SP4701-20-R-0013_Amend 0001 - Questions_Answers.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE F PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

O

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (If required)

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IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. VE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES ( such as changes in paying office, appropriation date, etc .) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. REEMENT IS ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. HER (Specify type of modification and authority)

THIS CHANGE ORDER IS ISSUED PURSUANT TO:

THE ABO

THIS SUPPLEMENTAL AG

OT

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED

16A. NAME AND TITLE OF SIGNER (Type or print)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

BY

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

6/12/2020

Procurement Integrated Enterprise Environment Common Operation Environment

SP4701-20-R-0013

FOR: PIEE COE Support Services Acquisition

SUBJECT: Questions/Answers in response to Request For Proposal SP4701-20-R-0013

Question/Answer #1:

Question: Is there an incumbent contractor performing this (or similar WAWF) work?

Answer: CACI Enterprise Solutions, Inc. supports the current WAWF/EDA sustainment and development efforts via a Contractor Teaming Arrangement (CTA). CACI is the Team Lead and Tritus Technologies is the Small Business Teaming Partner.

Question/Answer #2:

Question: Is the RFP focused only on personnel to support the Procurement Integrated Enterprise Environment?

Answer: Offerors shall provide a total solution encompassing the necessary labor categories and hours needed to support the PIEE COE Support Services per the PWS.

Question/Answer #3:

Question: Is there a storage hardware and software requirement for this RFP/environment?

Answer: Refer to Section C.3 of the RFP for the required Hardware/Software requirements.

Question/Answer #4:

Question: Section B.4 of the Solicitation states that a large business is required to form a CTA with a least one

(1) small business that also meets the socio-economic categories listed in this Section. The types of Small Businesses listed in the table of this Section includes WOSB, SDVOSB, VOSB, HZSB and “8(a), SDB”. I wanted to confirm that the 8(a) certification is not a specific requirement, and that a small business that is also a Small Disadvantaged Business, but who is not 8(a) certified, will satisfy meeting the requirement. Section L.4.3 lists SDBs as a small business type that will meet the 40% CTA requirement, and Section L.4.4.4 lists SDBs as a small business type that is part of the small business subcontracting goals (understood that this is outside of the CTA requirement).

Answer: Per Section B.4 of the RFP, the Team Lead, if a large business, is required to form CTA with at least one (1) small business and at least one (1) other small business category referenced in Section B.4 to satisfy the DLA requirement that a minimum of 40% of the total sustainment price for the base and option years shall be dedicated to Small Business. An 8(a) certification is not a requirement for this effort.

Per Section L.4.4.4, Offerors *regardless of size shall describe the extent of proposed Small Business Participation in performance of the contract in accordance with DFARS 215.304. At a minimum, each offeror shall provide a proposal that subcontracts a minimum of 15% of the total contract value to small business.

Additional subcategory goals are established for the following socioeconomic targets: 3.0% for Service- Disabled Veteran-Owned Small Business (SDVOSB), 5.0% for Small Disadvantaged Business (SDB), 5.0% for Women Owned Small Business (WOSB), and 3.0% for Historically Underutilized Business (HUB Zone). All Offerors, regardless of business size, are required to submit Small Business Participation Information in accordance with DFARS 215.304. Small business are not required IAW with FAR 52.219-9 to submit subcontracting plans. Small Business Participation is separate from the CTA requirement listed in Section B.4 of the RFP.

Question/Answer #5:

Reference: Reverse Auction Question: On page 106 the RFP cites, DLAD 15.407.90 Reverse Auction (OCY 2016), and the utilization of the Reverse Auctioning. Does DLA intend to invoke Reverse Auctioning for this opportunity? Since this is a single award IDIQ, can it be assumed that reverse auctioning will not be used post award?

Answer: The Government does not intend to utilization Reverse Auction procedures for this procurement.

Question/Answer #6:

Reference: Application Develop (KP) Elastic Search Engineer 1 Certification Question: On pages 60-16, Key Personnel, the Application Developer is required to have “ElasticSearch Engineer 1 certification”. Personnel with this certification are extremely limited and it is believed that only the incumbent is able to readily provide KP with this Certification. Will the Government consider removing this ElasticSearch Engineer 1 certification requirement so that competition is not unfairly limited?

Answer: The government requires the certifications that are identified for this key labor category and remains unchanged. One of the four key services PIEE provides the DoD and Federal users is a robust data layer and reporting. Elastic Search is a key component and certification provides the assurance that the KP are knowledgeable with that technology.

Question/Answer #7:

Reference: Past Performance References Required Question: On page 167, L.4.4.5 Non-Price Factor 5: Past Performance, the Government cites that the Offeror must submit a minimum of three (3) past performance references for the proposed CTA, which shall include, two (2) past performance references for each proposed Teaming Partner. On page 168, the Government then states that “The Government requests that the Offerors submit PPQ(s) for three (3) of the five (5) identified Past Performance contracts...” Will the Government clarify the minimum number of past performance references required from the Prime Offeror and the minimum required past performance references required for each Teaming Partner? With the current COVID-19 pandemic, would the Government consider utilizing CPARS in lieu of PPQs if a Government customer is unable to return the PPQ within the timeframe required?

