SF1449_SP4530-16-R-0004.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000049863

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4530-16-R-0004

5. SOLICITATION NUMBER

2016 SEP 01

6. SOLICITATION ISSUE

DATE

Curtis Chang PYMPHZ1

a. NAME

Phone: 808-473-4274

b. TELEPHONE NUMBER (No Collect calls)

2016 OCT 03

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4530

DLA DISPOSTION SERVICES - PACIFIC

DLA DISP SVCS J762 SUITE 2000

1025 QUINCY AVENUE

PEARL HARBOR HI 96860-4512

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

562211NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

59PAGE 1 OF

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

NOTICE TO OFFERORS

1. This is a COMMERCIAL solicitation for an award of a firm-fixed price indefinite delivery/indefinite quantity contract (IDIQ) written as performance-based. Services are to provide Hazardous Waste Removal, Transportation, and Disposal/Recycling, Iwakuni, Japan. The resulting contract will provide for an 18-month base period and two 18-month option periods. The base period is estimated to begin on 21 March 2017 pending timely award.

2. This request for proposal (RFP) consists of one (1) price schedule. Offerors must furnish prices for the entire price schedule including the base and option periods. An omission of any line item pricing may result in the offer being considered non-responsive and will not be considered for award. NOTE: In the event of a discrepancy in the calculation of the extended amount, the Government will multiply the offeror’s unit price shown by the estimated quantity to ascertain the extended amount proposed.

3. It is expected this project will be performed in its entirety in the country of Japan. The successful offeror must have all the required prefectural permits, registrations and licenses to perform work in the country of Japan. Failure to submit such necessary permits and licenses as part of the prospective offeror’s proposal may render the proposal unacceptable. The successful Offeror must be licensed and registered to enter and stay in Japan in compliance with local law. The U.S. Government does not provide the contractor with Status of Forces Agreement (SOFA) stamp/letter or any logistical support under the resulting contract.

4. In order to submit a complete proposal, Offerors shall follow instructions and complete all required forms in the ADDENDUM TO SOLICITATION SP4530-16-R-0004. Offerors are advised to carefully read the Performance Work Statement (PWS) and EVALUATION FACTORS – FULL AND OPEN COMPETITION in the Solicitation and note that this is a Best Value Source Selection. See FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS for proposal format and content requirements. Proposals for this solicitation shall be submitted via electronic media. The email address for receipt of offers is DRMSHazardousContractsHawaii@dla.mil. The deadline for all proposals is on 3 October 2016, at 3:00 p.m. HST (or 4 October 2016, 10:00 a.m. JST).

5. The contract will allow the Contracting Officer to make monetary deductions and/or a negative mark on the Contractor’s Past Performance when an Acceptable Performance Level (APL) (Attachment 6) is not met.

6. Offerors must submit their prices in the Japanese local currency (yen). Proposals received in currency other than Japanese yen will be considered non-conforming and unacceptable to the solicitation.

7. SITE VISITS: A Site Visit is scheduled at Iwakuni, Japan on 9 September 2016, at 1:00 p.m. Japan Standard Time (JST). Prospective offerors are highly encouraged to attend the site visits. Please contact Mr.

Mamoru Suginohara at phone 0827-79-4089 by 6 September 2016, or email Mamoru.Suginohara.jpn@dla.mil, to allow ample time to process clearances to enter the site. (Alternate is Mr. Tomokatsu Ichida at 0827-79-3081 or email Tomokatsu.Ichida.jpn@dla.mil). Failure to provide the required notice prior to the site visit date is at the burden of the visitor. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

8. Offerors must submit all questions regarding this solicitation via email to Mr. Curtis Chang at Curtis.chang@dla.mil. Questions must be submitted no later than 21 September 2016, 4:00 p.m. Hawaii Standard Time (HST), (or 22 September 2016, 11:00 a.m. JST), so that corresponding Government answers can be issued via solicitation amendment before closing. The Government is not obligated to answer questions submitted after this common cut-off date.

9. This solicitation does not commit the Government to pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any revisions(s) the Contracting Officer may request for the purpose of clarification of the offer.

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SP4530-16-R-0004

TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT (PWS)

