NOUN: Court Reporting Services for Option Year 4– Distribution PRICING TERMS: Firm Fixed Price (Estimated 300 Hours)

ESTIMATED PERIOD OF PERFORMANCE: 30SEP2028 – 29SEP2029

ITEM DESCRIPTION: Contractor shall perform Court Reporting Services IAW Section C, Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4006 R606-V00007612 5000 UN $ $

NOUN: Court reporting Transcript Pages for Option Year 4 – Distribution PRICING TERMS: Firm Fixed Price (Estimated 5000 pages)

PERIOD OF PERFORMANCE: 30SEP2028 – 29SEP2029

ITEM DESCRIPTION: Contractor shall provide Transcript pages IAW Section C, Performance Work Statement.

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Section - C

PERFORMANCE WORK STATEMENT (PWS)

I. INTRODUCTION:

The Defense Logistics Agency (DLA) Office of Counsel has the responsibility to provide court reporter services for Merit Systems Protection Board (MSPB) hearings, Equal Employment Opportunity Commission (EEOC) hearings, arbitrations and depositions in support of our clients. The services of a court reporter capture and preserve a verbatim record of legal proceedings, ensuring the record is both accurate and court-admissible. The court reporter is an impartial third-party officiant who facilitates these proceedings.

II. REQUIREMENT OVERVIEW:

A. Scope:

The scope of the contract is to obtain court reporting services for MSPB hearings, EEOC hearings, arbitrations and depositions in support of our clients for DLA Office of Counsel at the following Major Subordinate Commands (MSCs): Land and Maritime, Aviation, and Distribution.

B. Background:

The DLA Office of Counsel has not previously had a contract for these services. The Equal Employment Opportunity (EEO) office has a contract which include court reporter services.

The Office of Counsel has obtained court reporter services under the EEO contract.

C. Period of Performance:

The DLA Office of Counsel proposes a contract for Court Reporter Services for a one-year base period with four (4) one-year option periods.

D. Rationale/Justification:

The DLA Office of Counsel at each MSC listed above has a requirement to provide a court reporter on an as-needed basis. This requirement is best sourced through contractor-provided, performance-based services.

III. REQUIREMENTS/TASKS:

A. Introduction:

1. The Contractor shall provide court reporter services and provide transcripts as needed for scheduled hearings, arbitrations and depositions as required.

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2. The services provided under this contract shall be performed in person or virtually.

B. Specific Requirements: The DLA Office of Counsel requires vendor performance of the following services:

1. Court Reporter Services: a total of 300 hours estimated requirement across three MSCs. Court Reporter services are defined as an impartial third-party officiant who facilitates and transcribes speech from legal proceedings.

a. MSCs Locations:

i. DLA Land & Maritime, Columbus, Ohio. DoDAAC: SC0700

3990 E Broad St, Columbus, Ohio, 43213

ii. DLA Aviation, Richmond, Virginia DoDAAC: SC0400 6090 Strathmore, Rd, Richmond, Virginia, 23237

iii. DLA Distribution Services, New Cumberland, PA DoDAAC: SB3300 5430 Mifflin Ave Ste 2119. New Cumberland, PA, 17070

2. Transcripts: a total of 5,000 pages estimated requirement across three MSCs.

Transcripts are defined as a, printed, or typed copy of dictated or recorded material, made available upon request for dissemination.

C. General Requirements:

Contractor performance shall conform to the following guidelines:

1. The Contractor shall provide all necessary personnel, services, and materials needed to perform the work set forth in this PWS including but not limited to all necessary equipment and related materials/office supplies.

2. Equipment shall be able to transition between or within rooms, if necessary, without losing the transcripts or notes typed prior to each move.

D. Administrative Matters:

1. All assignments under this contract shall be at the DLA Office of Counsel at Land and Maritime, Aviation, and Distribution, unless otherwise indicated. The Office of Counsel shall provide the Contractor with the full location address, building number, room number, the dates and times of the event, and the specific type of event.

a. Court reporter services may be required off-site. The Office of Counsel shall be responsible for providing visitor notification to the off-site facility and providing the court reporter with instructions for access to that facility.