Answer: Per the RFP, “Past Performance Questionnaire (PPQ): If forming a CTA, the Offeror shall submit PPQ(s) for a minimum of (3) identified Past Performance contracts and a minimum of (2) PPQ(s) for the Teaming Partners, refer to Attachment 5 for the PPQ form. In not forming a CTA, Offerors shall submit PPQ(s) for a minimum of (3) identified Past Performance contracts, refer to Attachment 5 for the PPQ form.”

Question/Answer #8:

Reference: CTAs and Small Business Subcontracting Requirement Question: On page 11, B.3 Contractor Team Arrangement, the Government states, “Subcontractors are not considered members of the CTA and responsibility for the subcontractor will rest with the applicable Team Partner. Subcontractors may be large or small businesses and may not be used to satisfy the Small Business (SB) requirement that a minimum of 40 percent of the total sustainment price for the base and option years for the PIEE COE Support Services effort must be dedicated to either a SB, Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Veteran-Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), and/or HubZone Small Business (HZSB) concerns.” On page 165, L.4.4.4 Non-Price Factor 4: Small Business Participation, the Government states, “Offerors regardless of size shall describe the extent of proposed Small Business Participation in performance of the contract in accordance with DFARS 215.304. At a minimum, each offeror shall provide a proposal that subcontracts a minimum of 15% of the total contract value to small business.” Is the Prime Offeror allowed to count it’s small business CTA partners towards the fifteen percent (15%) minimum total value required to be subcontracted to small businesses? If not, is it the Government’s intent that the Prime Offeror shall only ever perform forty-five percent (45%) of the work in performance of this contract?

Answer: If proposing as a Large Business, offerors are required to form a CTA and propose a minimum of 40% of Sustainment dollars for the base and option years to Small Business. In addition, Offerors are required to allocate a minimum of 15% of the balance (adjustment of total solution after the minimum 40% sustainment dollars are allocated) of total contract dollars to small businesses. Offerors are not allowed to count CTA dollars proposed toward the subcontracting requirement.

Per Section B.4 of the RFP, the Team Lead, if a large business, is required to form CTA with at least one (1) small business and at least one (1) other small business category referenced in Section B.4 to satisfy the DLA requirement that a minimum of 40% of the total sustainment price for the base and option years shall be dedicated to Small Business.

Per Section L.4.4.4, Offerors *regardless of size shall describe the extent of proposed Small Business Participation in performance of the contract in accordance with DFARS 215.304. At a minimum, each offeror shall provide a proposal that subcontracts a minimum of 15% of the total contract value to small business.

Additional subcategory goals are established for the following socioeconomic targets: 3.0% for Service- Disabled Veteran-Owned Small Business (SDVOSB), 5.0% for Small Disadvantaged Business (SDB), 5.0% for Women Owned Small Business (WOSB), and 3.0% for Historically Underutilized Business (HUB Zone). All Offerors, regardless of business size, are required to submit Small Business Participation Information in accordance with DFARS 215.304. Small business are not required IAW with FAR 52.219-9 to submit subcontracting plans. Small Business Participation is separate from the CTA requirement listed in Section B.4 of the RFP.

Question/Answer #9:

Reference: Proposal Response Extension Request Question: Given the CTA requirements, key personnel resumes which must be sourced and July 4th holiday, will the Government consider extending the proposal response due date for three weeks, through Friday July 17, 2020 at 2:00 PM Eastern Time?

Answer: At this time, the RFP closing date and time remain as is; June 26, 2020 at 2:00 PM Eastern Time.

Question/Answer #10:

Reference: L.4.4.5 Non-Price Factor 5: Past Performance Question: On page 168 the RFP refers to “the five identified Past Performance contracts”. On page 167 it states “The offeror must submit a minimum of three (3) past performance references for the proposed CTA, which shall include, two (2) past performance references for each proposed Teaming Partner.” What is the acceptable range for past performances from the CTA Lead? From each Teaming Partner? In total?

Answer: Per L.4.4.5, if forming a CTA, the offeror must submit a minimum of three (3) past performance references for the Team Lead and a minimum of two (2) past performance references for each proposed Teaming Partner. If not forming a CTA, Offeror must submit a minimum of three (3) past performance references.

Question/Answer #11:

Reference: M.2 Evaluation Factor Question: Please identify the desired requirement between the following two statements: “Past Performance is made up of three aspects; Relevancy and Quality.” And “B. Past Performance Rating: There are three aspects to the past performance evaluation: recency, relevancy (including context of data), and quality (including general trends in contractor performance and source of information). These three aspects, when combined, will result in the offeror’s performance confidence assessment rating.”

Answer: In the RFP, M.2 Evaluation Factors were updated to correct the past performance factor to state “three” aspects of past performance in lieu of “two” B. Past Performance Rating: There are three aspects to the past performance evaluation: recency, relevancy (including context of data), and quality (including general trends in contractor performance and source of information). These three aspects, when combined, will result in the offeror’s performance confidence assessment rating.

Question/Answer #12:

Reference: Section L.4.1, II, Non-Price Proposal/Attachment 3 Question: The Government limits Key Personnel Resumes to three pages. Will the Government expand the page limit to “no page limit”, since almost all of the Key Personnel requirements have several certifications and degrees to list. Attachment 3: Key Personnel Resume Template on page 204, requires each certification and degree to utilize several lines. This current template format is restrictive and will not provide the Government the full picture of the qualifications they desire in each Key Person.