PHASES OF WORK

1.1 PRE-REMOVAL

1.1.1 PERMIT / SPECIAL REQUIREMENTS

1.1.2 SHIPPING DOCUMENTATION

1.1.3 NOTIFICATIONS

1.1.4 TRANSPORTATION

1.1.5 TRAILER SECURITY, PADLOCKS

1.1.6 PACKAGING REQUIREMENTS

1.1.7 PACKAGING, MARKING AND LABELING

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF PROPERTY

1.2.8 BULK LIQUID REMOVAL/PUMPING

1.2.9 CHARGES FOR EXPEDITES

1.2.10 CHARGES FOR TRANSPORTATION

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

1.3.2 HAZARDOUS SUMMARY/ TRACKING

1.4 TASK ORDER WEIGHT ADJUSTMENTS

2.0 DISPOSAL / RECYCLING

2.1 REGULATED, NON-REGULATED, FINAL TREATMENT/DISPOSAL/RECYCLING

2.1.1 ITEMS REGULATED IN ACCORDANCE WITH JEGS.

2.1.2 ITEMS NOT REGULATED BY JEGS

2.1.3 DEMILITARIZATION VIA SERVICE CONTRACT

2.1.3.1 UNIFORMS REQUIRING MANDATORY INCINERATION

2.1.4 DETAILED ANALYSIS AND SAMPLING

2.1.5 MEDICAL ITEMS (NON-INFECTIOUS MEDICAL WASTES)

2.1.6 ASBESTOS – CONTAINING WASTES

2.1.6.1 DISPERSAL (FRIABLE) ASBESTOS CONTAINING MATERIALS WASTE DISPERSAL ASBESTOS (SHIW))

2.1.6.2 NON-DISPERSAL (NON-FRIABLE) ASBESTOS CONTAINING MATERIALS (IW)

2.1.6.3 NON-DISPERSAL ASBESTOS CONTAINING MATERIALS (BUILDING MAINTENANCE MATERIAL) ((IW).

2.2 RECYCLING

2.2.1 WASTE FOUND TO NOT MEET RECYCLING PARAMETERS.

2.2.2 FACILITIES USED FOR THE COMBUSTION OF USED OIL

2.2.3 FLUORESCENT LAMPS AND BULBS FOR RECYCLING (UNCRUSHED)

2.3 COMPRESSED GAS CYLINDERS

3.0 SPECIAL SERVICES

3.1 TANK, OIL/WATER SEPARATOR CLEANING

3.2 PUMP OPERATION SUCH AS WASTE LIQUID/SLUDGE PUMPS FROM TANK OR DRUM

3.3 EXCAVATION, REMOVAL, TRANSPORTATION AND DISPOSAL OF CONTAMINATED SOIL

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4.0 USE OF TREATMENT STORAGE DISPOSAL FACILITIES (TSDF) AND TRANSPORTERS

4.1 TREATMENT STORAGE DISPOSAL FACILITIES (TSDF)

4.2 DISQUALIFING TSDF FACILITIES

4.3 DISQUALIFING TRANSPORTERS

4.4 ADDITIONAL TSDFS AND TRANSPORTERS

5.0 ADDITIONAL DOCUMENTATION

5.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR PAYMENT

5.2 CONTRACTOR LABOR HOUR REPORT

6.0 PERIOD OF PERFORMANCE – INCLUDING DISPOSAL AND REMOVAL

7.0 ADDITIONAL REQUIREMENTS

7.1 INDEMNIFICATION

7.2 REPORTING REQUIREMENTS

7.3 PLACES OF U.S. GOVERNMENT ASSESSMENT / SURVEILLANCE

7.4 CONTRACT MANAGER / ALTERNATE CONTRACT MANAGER / ON-SITE TECHNICAL REPRESENTATIVE

7.5 INCIDENTAL FEES

8.0 DISPOSITION SERVICES ISO 14001:2004(e) ENVIROMENTAL MANAGEMENT SYSTEM (EMS)

9.0 DISPOSITION SERVICES VOLUNTARY SAFETY PROGRAM (VPP)

10.0 PUBLIC RELEASE OR DISSEMINATION OF INFORMATION

11.0 CONTRACTOR LABOR HOUR REPORT

12.0 PERIOD OF PERFORMANCE – INCLUDING DISPOSAL AND REMOVAL

13.0 PERIOD OF PERFORMANCE

14.0 DEFENSE BASE ACT (DBA) INSURANCE

ATTACHMENTS

Attachment 01 Schedule of Services Attachment 02 Definitions Attachment 03 Acronyms Attachment 04 U.S. Holidays Attachment 05 Primary Pick-up Sites Attachment 06 Acceptable Performance Levels (APL) Attachment 07 Quality Assurance and Surveillance Plan (QASP) Attachment 08 Facility Profile Sheet Attachment 09 TSDF Inspection Guidelines & Checklist DRMS Form 2033 Attachment 10 Transporter Qualification Review Application Attachment 11 DD Form 1155, Order for Supplies or Services Attachment 12 Transportation Profile Sheet Attachment 13 Government Furnished Scales Attachment 14 DRMS Form 2505 Attachment 15 Example of a Certificate of Demilitarization Attachment 16 Example of a English/Japanese Asbestos Bag Attachment 17 Example of a Certificate of Recycling Attachment 18 Example of a Certificate of Destruction Attachment 19 QFL Application Form DL2607-11