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b. Court reporter services may be required virtually. In this situation, the Office of Counsel shall provide the vendor with the necessary information to connect to the applicable virtual platform.

2. All in-person services will be billed at a two-hour minimum to allow time accessing the DLA installation. Virtual court reporter services will be billed at a one-hour minimum and 30 minutes billing increments after one hour.

3. In the instance where an appointment runs over the scheduled time, the vendor shall continue performance. In such an instance, the vendor shall:

a. Notify the Contracting Officer’s Representative (COR) of the actual performance duration within (1) business day, and

b. Invoice for the additional services performed in thirty (30) minutes increments.

c. Exceptions to continued performance are if the Government has explicitly instructed the vendor in advance that no such continued performance shall occur, or if the vendor is unable to continue performance past the scheduled time due to other preexisting commitments (in which case the vendor shall provide advanced notice to the COR).

4. Upon receipt of a court reporter requirement, the Office of Counsel will contact the Contractor allowing time to meet the requirements as follows:

a. Five (5) business days in advance of any single event.

b. Ten (10) business days in advance for a long (more than 24 hours) session.

c. Requests with less than 24-hour notice will be handled based upon the availability of court reporter service(s).

5. The Office of Counsel COR will provide the following information:

a. Dates of the event to include daily start and end times.

b. Event POC of the organization requesting the court reporter services (name, email address, telephone number, and location).

c. Case caption.

d. Type of event(s).

e. Length of time for the event(s).

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SP4702-24-R-0012 16 of 118

f. Location of the event(s).

g. Method of display to use, i.e. laptop computer, government furnished monitor, or conference room screen with video streaming.

6. Upon arrival, the court reporter(s) will contact the event POC to be escorted to the event(s) where the service is needed, and ensuring the court reporter is escorted to the check-out location, as necessary.

7. Cancellations:

a. Assignments can be cancelled by the Government at any time.

b. The Government may cancel court reporter services two (2) full business days prior to the date of the assignment at no cost.

c. Cancellation Fee: The vendor may invoice the Government for an assignment which is not cancelled at least two (2) full business days prior to the date of the assignment at the applicable rate, as established below.

d. If an assignment scheduled for a full day is ended early by the Government, the vendor may invoice for the full number of scheduled hours. In this instance, the vendor shall notify the COR within 24 hours if an assignment is cancelled or completed early.

e. If a multi-day assignment is canceled less than two (2) full business days prior to the start of the event, the Contractor can invoice for a maximum of two days regardless of the duration of the originally scheduled appointment.

f. If a multi-day assignment is canceled at any point after the initial start date, the Contractor shall only invoice for any cancelled hours on the day it received notice of the cancellation plus the cancelled hours for the next immediate day’s assignment.

8. Scheduling Changes: The Contractor shall provide to the Office of Counsel three

(3) days prior notice of the court reporter’s name for the scheduled assignments. Any last minutes changes shall be notify in writing to the Office of Counsel.

9. The Contractor shall be responsible for ensuring the court reporter has complete and accurate job information prior to day of assignment.

10. Court reporter(s) shall contact the Office of Counsel or designated POC upon arrival for assistance with accessing the facility and must arrive approximately 30 minutes before the scheduled assignment to clear security and complete travel to the event location.

All Contractor personnel or any representative of the contractor entering any Government

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SP4702-24-R-0012 17 of 118 facility or Government-leased facility shall abide by all security regulations and be subject to security checks. Access to DLA activities’ installations shall be coordinated with the Office of Counsel or designated POC to ensure any site-specific requirements are met.

11. Travel: The contract will not include a provision for reimbursement of a court reporter’s travel time for local events.

12. Billing: Billed time begins with security check-in and concludes with the conclusion of the event. For multi-day events, the second and subsequent days will be billed for the actual hours of the event. Time taken for meals shall not be billed. Other breaks are billable.

13. Qualifications: All proposed court reporters must be of an acceptable level of proficiency and ability before they are able to perform under the contract. Court reporter(s) shall be certified with the National Court Reporters Association (NCRA) Certified Realtime Captioner (CRC) or one of its historic equivalents (i.e., Certified Broadcast Captioner (CBC)

14. Security and Privacy Act Requirements: All work performed relative to the tasking identified in the PWS are unclassified or carry a Privacy Act Classification. System security shall be in accordance with Security Requirements for Automated Information System.