Attachment 3, Key Personnel Resume Template uses a significant amount of space that could be better utilized to provide the Government the level of detail required in the Relevant Experience description section. (For example, in the current structure it would take five rows to show a candidate’s education. In our typical structure all of the same information could be provided in one row.) If the Government is unwilling to expand the resume page limit, would the Government accept the Offerer’s format of a more condensed resume template in a table as long as all of the components provided in Attachment 3 are clearly provided?

Answer: The RFP has been updated to reflect No limit for proposed Resumes.

Question/Answer #13:

Reference: Section C.14.2.a. Key Personnel Question: Will the Government consider relaxing the requirement for both an ElasticSearch Engineer I certification and AWS Certified Developer Associate, and replace them both with just experience using the technology and appropriate 8140 or 8570 certification? We’ve seen a trend where most individuals that utilize open source tools such as ElasticSearch will gain valuable experience just using the tool, but will never go through formal training and certification.

Answer: The government requires the certifications that are identified for this key labor category and remains unchanged. One of the four key services PIEE provides the DoD and Federal users is a robust data layer and reporting. Elastic Search is a key component and certification provides the assurance that the KP are knowledgeable with that technology.

Question/Answer #14:

Reference: Section L.4.4.5 Factor 5: Past Performance Question: Will the Government accept CPARS evaluations in lieu of PPQs?

Answer: Offerors are required to submit the requested PPQs with their proposal.

Question/Answer #15:

Reference: Section L.3 Question: Volume title are different between page 157 and page 159 & 160. Page 157 reads:

I Non-Price II Cost/Price III Sub-Contracting Plan Page 159 & 160 reads:

I Cover Letter and Executive Summary II Non-Price Proposal III Price Proposal Would the Government make them consistent?

Will the government consider accepting only an electronic copy given the “stay-at-home” orders for the COVID-19 pandemic?

Answer: The RFP has since been updated and does not contain the information as listed per the question. Any mention of Hard Copy proposals has been removed as a requirement of the RFP. Per page 2 of the RFP, all proposals should be emailed (zip file format) to: Contracting Officer Heather Orlando @ email heather.orlando@dla.mil.

Question/Answer #16:

Reference: Section L.4.1 Question: The Government limits all fonts to Times New Roman 12 pt. Will the Government allow Arial Narrow 9 pt. font for graphics and tables?

Answer: Yes, the Government allows Arial Narrow 9 pt. font for graphics/charts/tables.

Question/Answer #17:

Reference: Section L.4.1 Question: L.4.1 states “The Management Approach Section shall not exceed fifteen (15) pages in length and consist of the following:

Management Approach – 11 pages limit (shall include a Transition-In Plan) Staffing Plan – 4 page limit mailto:heather.orlando@dla.mil

Was the intent to indicate the management approach will include an approach and a Transition-In Plan?

Answer: Yes, the Management Approach shall discuss Transition-In efforts proposed by the Offeror. Section L.4.1 has been updated to address the requirements of the Management Approach.

The Management Approach Section shall not exceed fifteen (15) pages in length and shall include the following:

1. Transition-In Plan

2. Staffing Plan – 4 page limit (a Work Breakdown Structure may be submitted as an Appendix and not count toward page limit).

Question/Answer #18:

Reference: Section L.4.3 Question: L.4.3 states that a cover letter is limited to 2 pages, and that we are to include 2 copies of the cover letter. Does the government desire 2 copies of a one-page cover letter (2 pages total) or 2 copies of a 2 page cover letter (4 pages total)?

Answer: Section L.4.3 has been updated to remove the requirement that Offerors are required to submit 2 copies of the cover letter. The Cover Letters are limited to 2 pages in length.

Question/Answer #19:

Question: What tools are currently used for the performance of the work, such as those supporting training, operations support, and Agile/CI/CD management? Are these tools GFE? If not, should these be estimated in the BOM? Is there a list of additional tools to be made available upon award? Will content from the tools (artifacts, scripts, configuration, etc.) be made available upon award?

Answer: Please respond to this section based upon your Company's ability to complete the tasks as provided.

Question/Answer #20:

Question: On the cover page box 3 states Solicitation Number SP4701-20-F-0023. The remainder of the document states SP4701-20-F-0013. Would the Government clarify the Solicitation number for this bid?

Answer: The Solicitation Number for this effort is SP4701-20-R-0013.

Question/Answer #21:

Question: Would the Government confirm that Letters of Intent are excluded from resume page count?

Answer: Offerors shall submit Letters of Intent with proposal for all proposed Key Personnel. The RFP has been updated to reflect No limit for proposed Resumes.

Question/Answer #22:

Question: Are any contractors expected to work within a commutable DLA site? If so, at which location(s)?

Where are the 6 office locations mentioned in F.2 located?

Answer: The most recent RFP changes updated Section F.2, as written, all Tasks are to be performed at a Contractor facility. On occasion, the Contractor may be required to attend on-site meetings at a Government facility. All on-site efforts shall be performed at various locations to be determined at time of meeting.