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Attachment 20 Past Performance Information (PPI) Collection Document Part 1 Attachment 21 PPI Collection Document Part 2 Attachment 22 PPI Collection Document Part 3 Attachment 23 PPI Collection Document Part 4A Attachment 24 PPI Collection Document Part 4B Attachment 25 PPI Collection Document Part 4C Attachment 26 PPI Collection Document Part 5

PERFORMANCE WORK STATEMENT (PWS)

a. This contract requires the removal, transportation and disposal of industrial waste as identified in the U.S. Japan Environmental Governing Standards (JEGS) and wastes regulated by Government of Japan (GOJ) as Industrial Waste (IW), Specially Controlled Industrial Waste (SCIW), Specially Handled Industrial Waste (SHIW), and listed within Attachment 01, Schedule of Services. The disposition of all waste indicated in the PWS are to be performed in accordance with the respective Japanese national, prefecture and local environmental laws and regulations, as well as any applicable international agreements governing the transportation of dangerous goods and the terms and conditions of this contract. The JEGS may be located at:

http://www.navfac.navy.mil/content/dam/navfac/NAVFAC%20Pacific/NAVFAC%20Far%20East/PDFs/PWD_Yokosuka_EVfiles/2 012%20JEGS.pdf

Definitions of terms used in this PWS are provided in Attachment 02. A list of Acronyms used in the PWS are provided in Attachment 03.

b. Profile-Based CLINs (PBCs) - DLA Disposition Services launched a hazardous waste disposal contract model for solicitation on July 1, 2013. (PBCs are replacing previous disposal CLINs that were based primarily on USEPA Waste Codes. PBCs are descriptive in nature with the intent of helping contractors pre-determine appropriate treatment and disposal technologies when formulating bids. The new model is also based more on “container size” pricing whereas the old system was predominately “per pound”. Where there are not direct correlations between USEPA waste codes and Japan waste definitions the former “J” CLINs will continued to be used.

c. The contractor agrees to provide all services necessary for the final recycling / treatment / disposal of the materials listed in Attachment 01, Schedule of Services, of this solicitation in accordance with the JEGS and respective local environmental laws and regulations, as well as any applicable international agreements governing the transportation of dangerous goods and the terms and conditions of this contract. This includes ensuring all vehicles transporting materials subject to this contract are properly placarded in accordance with applicable Japanese transportation laws applicable requirements. These services shall include all necessary personnel, including applicable joint venture partners, subcontractors, labor, analysis, transportation, packaging, equipment, and the compilation and submission of all documentation required by this contract to include inspecting, packaging, marking and labeling, loading, unloading, removal, transportation, and disposal / recycling of materials subject to this contract from U.S. Department of Defense installations throughout South Western Honshu and Kyushu, Japan.

d. All materials/wastes subject to this contract must be identified and transported in accordance with Japanese transportation and safety standards and/or those indicated in the Globally Harmonized System (GHS).

All Contract Line Item Numbers (CLINs) regardless of condition are being discarded by the government and are considered to be waste subject to recycling or disposal.

e. Contractor designated site representatives and contract mangers must speak, read, and write English at a proficiently level so as to effectively participate in conversations on practical and professional levels with U.S. DoD civilian and military personnel. All documentation written pursuant to this contract shall be in the English language.

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f. The contractor shall ensure all operations conducted under this contract on U.S. Government installations are supervised by individuals with knowledge of the applicable Japanese industrial waste regulations and a basic knowledge in chemistry and be capable of resolving questions/inquiries concerning technical aspects of the work involved. This work includes but is not limited to classification of waste, ensuring correct completion of documentation (including manifests), preparation of packaging, sampling, inspection, and transportation of wastes designated for transport to the recycling/disposal facility.

g. In the absence of the contract manager, the alternate contract manager shall have authority to act for the contractor during the operation of this contract. The contractor agrees that notice by the U.S. Government to his designated contract manager or alternate contract manager shall constitute notice to the contractor and agrees to be bound by any commitments or representations made by the employees so designated. Contract personnel shall present a neat appearance and be easily recognized as Contractor’s employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that display the company’s name or the employee’s name.

h. The contractor shall ensure all operations conducted under this contract on Government installations are supervised by individuals with basic knowledge of industrial waste management and who are capable of addressing questions concerning the technical aspects of this contract. This work includes but is not limited to classification of waste, ensuring correct completion of documentation (including return manifests), inspection, and transportation of wastes designated for transport to the disposal facility.

i. With the exception of the expedite CLINs indicated in this contract the standard removal time frame for all sites is 30 calendar days from the date of task order issuance. The contractor agrees that for those portions of the services provided on a U.S. Government installation the services will be provided on U.S. work days (Monday through Friday) and during normal hours of operations (0800-1600) of the installation. U.S.

holidays are presented in Attachment 04. The primary pick-up sites are listed in Attachment 05.

j. Evaluation of contract performance will be in accordance with Contractor’s Acceptable Performance Levels (APL) presented in Attachment 06 and Quality Assurance and Surveillance Plan (QASP) in Attachment 07. The purpose of the QASP is to provide guidance on administering subject contract such that the best possible quality in performance can be assured through appropriate surveillance, and addressing of any performance failures as appropriate. The Acceptable Performance Level (APL) Matrix states the surveillance methods and reductions for failures. However, certain additional explanation and detail is provided herein as necessary.