15. Security Investigation Requirements: No classified work will be required.

However, the contractor will be working with sensitive information which is covered by the Privacy Act.

16. Government Point of Contacts:

a. Contracting Officer: Ivan Badillo

b. Contract Specialist: Becky Hard

c. Contracting Officer’s Representative (COR):

i. Land and Maritime, Roscille Cobb – Roscille.Cobb@dla.mil (614) 692-7394

ii. Aviation, Jennifer McNamara – Jennifer.W.McNamara@dla.mil

(804) 279- 2217

iii. Distribution, Christina Garber – Christina.Garber@dla.mil (717) 770-5238

17. SERVICE CONTRACTOR REPORT (SCR) FAR 52.204-14: is not applicable as this award is not expected to exceed the threshold specified in FAR 4.1703

18. Common Access Card: The Awardee shall not need access to Common Access Cards (CACs) in order to perform. (DLAM 1000.13) is inapplicable to this requirement.

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SP4702-24-R-0012 18 of 118 mailto:Roscille.Cobb@dla.mil mailto:Roscille.Cobb@dla.mil mailto:Roscille.Cobb@dla.mil mailto:Roscille.Cobb@dla.mil mailto:Roscille.Cobb@dla.mil mailto:Roscille.Cobb@dla.mil mailto:Roscille.Cobb@dla.mil mailto:Roscille.Cobb@dla.mil mailto:Jennifer.W.McNamara@dla.mil mailto:Jennifer.W.McNamara@dla.mil mailto:Jennifer.W.McNamara@dla.mil mailto:Jennifer.W.McNamara@dla.mil mailto:Jennifer.W.McNamara@dla.mil mailto:Jennifer.W.McNamara@dla.mil mailto:Jennifer.W.McNamara@dla.mil mailto:Jennifer.W.McNamara@dla.mil mailto:Christina.Garber@dla.mil mailto:Christina.Garber@dla.mil mailto:Christina.Garber@dla.mil mailto:Christina.Garber@dla.mil mailto:Christina.Garber@dla.mil mailto:Christina.Garber@dla.mil mailto:Christina.Garber@dla.mil mailto:Christina.Garber@dla.mil

SECTION E – INSPECTION AND ACCEPTANCE

52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996) (FAR)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract.

Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f)If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

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SECTION F – DELIVERIES OR PERFORMANCE

52.242-15 STOP-WORK ORDER (AUG 1989) FAR

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

SECTION G – CONTRACT ADMINISTRATION DATA

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991) (DFARS)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS. (DEC 2018) (DFARS)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) (DFARS)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

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SP4702-24-R-0012 20 of 118 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_________________2 IN 1 INVOICE ________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

_____________2 IN 1 INVOICE________________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

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(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

SL4701

Issue By DoDAAC

SP4702

Admin DoDAAC**

SP4702

Inspect By DoDAAC

DLA Land & Maritime, DoDAAC: SC0700

DLA Aviation, Richmond, DoDAAC: SC04006

DLA Distribution Services, DoDAAC: SB3300

Ship To Code

Ship From Code

Mark For Code

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Service Approver (DoDAAC)

DLA Land & Maritime DoDAAC: SC0700

DLA Aviation, Richmond, DoDAAC: SC04006

DLA Distribution Services, DoDAAC: SB3300

Service Acceptor (DoDAAC)

DLA Land & Maritime DoDAAC: SC0700

DLA Aviation, Richmond, DoDAAC: SC04006

DLA Distribution Services, DoDAAC: SB3300

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

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(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

_____ROSCILLE COBB 614-692-7394__________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

N/A

SECTION I – CONTRACT CLAUSES

52.203-3 GRATUITIES (APR 1984) (FAR)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS ( JUN 2020) (FAR) 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (NOV2023) (FAR)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011) (FAR)

52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2018) (FAR)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) (FAR)

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021) (FAR)

(a) Definitions. As used in this clause–

“Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

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SP4702-24-R-0012 24 of 118

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

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(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time…