Question/Answer #23:

Question: There are no explicit statements that allow for substitution of a degree in lieu of years of experience or vice versa. Will the Government provide a bilateral Substitution Clause applicable to all labor categories, where a BA/BS is equivalent to X years of experience (and vice versa) and a MA/MS equivalent to Y years of experience (and vice versa)?

Answer: Please refer Section C.14 of the RFP.

Question/Answer #24:

Reference: L.4.4.4 (d) NOTE 3 M.3 Non-Price Factor 4 – Small Business Participation Question: Can the Government confirm that per Section L.4.4.4 (d) NOTE 3 small businesses that are proposing as the Prime contractor are not required to submit a small business subcontracting plan and will not be rated “unacceptable” for Non-Price Factor 4 – Small Business Participation for not submitting a Small

Business Subcontracting Plan?

Per Section L.4.4.4, Offerors *regardless of size shall describe the extent of proposed Small Business Participation in performance of the contract in accordance with DFARS 215.304. At a minimum, each offeror shall provide a proposal that subcontracts a minimum of 15% of the total contract value to small business.

Additional subcategory goals are established for the following socioeconomic targets: 3.0% for Service- Disabled Veteran-Owned Small Business (SDVOSB), 5.0% for Small Disadvantaged Business (SDB), 5.0% for Women Owned Small Business (WOSB), and 3.0% for Historically Underutilized Business (HUB Zone). All Offerors, regardless of business size, are required to submit Small Business Participation Information in accordance with DFARS 215.304. Small business are not required IAW with FAR 52.219-9 to submit subcontracting plans.

Question/Answer #25:

Reference: C.14.2 (a) Question: Does the Program Manager need to be a full-time company resource of the Prime contractor at time of bid submission or only upon award?

Answer: Per Section C.14 Personnel, Program Managers are considered Key Personnel. In addition, per Section C.14.4 Utilization of Contractor’s Proposed Key Personnel, in order to ensure a smooth and orderly startup of the contract, it is essential that the key personnel specified in the offeror’s proposal be available and ready for work on the effective date of the award.

Question/Answer #26:

Reference: L.4.4.5 Question: RFP Section L.4.4.5 states that offerors must submit a minimum of three past performance references and that each proposed teaming partner shall include two past performance references.

Can the government confirm the Prime/CTA lead is required to submit at least 2 Past Performance citations and that one of the Prime/CTA lead references must relate to Agile Software Development?

Answer: RFP Section L.4.4.5 Non-Price Factor 5: Past Performance was updated as follows, refer to the RFP for the entire Section: “If forming a CTA, the offeror must submit a minimum of three (3) past performance references for the Team Lead and a minimum of two (2) past performance references for each proposed Teaming Partner. If not forming a CTA, Offeror must submit a minimum of three (3) past performance references.”

Question/Answer #27:

Reference: L4.4.5 paragraph “Past Performance Questionnaire (PPQ)” Question: “The Government requests that the Offerors submit PPQ(s) for three (3) of the (5) five identified Past Performance contracts…” Can the Government please confirm if offerors must submit a minimum of 3 past performance citations with a maximum of 5 total past performance citations?

Can the government please advise how offerors with more than one teaming partner should address the past performance requirement listed in L.4.4.5 requiring two past performance references for each proposed teaming partner?

Answer: Per the RFP, “Past Performance Questionnaire (PPQ): If forming a CTA, the Offeror shall submit PPQ(s) for a minimum of (3) identified Past Performance contracts and a minimum of (2) PPQ(s) for the Teaming Partners, refer to Attachment 5 for the PPQ form. In not forming a CTA, Offerors shall submit PPQ(s) for a minimum of (3) identified Past Performance contracts, refer to Attachment 5 for the PPQ form.”

Question/Answer #28:

Reference: L.5.0 PRICE PROPOSAL CLIN 0008 Question: ODC estimates may not be possible without access to current configuration and exact usage data. Is the offeror intended to provide all required software/hardware, or only to propose the software/hardware that may be specific to their solution and required at award?

Answer: Per Section L.5.0 COST/PRICE PROPOSAL, For CLIN 0008, (and subsequent CLINs for Option

Years CLINs 1008 and 2008), the contractor shall submit a price proposal for the Other Direct Costs (Hardware/Software) required to support the PIEE COE program. It is possible that the contractor may propose a solution that will require Software Licenses. The contractor shall provide a Bill of Materials (BOM) detailing the licenses and agreements that are to be acquired. The BOM will detail the Item Name, when purchased, version, License Number(or other item specific identifier), Contractor, Type, CLIN, Date License Expires, quantity, monthly billing cost, dates for monthly billing unit cost, and total cost and include determination of acceptable price (3 or more quotes). .

Question/Answer #29:

Reference: F.2 PLACE OF PERFORMANCE Question: Does the Government have a preference for the location of contractor facilities (e.g. National Capital Region)?

Answer: The most recent RFP changes updated Section F.2, as written, all Tasks are to be performed at a Contractor facility. On occasion, the Contractor may be required to attend on-site meetings at a Government facility. All on-site efforts shall be performed at various locations to be determined at time of meeting.