PHASES OF WORK

The requirements for removal of wastes under this contract are divided into three primary sections:

1.1 Pre-Removal

1.2 Removal

1.3 Post-Removal

The contractor is responsible for identifying and complying with all safety requirements set forth in applicable Japan safety and health regulations and procedures and/or those of the U.S. installations. The contractor is responsible for ensuring that his agents, employees, joint venture partners or subcontractors perform the work in a safe manner, including wearing the appropriate clothing and Personal Protective Equipment (PPE) for the work to be performed. The contractor shall ensure that all personnel involved in the handling and transportation of the material listed herein are trained in the area of spill response and general first aid procedures in accordance with Japanese industrial standards. The contractor shall maintain standards designed to minimize the possibility of fire, explosion, or any unplanned release or migration of hazardous waste or its constituents to air, soil, surface or groundwater. When operating within a U.S. DoD Hazardous Waste (HW) storage facility, the contractor is required to use forklifts with specifications that meet the applicable permit requirements. The contractor agrees that their personnel and equipment are subject to safety inspections by U.S. Government personnel while on U.S. DoD property.

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1.1 PRE-REMOVAL

1.1.1 PERMIT / SPECIAL REQUIREMENTS

a. The contractor shall, without additional expense to the Government, be responsible for paying all fees, preparing or obtaining any necessary licenses, permits, customs notifications (if applicable), other notifications, waste profiles, and/or reports, which result from a contractor’s transportation, recycling, or disposal decision. This includes acquiring any required permits or registrations necessary to operate on any installation. This includes signing (on behalf of the U.S. Government) waste profiles required by Treatment Storage, Recycling, Disposal Facilities (TSDF). All contractor signed waste profile sheets shall be written for the actual waste stream using the generator’s profile for backup documentation. The contractor shall be responsible for all damages to persons or properties that occur as a result of his fault or negligence.

b. No TSDF(s) other than those submitted and approved for this contract shall be utilized. This shall also apply to unregulated wastes capable of being recycled unless alternate facilities are approved by the Contracting Officer (KO) after contract award. After contract award, the contractor may submit proposals for additional TSDFs in accordance with Paragraph 5.2 (Additional TSDF and Transporters). The U.S. Government is under no obligation to approve the utilization of additional facilities. All disposal, storage, transportation, chemical analysis and additional authorization costs required for the delivery of wastes/materials to facilities added to this contract, after award, will be prepared and performed by the contractor at no additional charge to U.S. Government. The current lists of qualified facilities and transporters list may be accessed at:

http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.aspx

c. Offerors must submit Attachment 08, Facility Profile Sheet, with their proposal, for their primary TSDF.

After contract award, the awardee will request all joint venture partners and sub-contractors not already on the Disposition Services Qualified Firms List be added. The US Government is under no obligation to approve the utilization of such facilities. All disposal, storage, transportation, chemical analysis and additional authorization costs required for the delivery of wastes/materials to facilities added to this contract, after award, will be prepared and performed by the contractor at no additional cost to the US Government. The awardee may request additional firms be added to the Disposition Services Qualified Firms List by completing and submitting Attachment 09, TSDF Inspection Guidelines & Checklist, DRMS Form 2033, to the KO for approval. The awardee may also request additional transporters be added to the Disposition Services Qualified Transporters List by completing and submitting Attachment 09, TSDF Inspection Guidelines & Checklist, DRMS Form 2033, and Attachment 10, Transporter Qualification Review Application, to the KO for approval.

Application is to include verification of vehicle and personnel insurance.

Note: The absence of firms on these lists does not mean they are not acceptable. The presence of firms on these lists only indicates a request for their addition to the list for work under Disposition Services contracts were reviewed for licenses, permits and compliance records and were approved for those specific contracts.

d. Although it is desired by the U.S. Government that all waste be either recycled or disposed in Japan for wastes disposed outside of Japan, the contractor shall comply with all applicable environmental laws and regulations. This includes any requirements for transboundary shipment notification in accordance with the May 1989 Basel Convention on the Control of Transboundary Movements of Hazardous Waste and their Disposal. This includes, but is not limited to, any provisions governing the prior notification of competent authorities, transportation, temporary storage, identification, customs clearances, packaging, labeling, and disposal of hazardous waste and/or dangerous goods. Immediately upon contract award, the contractor shall prepare any documents and notifications required to move and dispose of all wastes listed in the contract.

e. The Contractor may be required to attend special / required training, seminar, instruction, classes, etc.

provided by the U.S. Government to perform work or gain access to installations. Example: Pass and ID

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requirements, Anti-Terrorism training, Fork Lift training.