Question/Answer #30:

Reference: Page 3 - continuation of SF33 A.1 Blocks 8 and 9 and Pages 156 - 157 Section L.3 Proposal Preparation Instructions Question: The continuation of the SF 33 states that the proposal should be emailed (zip file format to the contracting officer. However, Section L.3 Proposal Preparation Instructions on page 156 and 157 indicates that the proposal must be provided in the prescribed format or they may be excluded from further consideration and includes a table showing one (1) hard copy and one (1) electronic copy are required. Can the Government please clarify if hard copies of the proposal must be submitted? If so, can you please provide the required submission date and address to which the proposals should be sent to?

Answer: The RFP has since been updated and does not contain the information as listed per the question. Any mention of Hard Copy proposals has been removed as a requirement of the RFP. Per page 2 of the RFP, all proposals should be emailed (zip file format) to: Contracting Officer Heather Orlando @ email heather.orlando@dla.mil.

Question/Answer #31:

A. Reference: Section C.4 – Task 1.5

Question: Task 1.5 Systems Engineering states “DoD approved Impact Level 5 GovCloud environment supported production and DISA- supported production.” We understand that production needs to be in IL-5.

Can development take place in IL2 environment?

Answer: IL-5 is for production and development.

Question: What does the current architecture look like? Where do the apps and data reside? On DISN? Hosted by a commercial provider? (This can be possibly be discovered after the PoP) Answer: Apps and data reside in AWS in a common operating environment with interfaces to trading and other transactional systems.

Question: Will contractor need to provide CSSP services?

Answer: YES, there are cyber security actions that need to take place by the developer – as outlined in the

PWS.

Question: Does DLA have an IL5 presence / environment today?

Answer: DLA uses 3-party host environment that have IL5; our Hosting Providers have an IL5 presence.

Question: Are the applications and data in production today currently meeting IL5-level security requirements?

Answer: Yes

Question: “DoD approved IL 5 GovCloud environment supported production and DISA-supported production” and “IL5 GovCloud environment guidelines”. Will Impact Level 5 be the only environment planned to host all applications? Will an IL2 environment be considered for development environment and for applications and data that meet IL2 guidelines?

Answer: IL-5 is for production and development

B. Reference: Section C.4 – Task 2.2

Question: How is authentication accomplished for external contractor employees accessing websites and data today?

Answer: Through CAC and PIV

Question: “Contractor shall maintain PIEE’s account management and access capability”. Is an Account creation workflow available depicting approval and task process for account management. What actions, if any, are automated? What tool(s) is used today to manage account access?

Answer: Refer to PIEE website (https://wawf.eb.mil/piee-landing/)

C. Reference: Section C.4 – Task 2.4

Question: “Personnel shall be available from 0700-1800 but all operational checks must be accomplished NLT 0700.” Will contractors have access to systems before 0700 to complete the checks?

Or will this be more of a Tier 1 / 2 level action (note - especially if they are manned 24/7)?

Answer: Yes, contractors will have access to the system prior to 0700

D. Reference: Section C.4 – Task 2.9

Question: Is there a current disaster recovery plan in place? Is the intent for the contractors maintain what is in-place and to update the plan once changes are made to where applications and data reside (ie. On-premise to Cloud)? Is there geographical separation between hosting data centers today? Are the sites hot/hot or hot/cold?

Answer: Yes, there is a disaster recovery plan which contractors are required to maintain; however, the plan is not updated by the awardee. Yes, there is a geographical separation and the sites are hot/hot.

E. Reference: Section C.4 – Task 2.11/2.12

Question: Tier 3 Help Desk: Will be responsible for ‘effectively sustaining the daily operational environment’.

Is another entity is responsible for Tier 1 and 2 support?

Answer: Yes

Question: What type of Ticketing system is currently being used?

Answer: Multiple (ITSM remedy (Tier 1 HD); Sharepoint (Tier 2, 3)

F. Reference: Section C.4 – Task 3.4

Question: Are we going to migrate apps (lift/shift) or re-platform or refactor them in the cloud? Will this be option year 1 or 2 tasks?

Answer: Yes, could be involved in a number of activities to move apps into the cloud in either the Base Year, Option Year 1, or Option Year 2

Question/Answer #32:

Reference: Section C.6.6 – Page 48 Question: Separate two factor authentication solutions (non-PKI tokens) are being employed for users requiring privileged system/network access. What is the current, non-PKI token based, two factor authentication solution currently in use?

Answer: There are none, Section C.6.6 of the RFP has been updated.

Question/Answer #33:

Reference: General Question: Since this RFP is using a CTA approach, if the Offeror is a small business and the Offeror is not proposing any team members or subcontractors, will this meet the requirement of the 40% to small business?

The CTA requirement would not be required if the Offeror is a small business, Is this correct?

Answer: Per Section B.4 of the RFP, the Team Lead, if a large business, is required to form CTA with at least one (1) small business and at least one (1) other small business category referenced in Section B.4 to satisfy the DLA requirement that a minimum of 40% of the total sustainment price for the base and option years shall be dedicated to Small Business. The CTA requirement is required if the Team Lead is a Large Business.

Question/Answer #34:

Reference: B2.2 Question: Please provide the hours equivalent of 1 FTE (e.g, 1880, 1920, etc.).

Answer: Please refer ROM table for historical hours.

Question/Answer #35:

Reference: PWS, Task Area 3 Question: It states that Task Area 3 - Systems Enhancements and Development is Cost Plus Fixed Fee (CPFF). However, under the Schedule B, it state Task Area 3 is Cost Plus Incentive Fee (CPIF). Can you please provide clarification on what contract type Task Area 3 will be?

Answer: RFP was updated to correct Task Area 3 as Cost Plus Incentive Fee.

Question/Answer #36:

Reference: PWS Question: CDRLs are mentioned throughout the Solicitation document, however no descriptions are provided for the CDRLs. Can you please provide the CDRLs descriptions.

Answer: Refer to the PWS for CDRLs, no additional descriptions will be given at this time.

Question/Answer #37:

Reference: PWS Question: Request to have a Transition Period of 30 days included in this effort.

Answer: Offerors are required to propose the Transition-In effort IAW Task 1.12 of the PWS.

Question/Answer #38:

Reference: L.3 Question: Due to the coronavirus pandemic, can you please remove the requirement of hard copies to be submitted and only have electronic copies to be submitted.

Answer: The RFP has since been updated and does not contain the information as listed per the question. Any mention of Hard Copy proposals has been removed as a requirement of the RFP. Per page 2 of the RFP, all proposals should be emailed (zip file format) to: Contracting Officer Heather Orlando @ email heather.orlando@dla.mil.

Question/Answer #39:

Reference: L.3 Question: Under L.3, it states: The Offeror must submit one Contractor Team Arrangement (CTA) proposal that clearly and concisely describes and defines the objectives/ requirements in sufficient detail for effective evaluation and for substantiating the validity of stated claims. Question: If the Offeror is a small business, is this requirement needed to submit one CTA?

Answer: Per Section B.4 of the RFP, the Team Lead, if a large business, is required to form CTA with at least one (1) small business and at least one (1) other small business category referenced in Section B.4 to satisfy the DLA requirement that a minimum of 40% of the total sustainment price for the base and option years shall be dedicated to Small Business. The CTA requirement is required if the Team Lead is a Large Business.

Question/Answer #40:

Reference: L.4 Question: Under L.4 it states submit proposal in separate volumes and it lists Volume I Cover letter, Volume II Non-Price Proposal, and Volume III Price Proposal. However, under L.3 it lists 3 separate volumes as Volume I Non-Price, Volume II, Cost/Price, and Volume III Sub-Contracting Plan. Can you please confirm which Volume Numbers and Descriptions that should be used.

Answer: The RFP, Sections L.3 and L.4, have been updated to correct the Volume submissions.

Question/Answer #41:

Reference: L.4.1 Question: Please provide font type and font size for Graphics.

Answer: The Government allows Arial Narrow 9 pt. font for graphics/charts/tables.

Question/Answer #42:

Reference: L.4.3.1 Question: Under L.4.3.1 it states: In addition, the letter must be signed by a responsible officer or partner/principal of each Team Partner(s) proposed to meet the 40 percent CTA requirement for Small Business (SB), Small Disadvantaged Small Business (SDSB), Women-Owned Small Business (WOSB), Service-Disabled Veteran Owned Small Business (SDVOSB), or HubZone concern. Question: If the Offeror is a Small Business, is this requirement needed?

Answer: Answer: Per Section B.4 of the RFP, the Team Lead, if a large business, is required to form CTA with at least one (1) small business and at least one (1) other small business category referenced in Section B.4 to satisfy the DLA requirement that a minimum of 40% of the total sustainment price for the base and option years shall be dedicated to Small Business. The CTA requirement is required if the Team Lead is a Large Business.

Question/Answer #43:

Reference: L.4.4.5 Question: Under L.4.4.5, it states: The offeror must submit a minimum of three (3) past performance references for the proposed CTA, which shall include, two (2) past performance references for each proposed Teaming Partner. Question: It is mandatory that offeror provides 2 past performance for each Teaming Partner? Would the Offeror proposal be rated as unacceptable if the Offeror doesn't have any teaming partners?

Answer: Answer: Per Section L.4.4.5 Non-Price Factor 5: Past Performance, if forming a CTA, the offeror must submit a minimum of three (3) past performance references for the Team Lead and a minimum of two (2) past performance references for each proposed Teaming Partner. If not forming a CTA, Offeror must submit a minimum of three (3) past performance references. Per Section M.3 Non-Price Proposal, Factor 5 – Past Performance, in the case of offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror may not be evaluated favorably or unfavorably on the factor of past contract performance. In this case, the offeror’s past performance is unknown and assigned a performance confidence rating of “neutral.”

Question/Answer #44:

Reference: L.4.4.5 Question: Under L.4.4.5, it states: Past Performance Questionnaire (PPQ): The Government requests that the Offerors submit PPQ(s) for three (3) of the (5) five identified Past Performance contracts, refer to Attachment 5 for the PPQ form. Question: Please confirm the number of Past Performance Experience that should be submitted. Since the PPQ states three of the five identified past performance contract and in the beginning of L.4.4.5 it states The offeror must submit a minimum of three (3) past performance references for the proposed CTA, which shall include, two (2) past performance references for each proposed Teaming Partner.