1.1.2 SHIPPING DOCUMENTATION

a. All references to manifests in this provision relate to the “appropriate shipping paper”. In accordance with Japanese environmental regulations the generator of the wastes shall prepare the manifest. Prior to removal from a site identified as a pick-up point in this contract, completed copies of all Japan or local government manifests, or bills of lading, whichever is applicable, shall be furnished to the contractor. Each pick-up manifest and bills of lading (i.e., with a Government activity identified as a generator), as well as all other documentation required herein, shall be clearly and distinctly marked with Disposition Services Office Iwakuni in addition to the generators and the contract and TO numbers, as applicable.

b. At the time of removal any /all Japan or local government transportation manifesting requirements including those established by the International Maritime Dangerous Goods (IMDG) Code, the May 1989 Basel convention on the Transboundary Movement of Hazardous Waste and their Disposal, and or the International Carriage of Dangerous Goods by Rail (RID), (if applicable), must be completed and provided to the COR within five (5) business days of removal. The COR has the authority to decline the signing of any shipping papers for waste loads which are not in conformance with transportation or environmental regulations.

c. While performing under this contract the contractor is required to provide their drivers with the appropriate emergency action instructions and any other documentation as required by Japan and international transportation regulations whichever may apply.

d. The contractor shall complete the DD Form 1155, Order for Supplies or Services (Attachment 11) for all items ordered or services performed on a Task Order (TO). The contractor shall record the type of waste, quantities removed, waste codes, manifest numbers, and date removed. The contractor shall obtain the COR’s signature and date on DD Form 1155 to verify the wastes removed.

1.1.3 NOTIFICATIONS

a. Except as may otherwise be specified herein, the contractor shall notify the COR or other designated U.S.

Government representative for each location, at least five (5) business days before attempting site visits, sampling for analysis, or pickups. For expedited removals, notification will be as soon as possible, but not later than one (1) business day before removal.

1. In addition to the notification above for pickups, the contractor shall provide the name of the driver, the driver’s Commercial Driver’s License (CDL) number and its expiration date to the COR or other designated U.S. Government representative at least 24-hours prior to removal. The contractor may also choose to provide a list of approved, multiple drivers designated for pickups under this specific contract to the COR or other designated U.S. Government representative prior to any attempted removals. If this option is elected and the list is approved by the U.S. Government and maintained by the Contractor, the 24-hour notification requirement is unnecessary for the remainder of the contract unless otherwise modified.

2. If a driver other than the one specified 24-hours in advance for the specific task order,; or one whose name does not appear on the optional list of approved, multiple drivers arrive for pickup, the COR or other designated U.S. Government representative will verify the personnel switch with the prime contractor before the pickup commences. This may require a written notice or fax from the prime contractor.

3. The Government reserves the right to take appropriate action, such as the pursuit of monetary consideration and/or annotation of negative past performance if the Contractor fails to meet the above applicable notification timeframes and/or a different driver, other than the individual previously identified under this notification requirement, or whose name does not appear on the approval list, and/or if multiple drivers arrive at the pickup locations(s).

b. For TOs containing Expedited Removals, Services or Performance CLIN J9503, the contractor shall notify

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the COR or other designated U.S. Government representative for each location, BEFORE attempting site visits, sampling for analysis, or pickups at least one (1) calendar day in advance. The contractor shall also provide the information identified in paragraph 1.1.3.a.1 at least 24-hours prior to removal. If applicable, any removals ordered under a 24-hour or one business day expedited CLIN requires the contractor to provide the information identified in paragraph a.1 at least four (4) hours prior to pick-ups if the contractor elects to provide the identity of the driver for each specific TO. If the Contractor elects to provide the list of approved, multiple drivers designated for use under this contract, as in paragraph 1.1.3.a.1, this expedited notification is not required. All other terms and conditions stated elsewhere within this clause apply to any of the aforementioned Expedited Removal CLINs.

c. In the event the US Government misidentifies a waste on a TO the contractor has the responsibility to inform the COR as soon as the contractor becomes aware of the misidentification. The contractor shall notify the COR either prior to removal or within 10 working days of the removal and prior to disposal. The contractor shall provide lab analysis and/other supporting documentation. The waste shall not be treated or disposed of until the U.S. Government has made a determination on the matter. Once a determination has been made, a TO modification will be issued with the correct CLIN. The contractor shall be paid the disposal price in accordance with the contract price of the actual waste removed.

1.1.4 TRANSPORTATION

a. Contractor-provided transportation will comply with all Japan laws and regulations for the transportation of hazardous materials and designated waste under this contract and U.S. Military Base Safety requirements, U.S. DoD Safety and Security policies while on U.S. DoD installations. Failure to meet these requirements may result in the Government halting the pick-up. A Transportation Profile Sheet, Attachment 12 shall be submitted for each additional transporter proposed after contract award for use on this contract. The Transportation Profile Sheet must be submitted for review/approval; no substitute forms will be accepted.

b. Where transportation CLINs are applicable, only one transportation charge per removal shall be allowed.