Answer: Per the RFP, “Past Performance Questionnaire (PPQ): If forming a CTA, the Offeror shall submit PPQ(s) for a minimum of (3) identified Past Performance contracts and a minimum of (2) PPQ(s) for the

Teaming Partners, refer to Attachment 5 for the PPQ form. In not forming a CTA, Offerors shall submit PPQ(s) for a minimum of (3) identified Past Performance contracts, refer to Attachment 5 for the PPQ form.”

Question/Answer #45:

Reference: L.4.4.5 Question: Are the completed PPQs to be submitted with the Offeror proposal or should the reference POC send it directly to the Contracting Officer of this Solicitation before the due date?

Answer: Per Section L.4.4.5, PPQ’s should be completed and signed by the required POC and submitted in conjunction the Offeror’s proposal.

Question/Answer #46:

Reference: Attachments Question: Please provide Attachment 3 Key Personnel Resume Template, Attachment 4 Past Performance Template, and Attachment 5 Past Performance Questionnaire in word format to ensure that formatting matches what is included in the Solicitation.

Answer: Offerors have the ability to convert PDF Attachments to word for completion.

Question/Answer #47:

Reference: General Question: Request a 30 day extension of the proposal due date from when the Q&A is posted.

Answer: At this time, the RFP closing date and time remain as is; June 26, 2020 at 2:00 PM Eastern Time.

Question/Answer #48:

Reference: L.4.1 Question: Would the Government allow a 10 pt. font size for graphics and tables?

Answer: The Government allows Arial Narrow 9 pt. font for graphics and tables.

Question/Answer #49:

Reference: L.4.1 Question: The Government specifies that the Staffing Plan has a 4 page limit. Does the Government intend the WBS to be included in the staffing plan and within the 4 page limit?

Answer: Offerors may include the Work Breakdown Structure as an Appendix.

Question/Answer #50:

Reference: L.4.1 Question: Would the Government allow for a Cover Page (separate from the cover letters) and an acronym list to be included in Volumes I, II and II, and not count toward page count?

Answer: Section L.4.1, Written Response states, each volume shall contain the following items in addition to the technical/descriptive data required by the RFP, the Cover Page does not count toward page limitations:

Cover Page: The cover page should indicate:

Proposal Title Proposal Volume Name Proposal Volume Number Offeror’s Name and Address Principal Point of Contact Name and Phone Number Identification of copies bearing original signatures

L.4.2 has been updated to include the following language: **If needed, Offerors shall include an Acronym List in each Volume of their Proposal, the Acronym List does not count toward page limitations.

Question/Answer #51:

Reference: L.4.1 Question: The RFP states, "Table of Contents: The table of contents shall provide sufficient detail to allow the important elements to be easily located." Can the Table of Contents not count towards page count for each volume?

Answer: The Table of Contents does not count toward page limitations.

Question/Answer #52:

Reference: L.4.3.1 Question: The RFP states, "The page limitation for the Cover Letter is 2 pages." Given that the Government requests two copies of the Cover Letter, is that to be meant as 1 page per cover letter (2 pages total) or 2 pages per cover letter (4 pages total)?

Answer: Section L.4.3 has been updated to remove the requirement that Offerors are required to submit 2 copies of the cover letter. The Cover Letters are limited to 2 pages in length.

Question/Answer #53:

Reference: L.4.4.2 – Key Personnel Question: Would the Government allow the WBS to be submitted as an appendix that does not count toward page count?

Answer: Offerors may include the Work breakdown Structure as an Appendix.

Question/Answer #54:

Reference: C.4 and L.4.4.3 – Key Personnel Question: On page 58 C14, the Government states that contractors shall provide Letters of Intent. However, Letters of Intent are not listed under the instructions of L.4.4.3 Non-Price Factor 3: Key Personnel. Is it the Government's intent that LOIs be submitted along with Key Personnel resumes? And if so, would the government consider 3 pages for the resumes, and an additional page for attached LOIs?

Answer: Offerors shall submit Letters of Intent with proposal for all proposed Key Personnel. The RFP has been updated to reflect No limit for proposed Resumes.

Question/Answer #55:

Reference: L.4.4.2 – Management Approach Question: The RFP states, "This approach must describe the Offeror’s plans for program quality, security, risk, personnel management, cybersecurity, training, and communication." Could the Government please clarify on what is requested regarding cybersecurity under this section (Management Approach)?

Answer: Please see the Risk Management Framework (National Institute of Technology (NIST) Framework)

Question/Answer #56:

Reference: L.4.4.4 – Small Business Participation Question: "If we are a small business submitting as a Prime, does the following still apply?

""At a minimum, each offeror shall provide a proposal that subcontracts a minimum of 15% of the total contract value to small business."" In other words, are we as a small business required to subcontract out 15% minimum to another small business? " Answer: Per Section L.4.4.4, Offerors, *regardless of size, shall describe the extent of proposed Small Business Participation in performance of the contract in accordance with DFARS 215.304. At a minimum, each offeror shall provide a proposal that subcontracts a minimum of 15% of the total contract value to small business.

Additional subcategory goals are established for the following socioeconomic targets: 3.0% for Service- Disabled Veteran-Owned Small Business (SDVOSB), 5.0% for Small Disadvantaged Business (SDB), 5.0% for Women Owned Small Business (WOSB), and 3.0% for Historically Underutilized Business (HUB Zone). All Offerors, regardless of business size, are required to submit Small Business Participation Information in accordance with DFARS 215.304.