The contractor shall provide a single truck of the appropriate size to make a single removal of all waste per the task order, whenever capable. For example, if a task order is issued for a removal of 10 tons of hazardous waste, the contractor shall provide one truck with a 10-ton capacity instead of two trucks with 5-ton capacities. In situations where the contractor possesses the appropriate sized truck, but it is unavailable, and hence smaller trucks are provided for multiple pick-ups, the contractor shall only be paid one transportation fee to account for the entire removal amount.

1.1.5 TRAILER SECURITY, PADLOCKS

a. All contractor trailers and tankers capable of being padlocked must be padlocked upon arrival at the pickup location. Failure to meet this requirement may result in the U.S. Government’s halting the pickup. All trailers and tankers capable of being padlocked must also be padlocked prior to departure of the pickup location(s). The driver shall provide the padlock and lock the trailer or tanker without assistance from the COR or other U.S. Government representative(s).

b. The COR or other designated U.S. Government representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in paragraph 1.1.3 and refuse commencement and/or completion of pickups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the U.S. Government.

1.1.6 PACKAGING REQUIREMENTS The contractor is responsible to ensure that all containers and packaging and crating are adequate for all modes of transportation required to transport the material to the treatment / recycling / disposal facilities.

1.1.7 PACKAGING, MARKING AND LABELING

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a. When the contractor overpacks or salvage packs materials they shall package, mark, label and placard the containers such that all applicable regulations are met. Packaging, shipping names, marking, labeling, placarding, etc., under the terms of this contract will be in accordance with the JEGS and or applicable Japan regulations. The contractor shall perform such repackaging and furnish all required materials. When repackaging is necessary the contractor shall be responsible for disposal of the original container(s) in a manner compliant with all applicable regulations. The contractor shall provide and affix the appropriate placards to each vehicle prior to leaving Government premises.

b. If the contractor elects to overpack compatible items they must provide an all-inclusive packing list showing each item and its respective quantity. This list shall be placed outside the outermost container. A copy of the packing list must be attached to the manifest. Contractor furnished overpack containers and materials will not be included in the total weight calculations for payment purposes.

c. The contractor shall not package regulated waste together with non-regulated waste.

d. All containers deliverable under this contract shall be marked or tagged with the following information:

(1) contract number

(2) task order number

(3) name and address of prime contractor and

(4) CLIN number and description of item.

1.2 REMOVAL

Removal and completion of services time is calculated from issuance of a TO. Unless otherwise specified, standard removal/completion time is 30 calendar days. Expedited removal time is described by the CLIN.

1.2.1 SPILL RESPONSIBILITY

a. The contractor is solely responsible for containment, cleanup and disposal of all spills, leaks, spill residue, and/or debris, and includes appropriate container packaging, labeling, and documentation for shipment during the performance of this contract that occurs as a result of, or is contributed to by the actions, of its agents, employees, or subcontractors. The Contractor agrees to clean up such spills as outlined in the following, the site specific Spill Response Plan(s), and in accordance with applicable local laws and regulations at no cost to the U.S. Government.

b. The contractor shall report all spills or leaks, regardless of their quantity, to the KO immediately upon discovery. The contractor shall note when providing the report that there is a 19 hour time difference between Japan and the KO location in Hawaii. A written follow-up report shall be submitted to the KO no later than 24 hours after the initial telephonic report. Upon completion of the spill cleanup, the Contractor shall submit a summary report to the COR and KO. The written report shall be in narrative form and as a minimum include the following:

(1) Description of item spilled (including identity, quantity, manifest no., etc.).

(2) Exact date, time and location (physical address) of spill including a description of the area involved.

(3) Persons contacted or present at the time of the spill.

(4) Initial containment procedures initiated.

(5) Personal injury involved (if any)

(6) Required assistance (if any)

(7) Description of clean-up procedures employed at the site.

(8) Anticipated future clean up and disposal procedures.

(9) Name of facility and location to dispose of spill residue.

(10) Narrative summarizing any communications contractor has with any local military or Japanese Officials to include organization name, individual name(s), and phone numbers. This report will include any on

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scene visits by Japanese Officials. Copy of this report shall be attached to the spill report. Summary will include any communications contractor had with press or U.S. Government officials other than the KO.

c. Upon completion of the cleanup and disposal of the residue the contractor shall submit a summary report of the incident to the COR and KO. The report shall include: cleanup and disposal procedures taken, outside assistance required (if any), personal injury follow-up, and the names and telephone numbers of all national, regional, or local officials contacted during and after the spill incident and if possible precautions to be taken in the future prevent a reoccurrence of the event.

1.2.2 SEGREGATION OF HAZARDOUS WASTE

All items collected on this contract must be segregated and kept physically separate from any other items until the initial disposal facility is reached. The items must be so marked that they are readily identified to this contract throughout this period.

1.2.3 STATEMENT ON CONTAINERS

The U.S. Government containerizes wastes for shipment in accordance with applicable UN specification containers. It does not however warrant the drums or containers are in accordance with Japanese local regulations. The offeror is cautioned to ascertain and assess the need for overpacking or re-containerizing based on the site visit. The U.S. Government does not provide overpacking or repackaging materials. The contractor will not be reimbursed separately for repackaging expenses and should include these charges in their disposal pricing. The contractor is responsible for preparing all containers for transportation to a recycling/disposal facility in accordance with applicable Japanese regulations to assure safe arrival at destination without damage or loss, e.g., the Waste Management Law (Waste Management and Public Cleansing Law) and the Globally Harmonized System (GHS). Information on GHS may be found at the following sites:

U.S. GHS - https://www.osha.gov/dsg/hazcom/global.html, Japan GHS - http://www.nite.go.jp/chem/index.html

a. For the disposition of U.S. Government-owned containers the following applies:

1. The contractor is responsible for removing all markings indicating U.S. Government ownership to include removal of stenciled markings and bar code labels.

2. Containers designated for re-use, U.S. Government markings must be destroyed for permanently obliteration to include removal of stenciled markings and bar code labels.

b. The contractor will be responsible for re-packaging containers when the original packaging’s integrity has been compromised so as to prevent leaking or contamination of the environment during pickup, transportation, and final disposition.

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

With limited exception the U.S. Government shall not furnish any equipment or personnel to assist in the performance of this contract. Any such offers of assistance are unauthorized, and the Contractor shall not accept any such offers. The only exception is the use of U.S. Government owned loading equipment, paragraph 1.2.6, and Government owned scales, paragraph 1.2.7, or as otherwise specified within this contract.

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

a. Recycling, treatment or disposal of hazardous waste by the contractor on U.S. Government facilities is prohibited. Treatment is any process which meets the definition of treatment set forth in the JEGS and/or applicable local Japanese laws and regulations.

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b. Draining will be allowed only to prevent leaking and to meet Japanese regulations and local safety regulations.

c. Treatment, disposal, or release of gas to the atmosphere on U.S. Government premises is prohibited under this contract.

1.2.6 LOADING

Unless otherwise specified by the Government the contractor is responsible for loading their own transportation vehicles. However, the U.S. Government will provide and operate the forklift at all pick-up sites listed in Attachment 05. Loading will not be performed on Saturdays, Sundays, Federal holidays, or any day that the installation where the items are located is closed. Where it is provided that the U.S. Government will load, the U.S. Government may only load open top-style conveyances/trucks or trailers with a drop gate.

Unless otherwise provided in the contract, the Government will not block, chock, brace, lash, band, or in any other manner secure the cargo on such conveyances furnished by the contractor.

1.2.7 WEIGHING OF PROPERTY

Weights on TOs are estimated weights and shall require verification weighing by the contractor prior to departure from an installation. The COR or designated U.S. Government representative will witness all weighing that occurs on site. The weight agreed upon by the contractor and the U.S. Government representative at the time of removal will be the basis for payment. Unsubstantiated charges for subsequent increases in weight after removal from U.S. Government custody will be the responsibility of the contractor. For the duration of this contract the contractor will provide a portable scale that can weigh wastes unless the U.S. Government indicates otherwise on a TO that a U.S. Government scale at the pickup site will be utilized. Contractor scales must be certified by Japanese regulators as to proper weighing ability and must be approved by COR.

Public scales may be utilized if approved by the COR or KO.

a. U.S. Government scales may be used in lieu of portable scales provided by the contractor only where they are available, operable, and authorized by the designated U.S. Government representative. The contractor shall be responsible for determining the availability of U.S. Government scales. The U.S. Government makes no guarantee that where U.S. Government scales are available. Government Scales noted available at the time of this solicitation are listed in Attachment 13.

b. If the contractor chooses not to accept the government weights the contractor shall provide portable scales for outweighing of property. Portable scales must have a minimum capacity of 1,500 pounds. For the purpose of this contract, scales permanently affixed or built into a vehicle are considered portable scales.

c. Prior to the use of portable scales at each pickup site, the contractor must demonstrate reasonable weight accuracy to the COR or designated U.S. Government representative. Only materials to be removed by the contractor will be weighed. Pallets, boxes, strapping, etc., which are not integral parts of the packaging and are not being removed by the contractor will not be included in the weight.