Question/Answer #57:

Reference: M.3 – Small Business Participation Question: The RFP states, "Proposals will be evaluated to ensure the required percentages for each business designation identified in Section L." Is this referring to the subcategory goals listed in L.4.4.4 paragraph 1 on page 165?

Answer: The Small Business Participation Factor listed in M.3 was updated to add “Section L.4.4.4”.

Question/Answer #58:

Reference: L.4.4.4 – Small Business Participation Question: If the offeror is a EDWOSB, are we still required to meet the subcategory targets listed in L.4.4.4 paragraph 1 on page 165? Would the Government consider revising these subcategory targets by either eliminating them or grouping them?

Answer: Per Section L.4.4.4 – Small Business Participation, the table shall be completed by the offeror, inclusive of self-performance, to ensure the offeror meets the minimum of 15% of the total contract value to small business and additional subcategory goals established for the following socioeconomic targets: 3.0% for Service-Disabled Veteran-Owned Small Business (SDVOSB), 5.0% for Small Disadvantaged Business (SDB), 5.0% for Women Owned Small Business (WOSB), and 3.0% for Historically Underutilized Business (HUB Zone).

Question/Answer #59:

Reference: M.3 – Small Business Participation Question: "In Non-Price Factor 4 - Small Business Participation, on page 187, the RFP states, “"a detailed description of the services for each small business subcategory including the names of those firms and their designation."" If the offeror is a EDWOSB, is it required that we subcontract out in order to meet ALL of the subcategory targets listed in L.4.4.4 paragraph 1 on page 165 in order to be deemed ""acceptable"" for this section? " Answer: Per Section L.4.4.4 – Small Business Participation, the table shall be completed by the offeror, inclusive of self-performance, to ensure the offeror meets the minimum of 15% of the total contract value to small business and additional subcategory goals established for the following socioeconomic targets: 3.0% for Service-Disabled Veteran-Owned Small Business (SDVOSB), 5.0% for Small Disadvantaged Business (SDB), 5.0% for Women Owned Small Business (WOSB), and 3.0% for Historically Underutilized Business (HUB Zone).

Question/Answer #60:

Reference: M.3 - Small Business Participation Question: Would the Government consider removing the following requirements for offerors that are small businesses? "Documentation regarding enforceable commitments to utilize each small business as defined in FAR Part 19, as subcontractors" Answer: “Documentation of enforceable commitments are required to demonstrate that identified subcontractors in each Small Business Socio-economic category proposed for DFARS 215-304 have committed to support this effort.”

Question/Answer #61:

Reference: M.3 - Small Business Participation Question: "Is it required that we have protégé firms as subcontractors in order to be deemed ""acceptable"" for the following requirement? ""The names of protégé firms being utilized in the proposal as subcontractors."" Would the Government consider removing the above requirement from the evaluation criteria? " Answer: Per Section L.4.4.4, if Offerors are using protégé firms, Offerors are required to provide the names of protégé firms being utilized in the proposal as subcontractors.

Question/Answer #62:

Reference: M.3 - Small Business Participation Question: "Could the Government please expand on what is meant by, ""Note: Small business Offerors may meet the requirement using work performed themselves"" (page 187). As according to the note above, if an Offeror is a small business, are we still required to ""utilize each small business as defined in FAR Part 19, as subcontractors,"" (page 187) and have ""protege firms being utilized in the proposal as subcontractors"" (page 187). Any clarity on the subcontractor requirements would be greatly appreciated. "

Answer: Per Section L.4.4.4 – Small Business Participation, (b) The offeror shall fill out the following table for the Small Business Participation Factor of the Socio-economic Proposal. Column 2 shall include the percentage of total contract value anticipated to be satisfied through self-performance. Column 3 shall include the percentages of total contract value anticipated to be subcontracted, exclusive of self-performance.

Column 4 shall be a total of column 2 and 3. The “Total Small Business (SB)” Row for columns 2, 3 and 4 shall be an aggregate of the “Total Small Business (SB)” Breakdown (a. Small Business (Other) through e.

Service Disabled Veteran Owned Small). For example, if you anticipate subcontracting 5% to a Small Business that is also Woman Owned and Service Disabled Veteran Owned, you will include percentages in the Woman Owned and Service Disabled Veteran owned but only count 5% for Total Small Business. If done correctly, Total Other than Small Business (OTS), Column 4, and Total Small Business (SB), Column 4, will together add up to 100%.

Percentage of Small Business Participation Planned for each business category:

1 2 3 4

Business Type % of Contract Value for Self- Performance

% of Contact Value Subcontracted

(excluding Self- Performance)

Total

1. Other than Small Business (OTS) % % %

2. Total Small Business (SB) % % %

Total (OTS + SB) 100%

a. Small Business (Other) % % %

b. Small Disadvantaged % % %

c. Woman-Owned Small % % %

d. HUB Zone Small % % %

e. Service Disabled Veteran Owned Small

This table shall be completed by the offeror, inclusive of self-performance, to ensure the offeror meets the minimum of 15% of the total contract value to small business and additional subcategory goals…