1.2.8 BULK LIQUID REMOVAL/PUMPING

a. When CLIN J99110 is ordered, the contractor shall provide all necessary equipment and personnel to pump and dispose of waste in tanks. Contents, type and size of tanks will be identified on the TO. The contractor is responsible to furnish all equipment including, but not limited to, collection vehicle equipped with pumps, hoses, high capacity pumps, connectors/fittings, and a metering device. The operator of the vehicle shall be licensed to operate and be knowledgeable of all applicable safety regulations pertaining to the operation of the equipment. The contractor is responsible for obtaining all necessary permits and licenses necessary to accomplish the work. The waste shall be pumped out to a residue depth of 5-cm or less remaining in the container.

b. This CLIN includes the cost of disposal. The government will estimate the weight on the TO. The

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contractor shall weigh their empty pumper truck prior to and after pumping using government scales where available to determine the weight of the waste. Actual weight of the material must be identified on the manifest and pick-up report.

c. One each transportation CLIN will also be ordered for each location requiring tank pumping per TO issued.

If tank cleaning is ordered in conjunction with tank pumping, only one transportation CLIN will be ordered.

Bulk liquid pumping may be ordered from any location. All work shall be completed within thirty (30) calendar days from TO issuance date.

The unit of issue Each (EA) means a complete round-trip for one vehicle.

1.2.9 CHARGES FOR EXPEDITES

a. This is an exception to the standard removal timeframe. When the expedited removal CLIN is ordered removal of the specified waste must be performed within the specified calendar timeframe. The expedited removal CLIN may be ordered in association with any disposal CLIN(s) at any pick-up point(s) on the contract.

Minimum TO charge requirements do not apply to a task order containing an expedited removal CLIN. The J95030 unit of issue will be each (EA).

b. When expedited removal is required CLIN J95030 will be ordered based on the amount of service to be performed. One (1) each CLIN will be ordered for containerized (non-bulk) waste up to 5,000 pounds in total weight and a maximum of up to five (5) different TO lines. Time period begins upon the faxed or confirmed email receipt of a TO by the contractor.

c. Ordering of an expedited CLIN is further limited to one (1) each, expedited CLIN, per pick-up location including the surrounding area (i.e. all pick up sites on an installation).

1.2.10 CHARGES FOR TRANSPORTATION

CLIN J9400L will be ordered in conjunction with waste to be picked up from Akizuki Ammunition Depot. This CLIN will only be ordered if the total weight of all the waste on the Task Order is less than 2,000 lbs.

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

In addition to the manifest requirements to the generator, the contractor shall furnish a copy of each manifest, signed by the designated TSDF to the DLA Disposition Services Office Iwakuni. If the contractor is unable to deliver the hazardous property to the designated or alternate facility on the manifest the cognizant COR will be contacted for disposition instructions. The contractor shall provide a signed copy of manifest from the treatment/recycling/disposal facility to the generator and COR no later than thirty (30) days after arrival of material at the treatment/recycling/disposal facility.

1.3.2 HAZARDOUS SUMMARY/ TRACKING

The contactor shall provide an annual report summarizing hazardous waste movements from point of generation to disposal facility. The summary shall be utilized as the tracking log. This report shall be in English and include the installation pickup name, waste description, and shall include the following method(s) of disposal i.e. incineration, landfill, energy recovery, or recycling etc., The output shall be provided in excel format on 15 January of each year through the last delivery order issued under the contract and shall be provided to the KO and the competent authorities upon request. DRMS Form 2505, may be utilized for format reference, however, it is not required the contractor use this exact form, see Attachment 14. The tracking log should be kept current so that it may be supplied to the generator upon request by COR/KO. (Columns 9 and 10 are to be left blank. The EPA ID number presented in the Qualified Firm List for the firm is entered in column 12.)

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1.4 TASK ORDER WEIGHT ADJUSTMENTS

All task order weights are estimated amounts. The contractor can expect that the task order weights will be required to be adjusted as removals take place and the actual weights being removed are measured. Therefore, the Government has the unilateral right to increase the task order weight in those instances where the Government has underestimated the amount of weight that is required to be removed so the contractor can continue performance. The Government has the unilateral right to decrease the task order weight in those instances where the Government has overestimated the amount of weight that is required to be removed. In instances of decreasing weight, these decreases are not subject to FAR 52.212-4, termination for convenience coverage.

2.0 DISPOSAL / RECYCLING

The contractor shall dispose of hazardous wastes under this contract by means of treatment or disposal technologies that best mitigate hazardous of such wastes to human health and the environment. The U.S.

Government strongly encourages recycling of hazardous waste whenever environmentally sound and economically feasible. For some wastes the U.S. Government may require recycling, however, the contractor may elect to beneficially use, re-use, recycle or reclaim any waste in this contract.

a. The contractor is required to use only firms approved by DLA Disposition Services. This includes any facility that may receive any waste removed under this contract, or a component thereof, at a stage where it remains regulated waste, as defined by Japan or local government laws.

b. Hazardous waste will only be land disposed in permitted facilities and when there is a reasonable degree of…